HomeMy WebLinkAbout277-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 277-22
File Number: 2022-1053
CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION, ARKANSAS HISTORIC
PRESERVATION PROGRAM:
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CERTIFIED LOCAL
GOVERNMENT GRANT IN THE AMOUNT OF $20,370.00 THROUGH THE ARKANSAS
HISTORIC PRESERVATION PROGRAM FOR A HISTORIC CONTEXT STATEMENT FOR
THE UNIVERSITY HEIGHTS AND HASKELL HEIGHTS NEIGHBORHOODS AND
HISTORIC DISTRICT COMMISSION TRAINING WITH A CITY MATCH OF $5,000.00,
AND TO APPROVE A BUDGET ADJUSTMENT CONTINGENT UPON APPROVAL OF THE
GRANT
WHEREAS, the City has the opportunity to apply for a Certified Local Government grant through the
Arkansas Historic Preservation Program to create a Historic Context Statement for the University
Heights and Haskell Heights neighborhoods and to provide training for the City of Fayetteville's
Historic District Commissioners and supporting staff; and
WHEREAS, Arkansas Historic Preservation Program staff have indicated that the City is more likely
to receive this grant if local matching funds are provided which will show the City's dedication to the
proposed projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to
apply for a Certified Local Government grant through the Arkansas Historic Preservation Program to
complete a Historic Context Statement of the University Heights and Haskell Heights neighborhoods,
and further approves a City match in the amount of $5,000.00.
Page 1 Printed on 1217122
Resolution. 277-22
File Number: 2022-1053
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, appropriating the matching funds contingent
upon approval of the grant.
PASSED and APPROVED on 12/6/2022
Attest: III '
ERK
�AYE�Cf
EV1�• L
'
Kara Paxton, City Clerk Treasurer (P. • ;P
Page 2 Printed on 1217122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1053
Agenda Date: 12/6/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.8
CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION, ARKANSAS HISTORIC
PRESERVATION PROGRAM:
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CERTIFIED LOCAL GOVERNMENT
GRANT IN THE AMOUNT OF $20,370.00 THROUGH THE ARKANSAS HISTORIC
PRESERVATION PROGRAM FOR A HISTORIC CONTEXT STATEMENT FOR THE UNIVERSITY
HEIGHTS AND HASKELL HEIGHTS NEIGHBORHOODS AND HISTORIC DISTRICT
COMMISSION TRAINING WITH A CITY MATCH OF $5,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT CONTINGENT UPON APPROVAL OF THE GRANT
WHEREAS, the City has the opportunity to apply for a Certified Local Government grant through the
Arkansas Historic Preservation Program to create a Historic Context Statement for the University Heights and
Haskell Heights neighborhoods and to provide training for the City of Fayetteville's Historic District
Commissioners and supporting staff; and
WHEREAS, Arkansas Historic Preservation Program staff have indicated that the City is more likely to
receive this grant if local matching funds are provided which will show the City's dedication to the proposed
projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to apply for
a Certified Local Government grant through the Arkansas Historic Preservation Program to complete a Historic
Context Statement of the University Heights and Haskell Heights neighborhoods, and further approves a City
match in the amount of $5,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, appropriating the matching funds contingent upon approval of the
grant.
City of Fayetteville, Arkansas Page 1 Printed on 121712022
Britin Bostick
Submitted By
City of Fayetteville Staff Review Form
2022-1053
Legistar File ID
12/6/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/18/2022 LONG RANGE PLANNING (634)
Submitted Date Division / Department
Action Recommendation:
Application for a Certified Local Government Grant from the Arkansas Historic Preservation Program for the 2023
grant year in the amount of $20,370 with a proposed $5,000 cash match. The request is for a grant application
requesting $20,000 for a Historic Context Statement for the University Heights/Haskell Heights neighborhood, $370
for Historic District Commission training, and a budget amendment for a grant match of $5,000.
Budget Impact:
1010.090.6600-5314.00
General Fund
Account Number Fund
32207.2023 AR Historic Preservation Program (CLG Grant) -
Historic Context Stmt - University & Haskell Heights
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
$ 5,000.00
$ 5,000.0r,
V20210527
Purchase Order Number: Previous Ordinance or Resolution # 319-20: 129-21
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
12/15/20;05/04/21
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 6, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Jonathan Curth, Development Services Director
CITY COUNCIL MEMO
FROM: Britin Bostick, Long Range Planning/Special Projects Manager
DATE: November 18, 2022
SUBJECT: Application for a Certified Local Government Grant from the Arkansas
Historic Preservation Program for the 2023 grant year in the amount of
$20,370 with a proposed $5,000 cash match: Submitted by CITY OF
FAYETTEVILLE STAFF. The request is for a grant application requesting
$20,000 for a Historic Context Statement for the University Heights/Haskell
Heights neighborhood, $370 for Historic District Commission training, and a
budget amendment for a grant match of $5,000.
RECOMMENDATION:
City staff recommends approval of a grant application for a Certified Local Government (CLG)
Grant from the Arkansas Historic Preservation Program (AHPP) for the 2023 grant year in the
amount of $20,370 with a proposed $5,000 cash match for a total project budget of $25,000 for
a historic context statement and $370 for Historic District Commission training.
BACKGROUND:
In 2020 the Fayetteville City Council approved a request from staff to apply for an AHPP CLG
grant to include a historic context statement of the University Heights/Haskell Heights
neighborhood and a citywide Historic Preservation Master Plan. The approval included a budget
amendment for a $20,000 grant match. Although the grant application was approved, COVID-
related staffing issues at both the AHPP and the City, and the strict grant timeline proved
infeasible. In October of 2021 the grant was canceled at staffs request, and staff developed an
updated request and grant application for the 2022 CLG grant cycle. The citywide Heritage &
Historic Preservation Master Plan is underway with support from a $50,000 CLG grant, but the
historic context statement portion was not funded in that cycle. After discussing the historic
context statement with AHPP staff and refining the grant application to focus on the University
Heights/Haskell Heights neighborhood context statement project, staff is bringing the request for
grant funding back to the Council to submit for the 2023 grant cycle, and requesting approval of
a $5,000 cash match as one -fifth of the project budget. The Historic District Commissioners
considered this project and grant proposal in their regular meeting on October 13, 2022 and
concurred with staff's recommendation to submit the project for the grant application.
Additionally, this year an in -person training will be available to the Historic District
Commissioners and Long Range Planning staff in Fort Smith, Arkansas, with training details
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
including training date forthcoming. Training funds are encouraged by AHPP to be submitted
with this grant application as the training funds are eligible for grant funding.
DISCUSSION:
The proposed projects for this grant application are the University Heights/Haskell Heights
Historic Context Statement (1) and CAMP training for the City of Fayetteville's Historic District
Commissioners and supporting staff (2). The documents attached are required for the grant
application submittal.
1. University Heights/Haskell Heights Historic Context Statement
The proposed project is a historic context statement for the University Heights and Haskell
Heights neighborhoods. The University Heights and Haskell Heights neighborhoods are
located directly to the west of the University of Arkansas main campus in Fayetteville. The
approximate borders of the neighborhoods are Cleveland/Wedington Drive to the north,
Razorback Road and Garland Avenue to the east, Nettleship Street to the south, and Sang
Avenue to the west (see attached map). AHPP conducted a site visit in 2017 and followed
with a letter recommending an architectural survey and noting the potential importance of
early farmhouses and houses with connections to faculty from the University of Arkansas.
The neighborhoods comprised a total of 414 parcels and 389 structures in 2021, with at
least 253 or 65% of the structures being greater than 50 years old, according to public
records.
This project has had strong advocates for the past several years, including a Fayetteville
City Council Member, who continues to advocate for the project, with the concurrence of the
Historic District Commission. Due to development pressure, low housing supply and high
demand, and a rapid increase in enrollment at the University of Arkansas, this neighborhood
is at risk for redevelopment. Approximately 3,000 additional students were admitted to the
University of Arkansas in 2022, and student housing complexes on available parcels near
the main campus are regularly being submitted for development review. Additionally, homes
in the University Heights neighborhood are increasingly becoming investment properties
used for short-term rentals as University of Arkansas athletics and events have become a
year-round draw. Large residential structures are being constructed between Razorback
Road and Markham Hill, putting historic structures — particularly those on large lots — at high
risk for redevelopment and removal of the remaining historic structures, particularly those
owned as investment properties. Compounding that pressure is the lack of zoning
protections for the historic structures in the neighborhood. The importance of this project is
the research and documentation of the history of these neighborhoods to begin the process
of survey work, to support National Register nominations (one of which, the Anderson
House, was recently submitted for consideration), and to provide for neighborhood
engagement on the process and requirements for the establishment of a local ordinance
district with zoning protections. Without the research and writing to establish the historic
context, property owners will need to complete their own context work and research and city
staff and commissioners will not have a basis for future considerations for these historic
neighborhoods. Additionally, the context statement will produce knowledge about
development patterns, history, and recognition of the potential historic significance of
structures or groupings in the area. The context would provide background support for a
future architectural resources survey and help prioritize survey work. As defining
neighborhood boundaries can be challenging, one of the anticipated outcomes of this
project is a clear neighborhood boundary to assist with any future surveys or policy
proposals.
