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Home My WebLink About2022-10-17 - Minutes - TentativeBoard of Trustees October 17, 2022 4 pm MINUTES Regular Meeting — Walker Room Trustees present: B. Park, S. Overbey, S. Rodgers, M Garner Staff present: D. Johnson, R. Duarte, C. Karnatz, W. Robideaux, M. Eiler, C. Denis, S. Herrera, A. Taylor Public: M. Rice Sutherland, R. Qualls, A. Wilbourn, H. Fitzgibbon, T. Ball, K. Lehman, J. Askins, H. Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order: B. Park called the meeting to order at 4:00 PM. II. Roll call III. Minutes: Approval of minutes from June 20, 2022, and August 15, 2022: H. Garner moved to approve the minutes from June 20 and August 15, 2022. A. Wilbourn seconded the motion. All voted AYE. IV. Reports A. Key Upcoming Events: Dracula performance by Ballet Arkansas, author talk with F. Head, Halloween Be(A)ware event for children, True Lit literary festival beginning the first week of November. B. Mission Moment: W. Fitzgibbon, Director of Library Services, introduced the True Lit literary festival. The week-long event includes author talks, writing events, and youth programming. Keynotes are A. Gray, S. Campbell Bartoletti, and K. Chang. C. Library Administration 1. Management Reports a. Performance Measures: Circulation, reference queries, and the physical collection is trending upward with 86,000+ cardholders. Outreach is expanding to more locations in the community. b. Strategic Plan progress through September 2022: Many events focused on outreach, the teaching kitchen, health and wellness, and youth and teens. 2. Financial reports a. Overview: The data is being transferred to new program Sage; Financials should be ready by the end of the month. b. Budget to actual through September 2022—to be distributed when available c. Balance sheet as of September 2022 —to be distributed when available 3. Informational a. Community Needs Assessment update: Focus groups, a community forum, a survey for community and staff, and market segmentation reports have been completed. Four focus areas have been identified: foundational needs, enrichment, lifelong learning, and connection. The assessment is expected to finish by the end of October. b. ARPA grant update: The library is working with the City as a designated sub -grantee. Hope to receive the $1.2 million grant in November when the Council meets again. c. 2023 budget progress: Working sessions are finished and next steps include consolidating data to be presented in November. d. Staff development & professional development: Another session of Meyer's Briggs session for staff; all managers went through sexual harassment and de-escalation training e. New staff & staff recognition: 3 new staff include K. Lehman, Circulation Manager; new maintenance worker and new Library Services Generalist in Reference. G. Beeks celebrated 40 years at FPL, and J. Curry received the Rising Star award at ARLA. D. Fayetteville Public Library Foundation: monthly report: The first Thursday afternoon of each month has been set aside for open tours. The Fulbright Society annual fund is expected to beat projections for 2022. Dining in the Dark returns Saturday. Sponsors are sought for two large-scale dinners in 2023. New Foundation Board members joined at end of September. E. Friends of the Fayetteville Public Library: September's meeting addressed the future of Friends. Membership will be dropped in lieu of donating to the Foundation. Friends staff will focus on running the bookstore and expanding book sale events. F. Art Committee: Next meeting is tomorrow. Current displays include C. Briggs, B. Bullock, and winners of the Banned Book Week contest. V. New business A. Consent Items 1. Approve 2023 Closed Days: H. Garner moved to approve the 2023 Closed Days. R. Qualls seconded the motion. All voted AYE. 2 B. Discussion items 1. Update to banking paperwork: H. Garner approved the updated banking paperwork. A. Wilbourn seconded the motion. All voted AYE. 2. Acceptance of the Audit: The auditor has not submitted the final audit report. The item is tabled until the final audit is presented to the Board. 