HomeMy WebLinkAbout286-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 286-22
File Number: 2022-1052
GARVER, LLC TASK ORDER NO. 5 WILDLIFE FENCE REHABILITATION
PROJECT:
A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH GARVER, LLC IN THE
AMOUNT OF $54,000.00 FOR DESIGN, BIDDING AND CONSTRUCTION PHASE
SERVICES ASSOCIATED WITH THE WILDLIFE FENCE REHABILITATION PROJECT AT
DRAKE FIELD, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$5,400.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Task Order No. 5 with Garver, LLC in the amount of $54,000.00 for design, bidding and
construction phase services associated with the Wildlife Fence Rehabilitation Project at Drake Field,
and further approves a project contingency in the amount of $5,400.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 12/6/2022
Page 1 Printed on 1217122
Resolution: 286-22
File Number: 2022-1052
Attest:
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Kara Paxton, City Clerk Treasurer �Y. y
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Page 2 Printed on 1217122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1052
Agenda Date: 12/6/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.17
GARVER, LLC TASK ORDER NO.5 WILDLIFE FENCE REHABILITATION PROJECT:
A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH GARVER, LLC IN THE AMOUNT OF
$54,000.00 FOR DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES ASSOCIATED
WITH THE WILDLIFE FENCE REHABILITATION PROJECT AT DRAKE FIELD, TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $5,400.00, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Task Order No. 5 with Garver, LLC in the amount of $54,000.00 for design, bidding and construction phase
services associated with the Wildlife Fence Rehabilitation Project at Drake Field, and further approves a
project contingency in the amount of $5,400.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 121712022
Jared Rabren
Submitted By
City of Fayetteville Staff Review Form
2022-1052
Legistar File ID
12/6/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/15/2022 AIRPORT SERVICES (760)
Submitted Date Division / Department
Action Recommendation:
Staff requests approval for the Aviation Division to execute Task Order 05 in the amount of $54,000 for Garver, LLC
to complete design, bidding, and construction phase services for the proposed Wildlife Fence Rehabilitation
project at Fayetteville — Drake Field Airport, approve project contingency of $5,400, and to approve a budget
adjustment.
Budget Impact:
5550.760.3960-5860.02
Account Number
32206.2022
Airport
Fund
Airport Wildlife Fence Rehab
Project Number
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Project Title
$ 54,000.00
$ 59,400.00
C nnn nn
V20210527
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 6, 2022
TO: Lioneld Jordan, Mayor AND City Council
THRU: Susan Norton, Chief of Staff
Terry Gulley, Assistant Public Works Director
FROM: Jared Rabren, Airport Director
DATE: November 15, 2022
CITY COUNCIL MEMO
SUBJECT: FYV Wildlife Fence Rehabilitation — Engineering Service Task Order (Garver)
RECOMMENDATION:
Staff requests approval for the Aviation Division to execute Task Order 05 in the amount of $54,000 for
Garver, LLC to complete design, bidding, and construction phase services for the proposed Wildlife Fence
Rehabilitation project at Fayetteville — Drake Field Airport, approve project contingency of $5,400, and to
approve a budget adjustment.
BACKGROUND:
The airport's most recent FAA Part 139 inspection identified deficiencies with the existing wildlife fencing
located south and east of the runway. Approximately 3,500 linear feet of existing barbed wire fence
construction is non -compliant and must be replaced to meet FAA standards. Fence line clearing and
localized repairs are necessary for an additional 3,400 linear feet of existing chain link fence to remain in
place. Rehabilitation of the wildlife fencing will increase airport safety by reducing the potential for wildlife
hazards.
DISCUSSION:
Approval of Task Order 05 will authorize Garver to proceed with design services and bidding services.
The project is expected to advertise for bids in Spring 2023. Upon receipt of bids, Garver, in collaboration
with the Aviation Division, will prepare an FAA AIP grant application that will be submitted for signature of
the Mayor. The AIP grant will cover 90% of the project costs, with the remaining 10% to be funded through
an Arkansas Department of Aeronautics (ADA) grant at the completion of the project.