This context survey would require a project consultant to complete the work, both to provide
needed capacity to perform the work and to meet the Secretary of the Interior's
qualifications for this type of project work. Staff has solicited cost estimates from qualified
and experienced professionals and has received a cost range of $17,750-$27,500 for the
context statement. The range in prices is due to the location of prospective consultants
relative to Fayetteville and associated travel costs, time and resources needed for research,
and the anticipated written deliverables. As Fayetteville staff requested pricing for this
project in 2021 prior to submitting the project as part of the grant request for 2022, project
budget numbers are available for the last two years, consistently showing about a 10%
increase in the high end of consultant's estimates from last year, but relatively stable overall.
Last year's project estimates for the University Heights context survey ranged from $18,000-
$25,000. This year the low range has remained stable with the high range increasing by
10%. Project budget estimates were gathered by communicating the information in this
application document to project consultants who are active in the historic preservation field
and experienced in this type of work, as well as who meet the SOI qualifications for the
project work.
Should this project receive a grant award, the outcomes and work products will provide the
Fayetteville Historic District Commission with a more clear understanding of the process to
select and administer a neighborhood research and documentation project, an avenue for
connecting with historic neighborhoods to understand their status and history, an advocacy
tool for additional steps in the preservation process, and an important next step in both
following through with a longtime request and in maintaining momentum as the Citywide
Heritage & Historic Preservation Master Plan process comes to a close. As there continues
to be strong hesitation in Fayetteville about the benefits of local historic zoning protections,
even in the face of development pressures, the Fayetteville Historic District Commission has
expressed a desire to build trust by demonstrating that not only is valuable historic
preservation work available without rigorous property controls, but that it can and should be
preceded by a thoughtful process to research, document, and evaluate the historic
resources that are in need of protection and stewardship.
2. CAMP training for the City of Fayetteville's Historic District Commissioners and
supporting staff
The City of Fayetteville has seven appointed Historic District Commission Commissioners,
most of whom have not yet attended a CAMP training. Additionally, one of Fayetteville's two
staff supporting the Historic District Commission have not yet attended a CAMP training.
Although the City of Fayetteville currently has only one structure protected by historic
zoning, the community is considering whether to adopt additional zoning protections for
neighborhoods as we work through our Citywide Heritage & Historic Preservation Master
Plan, which is primarily funded by a CLG grant. Should additional historic zoning be an
option, the Fayetteville HDC Commissioners will need to be trained on best practices for
review of Certificates of Appropriateness, one of the aspects of the CAMP training.
Additionally, most of the HDC Commissioners are new, and have expressed enthusiastic
interest in an opportunity for additional training, particularly with their peers across the state.
All seven of the commissioners and both staff would like to attend the training, which would
be a total registration fee cost of 9 x $25 = $225. Travel costs would only be for travel to and
from Fort Smith in the same day as it is a close distance from Fayetteville, and with the
number of commissioners and staff proposed to travel and the current federal mileage rate,
the cost for travel would be approximately 2 vehicles x 116 miles round trip x $0.625 per
mile = $145. This would be a total of $370, the amount requested.
BUDGET/STAFF IMPACT:
$5,000 from general fund
Attachments:
• Project Budget
• OMB Circular A-133 Audit Certification Form
• U.S. Department of the Interior Certification form regarding Debarment, Suspension and
Other Responsibility Matters, Drug -Free Workplace Requirements and Lobbying
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OMB Circular A-133 Audit Certification Form
Audits of States, Tribal and Local Governments, and Non -Profit Organizations
For Most Recent Fiscal Year Ending (month) 20
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: The National Park Service (NPS) is required under the Office of Management and Budget (OMB) to
monitor the Single Audit requirements of its grant recipients. This requirement ensures that federal funds are
used for their authorized purposes. It also confirms that non-federal entities expending $500,000 or more in
FY 2014 (or $750,000 or more in FY 2015) in federal funds from all federal sources during their most
recently completed fiscal year, have submitted a Single Audit. OMB Circular A-133 can be found at
http://www.whitehouse.gov/omb/circulars, and should be consulted when completing this form.
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in Sections A
and B and signing and dating the form. Failure to return a completed form will result in delay in processing
your next grant award, withholding of federal awards or disallowance of costs, and suspension or termination
of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the $500,000/$750,000 federal expenditure threshold for the FY referenced above. A
Single Audit or a Program Specific Audit is not required for this fiscal year. If checked, skip Section B.
We have exceeded the $500,000/$750,000 federal expenditure threshold for the fiscal year referenced above.
If checked, complete Section B.
SECTION B
Entities that ARE subiect to the requirements of OMB Circular A-133
Complete the information below and check the appropriate box:
We completed our last A-133 Audit on for Fiscal Year ending
There were no findings related to federal awards. No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
We completed our last A-133 Audit on for Fiscal Year ending .
There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 15.904? ❑ Yes ❑ No
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
Our completed A-133 Audit will be available on for Fiscal Year ending
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings
related to federal awards, we will also provide NPS a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have been
disclosed.
Si -mature of Authorized CFO:
--J-Z_�Z - G �
Print Name & Title:
Form Revised 08/2015
Date:
Frequently Asked Questions
Single Audit Certification Forms
Question:
Why am I being asked to certify Fiscal Year 2014 when it is 2015?
Answer:
Grantees that EXPEND $500,000/$750,000 or more of federal funds in THEIR 2014/2015
most recently completed fiscal year must conduct a single audit. This form is a way for NPS
to monitor its grantees audit status, as required by the Office of Management and Budget
(OMB).
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer (or designee).
Question:
Who must sign the Audit Certification Form?
Answer:
The Chief Financial Officer of the agency, or his or his designee.
Question:
Does NPS need a copy of the audit?
Answer:
ONLY submit a copy of the audit to NPS if there are "findings" listed in it specific to CFDA
15.904 (Historic Preservation Grants -in -Aid). However, a complete copy of the audit MUST
be submitted electronically to the Federal Audit Clearinghouse.
Question:
What is an audit finding?
Answer:
Audit findings are significant issues identified in the audit report, which are commonly items
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc.
Question:
What if there is a finding related to CFDA 15.904?
Answer:
The NPS will review the finding and request a Corrective Action Plan from the grantee,
outlining how this issue will be resolved.
Question:
Does the audit requirement apply to our subgrantees who received federal pass -
throng funds?
Answer:
Yes. Subgrantees are subject to A-133, Single Audit requirements as well. Grant funds can
be used to pay for the audit process.
Question:
Who do I contact if I have questions about this form?
Answer:
Contact your NPS grant manager.
U.S. Department of the Interior
Certifications Regarding Debarment, Suspension and
Other Responsibility Matters, Drug -Free Workplace
Requirements and Lobbying
Persons signing this form should refer to the regulations
referenced below for complete instructions:
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions - The
prospective primary participant further agrees by
submitting this proposal that it will include the clause
titled, "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transaction," provided by the department or agency
entering into this covered transaction, without
modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions. See
below for language to be used or use this form certification
and sign. (See Appendix A of Subpart D of 43 CFR Part 12.)
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions -
(See Appendix B of Subpart D of 43 CFR Part 12.)
Certification Regarding Drug -Free Workplace Requirements
- Alternate I. (Grantees Other Than Individuals) and
Alternate ll. (Grantees Who are Individuals) - (See Appendix
C of Subpart D of 43 CFR Part 12)
Signature on this form provides for compliance with
certification requirements under 43 CFR Parts 12 and 18.
The certifications shall be treated as a material
representation of fact upon which reliance will be placed
when the Department of the Interior determines to award the
covered transaction, grant, cooperative agreement or loan.
PART A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters -
Primary Covered Transactions
CHECK IF THIS CERTIFICATION IS FOR A PRIMARY COVERED TRANSACTION AND IS APPLICABLE.
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any
Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,
State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transactions
CHECK xx IF THIS CERTIFICATION IS FOR A LOWER TIER COVERED TRANSACTION AND IS APPLICABLE.