3. Budget adjustment for the Estee Lauder grant: The Center for Innovation was awarded a $10,000 grant by the ALA Civic Imagination Station, funded by Estee Lauder. R. Qualls moved to accept the $10,000 grant from Estee Lauder and approve the budget adjustment as written. H. Garner seconded the motion. All voted AYE. 4. November and December meetings: The 2023 Budget will be ready to submit to the Board for review in the 4th week of November. Staff proposed submitting the Budget via email and changing the December meeting to 12/12/22 to discuss and approve the budget. H. Garner motioned to move the December Board of Trustees meeting date to December 12, 2022. R. Qualls seconded the motion. All voted AYE. VI. Public Comment: Monday, October 24th, is an FPL Board -combined luncheon in the Zeigler Reception Room. Roots Festival will not be held at FPL next year as it will be on hiatus. Adjournment: R. Qualls moved to adjourn the meeting. H. Garner seconded the motion. Meeting adjourned at 4:47 PM. 3 41 Key Upcoming Events All Together Now - A Music Production Series Thursday, December 15, 6pm Featuring local hip -hop artist Jasper Logan, this series is designed to bring together musicians of all levels to learn songwriting and music production techniques with support from local experts. Super Saturday: Chinese New Year Saturday, January 7,10am Celebrate the Year of the Rabbit! This year's Chinese New Year celebration will include dances from the Chinese Association of NWA, lion dancers, snacks, and a craft. This event is free and geared towards families. Zine Club! with Visiting Artist Acadia Kandora Tuesday, January 10,17, 24 & 31, 6pm In this class, participants will learn about the richness of zine history and create small publications of their own! Zines, otherwise known as self -published magazines and fanzines, exist outside of patriarchal publishing norms and have created a community around various topics such as social justice, human rights, bodily autonomy, etc. The do- it-yourself self -publishing attitude creates a humble, raw, and accessible atmosphere! 0 Fayetteville Public Library Global Save Soil Movement Thursday, January 12, 6pm Members of the Global Save Soil Movement will be at the library to present a short presentation on the Earth's soil. This lecture will discuss soil degradation, the part it plays in the overall health of the planet and a practical guide to address it. The KUAF Lunch Hour with Amos Cochran Friday, January 13,12pm KUAF is partnering with FPL to present a special edition of their monthly concert series, The KUAF Lunch Hour. Modern Classical composer, Amos Cochran, will be presenting some new music written for a small ensemble. Food will be provided by the library's 641.DELI. Explorative Dance with Lela Besom Wednesday, February 15, 6pm Explorative Dance is a creative movement practice developed by Lela Besom based on Butoh, contact improv and improv dance techniques. Dancers use their imagination and practice mindful body awareness to explore movement and their deep inner worlds. 4faylib.org / 401 W. Mountain St., Fayetteville, AR 72701 FPL Performance Report: November 2022 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 22YTD 21YTD CHANGE Circulation 86,701 77,871 90,591 84,408 87,023 99,101 105,509 104,240 87,493 87,423 87,818 0 998,178 979,175 1.94% Physical Checkouts 56,166 51,764 64,021 59,372 60,502 72,862 77,948 76,398 62,396 62,925 61,167 0 705,521 698,663 0.98% Digital Checkouts 23,392 20,662 21,447 20,529 22,278 21,853 23,766 23,187 21,007 20,487 20,598 0 239,206 221,406 8.04% Streamed Accesses 7,143 5,445 5,123 4,507 4,243 4,386 3,795 4,655 4,090 4,011 6,053 0 53,451 59,106 -9.57% Reference Queries 3,914 3,147 4,759 4,354 4,136 6,382 6,432 5,417 4,372 4,205 4,160 0 51,278 45,423 12.89% Total Collection Size 370,437 371,614 373,201 375,380 375,851 377,433 380,467 381,034 384,187 385,077 386,676 0 386,676 366,073 5.63% Physical Collection 302,324 302,779 304,777 307,090 307,453 308,861 311,944 312,373 315,271 316,074 317,296 0 317,296 298,827 6.18% Digital Collection 68,113 68,835 68,424 68,290 68,398 68,572 68,523 68,661 41,272 69,003 69,380 0 69,380 67,246 3.17% Total Items Added 2,136 2,462 3,977 2,762 1,938 2,269 2,116 2,565 1,943 3,169 2,230 0 27,567 18,174 51.68% New Card Registrations 775 625 808 571 593 918 841 1,019 724 593 651 0 8,118 17,422 -53.40% Cardholders 81,862 82,475 83,045 83,316 83,948 84,898 85,838 86,958 86,957 90,921 91,279 0 91,279 80,562 13.30%• Visits 24,974 22,364 35,790 32,324 35,590 45,200 43,909 42,710 35,541 47,754 0 0 366,156 297,772 22.97% Library Programs 114 157 206 187 137 199 210 140 170 188 228 0 1,936 864 124.07% Library Attendance 1,205 1,544 3,289 4,087 2,837 11,748 9,567 6,557 4,152 6,936 9,080 0 61,002 12,090 404.57% Outreach Attendance 0 8 22 198 62 642 500 2,146 619 725 1,645 0 6,567 1,540 326.43% Online Views 6,852 6,661 8,024 7,342 8,364 7,590 10,881 7,561 6,329 7,057 7,454 0 84,115 78,606 7.01% Meeting Room Usage 15 36 59 80 83 55 34 65 65 90 67 0 649 384 69.01% Study Room Usage 597 647 827 840 824 812 791 883 926 913 879 0 8,939 4,8381 84.77% Event Center Usage 4 4 7 12 11 8 5 8 10 13 6 0 88 0 Teaching Kitchen Usage 1 20 26 26 14 4 2 27 23 25 23 0 191 0 CFI Room/Suite Usage 533 416 613 506 511 590 812 783 604 526 486 0 6,380 1,028 520.62% Volunteers 229 240 240 250 252 281 259 281 274 209 216 0 216 203 6.40% Volunteer Hours 523 499 754 707 570 929 678 625 632 610 702 0 7,229 4,092 76.66% Computer