Upon receipt of an FAA grant offer in Spring 2023, the Airport Division will seek approval from the Council
to execute the grant offer and execute a construction contract with the lowest responsive and responsible
bidder. Below is a summary of the anticipated project costs and funding breakdown. All costs associated
with this task order are included in the total project cost.
Administration and Other Costs (Estimated) $5, 000
Engineering Services: $54,000.00 FAA: $318,600.00
Construction (Estimated): $295,000.00 ADA: $35,400.00
TOTAL: $354,000.00 TOTAL: $354,000.00
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The Aviation Division may expend up to $59,400 of its fund balance reserve. This amount includes $48,600
for cash -flow to cover the FAA's 90% share until reimbursement in Summer 2023, $5,400 for cash -flow to
cover the ADA's 10% share until reimbursement at the end of the project, and a 10% project contingency
of $5,400.
Attachments:
Staff Review Form
City Council Memo
Garver Task Order 05
BA
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
APPENDIX A-05
TASK ORDER 05
FAYETTEVILLE — DRAKE FIELD AIRPORT
WILDLIFE FENCE REHABILITATION
This TASK ORDER is made as of 7ee, a&e& 1� ' 2022 by and between the CITY
OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as "CITY OF FAYETTEVILLE," and
GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the provisions of the
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on November 17, 2020.
Under this Task Order, the CITY OF FAYETTEVILLE intends to make the following improvements for the
FYV Wildlife Fencing Rehabilitation project.
Improvements will consist primarily of rehabilitation of existing wildlife fencing south and
east of Runway 16-34.
GARVER will provide professional services related to these improvements as described herein.
SECTION 1- SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-05.
SECTION 2 — PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE will
pay GARVER on a lump sum basis and cost-plus basis.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Design Services
$21,500
Lump Sum
Bidding Services
$7,500
Lump Sum
Construction Phase Services
$21,000
Cost + FF
Project Closeout
$4,000
Lump Sum
TOTAL FEE
S54,000
Design Services, Bidding Services & Project Closeout:
The CITY OF FAYETTEVILLE will pay GARVER the lump sum amount not to exceed $33,000. For
informational purposes, a breakdown of GARVER's estimated costs is included in Exhibit B-05 with
approximate current hourly rates for each employee classification.
Construction Phase Services:
The CITY OF FAYETTEVILLE will pay GARVER, for time spent on the project, at the unburdened hourly
payroll rate of each of GARVER's personnel during the performance of these services for work time
directly connected with the project, plus payroll and general overhead costs of 191.01% of the unburdened
Task Order 05 1 of 2
FYV Wildlife Fence Rehabilitation Garver Project No. 22A13211
hourly rate, plus direct reimbursable expenses normal and necessary for the completion of the project, plus
a fixed fee of $2,739.13. Estimated cost of these services, including the fixed fee is $21,000. The actual
total fee may not exceed this estimate without prior approval from the CITY OF FAYETTEVILLE. For
informational purposes, a breakdown of GARVER's estimated costs is included in Exhibit B-05 with
approximate current hourly rates for each employee classification. Underruns in any phase may be used to
offset overruns in another phase as long as the overall contract amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance of our professional services
will be billed as follows:
1. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for survey
trucks/vans.
Additional Services (Extra Work). For work not described or included in Section 1— Scope of Services but
requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-05 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel.
SECTION 3 —EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:
3.1.1 Exhibit A-05 Scope of Services
3.1.2 Exhibit B-05 Manhour Tables
3.1.3 Exhibit C-05 Project Exhibit
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 —EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance upon
receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective date of this
Task Order shall be the last date written below.
CITY OFF YETTEVILLE, ARKANSAS GARVER
By . �1 By:
Ma r, Lioneld J
\_ERrK
ATTEST: G�
City Clerk Tf By: -y: Y"TTi��e Senior Project Manaecr
U>. p
Task Order OS°°°y����,�
FYV Wildlife Fence Rehabilitation Garver Projcct No. 22A13211
GARVER
EXHIBIT A-05
(SCOPE OF SERVICES)
Generally, the Scope of Services includes the following professional services for the Wildlife Fencing
Rehabilitation project at Fayetteville — Drake Field Airport. Improvements will consist primarily of
rehabilitating inadequate wildlife fencing identified during the airport's most recent FAA Part 139
inspection. The scope of this rehabilitation project is expected to include replacing approximately 3,500
linear feet of existing barbed wire fence, fence line clearing, and localized repairs to approximately
3,400 linear feet of existing chain link fence to remain in place. Anticipated project scope and
improvements are as shown in Exhibit C-05.