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
This form was electronically produced by Elite Federal Forms, Inc. DI-2010
June1995
(This form replaces DI-1953, DI-1954,
DI-1955, DI-1956 and DI-1963)
PART C: Certification Regarding Drug -Free Workplace Requirements
CHECK x IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS NOT AN INDIVIDUAL.
Alternate I. (Grantees Other Than Individuals)
A. The grantee certifies that it will or continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
(b) Establishing an ongoing drug -free awareness program to inform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,
the employee will --
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer on whose grant activity the convicted employee was working,
unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the
identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted --
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a) (b),
(c), (d), (e) and (f).
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the
specific grant:
Place of Performance (Street address, city, county, state, zip code)
Checkif there are workplaces on files that are not identified here.
PART D: Certification Regarding Drug -Free Workplace Requirements
CHECK IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL.
Alternate II. (Grantees Who Are Individuals)
(a) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he
or she will report the conviction, in writing, within 10 calendar days of the conviction, to the grant officer or other
designee, unless the Federal agency designates a central point for the receipt of such notices. When notice is made
to such a central point, it shall include the identification number(s) of each affected grant.
DI-2010
June1995
(This form replaces DI-1953, DI-1954,
DI-1955, DI-1956 and DI-1963)
PART E: Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
CHECK IF CERTIFICATION IS FOR THE AWARD OF ANY OF THE FOLLOWING AND
THE AMOUNT EXCEEDS $100,000: A FEDERAL GRANTOR COOPERATIVE AGREEMENT;
SUBCONTRACT, OR SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMENT.
CHECK IF CERTIFICATION FOR THE AWARD OF A FEDERAL
LOAN EXCEEDING THE AMOUNT OF $150, 000, OR A SUBGRANT OR
SUBCONTRACT EXCEEDING $100,000, UNDER THE LOAN.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee
of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making
of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at
all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above specified certifications are true.
SI TUf2E OF ALIT7ERTrFYING OFFICIAL
TYPED NAME AND TITLE
l2-�D�22
DATE
DI-2010
June 1995
(This form replaces DI-1953, DI-1954,
DI-1955, DI-1956 and DI-1963)
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 LONG RANGE PLANNING (634)
2022
Requestor: Britin Bostick
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Application for a Certified Local Government Grant from the Arkansas Historic Preservation Program for the 2023 grant
year in the amount of $20,370 with a proposed $5,000 cash match. The request is for a grant application requesting
$20,000 for a Historic Context Statement for the University Heights/Haskell Heights neighborhood, $370 for Historic
District Commission training, and a budget amendment for a grant match of $5,000.
COUNCIL DATE: 12/6/2022
LEGISTAR FILE ID#: 2022-1053
Hovy 3lack�
11/1712022 2:34 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 5,000 5,000 v.20220919
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.090.6600-5314.00 5,000 - 32207 2023 EX Professional Services
1010.001.0001-4999.99 - 5,000 RE Use Fund Balance - Current
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\12-06-22\2022-1053 BA Hist Context Stmt CLG-23 1 of 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 88-23
File Number: 2023-550
ARKANSAS HISTORIC PRESERVATION PROGRAM (AHPP) GRANT:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A GRANT AGREEMENT ACCEPTING A
CERTIFIED LOCAL GOVERNMENT GRANT THROUGH THE ARKANSAS HISTORIC PRESERVATION
PROGRAM IN THE AMOUNT OF $20,370.00 FOR THE PREPARATION OF A HISTORIC CONTEXT
STATEMENT FOR THE UNIVERSITY HEIGHTS AND HASKELL HEIGHTS NEIGHBORHOODS, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute a
grant agreement accepting a Certified Local Government grant through the Arkansas Historic Preservation Program, in
the amount of $20,370.00 for the preparation of a historic context statement for the University Heights and Haskell
Heights neighborhoods.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on April 4, 2023
Attest:
• rid Y , •,�s.. fir.
�.�,
Kara Paxton, City Cr
Treasurer f i1'r =-T'1
Page 1
CITY OF
mrFAYETTEVILLE
ARKANSAS
MEETING OF APRIL 4, 2023
CITY COUNCIL MEMO
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
Jonathan Curth, Development Services Director
Britin Bostick, Long Range Planning/Special Projects Manager
FROM: Sherry Smith, Long Range and Preservation Planner
DATE:
2023-550
SUBJECT: A resolution to accept a grant from the Arkansas Historic Preservation Program in
the amount of $20,370.00 and to approve a budget adjustment. The grant award is
$20,000 for a historic context statement for the University Heights and Haskell
Heights neighborhoods and $370 for Historic District Commissioner training.
RECOMMENDATION:
City staff recommends acceptance of a Certified Local Government (CLG) Grant from the Arkansas Historic
Preservation Program (AHPP) for the 2023 grant year in the amount of $20,370. $20,000 of the grant is
specified for a historic context statement for the University Heights and Haskell Heights neighborhoods and
$370 is specified for approved Historic District Commissioner training.
BACKGROUND:
In December of 2022 City Council approved the application for a Certified Local Government Grant (CLG) in
the amount of $20,370 from the Arkansas Historic Preservation Program (AHPP). The Council also approved a
budget adjustment at that time of $5,000 as a grant match. On February 22, 2023 staff received an email from
AHPP that the full grant amount requested was awarded to the City of Fayetteville. This will provide a total
project budget for the historic context statement of $25,000 and training funds for the Historic District
Commission and supporting staff to attend training in May.
DISCUSSION:
A historic context statement is an identification and evaluation of historical development patterns, history, and
recognition of historically significant structures or groupings in the survey area. A qualified consultant will
complete this work for the University Heights and Haskell Heights neighborhoods situated to the west of the
University of Arkansas main campus. The consultant will prepare a Historic Context Statement for the
neighborhoods, which includes narratives, summaries and characteristics of neighborhood property types. The
project deliverables are anticipated to support confirming the eligibility of both the neighborhoods and individual
structures in the neighborhoods for listing on the National Register of Historic Places.
The attached grant agreement lays out the requirements for the CLG grant, which is a reimbursement grant.
The City must be under contract for the historic context statement project by August 15, 2023 and must
complete the grant -funded work by September 30, 2024. Appendix A of the attached grant agreement provides
the requirements for Historic Resources Survey and Documentation, and Appendix F states the Professional
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Qualification Standards.
BUDGET/STAFF IMPACT:
This will add $20,000 to the project budget for the University Heights & Haskell Heights Historic Context
Statement Project and $370 to the travel and training budget for Historic District Commissioners and support
staff.
ATTACHMENTS: SRF Historic Context Stmt CLG Grant Award, BA Historic Context Stmt CLG Grant Award,
23-CLG-02 Fayetteville_agreement
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Legislation Text
File #: 2023-550
A resolution to accept a grant from the Arkansas Historic Preservation Program in the amount of
$20,370.00 and to approve a budget adjustment. The grant award is $20,000 for a historic context
statement for the University Heights and Haskell Heights neighborhoods and $370 for Historic
District Commissioner training.
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A GRANT AGREEMENT
ACCEPTING A CERTIFIED LOCAL GOVERNMENT GRANT THROUGH THE ARKANSAS
HISTORIC PRESERVATION PROGRAM IN THE AMOUNT OF $20,370.00 FOR THE
PREPARATION OF A HISTORIC CONTEXT STATEMENT FOR THE UNIVERSITY HEIGHTS
AND HASKELL HEIGHTS NEIGHBORHOODS, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute a grant agreement accepting a Certified Local Government grant through the Arkansas Historic
Preservation Program, in the amount of $20,370.00 for the preparation of a historic context statement for
the University Heights and Haskell Heights neighborhoods.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Sherry Smith
Submitted By
City of Fayetteville Staff Review Form
2023-550
Item ID
4/4/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/17/2023 LONG RANGE PLANNING (634)
Submitted Date Division / Department
Action Recommendation:
A resolution to accept a grant from the Arkansas Historic Preservation Program in the amount of $20,370.00 and to
approve a budget adjustment. The grant award is $20,000 for a historic context statement for the University
Heights and Haskell Heights neighborhoods and $370 for Historic District Commissioner training.
Budget Impact:
1010.090.6600-5 314.00
1010.090.6600-5 3 04.00
General Fund
Account Number Fund
32207.2023 AR Historic Preservation Program (CLG Grant) -
Historic Context Stmt - University & Haskell Heights
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 5,000.00
5,000.00
$ 20,370.00
25,370.00
V20221130
Purchase Order Number: Previous Ordinance or Resolution # 277-22
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
12/6/2022
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
LONG RANGE PLANNING (634)
/Org2
2023
Requestor: Sherry Smith
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A resolution to accept a grant from the Arkansas Historic Preservation Program in the amount of $20,370.00 and to approve
a budget adjustment. The grant award is $20,000 for a historic conxtext statement and $370 for Historic District
Commissioner training.
