HomeMy WebLinkAbout283-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 283-22
File Number: 2022-1076
WILLIAM BRADLEY WATER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO
AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $20,598.34 TO A CLEAN CUT
LAWN CARE ON BEHALF OF WILLIAM BRADLEY FOR WATER MAIN BREAK
DAMAGE AT 1738 WEST PRATT DRIVE
WHEREAS, pursuant to §39.10(C)(4) of the City Code, the City Council must approve the payment
of water or sewer damage claims exceeding $10,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas, pursuant to § 39.10(C)(4) of the
Fayetteville City Code, authorizes Mayor Jordan to pay a total amount of $20,598.34 to A Clean Cut
Lawn Care on behalf of William Bradley for water main break damage at 1738 West Pratt Drive.
PASSED and APPROVED on 12/6/2022
Attest: `,``���� s r i rrrry��
G�CRT V 0R�9iP .
.�
f-AV '- -TEVI<<£
Kara Paxton, City Clerk Treasurer �v • y
�Orlu of
Page 1 Printed on 1217122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1076
Agenda Date: 12/6/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.14
WILLIAM BRADLEY WATER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO
AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $20,598.34 TO A CLEAN CUT LAWN
CARE ON BEHALF OF WILLIAM BRADLEY FOR WATER MAIN BREAK DAMAGE AT 1738
WEST PRATT DRIVE
WHEREAS, pursuant to §39.10(C)(4) of the City Code, the City Council must approve the payment of water
or sewer damage claims exceeding $10,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas, pursuant to § 39.10(C)(4) of the
Fayetteville City Code, authorizes Mayor Jordan to pay a total amount of $20,598.34 to A Clean Cut Lawn
Care on behalf of William Bradley for water main break damage at 1738 West Pratt Drive.
City of Fayetteville, Arkansas Page 1 Printed on 121712022
City of Fayetteville Staff Review Form
2022-1076
Legistar File ID
12/6/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 11/16/2022 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a payment to A Clean Cut Lawn Care on behalf of William Bradley in the amount of
$20,598.34 to cover the costs of landscaping damage to William Bradley's residence at 1738 W. Pratt Dr. resulting
from a City water main break.
Budget Impact:
5400.720.4310-5311.04
Account Number
N/A
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Water and Sewer
Fund
N/A
Project Title
$ 317,435.00
$ 274,760.84
42,674.16
$ 20,598.34
22,075.82
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 6, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: November 14, 2022
CITY COUNCIL MEMO
SUBJECT: Water Damage Claim — 1738 W. Pratt Dr. (William Bradley)
RECOMMENDATION:
Staff recommends approval of a payment to A Clean Cut Lawn Care on behalf of William
Bradley in the amount of $20,598.34 to cover the costs of landscaping damage to William
Bradley's residence at 1738 W. Pratt Dr. resulting from a City water main break.
BACKGROUND:
On October 10, 2022, a water main break occurred near 1738 W. Pratt Dr. in Fayetteville, which
resulted in damage to William Bradley's landscaping. The City crews repaired the broken 16"
water main immediately.
DISCUSSION:
Mr. Bradley received three bids to perform the landscape repair services, and a proposal from A
Clean Cut Lawn Care was the lowest bid. The three bidders were:
A Clean Cut Lawn Care
$20,598.34
Sharum's Landscape
$27,010.80
Blue Ribbon Grounds Services
$21,856.28
The landscaping repair would include tearing out the existing landscape rocks, gravel, plants
and fabric. Then they would replace the fill dirt, topsoil, plants, mulch, fabric, gravel, steel
edging, and flagstone. The claimant requests that the City pay A Clean Cut Lawn Care directly
for the landscape repair services to be performed.
Staff requests approval of a payment to A Clean Cut Lawn Care on behalf of William Bradley in
the amount of $20,598.34 to cover the costs of landscaping damage resulting from the City
water main break.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available in the Self -Insurance (non -vehicle) damage account within the Water &
Sewer fund.
Attachments:
Three bids for landscape services
View My Proposal
https://www.viewmyproposal.com/ViewQuote.aspx?rk=fc 120a2d-3...