• Design Services
o 90% Final Design
0 100% Issued for Bid
• Bidding Services
• Construction Phase Services
• Project Closeout Services
1. DESIGN SERVICES
1.1. General: Garver will prepare detailed construction drawings, specifications, instructions to
bidders, and general provisions and special provisions, all based on guides furnished to
Garver by the Owner and FAA, or internally developed by Garver. Contract Documents (Plans,
Specifications, and Estimates) will be prepared for award of one (1) construction contract.
These designs shall conform to the standards of practice ordinarily used by members of
Garver's profession practicing under similar conditions and shall be submitted to the FAA
office from which approval must be obtained.
1.2. Owner / Agency Coordination:Garver's project manager and/or design team will coordinate
with the Owner as necessary to coordinate design decisions, site visits, document
procurement, or other design needs.
1.3. Quality Control
1.3.1.Garver will develop a project specific quality control plan. The quality control plan will
include the project background and scope, stakeholder contact information, project team
and roles, design criteria, project schedule, and quality control procedures.
1.3.2.Garver will complete a quality control review prior to any design submission to Owner
and/or FAA. QC reviews will be completed by a project manager. Weekly internal
progress meetings will be held during all design phases to ensure adequate quality
control throughout the design phases.
1.3.3.Garver will coordinate and complete documentation for submission to FAA to receive
environmental clearance for the project. Documentation may include that required by the
documented CATEX questionnaire of FAA SOP 5.0.
1.4. Airspace Analysis: Garver will prepare and submit the project to the FAA for permanent
airspace clearance on the Obstruction Evaluation and Airport Airspace Analysis (OE/AAA)
website and coordinate with FAA representatives.
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
GARVER
1.5. Construction Safety and Phasing Plan
1.5.1.Garver will develop a construction safety and phasing plan (CSPP) for the project. During
development of the CSPP, Garver will hold a meeting with Airport staff and other
stakeholders at the Airport's request to obtain feedback regarding operations during each
proposed phase of construction.
1.5.2.After receiving comments from the meeting, Garver will develop a preliminary CSPP for
the Owner's review prior to submission to the FAA. After incorporating Owner comments,
the CSPP will be submitted to FAA for review through the OE/AAA website.
1.6. Existing Conditions Review
1.6.1.Record Document Review: Garver will review record document data from the vicinity of
the construction site to evaluate existing conditions. Record document data may include
record drawings, record surveys, utility maps, GIS data, and previous design reports.
1.6.2.Site Visits: Garver's civil engineers will perform up to two (2) site visits to the project site
to review existing conditions and evaluate survey and record document data.
1.7. Plan Set Development
The following matrix details the plan drawings to be included in each design submittal.
Plan Set
Design Phase
90%
Final
100%
Issued for Bid
Cover Sheet
X
X
General Notes
X
X
Project Layout and Survey Control Plan
X
X
Construction Safety Plans
X
X
Construction Safety Details
X
X
Fencing Plans
X
X
Fencing Details
X
X
1.8. Specifications and Contract Documents
1.8.1. Technical Specifications: Detailed specifications shall be developed using FAA
"Standards for Specifying Construction for Airports" AC 150/5370-10 (latest edition) or
other appropriate standards approved for use by the FAA. Additional supplementary
specifications will be developed for project requirements not covered by FAA
AC150/5370-10 or when state or local standards are approved by the FAA.
1.8.2. Construction Contract Documents: Garver will develop construction contract
documents based on EJCDC standards. A specimen copy of the General Provisions
and applicable prevailing wage rates will be obtained by Garver from the FAA and/or
Department of Labor as appropriate for incorporation into the specifications for the
proposed project. Final construction contract documents will be submitted to the Owner
for final review and approval.