Sessions 1,460 1,288 2,085 1,952 1,767 2,454 3,337 2,784 2,100 2,333 2,067 0 23,627 11,885 98.80% Holds Filled 3.824 3,358 4,222 3,512 3,374 3,600 4,409 4,592 4,144 4,233 3,921 0 43,189 56,061 -22.96% eFPL Usage 79,186 76,584 77,620 74,387 80,337 55,644 55,637 58.935 58,956 51,246 44,720 0 713,252 602,589 18.36% Bandwidth Consumed 2,630 2,600 3,740 4,200 4,1301 4,150 4,2101 4,620 4,900 5,950 5,410 0 46,540 24,345 91.17% Unique Users 3,840 4,082 5,612 6,053 6,109 6,022 6,250 7,154 7,650 7,818 7,131 0 67,721 35,154 92.64% Deli Statistics Guests/orders 1,0271 858 1,741 1,857 1,844 2,072 2,079 1,440 1,783 1,823 1,654 0 18,183 0 Gross sales $8,256.42 $6,878.17 $14,877.97 $16,481.54 $15,480.21 $18,832.02 $19,441.44 $12,628.36 $14,870.38 $14,133.73 $14,375.10 $0.00 $156,255.34 0 22 YTD 21 YTD 22 YTD 21 YTD 22 YTD YTD Key Performance Measures Circulation YTD Circulation Distribution, 2022 5% 24% 998,178 14.0. V71% 979,175 Physical Checkouts ■ Digital Checkouts Streamed Accesses Cardholders YTD Program Attendance YTD Outreach Attendance 6,567 F1,540 91,279 Online Attendance 84,115 ��78,606 ■Library Attendance 61,002 80,562 12,090 0 2022 M 2021 Visits YTD1 F—Wireless Unique Users YTD 366,156 22 YTD 21 YTD 297,772 I i 21 YTD 35,154 67,721 0 Fayetteville Public Library Strategic Plan Progress Report October - November 2022 Purpose: We inspire imagination and foster learning. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. a. Programs L Food for Fees week collected 337 pounds of food to offset overdue fines. Collected items were given to Cooperative Emergency Outreach. ii. 1,000 people attended the Be(A)ware Halloween program in Youth Services; this event partnered with Big Box Karaoke and other sponsors. iii. Successful Super Saturdays included: momandpop, Theatre Squared, Fishin' Magicians, Shannon Wurst, Beyond the Circle dancers. iv. Hosted Ayanna Gray during True Lit, who spoke to two groups of 91' graders, Ramay and Woodland's 71h graders, a writing group at FHS, and a teen book club at FPL. Susan Campbell Bartoletti spoke to two groups each of 4r' and 6r' graders at FPL. v. Additional Youth True Lit events were: "Teen Masquerade," "Peter and the Wolf" with SoNA, Dino O'Dell song writing, and a comics workshop with Zeke Pena. vi. Provided ACT prep, tile painting, two classes of "Teen Cuisine, "and "Gingerdead Houses" for teens. vii. Mr. Mouse mailed 48 letters in October and 59 letters in November. viii. Maintained 6 weekly story times with attendance of 40-80. ix. Youth Services giveaways included: WAC tickets to Winnie the Pooh, Day of the Dead craft bags, Art Feeds Craft bags, and WAC Nutcracker tickets. x. Offered "Introduction to Genealogy" classes, an advanced "Looking in the Stacks: Court and Vital Records" class, and "Gift Wrapping with a Twist" in partnership with the CFI. A Amanda Arafat wrapped up her time as Visiting Artist with "Cooking the Farmer's Market. Hearty Season" and a three-part series on pie. The Visiting Artist committee selected three visiting artists for 2023: Acadia Kandora, Laura Lee Washburn, and Shannon Green. xii. Adult True Lit events consisted of.• "An Evening with Ayana Gray," "Distinguished Reader K-Ming Chang," "Writing Children's Nonfiction with Susan Campbell Bartoletti," "Writing Emotionally Impactful Fiction with Dani Abernathy," `Jarcuterie" cooking class with Suzanne Billings, `All About Literary Agents" with Kate Hart, and Publisher and Agent Pitch sessions. 59 pitches were heard and at least one participant was offered representation after the event. xiii. Welcomed Crescent Dragon wagon for "Dairy Hollow Soup and Bread" anniversary and a birthday celebration with 87 attendees. xiv. Hosted `Afternoon with a Composer. Giuseppe Verdi" with 42 attendees. xv. Partnered with Arkansas PBS for a screening of The US 0170'the Hol=Ustfollowed by a panel discussion with professors from the University of Arkansas. 7 xvi. Welcomed Frank Head to discuss "The Possibility of All Things" with over 100 in attendance. xvii. Partnered with the University of Arkansas Program in Creative Writing and Translation and the Arkansas International to host Walton Visiting Writer in Translation Ellen Dore Watson and KUAF for "The R Word" book discussion. xviii. Held Mountain Street Stage events: Rupert Wates and Gravel Yard. xix. Hosted "Product Photography Basics" with local photographer Mary Beth Breshears to support the small business community. xx. Launched a music production program series in collaboration with local hip -hop artist Jasper Logan, thanks to the ALA and Estee Lauder Foundation grant, average attendance is 10-13 per session. xxi. Held the first annual `Maker Faire NWA," which drew 7272 attendees. xxii. Offered pumpkin engraving programs around Halloween. The CFI also teamed with YS to offer a family heat -pressed collage bag program and 3D printing program for teens. xxiii. Additional CFI classes included: "Digital Animation Basics" by Amy Cooper, "Chainmail & You," "Holiday Stamps with Lasers," along with open maker labs and audio/video studio orientations. 11. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of personal interest and continue to learn throughout their lives. a. Satisfy your curiosity i. Purchased 10 KORG Volca Beats analog synthesizers for circulation with funding from the ALA/Estee Lauder Foundation grant. Additionally, 10 Wacom digital drawing tablets were added for in-house use. 111. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in the community, reflecting the FPL welcoming, convening and destination culture. a. Outreach partnerships i. Youth Services visited the Creative School for 4 story times in October and November. ii. H. Robideaux continued work as part of the University of Arkansas Community Literacies Collaboration Board of Advisors and The Arkansas International Writer at Risk Residency Program. iii. Attended community partner meet -up at UAMS. Of the 52 attendees staff interacted with, 9 signed up for library cards. iv. Other University of Arkansas outreach events included Campus Dining outreach and LGBTQIA+ Resource Fair. v. Continued Tyson and Ozark Literacy Council pop-up libraries. Interacted with 112 people and issued 7 library cards. vi. Maintained restaurant outreach and attended the Transit Educational Festival. vii. Participated in the Dia de los Muertos Celebration, Mercado Latino, and Arkansalsa Fest in Springdale. viii. Began Library Literacy classes with Fayetteville Adult Education Center and Ozark Literacy Council. ix. Attended NWA Makers Market. Interacted with 546 attendees, with 15 signing for library cards. FQ x. Hosted 71h annual Books and Bites Turkey Giveaway at Asbell Elementary School. 240 turkeys were distributed. xi. Toured FPL with Fayetteville Adult Education Center students, Farmington High School Seniors, and ESL History Class at FHS. xii. Relaunched Reading Roadshow, FPL's volunteer -led outreach pre-K story times. W. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. a. Staff i. New Library Services Generalists included P. Turney in Circulation, E. Seubold in Youth Services, S. Stough in Adult & Reference, and L. Grant in the CFI. ii. J. Curry received the Arkansas Library Association Rising Star Award. iii. C. Dennis attended the Association of Bookmobile and Outreach Services Conference in Scottsdale, Arizona. iv. A Ray offered weekly meditation classes for fellow staff members September through November. v. M. Taylor and C. Moody presented at the ArLA conference in Fort Smith on the topic 'Innovation at Any Level. "S. Fleming presented a poster session atArLA on the CFI program "From Maker to Market." b. Volunteers i. O. Boyles started as a semester intern for Circulation in October. ii. Interviewed 14 prospective volunteers; placed four new volunteers within departments. iii. First Security volunteers along with M. Rice and FPS staff provided 28 hours of support for Books and Bites Turkey Giveaway. iv. University of Arkansas Spanish language volunteers helped support Hispanic outreach and pop-up libraries at Tyson Fayetteville Complex. The U of A provided 45 additional volunteer hours for Make a Difference Day at FPL. V. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding. a. Raised $5,600 on November29, Giving Tuesday. b. As of December 6, $17,000+ had been raised toward the $40,000 year-end goal. c. Bank of Fayetteville awarded a $4,500 grant to the Center for Innovation. Additionally, the CFI received $10,000 through a pilot grant program supported by the ALA and Estee Lauder Foundation. The Civic Imagination Station grant program selected 12 library -artist cohorts across the country to pilot this new grant program designed to support civic engagement and digital literacies. The CFI was awarded this grant alongside local hip -hop artist Jasper Logan, who is assisting with the program. d. FPL was awarded a $1.26 million proposal by the City of Fayetteville as a subrecipient of American Rescue Plan Act (ARPA) funds. e. FPL Foundation was awarded a $89,000 proposal from the City of Fayetteville's ARPA non-profit program for revenues lost due to COVID-19. f. Awarded a $296,000 one-year planning grant from the USDA to organize partnerships, nutrition classes and a full -circle food system, including a community garden. M BEYOND \A/ORDS Capital Campaign Pledge Summary Report 11 /1 /2022 CAMPAIGN GOAL: $23,000,000 Pledged To Date: $14,257,593 = 62.0% Of Goal Balance Required: $8,742,407 Camoaian Summary by Gift Cateaories Goals Pledged $250,000 & above Pacesetter $20,000,000 $11,337,463 = $50,000 - $249,999 Leadership 2,250,000 1,894,275 = $5,000 - $49,999 Major 