RESOLUTION/ORDINANCE
COUNCIL DATE: 4/4/2023
ITEM ID#: 2023-550
Noll y Black
317512023 2:57 P/N
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
20,370 20,370
increase/ (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.2023223
Account Name
1010.090.6600-5314.00
20,000 -
32207
2023 EX
Professional Services
1010.090.6600-5304.00
1010.090.6600-4309.01
370 -
- 20,370
32207
32207
2023 EX
2023 RE
Travel & Training
Federal Grants - Operational
I of I
CERTIFIED LOCAL GOVERNMENT PROGRAM GRANT AGREEMENT
Grant Number 23-CLG-02
This agreement is entered into between the City of Fayetteville, Arkansas, hereinafter referred to
as the City, and the Arkansas Historic Preservation Program, hereinafter referred to as AHPP.
AHPP agrees to provide a grant in the amount of $20,370 for the purpose of funding consultants'
services to complete a context statement of the University -Haskell Heights neighborhood and
expensed related to the attendance of approved trainings by HDC officials and staff.
THIS GRANT IS FOR THE ACCOMPLISHMENT OF THE PURPOSE, OBJECTIVE AND
SCOPE OF WORK HEREIN DEFINED.
SCOPE OF WORK
TASK A. The City will fund consultants' services for the completion of a context
statement of the University -Haskell Heights neighborhood.
$20,000 is designated for this activity.
TASK B. The City will fund approved travel and training expenses for HDC
commissioners and staff.
$370 is designated for this activity.
II. TIME FRAME of AGREEMENT
This agreement will begin on March 15, 2023, and shall extend until September 30, 2024.
No grant funds shall be expended by the City or its sub -grantees or assigns after
September 30, 2024. No work on any grant task will be undertaken, continued, or
carried out after September 30, 2024.
III. PAYMENTS
A. Payments of funds under this grant agreement will be made upon receipt of invoices
requesting reimbursement of expenses paid by the City within the time frame of this
agreement.
B. No invoice received after August 1, 2024, will be processed.
C. Payments under this grant agreement are conditioned on successful completion of the
tasks described in the scope of work and submission of deliverables as described in
section IV.
D. The grant award is conditioned on the use of the grant funds to accomplish the tasks
described in the scope of work. Funds will only be disbursed to achieve the purposes
described in the scope of work. The grantee retains no interest in grant funds for
which an invoice has not been submitted to AHPP by August 1, 2024.
E. The availability of funds under this grant award is dependent on the National Park
Service's 2023-2024 Historic Preservation Fund award to the AHPP.
IV. MILESTONES
A. University -Haskell Heights Historic Context Statement
1. The City will be under contract for consultant's services for the context by August 15,
2023.
2. The consultant will begin work on the context by November 1, 2023.
3. A first draft of the context statement will be submitted to AHPP by March 11, 2024.
4. The final draft of the context statement will be submitted to AHPP by April 29, 2024.
5. Upon AHPP's approval of the final draft, the City will submit an invoice for the full
cost of the task by August 1, 2024.
V. AHPP RESPONSIBILITIES
AHPP staff agrees to make periodic reviews of the project to assess practices and
products. AHPP reserves the right to enforce the procedures as outlined in this contract.
AHPP agrees to make available advice and counsel necessary to accomplish the objectives
and to render compensation upon invoice within a reasonable timeframe.
VI. REPORTING REQUIREMENTS
A. The City will submit quarterly reports detailing programmatic and fiscal progress of
work on forms to be provided by AHPP on:
Period Date Due
March -June, 2023
July 15, 2023
July -Sept, 2023
October 15, 2023
October -December, 2023
January 15, 2024
January -March, 2024
Aril 15, 2024
April -June, 2024
July 15, 2024
July -September, 2024
October 15, 2024
FINAL
October 31, 2024
B. The report of April 15, 2023, will be accompanied by a timeline for completion of
the project and spend down of project funds by the end of the grant term.
C. If changes in the grant agreement - e.g.: scope of work, products, budgets, etc. - are
required, then the City must submit a written request detailing proposed changes
and wait for written approval from AHPP before proceeding.
D. No funds will be disbursed if grant reporting is more than two weeks delinquent.
E. Failure to submit grant reports within one month of the date required herein shall be
grounds for cancellation of the grant at the discretion of AHPP.
F. The City will submit a final project report detailing all completed projects and
including copies of all publications as per the requirements of this agreement no
later than October 31, 2024.
G. The City will promptly notify AHPP if it will be unable to expend the awarded
funds within the grant period.
VII. REQUIRED TRAINING
Disbursement of funds under this agreement is contingent on attendance by a
designated representative of the City at a training session on grant administration
requirements held by AHPP. This requirement may be waived at the discretion of
AHPP if the City's grants administrator has attended a grant administration training
session within the two years prior to the execution of this grant agreement.
VIII. COMPLIANCE
A. All products and projects funded by grant funds must comply with the applicable
Secretary of the Interior's "Standards." These include: 1) Standards and Guidelines
for Preservation Planning, 2) Standards and Guidelines for Identification, 3)
Standards and Guidelines for Evaluation, 4) Standards and Guidelines for
Registration, 5) Standards and Guidelines for Historical Documentation, 6) Standards
and Guidelines for Architectural and Engineering Documentation, 7) Standards and
Guidelines for Archeological Documentation, 8) Standards for the Treatment of
Historic Properties, 9) Standards and Guidelines for the Rehabilitation of Historic
Buildings, and 10) Historic Preservation Professional Qualification Standards. See
Appendices A-E.
B. PROJECT EXECUTION AND CONTRACT REQUIREMENTS: All projects, sub -
grants and consulting contracts funded through this grant agreement must be carried
out in accordance with the procedures and standards laid out in the applicable
appendices to this agreement. All work products funded through this grant must meet
the standards laid out in the applicable appendices to this agreement.
C. EASEMENTS AND PRESERVATION AGREEMENTS: The City will donate to
AHPP a conservation easement on any property being restored, rehabilitated, or
repaired as a part of any project(s) funded in whole or in part by this grant utilizing
ten thousand dollars ($10,000) or more of funds awarded by AHPP. On such projects
involving private properties, it will be the City's responsibility to secure this
easement for donation to AHPP before any grant funds are released. The City will
ensure that the owner(s) of property being restored, rehabilitated, or repaired as part
of any project utilizing at least one dollar ($1) but less than ten thousand dollars
($10,000) of Historic Preservation Fund monies awarded by AHPP enters into a five-
year preservation agreement concerning that property with AHPP before grant funds
are released. On such projects involving City property, the City and any other parties
holding an ownership interest in such property must enter into a five-year
preservation agreement with AHPP before funds will be released.
D. All activities pursuant to this Agreement shall be in compliance with the requirements
of Executive Order 11246, as amended; Title VI of the Civil Rights Act of 1964, as
amended; (78 Stat. 252; 42 U.S.C. §§2000d et seq.); the Rehabilitation Act of 1973,
as amended, (87 Stat. 394; 29 U.S.C. §794); the Age Discrimination Act of 1975 (89
Stat. 728; 42 U.S.C. §§6101 et seq.); the Americans with Disabilities Act (42 U.S.C.
§ 12101); the Architectural Barriers Act (42 U.S.C. §§4151 et seq); and with all other
federal laws and regulations prohibiting discrimination on grounds of race, color,
sexual orientation, national origin, disabilities, religion, age, or sex.
A. In all hiring or employment made possible by or resulting from grant awards, the City
(1) will not discriminate against any employee or applicant from employment because
of race, color, religion, sex, age, or national origin, and (2) will take affirmative
action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, age, or national origin.
This requirement applies to, but is not limited to, the following: employment
promotion, demotion, or transfer; recruitment or other recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The City and its sub -grantees will comply with all
applicable statutes and Executive orders on equal employment opportunity and grant
awards will be governed by the provisions, as implemented by, but not limited to,
Department of the Interior policies, published in 43 CFR 17.
IX. MANAGEMENT AND BUDGET GUIDELINES
A. Certified Local Government grants are funded by the National Park Service Historic
Preservation Funds Grants in Aid, CFDA number 15.904. All policies and
procedures of the Department of the Interior, the National Park Service, and all other
Federal regulations concerning expenditures of Federal funds must be followed by
AHPP and all sub -grant recipients. All grant projects will be administered by AHPP
and the City in accordance with the Historic Preservation Fund Grants Manual. The
manual may be found online here:
https://www.nps. ov/subjects/historicpreservationfund/historic-preservation-fund-
,grant-manual.htm The City must maintain efficient and effective accountability and
control of all funds received and expended under a sub -grant from AHPP.