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
GARVER
1.9. Quantities and Engineer's Opinion of Probable Cost: Garver will develop detailed quantities
in PDF format for use in construction cost estimating for each design phase. Quantities will be
completed by pay item. Upon the completion of quantity development, Garver will review
previous cost data and market conditions and complete an Engineer's Opinion of Probable
Cost.
1.10 Design Services Submission and Meeting Summary: The following design submittal phases
shall be included in the fee summary. A summary of each design phase and the associated
review meetings is included below.
1.10.1 90% Final Design
1.10.1.1 Garver will develop 90% final design plans, specifications, and engineer's
report and submit these to the Owner and FAA for review. It is anticipated that
the Owner will review the design submission within two weeks.
1.10.1.2 At the completion of the Owner review period, Garver will meet with the Owner
to review the 90% final design plans and specifications and to receive Owner
comments and direction.
1.1.1. 100% Issued for Bid (IFB): Garver will develop 100% IFB plans and specifications
and submit these to the Owner for review. It is anticipated that the Owner will review
the IFB submission within two weeks.
2. BIDDING SERVICES
2.1. Bidding. Garver will assist the Owner in advertising for and obtaining bids or negotiating
proposals for one prime contract for construction, materials, equipment and services; and,
where applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued and attend a pre -bid conference. The Owner will pay advertising costs outside of
this contract.
2.2. Garver will issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents. Garver will consult with and advise the Owner as to the acceptability of
subcontractors, suppliers and other persons and organizations proposed by the prime
contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such
acceptability is required by the Bidding Documents. Garver will consult with the Owner
concerning the acceptability of substitute materials and equipment proposed by Contractor(s)
when substitution prior to the award of contracts is allowed by the Bidding Documents.
2.3. Garver will attend the bid opening, prepare a bid tabulation, and assist the Owner in evaluating
bids or proposals and in assembling and awarding contracts for construction, materials,
equipment, and services. Garver will assist the Owner in the execution of all contract
documents and furnish a sufficient number of executed documents for the Owner, Contractor
and FAA.
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
GARVER
3. CONSTRUCTION PHASE SERVICES
3.1. During the construction phase of work, Garver will accomplish the tasks below.
3.2. Issued for Construction (IFC) Documents
3.2.1. Garver will compile bid addendums and any other necessary plan changes due to post -
bid project updates and/or funding changes into a final Issued for Construction (IFC) set
of plans and specifications.
3.3. Submittals
3.3.1. Garver will evaluate and respond to construction material submittals and shop drawings.
Corrections or comments made by Garver on the shop drawings during this review will
not relieve Contractor from compliance with requirements of the drawings and
specifications. The check will be for review of general conformance with the design
concept of the project and general compliance with the information given in the contract
documents. The Contractor will be responsible for confirming and correlating all
quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work
in a safe and satisfactory manner. Garver's review shall not constitute approval of safety
precautions or constitute approval of construction means, methods, techniques,
sequences, procedures, or assembly of various components. When certification of
performance characteristics of materials, systems or equipment is required by the
Contract Documents, either directly or implied for a complete and workable system,
Garver shall be entitled to rely upon such submittal or implied certification to establish
that the materials, systems or equipment will meet the performance criteria required by
the Contract Documents.
3.4. Notice to Proceed & Preconstruction Meeting
3.4.1. Garver will issue a Notice to Proceed letter to the Contractor and attend preconstruction
meeting. Garver will provide meeting minutes for submission to all parties at the
conclusion of the meeting.
3.5. Progress Meetings
3.5.1. As a minimum, Garver's Project Manager, Project Engineer, or Resident Project
Representative (RPR) will attend weekly progress meetings with the Owner and
Contractor. It is expected that 2 meetings will be held on -site. To the extent possible,
progress meetings and visits to the site of the work should be scheduled to coincide
with each new phase of construction, scheduled FAA inspections, and other times when
Garver's presence is desirable. Garver's project engineer or his qualified representative
will be available at all times work is in progress for telephone contact by the RPR.
Garver's project engineer shall direct, supervise, advise, and counsel the Resident
Project Representative and construction observation personnel in the accomplishment
of Garver's duties. Garver will prepare for and attend any utility pre -construction
meetings as required.