650,000 885,033 Under$5,000 Community 100,000 140,822 = TOTAL: $23,000,000 $14,257,593 # of Percent to Balance Unique Goal $$-To Go Total Paid Due Donors 56.7% $8,662,537 $5,887,463 $5,450,000 8 84.2% $355,725 $1,539,775 $354,500 21 136.2% ($235,033) $732,322 $152,711 65 140.8% ($40,822) $130,122 $10,701 339 62.0% $8,742,407 $8,289,682 $5,967,912 433 10 10/1/2022 - 10/31/2022 CAPITAL CAMPAIGN ACTIVITIES Meetings and Actions Date Outcome eeting: Charles eeting: Danielle eeting: WhiteRock and Wipfli Tour: Charles and MBA students fleeting: WhiteRock our: Prospective donors fleeting: WhiteRock and Wipfli vent: Hall of Honor eeting: WhiteRock and Wipfli nt: Maker Faire eeting: Stacey eeting: WhiteRock and Wipfli eeting: Pitch Black committee eeting: Teresa Meeting: Development Committee eeting: FPLF Events Committee eeting: WhiteRock ent: Peace at Home Luncheon Submission: WFF grant final report eeting: WhiteRock eeting: Trustees Board 10/4/2022 Cultivation, strategy Notes Charles is a retired accounting professor from the U of A. He was recommended as a consultant for a new campaign strategy. 10/4/2022 Culitvation Danielle is with Adventure Subaru. Christina met with her to discuss sponsirship opportunities. Development staff met with implementation partners to fix bugs in the new donor management 10/5/2022 Strategy system. Christina toured with two MBA studnets, one of whom is the philanthropy chiar for their MBA group. 10/5/2022 Culitvation The hope is to work on a future project with them. 10/6/2022 Strategy Development staff met with implementation partners to review the new donor management system. 10/6/2022 Cultivation Open tour time for board members to bring in prospects. 12 were in attendance. Development staff met with implementation partners to fix bugs in the new donor management 10/6/2022 Strategy system. 10/6/2022 Culitvation Christina attended the Fayetteville Board of Education's annual avent. Development staff met with implementation partners to fix bugs in the new donor management 10/7/2022 Strategy system. 10/8/2022 Cultivation FPL hosted the first Maker Faire in NWA, which highlighted the CFI and local entrepreneurs and makers. 10/10/2022 Event planning Christina met with YS staff to discuss details for the Be(A)ware Allergy -Friendly Halloween event. Development staff met with implementation partners to fix bugs in the new donor management 10/10/2022 Strategy system. 10/11/2022 Event planning Development staff met with event stakeholders to discuss details for Pitch Black on Oct 22. 10/11/2022 Strategy Christina met with the new Foundation board president to strategize and touch base The Development committee met for the first time since the committee chair stepped down a few 10/11/2022 Strategy months ago. Development staff oriented the new committee. 10/12/2022 Event planning Development staff met with the committee to discuss upcoming events and areas in need of support. 10/13/2022 Strategy Development staff met with implementation partners to review the new donor management system. 10/13/2022 Cultivation Chrisitna attended the nonprofit's annual awards luncheon. This grant funded the Maker to Market pilot program. The program trained 32 individuals in 10/14/2022 Reporting entrepreneurship and fabrication. 10/17/2022 Strategy Development staff met with implementation partners to review the new donor management system. 10/17/2022 Reporting Development staff attended the Library Board of Trustees meeting to report on fundraising activities. 11 fleeting: Mike fleeting: FPLF Finance Committee fleeting: NWA AFP fleeting: Kim vent: Carolyn retirement party fleeting: WhiteRock and Wipfli vent: Pitch Black vent: Board Emeriti Luncheon fleeting: Ceri fleeting: FPLF Board fleeting: Marti our: Whole Foods flailing: Fall postcard vent: Business Luncheon vent: Lunch with a Leader fleeting: Katie vent: Be(A)ware Halloween fleeting: Reading the Greens committee 10/18/2022 Strategy 10/18/2022 Reporting Strategy and 10/19/2022 networking 10/19/2022 Stewardship 10/19/2022 Stewardship 10/20/2022 Strategy 10/22/2022 Cultivation 10/24/2022 Stewardship 10/25/2022 Cultivation 10/25/2022 Strategy 10/26/2022 Stewardship 10/26/2022 Cultiviation 10/27/2022 Stewardship 10/27/2022 Culitvation 10/28/2022 Cultivation Christina and David met with Mike who is a new role at the UA to discuss financial opportunities. Foundation finance committee met to discuss financials and revenue priorities, Christina attended an Association of Fundrasing Professionals education session. Kim is with Citisapes. Christina met with her to discuss event sponsorships. They are already strong supporters of FPL. Carolyn is a former Foundation board member and library donor. Development staff met with implementation partners to fix bugs in the new donor management system. 