-•, A CLEAN CUT
L WN CARE L L C
ywuc laww ie owc barixeec
Secure Application
Your privacy and security are important
Review your proposal
Review each line item. Then just click the accept button to confirm and set up service.
Review the proposal below. Uncheck any services that you do not want.
A CLEAN CUT
LAWN CARE LLC
yeti: roar. a rat halucld
10/21 /2022
Stephannie Bradley
1738 W Pratt dr
Fayetteville, AR 72701
Dear Stephannie:
You recently requested pricing information from our company Here is our quote:
Description _ Quantity Rate Amount
Q Tearing out landscape materials. Remove all rocks and River rock From washed out dry creek bed Stack rocks to side for reinstall. Clean out river 16 220.00 3520.00
rock.
Q Dry Creek Red re sculpt and fill in washed out area in drp creek hed. fill in with fill dirt. Install landscape fabric in entire area. Appx 400 ft. x 6 36 229.50 8262.00
ft. Re install rock s in a nice pattern and fill raids with pert gravel. Re do irrigation. Clean out drainage.
Brown Pea Gravel 5 97.00 485.00
P5 Pro 5oz Landscape Fabric Installation Sq ft. 2400 0.35 840.00
Native Flagstone 1Ton 2 224.00 448.00
Top Soil 1 395.00 395.00
Backfill Red Dirt - Per Truck Load 3 3 230.00 690.00
Q Landscape Installation More steel edging up hill ar shruh her. Repair rack wall. adil topsoil to bed and re install azaleas. Then add mulch and 1 2134.00 2134.00
river rock to rock heal.
1 of 2 11/8/2022, 10:07 AM
View My Proposal
https://www.viewmyproposal.com/ViewQuote.aspx?rk=fcl20a2d-3..,
(- nocolate brown Hardwood Mutcn Uenvered and Installed
J 7.J.VV LO-).VV
P5 Pro 5oz Landscape Fabric Installation Sq ft.
100 0.35 35.00
2 - 4" Chocolate River Rock
4 100.00 400.00
I.25 - 1.75 in. River Rock
6 125.00 750.00
Encore Azaleas
24 29.75 714.00
Subtotal $18,958.00
Sales Tax $1,640.34
Total $20,598.34
Please sign to accept below:
Thank you for giving us the opportunity to earn for your business. We have worked hard to become the Highest Rated Lawn and Landscape Provider in the State. If
you're looking for a simple solution to manage all of your lawn and landscape needs, look no further than A Clean Cut Lawn Care, LLC You can manage your
services online from our website, anytime, day or night With all our services, we notify you in advance of our crews arrival by text or email and send an invoice for
service within 24 hours.
Sincerely,
Michael Steenbergen
A Clean Cut Lawn Care
www.acleancutlawncare.com
Based on your selections your Subtotal is: 18958.00
Thank you for using our online account management solution! If you have any About your proposal:
questions or concerns you may contact us by email by clicking here 479-856-9800
aos$
51PBt SEVICE
AWARD
2 of 11/8/2022, 10:07 AM
Estimate
Bill To:
Stephannie Bradley
1738 W. Pratt Dr.
Fayetteville, AR 72701
(479)621-3153
10.26.2022
For:
Water damage repair in landscape
Material
Description
Price
Quantity
Amount
Plants
Azaleas to replace
$ 35.00
10
$ 350.00
Mulch
Chocolate Rock per
ton
$ 100.00
5
$ 500.00
Plastic
under dry creek
$ 1.000.00
1
$ 1,000.00
Topsoil
per load
$ 750.00
15
$ 11,250.00
Irrigation
repair
$ 500.00
1
$ 500.00
Labor
crew per day
$ 2,200.00
5
$ 11,000.00
Total items: 6
Subtotal
$ 24,600.00
Sales Tax Rate: 9.8% Sales Tax
Less Deposit Received
Estimate Total
$ 2,410.80
$ -
$ 27,010.80
Payment: Sharum's requests full payment (less deposit) via personal or cashier's check at the completion
of the project. If paying by credit card, there will be a 3% upcharge to cover fees.