3.6. Owner Coordination
3.6.1. Garver will consult with and advise the Owner during the construction period. Garver
will submit, when requested by the Owner, written reports to the Owner on the progress
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
GARVER
of the construction including any problem areas that have developed or are anticipated
to develop. In addition, Garver shall supply to Owner such periodic reports and
information as may be required by the FAA, including FAA Form 5370-1, Construction
Progress and Inspection Report, or equivalent form to the Owner on a weekly basis.
3.7. RFIs
3.7.1. Garver will issue instructions to the Contractor on behalf of the Owner and issue
necessary clarifications (respond to RFIs) regarding the construction contract
documents.
3.8. Progress Payments
3.8.1. Garver will prepare Contractor's progress payment requests based on the actual
quantities of contract items completed and accepted and will make a recommendation
to the Owner regarding payment. Garver's recommendation for payment shall not be a
representation that Garver has made exhaustive or continuous inspections to (1) check
the quality or exact quantities of the Work; (2) to review billings from Subcontractors
and material suppliers to substantiate the Contractor's right to payment; or (3) to
ascertain how the Contractor has used money previously paid to the Contractor.
3.9. Payroll Reviews
3.9.1. Garver will assist the Owner in the observation of the Contractor's operations for proper
classification of workers, review of the Contractor's payroll as necessary to determine
compliance with Davis Bacon requirements, and conduct contractor employee
interviews to determine compliance with Davis Bacon requirements. Garver will keep
the Contractor's payroll records on file demonstrating compliance with the Davis Bacon
requirements. In addition, Garver will monitor the contractor's posting of the required
EEO notice and provide general oversight of any obvious instance of a segregated
workplace. Garver will submit Contractor's certified payroll records to Owner at the
completion of the project.
3.10. DBE Compliance
3.10.1. Garver will assist the Owner in the review of the Contractor's compliance with the DBE
goals established during bidding including preparing the monthly DBE payment log.
3.11. Record Drawings
3.11.1. Garver will maintain a set of working drawings and provide information for preparation
of record drawings of the completed project. This information will be incorporated into
final record drawings completed as part of Closeout Services and final record drawings
will be provided to the Owner after project completion.
3.12. Change Orders
3.12.1. When authorized by the Owner, Garver will prepare change orders or supplemental
agreements for changes in the work from that originally provided for in the construction
contract documents. If redesign or substantial engineering or surveying is required in
the preparation of these change order documents, the Owner will pay Garver an
additional fee to be agreed upon by the Owner and Garver.
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
GARVER
3.13. Final Inspection
3.13.1. Garver will participate in a pre -final walkthrough with the Owner. Garver will also
participate in a final project inspection with the Owner and Contractor, prepare a punch
list, review final project closeout documents, and submit the final pay request.
3.14. Resident Protect Representative Services
3.14.1. Garver will provide part-time Resident Project Representative (RPR) services for the
60-calendar-day construction contract performance time. The proposed fee is based on
approximately 10 hours per week during the construction contract performance time for
the RPR. If the construction time extends beyond the time established in this agreement
or if the Owner wishes to increase the time or frequency of the observation, the Owner
will pay Garver an additional fee agreed to by the Owner and Garver. All RPR personnel
shall have the appropriate experience and qualifications.
3.14.2. During the construction period, Garver's RPR will provide or accomplish the following:
• Consult with and advise the Owner during the construction period. Garver will
submit, when requested by the Owner, written reports to the Owner on the progress
of the construction including any problem areas that have developed or are
anticipated to develop. In addition, Garver shall supply to the Owner such periodic
reports and information as may be required by the FAA
• As necessary, conduct safety meetings with the Contractor.
• Perform intermediate inspections in advance of the final inspection.
• Maintain a file of quantities incorporated into the work, test reports, certifications,
shop drawings and submittals, and other appropriate information.
• In accordance with FAA AC 150/5370-12A, maintain a project diary which will
contain information pertinent to each site visit.
• Monitor the contractor's conformance to the approved construction safety and
phasing plan.
• Prepare a Construction Materials Quality Control Summary. At a minimum, the
summary shall include a list of all tests performed showing the date, location, pass
or fail, results of retests, and whether the test is eligible or ineligible under the A.I.P.
program.