50 people attended a blindfolded fundraising dinner hosted by the Foundation. Several attendees made additional gifts at the event. Development staff and board hosted a luncheon for former library and foundation board members. Several attendees pledged gifts at the event. Ceri and her husband Rolf attend many our FPL's dinner events and she is a loyal patron. Rolf founded and owns Eureka Pizza. Development staff and board met to discuss Foundation strategy and financials. Randy provided a fundraising pitch training and Kerri took headshots. Marti is a donor and former Foundation board member. Christina led a tour for Whole Foods staff. Development staff mailed stewardship postcards with upcoming events to 650 donors. Chirstina attended the NWA Counicl and UA's semi-annual event. Christina attended a Leadership Fayetteville Alumni event. Carter Malloy, AcreTrader's founder and CEO was the guest speaker. 10/28/2022 Strategy Christina and Teresa met with board member Katie Milligan to strategize networking opportunities. Development staff and board solicited 10+ sponsorships and tabled at the library's Be(A)ware Allergy- 10/29/2022 Cultivation Friendly Halloween event Board members and Christina met with George Shelton to discuss possibly holding the putt -putt event 10/31/2022 Strategy in 2023. 12 Fayetteville Public Library Staff Review Form 2022-0009 N/A for Non -Agenda Item 12/12/2022 Library Board of Trustees Meeting Date - Agenda Item Only Tamika Ball 12/8/2022 Library Submitted By Submitted Date Division / Department Action Recommendation: Adopt the 2023 Annual Budget and Work Program. Library -wide Account Number Center for Innovation Department Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Budget Review Previous Resolution # Original Contract Number: Comments: Budget Impact: Library -wide Fund 40007 Estee Lauder Grant Project Number & Title Current Budget $ Funds Obligated $ Current Balance F Item Cost $ Budget Adjustment $ Remaining Budget Approval Date: 13 MEMO TO: Fayetteville Public Library Board of Trustees FROM: David Johnson, Executive Director DATE: December 12, 2022 RE: Workforce Development Program ARPA Funding Recommendation: Review, consideration, and adoption of the 2023 Annual Budget & Work Program. Discussion: The budget covers the period January 1, 2023, to December 31, 2023. The Library -wide budget is $ 12,902,482 across all funds, with a projection of $12,410,945 in revenue. The $12.9 million budget includes expenditures of $9.4 million in Library Operations (Fund 10), $332,319 in Food Services (Fund 80), and $315,808 in Events (Fund 85). Below is a financial comparison of the Library -wide budget: 2022 Original Budget 2022 Estimates 2023 Budget Budget YOY Change Budget YOY % Change Revenue 11,788,042 11,322,999 12,560,945 772,903 6.6% Expenditures 12,146,011 12,526,528 12,902,482 756,471 6.2% Full -Time Equivalents (FTEs) 87.60 97.10 100.00 12 14.2% Resolution: Staff recommends that the Board adopt the 2023 Annual Budget and Work Program. 14 Resolution RESOLVED THAT the consent of the Board of Trustees of the Fayetteville Public Library be and is hereby accorded for approval of the Annual Budget for the financial year 2023 presented at the meeting. FURTHER RESOLVED THAT David Johnson, Executive Director, and Tamika Ball, Accounting Director, be and is hereby authorized to do all such acts, deeds, things and matters as may be necessary to give effect to the foregoing resolution. Bret Park, President Date Fayetteville Public Library Board of Trustees Martha Sutherland, Secretary Date Fayetteville Public Library Board of Trustees 15 FAYETTEVILLE PUBLIC LIBRARY MEMO To: Fayetteville Public Library Board of Trustees From: David Johnson, Executive Director Date: December 12, 2022 Re: Partnership & FPL+ Policies Background: With the new expansion, the Fayetteville Public Library is proposing introducing a new library service, the FPL+ extended hours, and are formalizing agreements with our partners. Discussion: FPL+ will extend limited access to library services, including holds pickup, computer access, free Wi-Fi, printing and copy services, a laptop dispenser, and study space. Access is granted through preapproval of extended membership privileges. While anyone can use the library in the community, FPL is seeking to formalize partnership relationships to ensure mutually beneficial collaborations. Recommendation: Staff recommend the Board approve the new policies and agreements for FPL+. 