B. Federal Award Identification Number, total award amount, award date, and a copy of
the NPS grant agreement with AHPP will be provided to subgrantee with this signed
grant agreement. This subgrant award may be subject to additional conditions as
required by the National Park Service.
C. A City employee or paid contractor will be responsible for fulfilling all
responsibilities assumed by the City under this grant agreement.
D. The City will promptly disclose any conflict of interest to AHPP in accordance with 2
CFR §200.112.
E. Indirect costs are not eligible for reimbursement under this award.
F. The City will maintain all grant -related records at the City offices in accordance with
its normal recordkeeping procedures.
G. The City hereby assures and certifies that it will comply with the regulations, policies,
guidelines and requirements as they relate to the application, acceptance and use of
Federal funds for this federally assisted project. The following Federal regulations
are incorporated by reference into this Agreement (full text can be found at
http://www.eefr.gov):
1) Administrative Requirements:
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, in its entirety;
2) Determination of Allowable Costs:
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, Subpart E; and
3) Audit Requirements:
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, Subpart F.
4) Code of Federal Regulations/Regulatory Requirements:
2 CFR 182 & 1401, "Government -wide Requirements for a Drug -Free
Workplace";
2 CFR 180 & 1400, "Non -Procurement Debarment and Suspension",
previously located at 43 CFR §42, "Government wide Debarment and
Suspension (Non -Procurement)";
43 CFR Part 18, "New Restrictions on Lobbying";
2 CFR Part 175, "Trafficking Victims Protection Act of 2000";
FAR Clause 52.203-12, Paragraphs (a) and (b), Limitation on Payments to
Influence Certain Federal Transactions; and
2 CFR Part 25, System for Award Management (www.SAM.gov) and Data
Universal Numbering System (DUNS).
H. Cities that expend $750,000 or more during a year in Federal awards shall have a
single or program -specific audit conducted for that year in accordance with the Single
Audit Act Amendments of 1996 (31 U.S.C. §§7501-7507) and 2 CFR Part 200,
Subpart F.
I. The City will comply with Federal competitive procurement requirements for
professional services and subcontractors and will provide documentation of such
compliance upon request.
J. The City will comply with the minimum wage and maximum hours provisions of
the Federal Fair Labor Standards Act.
K. Upon completion of the project, the Secretary of the Interior, the Comptroller General
of the United States, AHPP, and/or any of their duly authorized representatives shall
have access for the purpose of financial or programmatic audit and examination any
books, documents, papers and records of the City that are pertinent to the grant at all
reasonable times during the period of retention provided in 2 CFR §200.334, for at
least three (3) years or until all claims or audit findings have been resolved.
L. The City will comply with the provisions of 18 U.S.C. § 1913, Lobbying with
Appropriated Moneys, as amended by Public Law 107-273, Nov. 2, 2002. "No part of
the money appropriated by any enactment of Congress shall, in the absence of express
authorization by Congress, be used directly or indirectly to pay for any personal
service, advertisement, telegram, telephone, letter, printed or written matter, or other
device, intended or designed to influence in any manner a Member of Congress, a
jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or
otherwise, any legislation, law, ratification, policy, or appropriation, whether before
or after the introduction of any bill, measure, or resolution proposing such legislation,
law, ratification, policy, or appropriation; but this shall not prevent officers or
employees of the United States or of its departments or agencies from communicating
to any such Members or official, at his request, or to Congress or such official,
through the proper official channels, requests for legislation, law, ratification, policy,
or appropriations which they deem necessary for the efficient conduct of the public
business, or from making any communication whose prohibition by this section
might, in the opinion of the Attorney General, violate the Constitution or interfere
with the conduct of foreign policy, counter -intelligence, intelligence, or national
security activities. Violations of this section shall constitute violations of section
1352(a) of title 3 L" In addition to the above, the related restrictions on the use of
appropriated funds found in Div. F, §402 of the Omnibus Appropriations Act of 2008
(P.L. 110-161) also apply.
M. The City will comply with all provisions of Executive Order 113858 "Strengthening
Buy American Preferences for Infrastructure Projects" that may apply to the project
that is the subject of this award.
X. PUBLICATIONS. WORK PRODUCT AND PUBLIC INFORMATION
A. An acknowledgment of National Park Service and the Arkansas Historic Preservation
Program support must be made in connection with the publication of any material
based on, or developed under, any activity supported by Historic Preservation Fund
grant funds. This acknowledgment shall be in the form of a statement as follows:
"This material was produced with assistance from the Historic Preservation Fund,
administered by the National Park Service, Department of the Interior and the
Arkansas Historic Preservation Program, an agency of the Division of Arkansas
Heritage. Any opinions, findings, and conclusions or recommendations expressed in
this material are those of the author(s) and do not necessarily reflect the views of the
Department of the Interior or the Division of Arkansas Heritage. "
B. Press releases, publications, and other public dissemination of information by the City
concerning a project made possible by this grant shall acknowledge National Park
Service, Department of the Interior, Arkansas Historic Preservation Program, and
Division of Arkansas Heritage grant support.
C. Posters, brochures, program literature, and publications will include the following
statement: This program receives Federal financial assistance for identification and
protection of historic properties. Under Title VI of the Civil Rights Act of 1964,
Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of
1975, as amended, the U.S. Department of the Interior prohibits discrimination on the
basis of race, color, national origin, disability or age in its federally assisted
programs. If you believe you have been discriminated against in any program,
activity, or facility as described above, or if you desire further information, please
write to: Office for Equal Opportunity, National Park Service, 1849 C Street NW,
Washington, D.C. 20240.
D. Drafts of all publications, reports, audio-visual material, and other material subject to
distribution, publication, or display must be submitted to AHPP for approval prior to
production, publication, public display or general distribution.
E. Publications, reports, audio-visual material, and other material subject to distribution,
publication, or display will be made accessible to the widest audience possible in
accordance with Title II of the Americans with Disabilities Act (42 U.S.C. §§12132 et
seq.). For more information, guidance is available from the Department of Justice,
Civil Rights Division, Disability Rights Section.
F. The City grants the State of Arkansas and the United States of America a royalty -free,
non-exclusive and irrevocable license to publish, reproduce and use, and dispose of in
any manner and for any purpose without limitation, and to authorize or ratify
publication, reproduction or use by others, of all copyrightable material first produced
or composed under this agreement as complied or produced by the City, its
contractor, its employees or any individual or concern specifically employed or
assigned to originate and prepare such material. Any data, analysis, methodology, or
other information that formed the basis of the work product funded by this grant
award shall be made available to the AHPP and the NPS on request. The City shall
ensure that these rights are secured by any sub -award or sub -agreement funded under
this grant award.
G. All Geographic Information Systems data produced or collected as a part of this grant
funded project must comply with the NPS Cultural Resource Spatial Data Transfer
Standards. Please contact the AHPP for more information.
Xl. DEVELOPMENT PROJECTS
A. Any development project funded through this award must obtain appropriate permits
from the City, including approval from the local Historic District Commission, if the
project falls within a local ordinance district and the Commission has jurisdiction.
B. Work funded by this grant award cannot be claimed under the Federal Historic
Preservation Tax Incentives Program. City and any potential subgrantees should
consult with their attorneys or financial advisors about tax or other consequences of
this award or its conditions on project financing.
C. Approvals of project work by AHPP for this grant project are independent of and may
not be substituted for the review and approval of any project or matter under any
other AHPP or National Park Service program.
XII. LIMITATION OF LIABILITY
AHPP assumes no responsibility with respect to accidents, illness or claims arising out of
any work performed under a sub -grant supported project. The City is expected to take
necessary steps to insure itself and its personnel and students and to comply with the
applicable local, State, or Federal safety standards, including those issued pursuant to the
National Occupational Safety and Health Act of 1970 (see 20 CFR Part 1910).
XIII. PROJECT CANCELLATION
Approved projects may be canceled for one or more of the following reasons:
A. The City requests project cancellation.
B. The City fails to pursue project work in a timely fashion or fails to adequately pursue
project objectives in a manner likely to ensure completion of the grant project or
substantial spend -down of the grant award within the grant term.
D. Project work or project administration is found not to be in conformance with
conditions as stated in the grant agreement and appendices.
XIV. AMENDMENTS
This agreement may be amended upon written request and approval by both parties.
XV. APPENDICES
The following appendices are hereby incorporated into this agreement by this reference.