3.14.3.In performing construction observation services, Garver will endeavor to protect the
Owner against defects and deficiencies in the work of the Contractor(s); but Garver
does not guarantee the performance of the Contractor(s), nor is Garver responsible for
the actual supervision of construction operations. Garver does not guarantee the
performance of the contracts by the Contractors nor assume any duty to supervise
safety procedures followed by any Contractor or subcontractor or their respective
employees or by any other person at the job site. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the
construction contract documents, Garver will notify the Contractor of such non-
compliance and instruct him to correct the deficiency and/or stop work, as appropriate
for the situation. Garver will also record the observance, the discussion, and the actions
taken. If the Contractor continues without satisfactory corrective action, Garver will
notify the Owner immediately, so that appropriate action under the Owner's contract
with the Contractor can be taken.
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
GARVER
4. PROJECT CLOSEOUT SERVICES
4.1. At the conclusion of construction, Garver will assist the Owner with project closeout by
providing a final project report which will include all necessary documents required for FAA
grant closeout. Closeout documentation will be provided within 60 days of the final payment
to the Contractor.
5. PROJECT DELIVERABLES
5.1. The following deliverables will be submitted to the parties identified below. Unless otherwise
noted below, all deliverables shall be electronic.
• 90% Final Design Plans and Specifications to the Owner and FAA.
• 100% Issued for Bid Plans and Specifications to the Owner and FAA.
• Issued for Construction Plans and Specifications to the Owner, Contractor, and FAA.
o One hard copy to the Contractor
o One digital copy to the FAA
• Approved submittals to the Contractor.
• Record Plans and Specifications to the Owner and FAA.
o One hard copy to the Owner.
• Other electronic files as requested.
6. ADDITIONAL SERVICES
6.1. The following items are not included under this agreement but will be considered as additional
services to be added under Amendment if requested by the Owner.
• Redesign for the Owner's convenience or due to changed conditions after previous
alternate direction and/or approval.
• Deliverables beyond those listed herein.
• Boundary survey to set property lines. Proposed fence will be installed along the existing
fence line.
• Design of any utility relocation.
• Engineering, architectural, or other professional services beyond those listed herein.
• Retaining walls or other significant structural design.
• Preparation of a Storm Water Pollution Prevention Plan (SWPPP). The construction
contract documents will require the Contractor to prepare, maintain, and submit a SWPPP
to ADEQ.
• Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
• Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
• Services after construction, such as warranty follow-up, operations support, and Part 139
inspection support.
7. SCHEDULE
7.1. Garver shall begin work under this Agreement upon execution of this Agreement and shall
complete the work within a mutually agreeable schedule with the Owner.
Exhibit A — Scope of Services
FYV Wildlife Fencing Rehabilitation
Garver Project No. 22A13211
Exhibit B-05
FAYETTTEVILLE - DRAKE FIELD
WILDLIFE FENCE REHABILITATION
Design Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
D-2
D-1
T-1
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Coordination with Client
2
2
Internal Weekly Progress Meetings
2
4
4
CATEX
1
DBE Goal Update
1
CSPP Submission to FAA Through OEAAA
1
2
Record Document Review
1
2
Site Visits
4
Final Plans
Cover Sheet
1
1
General Notes
1
2
Project Layout and Survey Control Plan
1
2
5
Construction Safety Plans
2
6
6
Construction Safety Details
1
6
6
Fencing Plans
2
6
8
Fencing Details
2
4
8
Construction Contract Documents and Specifications
6
8
Project Quantities and Opinion of Probable Construction Costs
4
4
1
Quality Control (QC) Review
8
8
2
Incorporate Final (Owner/FAA) Review Comments
2
4
u tota - roi ngineermg
40
0
0
60
0
0
43
Hours 40 0 0 60 0 0 43
SUBTOTAL - SALARIES: $6,372.24
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD: $12,171.62