16 FPL Partner Policy Fayetteville Public Library welcomes the opportunity to work in informal partnerships with nonprofit organizations, businesses, government agencies, individuals and other groups to expand the capacity of library programs and services. A partnership of this nature is defined as a mutually beneficial collaboration between FPL and an external organization. (This is not a "partnership" of a commercial nature, i.e., as a business or for -profit.) These informal partnerships provide or promote library services and/or programming that support the library's mission. When evaluating potential partners, FPL is guided by the following considerations. A partnership: • Enables FPL to fulfill its mission in the community in new or expanded ways. • Provides a benefit to both FPL and the partner through expanded services, new opportunities, increased recognition, or similar benefits. • Is beneficial to the public and is consistent with FPL's mission to provide equal access to library services. • Connects FPL with new audiences and cross -promotes library services. • Must not give unfair advantage to, or create discrimination against, any sectors of the community. • Can be accommodated with FPL's current schedule, resources, and facilities capacity. Expectations: • A partnership involves FPL staff to successfully carry out the project. • Library programs are free and open to the public. • Partnerships will require a written agreement to clearly define the contemplated project, expectations, responsibilities, evaluation, and promotion. • FPL does not accept any support that implies or requires endorsements of products. • FPL reserves the right to terminate an existing informal partnership should conditions arise during the term of the partnership that conflict with this policy or that partnership no longer supports the best interests of FPL. Partnerships may also be terminated if terms and deadlines outlined in the partnership letter of intent are not met. • Partners will not be permitted to use FPL's name for commercial purposes or in connection with the promotion of any product or service. • FPL does not advocate or endorse the content and viewpoints of partnering organizations or individuals. • Any materials created describing FPL, its programs, and the nature of the partnership for use in press releases, presentations or other communications must be submitted to FPL to confirm prior approval. • Any partnership agreement will not supersede any other FPL policy. 17 [DATE] Thank you for your partnership with Fayetteville Public Library. Fayetteville Public Library welcomes mutually beneficial partnerships that support the library's mission "to strengthen our community and empower our citizens through free and public access to knowledge." We are excited to work with you! Please confirm the details below and, if satisfactory, sign. The Project • [PARTNER] agrees to present [PROGRAM OR SERVICE]. The event is to be presented DATE at TIME in ROOM. • FPL is responsible for [?] and [PARTNER] is responsible for [?]. A Run of Show is due by [DATE]. • [FPL will contribute [$$] towards speaker or instruction fees [NOT ALWAYS APPLICABLE] by [DATE].] • [FPL will manage registration for events. Patron and attendee information cannot be shared with [PARTNER] due to library patron privacy considerations.] OR [[PARTNER] will manage registration for event (If this is the case, add: "This registration link is handled by [PARTNER] and you will be leaving the Fayetteville Public Library website to [PARTNER/PARTNER-sponsored] website.) • FPL will provide the venue for the program. [EVENT SPACE] is equipped with a projection system/screen and a PC laptop and will include set-up and tear -down with facilities and tech support throughout the event [PARTNER] must submit A/V needs/requests by [DATE]. • FPL will provide catering to be paid by [PARTNER/FPL]. Catering orders are placed through the FPL Events Team. [ADAPT AS APPROPRIATE TO THE PROGRAM] • FPL reserves the right to terminate payment and/or additional scheduled programs if [PARTNER] fails to appear or meet the scheduled terms of the [PROGRAM OR SERVICE]. FPL requests that if [PARTNER] must terminate any part of this agreement, it be done so in writing. 18 Publicity • [PARTNER] will provide publicity materials, including a biographical sketch/resume and a high -resolution photo or logo (Acceptable file sizes are -2000 pixels, I MB or 300 DPI). Publicity information is due before [DATE]. • [PARTNER] will be available for interview by local print and broadcast media in advance of or immediately following the [PROGRAM OR SERVICE]. Phone interview may also be arranged. • [PARTNER] agrees to allow audio/video recording/streaming of the event for FPL use. • [PARTNER] will allow FPL and/or local television media to film portions of the [PROGRAM OR SERVICE] for broadcast • Any materials created describing FPL, this [PROGRAM OR SERVICE] and the nature of the partnership for use in press releases, presentations or other communications must be submitted by [PARTNER] to FPL for written prior approval by [DATE]. • [PARTNER] is not a