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Home My WebLink About266-22 RESOLUTIONXIKAN�-'� 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 266-22 File Number: 2022-0987 2022 ADEQ GRANT FOR PUBLIC SPACE RECYCLING CONTAINERS: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2022 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $10,000.00 FOR THE PURCHASE OF PUBLIC SPACE RECYCLING CONTAINERS, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2022 Arkansas Department of Environmental Quality grant through the Boston Mountain Solid Waste District in the amount of $10,000.00 for the purchase of Public Space Recycling containers. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant funds. PASSED and APPROVED on 11/15/2022 rage 7 I-Firi EVU vn I I/IWZc /ILLE City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0987 Agenda Date: 11/15/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.10 2022 ADEQ GRANT FOR PUBLIC SPACE RECYCLING CONTAINERS: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2022 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $10,000.00 FOR THE PURCHASE OF PUBLIC SPACE RECYCLING CONTAINERS, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2022 Arkansas Department of Environmental Quality grant through the Boston Mountain Solid Waste District in the amount of $10,000.00 for the purchase of Public Space Recycling containers. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant funds. City of Fayetteville, Arkansas Page 1 Printed on 1111612022 Brian Pugh Submitted By City of Fayetteville Staff Review Form 2022-0987 Legistar File ID 11/15/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/24/2022 RECYCLING/TRASH COLLECTION (750) Submitted Date Division / Department Action Recommendation: Approve a resolution authorizing the acceptance of a 2022 Boston Mountain Recycling Grant for $10,000 for purchasing Public Space Recycling containers for use in the recycling program and approving a budget adjustment to accept the funds and allocate them into a capital project. Budget Impact: 5500.750.5080-5227.00 5500-RTC Account Number Fund 33053.2201 Recycling Grant - 2022 Public Space Containers Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 10,000.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Grant pre application approved with Legistar Item 2022 - 0636. Project to be created for this grant will be 33053.2201 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 15T", 2022 TO: Mayor and City Council THRU: Peter Nierengarten, Environmental Director FROM: Brian Pugh, Waste Reduction Coordinator DATE: October 24th, 2022 CITY COUNCIL MEMO SUBJECT: Approve a resolution authorizing the acceptance of a 2022 Boston Mountain Recycling Grant for $10,000 for purchasing Public Space Recycling containers for use in the recycling program and approving a budget adjustment to accept the funds and allocate them into a capital project. RECOMMENDATION: Approve a resolution authorizing the acceptance of a 2022 Boston Mountain Recycling Grant for $10,000 for purchasing Public Space Recycling containers for use in the recycling program and approving a budget adjustment to accept the funds and allocate them into a capital project. BACKGROUND: The Arkansas Department of Environmental Quality receives money generated from landfill fees and distributes back to the regional solid waste districts to fund recycling grants. The Boston Mountain Solid Waste District issues recycling grants through approval of the Boston Mountain Solid Waste Board. The Boston Mountain Solid Waste District approved the pre applications at the August 2022 Board meeting. Boston Mountain is now ready to disburse funds. Legistar item 2022-0636 was approved allowing staff to apply for the grant. DISCUSSION: Public Space recycling containers are used in City Parks and the Entertainment District to recover bottles and cans from the public. Recycling helps with the Solid Waste Reduction, Diversion and Recycling Master Plan approved by City Council in February 2017 with adoption of Resolution 49-17 allowing for programs encouraging waste reduction practices. Public collection of bottles and cans away from the home or business will help raise the diversion levels to meet the 40% goal of diversion from landfill by 2027. Approximately 10 Public Space recycling containers will be purchased with this grant. BUDGET/STAFF IMPACT: The recycling grant award is not a matching grant, so no City funds are obligated with this request. The budget adjustment is attached to recognize the grant revenue and establish a capital project for the grant. Project 33053.2201 Public Space Containers. Attachments: Recycling Award Letter from Boston Mountain Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 AeAw Boston Mountain SOLID WASTE DISTRICT October 11, 2022 RE: Boston Mountain Solid Waste District 2022 Recycling Grant Award Grantee: City of Fayetteville Grant Number: FY22-01 Grant Name: Public Space Recycle Containers Amount Awarded: $10000 Congratulations! We are excited to notify you of your grant award. This grant is administered by Boston Mountain Solid Waste Management District. Below are some details of the program: • All grant funds must be spent within three years of date awarded. • All grant funded projects must be started before you are eligible to apply for recycling grants in the next year grant round. Grant Reimbursement Requirements • A detailed invoice • A warrant, check copy, and/or credit card receipt. Showing proof of payment. • For equipment purchased: make, model, serial or VIN number, and physical address of where equipment will be housed. • A picture of the item(s) purchased • Reference Grant Number on all submittals. • Can be submitted electronically or in paper form. Grant Issues Requiring Board Approval • Any changes in grants. (Grant Change Order) • If you choose to trade, sell, or scrap equipment previously purchased with grants funds. All forms related to the grant program are available online. Bostonmountain.org —Resources — Grants The District would like to thank you for all of the great grant applications and project proposals submitted this year. We have enclosed a copy of your final signed grant application. We look forward to working with you on your future solid waste management programs! Sincerely, Robyn ee Director Boston Mountain Solid Waste District Enclosure 11398 Bond Road Prairie Grove, Arkansas 72753 p 479,846.3005 f 479.846.4614 bostonmountain. org Recycling Grant Application Boston Mountain SOLID WASTE DISTRICT Grant Name-PLJ_b' c- Grant