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $101.80
Postage/Freight/Courier $0.00
Office Supplies/Equipment $0.00
Computer Modeling/Software Use $0.00
Travel Costs $50.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $151.80
SUBTOTAL:
$18, 695.66
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$2,804.35
TOTAL FEE:
$21,500.00
Exhibit B-05
FAYETTEVILLE - DRAKE FIELD
WILDLIFE FENCE REHABILITATION
Bidding Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
D-2
D-1
T-1
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Dispense Plans and Specs to Prospective Bidders
1
2
Addendums/Inquiries
2
2
4
Attend Pre -Bid Meeting
3
4
Bid Opening
4
3
Prepare Bid Tabulation
2
Award
1
4
Prepare Contract Documents
1
2
2
Draft and Submit FAA Grant Application
4
4
1
Subtotal - Civil Engineering
16
0
0
23
0
0
7
Hours
16 0
SUBTOTAL - SALARIES:
$2,209.46
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD:
$4,220.29
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$41.99
Postage/Freight/Courier
$0.00
Office Supplies/Equipment
$0.00
Travel Costs
$50.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $91.99
SUBTOTAL:
SUBCONSULTANTSFEE:
$6,521.74
$0.00
PROFESSIONAL FEE $978.26
TOTAL FEE: $7,500.00
0 23 0 0 7
Exhibit B-05
FAYETTEVILLE - DRAKE FIELD
WILDLIFE FENCE REHABILITATION
Construction Phase Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
C-3
C-2
C-1
hr
hr
hr
hr
hr
hr
hr
1, Construction Administration
Prepare IFC Plans and Specs and submit to
Contractor
1
2
Prepare and Distribute Notice To Proceed
1
1
Preconstruction Meeting
2
2
Progress Meetings
4
Monthly Pay Requests
2
4
Shop Drawings/Submittal Review & Responses
2
4
Response to Contractor and RPR Inquiries
2
4
Certified Payroll Reviews
2
2
DBE Compliance
2
2
Final Inspection and Punchlist
4
4
Subtotal - Construction Administration
22
0
0
25
0
0
0
2. Construction Observation
Resident Construction Observation (8 weeks @ 10
hrs/week)
80
Subtota - onstruction Administration
0
0
0
0
0
80
0
Hours 22 0
SUBTOTAL - SALARIES: $6,162.02
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD: $11,770.07
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$38.78
Postage/Freight/Courier
$0.00
Office Supplies/Equipment
$0.00
Computer Modeling/Software Use
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs (20 Trips @ 25mi/trip)
$290.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $328.78
SUBTOTAL: $18,260.87
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE $2,739.13
TOTAL FEE: $21,000.00
0 25 0 80 0
Exhibit B-05
FAYETTEVILLE - DRAKE FIELD
WILDLIFE FENCE REHABILITATION
Project Closeout Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
C-3
C-2
C-1
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Prepare and Submit Final Reconciliation Change Order
1
2
FAA Closeout Documents
6
1
1
1 10
Final Record Drawings
1
4
__S_u1To_taT_-_Uivi1 Engineering
8
0
0
16
0
0
0
Hours
8 0 0 16 0
SUBTOTAL - SALARIES:
$1,185.76
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD:
$2,264.92
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$27.58
Postage/Freight/Courier
$0.00
Office Supplies/Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$27.58
SUBTOTAL:
SUBCONSULTANTS FEE:
$3,478.26
$0.00
PROFESSIONAL FEE $521.74
TOTAL FEE: $4,000.00
0 0
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
AIRPORT SERVICES (760)
2022 /Org2
Requestor: Dee McCoy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff requests approval for the Aviation Division to execute Task Order 05 in the amount of $54,000 for Garver, LLC to
complete design, bidding, and construction phase services for the proposed Wildlife Fence Rehabilitation project at
Fayetteville — Drake Field Airport, approve project contingency of $5,400, and to approve a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE: 12/6/2022
LEGISTAR FILE ID#: 2022-1052
KeA/t wSpv'by�
11/16/2022 2:07 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
59,400 59,400
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20221019
Account Name
5550.760.3960-5860.02
54,000 -
32206 2022 EX
Capital Prof Svcs - Engineering/Architectu
5550.760.3960-5911.99
5550.760.3940-4999.99
5,400
- 59,400
32206 2022 EX
RE
Contingency - Capital Project
Use Fund Balance - Current
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