representative, agent, or partner of, or a joint venturer with, FPL, and [PARTNER] has no authority to act as a representative/agent/partner of, or j oint venturer with, FPL. Signature of [PARTNER] representative Print name Received by FPL Staff Manager, FPL date date date date 19 FPL+ Policy Purpose FPL+ provides patrons access to non -staffed, limited library services outside of the library's regular operating hours. Library patrons in good standing and 18 years of age or older may apply for FPL+ access. Policy By using the library during Open+ hours, patrons acknowledge and agree to the following: • Patrons will use their own card and PIN to gain access to the building. • Patrons are responsible for their conduct and the conduct of their guests. • Patrons will not grant access to others, excluding their invited guests for whom they are responsible, trying to enter the facility. • Security cameras monitor the library. • FPL and Arsaga's staff may be present in the facility during FPL+ hours but are not available to provide assistance. All services are self -serve. • Announcements will be made periodically, and patrons agree to follow any directives. • All FPL policies are in effect during FPL+ hours, including the Customer Code of Conduct Resources and Internet Access policies. • Patrons may be liable for any injuries, damages or theft to library property or equipment caused by themselves or their guests. Specifically, in consideration of being permitted to use the library with FPL+ access, the patron will agree to release and indemnify and hold harmless and defend FPL, its officers, agents, volunteers, employees, and trustees from any and all liability, loss, claims, and demands, actions, or cause of action for the death or injury to any persons and for any property damage suffered or incurred by any person which arises or may arise or be occasioned in any way from use of library space. My agreement to indemnify FPL includes, and is not limited to, indemnification for FPL's own negligence or otherwise wrongful conduct. Failure to Comply Failure to comply with this policy may result in denial of future use of the library and/or immediate removal from the facility, as well as possible fines and legal consequences. 20 Fayetteville Public Library FPL+ Agreement FPL+ provides patrons access to non -staffed, limited library services outside of the library's regular operating hours. The services available are: • Holds pick-up • Computer access • Copy and printing services • Wi-Fi • Study space • Access limited to the library's front lobby off Mountain Street FPL+ members must affirmatively opt in to use the service. To use this service, you must: • Be 18 years of age or older • Be an FPL cardholder with an account in good standing • Visit FPL in person to complete a brief orientation with FPL staff. You must present your photo ID during the visit so staff may verify your information. By opting in, you acknowledge and agree to the following: • 1 will use my own library card and PIN to gain access to the building. • 1 will not provide library access to others, excluding my invited guests for whom I am responsible, trying to enter the facility. • 1 understand FPL+ access is only for me and my guests, and that I am responsible for my conduct and the conduct of my guests. • Security cameras monitor the library. • FPL and Arsaga's staff may be present in the facility during FPL+ hours but are not available to provide assistance. All services are self -serve. • Holds Locker must be selected as the pick-up location at the time of placing a hold for a hold to be shelved in the FPL+ area. • Announcements will be made periodically and I agree to follow any directives. All FPL policies are in effect during FPL+ hours, including the Customer Code of Conduct and Computer Resources and Internet Access policies. 21 I may be liable for any injuries, damages or theft to library property or equipment caused by myself or my guests. Specifically, in consideration of being permitted to use the library with FPL+ access, the I agree to release and indemnify and hold harmless and defend FPL, its officers, agents, volunteers, employees, and trustees from any and all liability, loss, claims, and demands, actions, or cause of action for the death or injury to any persons and for any property damage suffered or incurred by any person which arises or may arise or be occasioned in any way from my use of library space. My agreement to indemnify FPL includes, and is not limited to, indemnification for FPL's own negligence or otherwise wrongful conduct. Failure to comply with these policies may result in denial of future use of the FPL resources and/or immediate removal from the facility, as well as possible fines and legal consequences. Library card number: Name: Signature: Date: 22