SIGNATURES
Scott Kaufman City of F e ville ignature
Agency Director, AHPP
State Historic Preservation Officer
1100 North Street
Little Rock, Arkansas 72201 Lioneld Jordan
Date
10
Name (printed)
Mayor
Title
04/07/2023
Date
APPENDIX A: Historic Resources Survey and Documentation
The production of surveys of historic structures, sites, etc., funded under this grant
agreement will meet the following minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
The City will ensure that any request for proposals (RFP), request for
qualifications (RFQ), or other bid solicitation and any contract for survey and
documentation services funded under this agreement includes duties and tasks
as described in this appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
solicitation for a project funded under this agreement to AHPP prior to
publication of the announcement or request for review and approval and will
not publish such announcement or request until comments been received from
AHPP. A copy of the final announcement or request and proof of its
publication or transmission to qualified professional will be provided to
AHPP.
3. The City will submit a copy of any proposed contract and the name and vita of
the contractor selected for services funded under this agreement to AHPP for
review, prior to execution of the contract, and will not execute the contract
until approval has been received from AHPP. A copy of the final executed
contract will be provided to AHPP.
4. The City will contact the AHPP National Register staff to consult on the
advisability of historic sites survey work in the proposed area, proposed
boundaries for the survey work, etc., prior to engaging a contractor for survey
work funded under this agreement.
5. The City will ensure that the contractor responsible for survey and
documentation services funded under this agreement meets the Secretary of
the Interior's Professional Qualification Standards (see Appendix F) in
History and/or Architectural History and/or, when applicable, Archaeology or
Historic Landscape Architecture.
B. CONTRACTOR'S RESPONSIBILITES
Prior to commencing any work under the contract, any contractor who has not
attended a training on the required procedures for historic sites surveys taught
by the AHPP National Register Survey staff within five (5) years prior to the
survey initiation date must attend a training class on the procedures required
for historic site survey. This one -day class, at the offices of AHPP, will train
the contractor in the proper and thorough completion of Arkansas
Architectural Resources Forms, photography requirements, mapping, and
compilation of the finished product.
2. Prior to commencing any work under the contract, the Contractor, regardless
of the date of his or her last training, must contact the AHPP National
Register Survey staff to determine whether changes to required historic site
survey procedures have changed since the contractor last attended a training.
If the AHPP National Register Survey staff determines that the Contractor's
attendance at an additional training class is advisable, the contractor must
attend a training class on the procedures required for historic sites surveys
prior to the initiation of any fieldwork under the contract.
3. The contractor must comply with the standards and procedures set forth in the
AHPP Survey Manual in carrying out the contract work and in completion of
the final product.
4. The contractor must design and complete the survey and produce a survey
report in accordance with the National Park Service Historic Preservation
Fund Grants Manual Chapter 6, Section H, 2a-e and 3b and/or d as applicable
and the Secretary of the Interior's Standards for Identification for Intensive
Surveys (see at https:llwww.nps.govlhistogVocal-lawlarch_stnds_O.htm).
The survey report should, at minimum, contain the following elements:
• Survey methodology
• A brief historic context specific to the area surveyed
• A brief overview of historic resource types within the area
surveyed
• Maps outlining the boundaries of the area surveyed
• Tables listing addresses or other location information of properties
surveyed, resource numbers supplied by AHPP, and data relevant
to evaluation of National Register eligibility, such as date of
construction, property condition and architectural integrity, vacant
lots, etc.
• Maps locating properties by resource number and address
• Language collected on Arkansas Architectural Resources Forms
should be provided with the survey report in an organized,
sortable, searchable, digital format, such as a database,
spreadsheet, GIS data, or similar data file.
5. The contractor must complete an Arkansas Architectural Resources Form and
provide site plans for each resource in the field.
6. The contractor must provide, on the Arkansas Architectural Resources Form,
information specific to the property for which the survey form is prepared
summarizing its history and any obvious changes to the building that appear to
have occurred since its construction.
7. The contractor will take color digital photographs of each resource in the
field. At the very minimum the photographs should show all facades of each
building. In addition, representative streetscape photographs will be provided
by the Contractor. These photographs will be submitted with the final survey
product in both electronic and print form.
8. The contractor will provide UTM coordinates for each property.
9. To ensure efficient production of a quality product and to reduce the burden of
repeated reviews, in projects involving inventory and documentation of more
than 30 properties, the contractor will provide drafts of at least 10 completed
Arkansas Architectural Resources Forms to the AHPP National Register
Survey staff for review prior to completion and submittal of all Arkansas
Architectural Resources Forms. AHPP staff will review draft forms and
return comments to the contractor within 14 business days of receipt of the
draft forms.
10. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of carrying
out the historic site survey or form completion, including but not limited to
archival research, and photographs, to AHPP on request.
11. The contractor will grant the City, the State of Arkansas, and the United States
of America a royalty -free, non-exclusive and irrevocable license to publish,
reproduce and use, and dispose of in any manner and for any purpose without
limitation, and to authorize or ratify publication, reproduction or use by
others, of all copyrightable material first produced or composed under this
Agreement by the contractor, its employees or any individual or concern
specifically employed or assigned to originate and prepare such material.
12. The contractor must be able to adhere to set deadlines and provide initial and
completed surveys by the dates set forth in contract documents.
13. The contractor will provide own transportation and equipment.
14. For resurvey work, a copy of the previous survey form must be attached to the
new survey form for each property.
15. The contractor will provide one full -color copy and one digital copy of the
final survey report and forms to the City and one full -color printed copy and
two digital copies of the survey report and forms to AHPP.
C. AHPP RESPONSIBILITIES
1. AHPP will provide Arkansas Architectural Resources Forms and Ancillary
Structures Forms to the contractor as necessary for project completion.
2. AHPP will provide access to survey files and copies of previous survey work
as necessary for project completion.
3. AHPP will provide resource numbers to the contractor as necessary for project
completion.
4. AHPP will provide a one -day training class at the AHPP offices in Little Rock
on the procedures required for historic site surveys. This class will train the
contractor in the proper and thorough completion of Arkansas Architectural
Resources Forms, photography requirements, mapping, and compilation of the
finished product.
5. AHPP will provide technical assistance to the contractor as necessary for
project completion.
APPENDIX B: National Register
of Historic Places Nominations
The production of nominations of historic structures, sites, etc., for listing on the National
Register of Historic Places funded under this grant agreement will meet the following
minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
The City will ensure that any request for proposals (RFP), request for
qualifications (RFQ), or other bid solicitation and any contract for services
funded under this agreement includes duties and tasks as described in this
appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request for review and will not publish
such announcement or request until approval has been received from AHPP.
A copy of the final announcement or request and proof of its publication or
transmission to qualified professional will be provided to AHPP.
3. The City will submit a copy of any proposed contract and the name and vita of
the contractor selected for services funded under this agreement to AHPP for
review prior to execution of the contract, and will not execute the contract
until approval has been received from AHPP. A copy of the final executed
contract will be provided to AHPP.
4. The City will contact the AHPP National Register staff to consult on the
advisability of preparation and submission of National Register of Historic
Places nominations prior to engaging a contractor for preparation of
nominations funded under this agreement.
5. The City will ensure that the contractor responsible for survey and
documentation services funded under this agreement meets the Secretary of
the Interior's Professional Qualification Standards (see Appendix F) in
History and/or Architectural History and/or, when applicable, Archaeology or
Historic Landscape Architecture.
B. CONTRACTOR'S RESPONSIBILITIES
It is required that the contractor complete a National Register of Historic
Places nomination form for the historic property or properties in compliance
with all applicable AHPP or National Park Service standards and guidance for
nomination form completion.
2. The contractor will take color digital photos of the historic property in the
field. In the case of a proposed historic district, representative streetscape
photos will be provided by the Contractor. All photographs submitted must
meet the National Park Service standards in the "National Register Photo
Policy Factsheet."
3. The contractor will label all photographs to be included with the completed
National or Arkansas Register of Historic Places nomination according to the
National Park Service instructions.
4. The contractor will also need to locate the property on a United States
Geological Survey Map and provide UTM coordinates for the historic
property or district.
5. The contractor will be responsible for on -site presentation of information
sufficient to fully support a recommendation for or against listing of the
proposed historic district or property to the AHPP State Review Board at the
earliest meeting following completion and staff approval.
6. Any contractor who has not submitted an accepted National Register of
Historic Places form in the last five (5) years must attend a training class on
completing National or Arkansas Register of Historic Places nomination
forms. This one -day class, at the offices of AHPP, will train the contractor in
the proper and thorough completion of National Register of Historic Places
nomination forms, photography requirements, mapping, and compilation of
the finished product.
7. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of preparing
the nomination, including but not limited to property data, databases, archival
research, and photographs, to AHPP on request.
8. The contractor will grant the City, the State of Arkansas, and the United States
of America a royalty -free, non-exclusive and irrevocable license to publish,
reproduce and use, and dispose of in any manner and for any purpose without
limitation, and to authorize or ratify publication, reproduction or use by
others, of all copyrightable material first produced or composed under this
agreement by the contractor, its employees or any individual or concern
specifically employed or assigned to originate and prepare such material.
9. The contractor must be able to comply with deadlines and provide initial and
completed nominations by the dates set forth in the contract between the City
and the Contractor.
10. The contractor will provide his or her own transportation and any equipment
necessary to completion of the nomination forms and presentation to the
Arkansas State Review Board.
11. The contractor must work outside in extreme temperatures and provide proper
attire for the weather conditions.
12. The contractor will perform all services and provide all materials to be produced
under the contract in consultation with AHPP.
13. The contractor will conduct meetings with AHPP as required to complete the
project.
14. The contractor will provide one full -color printed final clean copy nomination
and attachments, including digital photographs, and one digital copy of any
nominations created to the City and three full -color printed copies of the final
clean copy nomination and attachments, including digital photographs, and two
digital copies of any nominations to AHPP.
C. AHPP RESPONSIBILITIES
1. AHPP will provide access to any previously completed architectural resource
forms in its possession for all buildings included in the contract for services.
2. AHPP will provide a one -day training class at the AHPP offices in Little Rock
contractor on the proper and thorough completion of National Register of
Historic Places nomination forms, photography requirements, mapping, and
compilation of the finished product.
3. AHPP will provide technical assistance to the contractor as necessary for
project completion.
APPENDIX C: Design Guidelines and Preservation Plans
Preparation of design guidelines and/ or preservation plans funded under this grant
agreement will meet the following minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
1. The City will ensure that any request for proposals (RFP), request for
qualifications (RFQ), or other bid solicitation and any contract for services
funded under this agreement include duties and tasks as described in this
appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request for review and will not publish
such announcement or request until approval has been received from AHPP.
A copy of the final announcement or request and proof of its publication or
transmission to qualified professional will be provided to AHPP.
3. The City will submit a copy of any proposed contract and the name and vita of
the contractor selected for services funded under this agreement to AHPP for
review prior to execution of the contract, and will not execute the contract
until approval has been received from AHPP. A copy of the final executed
contract will be provided to AHPP.
4. The City will submit a draft copy of the design guidelines to AHPP for
review, comments, and approval prior to printing, and will not give final
approval to the product or proceed with final printing of the document until
approval has been received by AHPP.
5. The City will ensure that any contractor engaged to prepare design guidelines
funded under this agreement meets the Secretary of the Interior's Standards
for Professional Qualifications (see Appendix F) as an Architectural Historian,
a Historic Preservation Planner, or a Historic Preservationist with experience
equivalent to one or both those professions. Any contractor engaged to
prepare a preservation plan must be qualified as a Historic Preservation
Planner or a Historic Preservationist with experience equivalent to a
Preservation Planner.
B. CONTRACTOR'S RESPONSIBILITIES
1. The contractor will design and complete a preservation plan or plans, when
applicable, in accordance with the Secretary of the Interior's Standards and
Guidelines for Preservation Planning (see at Article Series (U.S. National
Park Service) (nips. og_v) ).
2. The contractor will draft design guidelines, when applicable, that include, at
minimum:
a. A summary of the City's ordinances, procedures, and bylaws relating
to work regulated by the City's Historic District Commission;
b. Maps describing the boundaries of any local or National Register
historic districts in which work is regulated under authority of the
Arkansas Historic Districts Act, A C.A. § 14-172-201, et seq., and
local ordinance.
c. A list of addresses within such historic districts;
d. A history of the City as it provides historic context for any such local
historic districts, National Register of Historic Places districts, or the
City as a whole;
e. An overview of the architectural styles prevalent in the local historic
districts within the period of significance as described in the most
recent historic resources survey and/or nomination previously
approved by the City's Historic District Commission;
f. The text of the Secretary of the Interior's Standards for Rehabilitation,
as codified at 36 CFR 68.
g. Illustrated design guidance addressing appropriate rehabilitation of and
additions to historic structures and sites and construction or
development of appropriate infill structures and sites that addresses all
historic architectural styles, periods, and methods of construction
specific to the local districts.
3. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of preparing
work product on any project funded through this grant agreement, including
but not limited to property data, databases, archival research, and photographs,
to AHPP on request.
4. The contractor will grant the City, the State of Arkansas, and the United States
of America a royalty -free, non-exclusive and irrevocable license to publish,
reproduce and use, and dispose of in any manner and for any purpose without
limitation, and to authorize or ratify publication, reproduction or use by
others, of all copyrightable material first produced or composed under this
agreement by the contractor, its employees or any individual or concern
specifically employed or assigned to originate and prepare such material.
5. The contractor must be able to comply with deadlines and provide initial and
completed deliverables by the dates set forth in the contract between the City
and the Contractor.
6. The contractor will provide one full -color printed final clean copy of the design
guidelines and/or preservation plan and attachments and one digital copy of the
design guidelines and/or preservation plan and attachments created to the City
and one full -color printed copies and one digital copy to AHPP.
C. AHPP RESPONSIBILITIES
AHPP will provide access to survey files and copies of previous survey work
as necessary for project completion.
2. AHPP will provide access to any nominations or other background research or
information relevant to the project as necessary for project completion.
APPENDIX D: Rehabilitation Work to Historic Properties
Projects for rehabilitation work to historic properties funded under this grant agreement
will meet the following minimum standards, as applicable:
A. CITY' S RESPONSIBILITIES
The City will ensure that any request for proposals (RFP), request for
qualifications (RFQ), or other bid solicitation and any contract for services
funded under this agreement includes duties and tasks as described in this
appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request for review and will not publish
such announcement or request until approval has been received from
AHPP. A copy of the final announcement or request and proof of its
publication or transmission to qualified professional will be provided to
AHPP.
3. The City will submit a copy of any proposed contract and the name and
vita of the contractor selected for services funded under this agreement to
AHPP for review prior to execution of the contract, and will not execute
the contract until approval has been received from AHPP. A copy of the
final executed contract will be provided to AHPP.
4. Architects/Engineers/Contractors must have the requisite experience and
training in historic preservation or relevant field to oversee investigation,
design and project work, as determined in consultation with AHPP. See
Appendix F.
5. The City will submit plans and specifications to AHPP for all proposed
work that is part of any project funded by this grant that would make any
material alteration in any feature of any property listed on or eligible for
listing on the National Register of Historic Places, either individually or as
a contributing feature in a district. The City will not begin any such work
until approval has been granted by AHPP.
a. A site plan that has the north direction clearly marked
b. A city/county map with the site of the property clearly labeled
c. Set of plans and specifications for the project
d. Photographs (or digital images) of all exterior elevations of the
building or site, with views identified and oriented and keyed to the
site plan.
e. Interior photographs of all major rooms and those involved in the
project, labels, and keyed to a floor plan
£ Any additional information that will better enable a technical review
of the project to be completed like historic photographs, historic
structurereports, building studies, etc.
6. The City will ensure that the Contractor performs all work in compliance
with the plans and specifications as approved by AHPP.
7. All projects must comply with the Americans with Disabilities Act, the
Architectural Barriers Act, and the Rehabilitation Act of 1973.
8. All products and projects must comply with the applicable Secretary of the
Interior's Standards for Rehabilitation. The Standards are:
1. A property shall be used for its historic purpose or be placed in a new
use that requires minimal change to the defining characteristics of the
building and its site and environment.
2. The historic character of a property shall be retained and preserved.
The removal of historic materials or alteration of features and spaces that
characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time,
place, and use. Changes that create a false sense of historical
development, such as adding conjectural features or architectural
elements from other buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired
historic significance in their own right shall be retained and preserved.
S. Distinctive features, finishes, and construction techniques or examples
of craftsmanship that characterize a property shall be preserved.
6. Deteriorated historic features shall be repaired rather than replaced.
Where the severity of deterioration requires replacement of a distinctive
feature, the new feature shall match the old in design, color, texture, and
other visual qualities and, where possible, materials. Replacement of
missing features shall be substantiated by documentary, physical, or
pictorial evidence.
7. Chemical or physical treatments, such as sandblasting, that cause
damage to historic materials shall not be used. The surface cleaning of
structures, if appropriate, shall be undertaken using the gentlest means
possible.