Warranty: Sharum's only guarantees plant material in irrigated beds. If a plant expires within six months
of planting Sharums will give a one-time replacement. There is no warranty on unirrigated plantings. There
will be no replacement of plants damaged during weather events (freezes, floods, felled trees on
landscaping, hail, wind, etc.)
Other: Customer is responsible for providing all services to feed electrical and irrigation, including
backflow preventer, water meter, impact fees and any necessary permitting required for scope of work.
Sharums is not responsible f?f damage done to unmar ed utilities. Drawings are not construction
documents. They are for dejjn�purpos a �I .
CustomerSicinature� / ))wj Vdl,/—�-�ate: a-
ghj- BFue Ribbon
Estimate Description
Landscape Labor:
• Trenching and covering the irrigation that was
exposed by the water damage
• Take the stone wall down and rebuild it (The base
layer was exposed and has some erosion due to
the water)
• Add top soil and replant
• Mulch the bed that was disturbed by the water
• Drains will have to be cleaned out and exposed
that have been covered by the water
• Deconstruct the gravel bed and dry creek bed and
re install properly
• Reset stones in the path that runs through the dry
creek bed
Weedbarrier
24Chocolate Gravel
Misc Stone
Stone Delivery Fee
Dump Trips
AzaleaulliAvailable in multi blooming
varietiesliliAvailable in shades of pink purple redorange
and whiteliliSizes range form 2 tall and wide to 4 tall
and wideliliNeed some shadeliulbrimg
srchttp6372821f61fed472dd90
LiriopeulliGets no taller than 12liliStays green all year
IongliliHas showy purple flowers in FallliliGrows in full
sun to full shadeliliResistant to deerliuldiv
dataemptytruebrdivimg srchttp6372821f61fed472
Compost Back To Nature
Chocolate Mulch Yds
Top Soil Yard
OR 4 UK D S S E RV I C E S
Landscaping Estimate for:
Stephannie Bradley
1738 W Pratt Dr
Fayetteville, AR 72703
Estimate #180
Pricing Valid Until: 12/4/2022
Quantity Rate Amount
1 16578.23 16578.23
1000
0.37
370.00
5
0.00
0.00
1
1656.23
1656.23
1
300.00
300.00
2
55.00
110.00
20
0.00
0.00
35 0.00 0.00
4 11.83
47.32
6 43.60
261.60
8 42.00
336.00
Estimate Description
Quantity
Rate
Amount
Base Gravel
2
47.50
95.00
Clean 34 Filter Gravel
4
42.50
170.00
Sales Tax $1,931.90
Total $21,856.28
When signing electronically, you will also need to type your name on the line to complete the
acceptance process.
If you have any questions or would like to request changes to the estimate please contact us and let us know.
Deposits and Invoicing:
Landscaping jobs of this size require a 500/b deposit before work will be scheduled. The deposit can be accepted by credit
card or check. Once deposit is received your job will be scheduled. Blue Ribbon Grounds Services reserves the right to
submit additional requests for payment as the project progresses.
After you accept the proposal, you will receive an email containing instructions for setting up your payment information.
Blue Ribbon Grounds Services will issue an invoice for the deposit amount which will come in a separate email. Remaining
balances will be invoiced following completion or stages of completion.
Exclusions to Estimates:
The following matters are excluded from the Work, unless specified in writing to the contrary:
• Electrical work to be done by a certified electrician
• Iron railings removed during construction are always re -attached at an additional cost
• Damage to existing irrigation lines during installation
• Irrigation repairs not specified in writing or discovered during project
• Drainage: Should the Client's property be the lowest elevation in relation to surrounding property or buildings, Blue
Ribbon Grounds Services reserves the right to retain an Engineer, at the Client's expense to evaluate and propose
solutions.
• Painting and staining is not specified
• Conduit connections for electrical, gas and all other service utilities. Or damage to existing utilities.