8. Significant archeological resources affected by a project shall be
protected and preserved. If such resources must be disturbed, mitigation
measures shall be undertaken.
9. New additions, exterior alterations, or related new construction shall
not destroy historic materials that characterize the property. The new
work shall be differentiated from the old and shall be compatible with the
massing, size, scale, and architectural features to protect the historic
integrity of the property and its environment.
10. New additions and adjacent or related new construction shall be
undertaken in such a manner that if removed in the future, the essential
form and integrity of the historic property and its environment would be
unimpaired.
B. CONTRACTOR'S RESPONSIBILITIES
The Contract will perform all work in compliance with the plans and
specifications as approved by AHPP.
2. All products and projects must comply with the applicable Secretary of the
Interior's Standards for Rehabilitation. The Standards are:
1. A property shall be used for its historic purpose or be placed in a
new use that requires minimal change to the defining characteristics of
the building and its site and environment.
2. The historic character of a property shall be retained and
preserved. The removal of historic materials or alteration of features
and spaces that characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time,
place, and use. Changes that create a false sense of historical
development, such as adding conjectural features or architectural
elements from other buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired
historic significance in their own right shall be retained and
preserved.
S. Distinctive features, finishes, and construction techniques or
examples of craftsmanship that characterize a property shall be
preserved.
6. Deteriorated historic features shall be repaired rather than
replaced. Where the severity of deterioration requires replacement of
a distinctive feature, the new feature shall match the old in design,
color, texture, and other visual qualities and, where possible,
materials. Replacement of missing features shall be substantiated by
documentary, physical, or pictorial evidence.
7. Chemical or physical treatments, such as sandblasting, that cause
damage to historic materials shall not be used. The surface cleaning of
structures, if appropriate, shall be undertaken using the gentlest
means possible.
8. Significant archeological resources affected by a project shall be
protected and preserved. If such resources must be disturbed,
mitigation measures shall be undertaken.
9. New additions, exterior alterations, or related new construction
shall not destroy historic materials that characterize the property. The
new work shall be differentiated from the old and shall be compatible
with the massing, size, scale, and architectural features to protect the
historic integrity of the property and its environment.
10. New additions and adjacent or related new construction shall be
undertaken in such a manner that if removed in the future, the
essential form and integrity of the historic property and its
environment would be unimpaired.
3. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of
preparing work product on any project funded through this grant
agreement, including but not limited to property data, databases, archival
research, and photographs, to AHPP on request.
4. The contractor will grant the City, the State of Arkansas, and the United
States of America a royalty -free, non-exclusive and irrevocable license to
publish, reproduce and use, and dispose of in any manner and for any
purpose without limitation, and to authorize or ratify publication,
reproduction or use by others, of all copyrightable material first produced
or composed under this agreement by the contractor, its employees or any
individual or concern specifically employed or assigned to originate and
prepare such material.
5. The contractor must be able to comply with deadlines set forth in the
contract between the City and the Contractor.
6. The contractor must erect a project sign acknowledging the assistance of the
Department of the Interior, the National Park Service, the Department of
Arkansas Heritage, and the AHPP at the project site. This sign will be
provided by the AHPP.
C. AHPP RESPONSIBILITIES
1. AHPP will provide access to any previously completed architectural
resource forms or architectural plans in its possession for all buildings
included in the contract for services.
2. AHPP will review and approve or comment on all plans and specifications
submitted by the City within 14 business days of submission of plans and
specifications that allow for a clear and complete understanding of the
scope and detail of the project.
3. AHPP will provide technical assistance to the contractor as necessary for
project completion.
5
APPENDIX E: Other Consultant Contracts and Products
All other types of projects funded under this grant agreement will meet the following
minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
1. The City will ensure that any request for proposals (RFP), request for
qualifications (RFQ), or other bid solicitation and any contract for services
funded under this agreement includes duties and tasks as described in this
contract and appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request for review and will not publish
such announcement or request until approval has been received from
AHPP or seven (7) business days have elapsed since the date on which the
proposed announcement or request has been received by AHPP. A copy of
the final announcement or request and proof of its publication or
transmission to qualified professional will be provided to AHPP.
The City will submit a copy of any proposed contract and the name and
vita of the contractor selected for services funded under this agreement to
AHPP for review, prior to execution of the contract, and will not execute
the contract until approval has been received from AHPP or seven (7)
business days have elapsed since the date on which the proposed contract
has been received by AHPP. A copy of the final executed contract will be
provided to AHPP.
4. The City will ensure that any contractor engaged for work funded under
this agreement meets the applicable Secretary of the Interior's Historic
Preservation Professional Qualification Standards (see Appendix F) as
determined in consultation with AHPP.
5. The City will ensure that all project work and work products meet all
applicable Secretary of the Interior's "Standards" including: 1) Standards
and Guidelines for Preservation Planning, 2) Standards and Guidelines for
Identification, 3) Standards and Guidelines for Evaluation, 4) Standards
and Guidelines for Registration, 5) Standards and Guidelines for Historical
Documentation, 6) Standards and Guidelines for Architectural and
Engineering Documentation, 7) Standards and Guidelines for
Archeological Documentation, 8) Standards for the Treatment of Historic
Properties, 9) Standards and Guidelines for the Rehabilitation of Historic
Buildings, and 10) Historic Preservation Professional Qualification
Standards.
B. CONTRACTOR'S RESPONSIBILITES
The contractor will ensure that all project work and work products meet all
applicable Secretary of the Interior's "Standards" including: 1) Standards
and Guidelines for Preservation Planning, 2) Standards and Guidelines for
Identification, 3) Standards and Guidelines for Evaluation, 4) Standards
and Guidelines for Registration, 5) Standards and Guidelines for Historical
Documentation, 6) Standards and Guidelines for Architectural and
Engineering Documentation, 7) Standards and Guidelines for
Archeological Documentation, 8) Standards for the Treatment of Historic
Properties, 9) Standards and Guidelines for the Rehabilitation of Historic
Buildings, and 10) Historic Preservation Professional Qualification
Standards.
2. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of
carrying out the contract, including but not limited to archival research,
and photographs, to AHPP on request.
3. The contractor will grant the City, the State of Arkansas, and the United
States of America a royalty -free, non-exclusive and irrevocable license to
publish, reproduce and use, and dispose of in any manner and for any
purpose without limitation, and to authorize or ratify publication,
reproduction or use by others, of all copyrightable material first produced
or composed under this agreement by the contractor, its employees or any
individual or concern specifically employed or assigned to originate and
prepare such material.
4. The contractor must be able to adhere to set deadlines as set forth in
contract documents.
5. The contractor will provide own transportation and equipment.
6. The contractor will provide one full -color copy and one digital copy of the
work product, as applicable, to the City and one full -color printed copy
and two digital copies of the work product, as applicable, to AHPP.
C. AHPP RESPONSIBILITIES
AHPP will provide Arkansas Architectural Resources Forms and
Ancillary Structures Forms to the contractor as necessary for project
completion.
2. AHPP will provide access to survey files and copies of previous survey
work as necessary for project completion.
3. AHPP will provide resource numbers to the contractor as necessary for
project completion.
4. AHPP will provide access to other AHPP files to the contractor as
necessary for project completion.
AHPP will provide technical assistance to the contractor as necessary for project completion.
Appendix F: The Secretary of the Interior's Historic Preservation
Professional Qualification Standards
The Secretary of the Interior's Professional Qualification Standards were defined and officially adopted in
1983 (48 FR 44716, September 29) by the National Park Service, Department of the Interior, and the
Secretary of the Interior's Historic Preservation Professional Qualification Standards were expanded and
revised in 1997 (62 FR 33708, June 20) in response to amendments in the National Historic Preservation
Act, but were not formally adopted for federal regulatory purposes. See https://www.doi.goy/pam/asset-
management/historic-preservation/pgs for more information.
The 1997 revisions update the professional qualification standards written in 1983 and add definitions for
seven other historic preservation disciplines that appear in the National Historic Preservation Act.
The 1997 version also provides guidance on how to measure qualifying credentials that was lacking in the
1983 Standards. In the 1997 version, this information is provided in a standardized format that provides
examples of the academic degrees, work and academic products, and professional activities that would qualify
a professional in a particular discipline.
Because the 1997 Standards give the clearest description of the current understanding of what a qualified
professional is in each of the disciplines described in the National Historic Preservation Act, AHPP uses them
as guidance on judging the qualifications of contractors or consultants working on projects funded by
AHPP's CLG grant agreements. It is important to note that these are not intended to be requirements for
ALL consultants or contractors working on a project, lead as well as entry-level. However, each project must
contain a person in a lead, responsible project role with the requisite expertise.