• Site unknowns: Including, but not limited to, sub -surface conditions/obstacles that create unforeseen labor,
equipment, material or disposal charges
Planting and Plant Warranty:
• Trees and shrubs are warrantied up to one (1) year from the date of installation, provided that Blue Ribbon Grounds
Services is in agreement that the plants are sufficiently hardy and appropriate for the soil, climate and weather
conditions associated with the site, and that they agree they are properly maintained in keeping with standards for
assuring the longevity of such plants and not misused or neglected.
• Blue Ribbon Grounds Services will not replace plants killed by animals, rodents, insects, disease, mechanical damage,
neglect, natural disasters, weather, lack or excessive watering or other reasons which Blue Ribbon Grounds Services
has no control (including plants not under mechanical irrigation maintained by Blue Ribbon Grounds Services .
• Winter Protection: All evergreens, broadleaf evergreens and delicate plants must be covered and protected during
harsh winter conditions during their first year to validate warranty.
• Plant Seasonality: Various plants, bushes, shrubs, and trees have ideal times for planting. Planting out of season at
the Client's request voids any warranty. Blue Ribbon Grounds Services will notify Client in writing if the planting
requested is impacted by this statement.
• Plant availability: In some instances, some plants, shrubs, bushes and trees may not be readily available to procure in
time for the required planting. Should this occur Blue Ribbon Grounds Services will work with the Client to find a
suitable substitution, subject to availability.
• Plant diseases: Should the Client recognize ill health in the plants, shrubs, bushes, or trees that have been supplied
under the Contract, it is the Client's responsibility to immediately inform Blue Ribbon Grounds Services . Blue Ribbon
Grounds Services will determine the nature and source of the illness. If it is deemed that the plant was infected prior
to installation, Blue Ribbon Grounds Services reserves the right to first use herbicides, fertilizers, and insecticides to
return the plants to good health. Should efforts to restore the plant's health fail, the Client is entitled to a refund
only. Blue Ribbon Grounds Services reserves the right to remove all or a portion of the warranty depending upon the
nature of the source of the plant infections and the approved policies of the Blue Ribbon Grounds Services . In all
cases, Blue Ribbon Grounds Services shall work with the Client to minimize damage to the existing plants.
• Plant Replacement: Blue Ribbon Grounds Services is entitled to up to one(1) year to source, match and replace dead
or ill plants (due to scarcity). The Client reserves the right to either a full refund within one(1) year or to wait for a
suitable replacement. Plants shall be replaced one time only.
• Lawns: New lawns that are under shade are not guaranteed. New lawns are guaranteed to be healthy at time of
installation only. Should new sod be damaged due to animals the Client will incur all costs for replacement or repair.
• Weeds: Blue Ribbon Grounds Services shall use it's efforts to minimize any weeds, however, Blue Ribbon Grounds
Services shall not be required to inspect or otherwise ensure that there is no weed or other unwanted plant matter
upon the Client's property in any soil or root balls/planting container of plant materials, nor shall it provide warranty
for the removal of existing weeds.
• Replacement plant material: Blue Ribbon Grounds Services does not guarantee plant material that has been
transplanted on site.
• Failure to pay an invoice in full or a balance due on an account suspends any warranty until account is brought current.
• Plant Maintenance: Failure to follow recommendations of Blue Ribbon Grounds Services will void warranty on all
affected plant material.
• Water Requirements: Watering of plant material is the responsibility of the Client.
• This warranty does not cover annuals, perennials, ground covers, wildflowers, seeds, sod, bulbs, roses and non -
winter hardy plants.
• An additional charge for plant removal and reinstallation will apply and covers a one time replacement only.
• Any repairs or maintenance performed to any installation by any party other than Blue Ribbon Grounds Services voids
any warranties offered by Blue Ribbon Grounds Services .
The failure of Blue Ribbon Grounds Services to enforce any right occurring under this agreement shall not be construed as
a waiver of a subsequent right of Blue Ribbon Grounds Services to enforce the same or any other right, term or condition.
Thank you for giving us the opportunity to bid for your business. We have worked hard to establish a reputation for quality,
and we look forward to showing you that it is well deserved.
If you have any questions, please give us a call at 479-636-1717.
Declined cards or late payment - Any invoices not paid within 5 days of work completion will be subject to a late fee and
any charges associated with collection efforts.