Number: FYZZ-of cla- 2Lo APPLICANT: CITY OF FAYETTEVILLE ADDRESS: 1560 S. HAPPY HOLLOW ROAD COUNTY: WASHINGTON PHONE: (479) 718-7685 CONTACT: BRIAN PUGH CITY: FAYETTEVILLE ZIP CODE: 72701 E-MAIL: BPUGH@FAYETTEVILLE-AR.GOV PROJECT TYPE CATEGORY GRANT FUNDS REQUESTED MATCHING FUNDS COMMITTED TOTAL PROJECT COST RECYCLING EQUIPMENT $10,000 0 $10,000 Select only one category • Administrative Recycling Programs Material Recovery Facility • Recycling Equipment Education Waste Reduction Activities • Composting Transfer Station with Electronics Recycling • Planning Recycling 1. Other than Recycling Grant funds, how are expenses for the continuation of this project to be funded (including maintenance, repairs, labor and operating expenses)? The collection of materials from the recycling containers will be picked up through various City Divisions depending on location of the recycling container. Any repairs or other expenses related to the recycling containers will be covered in the operating budget for the Recycling and Trash Collection Division. Version: 2018-1 Page 1 of 5 2. Who will manage the finances of this grant and how may s/he be contacted? (Who is responsible for maintaining records of income and expenses related to this grant?) Brian Pugh — contact information listed above. Please provide as detailed information as possible about your proposed recycling grant project. The more information and detail you are able to provide the better understanding the reviewers will have of your project. For questions regarding eligible applicants and/or grant projects please refer to the Boston Mountain Solid Waste District. Recycling Grant Program Guidelines 2018. All items must be completed and returned to the Boston Mountain Solid Waste District (District) by the close of business July 13, 2022. Electronic or paper copies are acceptable. APPLICATION CHECKLIST: ❑ Representative attend pre -application meeting ❑ Complete Project Summary and Budget Narrative ❑ Completed grant application signed by authorizer representative ❑ Submitted to Boston Mountain Solid Waste District by July 13th PROJECT DESCRIPTION & BUDGET Limit to a two -page narrative. Include any dimensions for facilities, equipment brochures, drawings, pictures, etc. For construction projects (including building modifications, parking lots and fencing), please tell us who owns the property. Applicants should provide an overview of the proposed project, what will be purchased, the project's purpose and scope and the specific methods and technologies that will be incorporated to implement the project. The summary should include a timeline in narrative form for the major project implementation events including securing of permits and/or licenses, construction of facilities and completion of service contracts. Include the specific material or initiative being targeted and projected tons or capacity rating forecasted. How do you keep the public informed about the recycling, waste reduction and educational opportunities provided by your program? Applicants should demonstrate the financial and operational rationale for the requested funding and provide supporting information. State how the proposed project supports the strategic and educational goals of the District and State solid waste management plans. Include a detailed budget. NARRATIVE - Version: 2018-1 Page 2 of 5 The City currently has SO plus outdoor public space recycling containers located in City Parks, Entertainment District and along the Razorback Greenway in Fayetteville. These containers accommodate the collection of bottles and cans from these public spaces. The bins were selected based on their effectiveness to make recycling simple using visual graphics to convey correct use of the bins. The bins also have space for display panels to help market the recycling program and provide education. The bins have proven successful in collecting materials from these public spaces and the desire is to add additional bins to other City Parks and public spaces to continue efforts to portray recycling in public spaces. The entire $10,000 would be spent on the purchase of the bins. MINIMUM CONDITIONS OF RECYCLING GRANTS GRANT RECIPIENTS AGREE TO: • Comply with the guidelines and requirements of the Boston Mountain Solid Waste District. Recycling Grant Program Guidelines • Actively develop a recycling program, as outlined in the grant application, and expend all grant funds in the three (3) years following the date of the grant award by the District. • Actively seek to market or reuse the materials diverted under the recycling program from deposition in landfills in the period of three (3) years following the date of the grant award by the department. • Start prior year grant project before July 27*, the date pre -applications for the next grant round are due to the department. • Use facilities or equipment purchased with grant funds no less than 50 percent of the time on the purposes specified in the grant application. • Ensure all applicable federal, state and local permits and licenses have been obtained. • Use any interest earned on grant funds exclusively for recycling programs consistent with the District's Solid Waste Management Plan. • Maintain an orderly accounting system to document that grant expenditures are made in accordance with project budget. This includes keeping copies of all bids, paid invoices, canceled checks, and other appropriate paperwork. • Report for five years after receipt of grant funds or until all funds are expended, whichever is longer, as directed by statute and regulation. • Conform to all state laws on the purchase, use or sale of equipment and facilities secured with grant funds. • Seek competitive bids or requests for proposals (RFP) for purchase of equipment or services as required by state and local procurement laws. • Receive written approval from the Board for any modifications to the grant, including requests for time extensions. • Receive written consent from the Board and the department before selling, trading or transferring facilities or equipment. The following items are not eligible for funding from recycling grants: Taxes Legal fees Vehicle registration Reimbursement of funds Licenses or permits Utilities Retroactive purchases J ADMINISTRATIVE REQUIREMENTS vemlon: 2018-1 Page 3 of 5 All grants are subject to audit. District personnel have the right of access to all records pertaining to grant - funded project or activity. Grant application must Include: answers to the Project Description questions and a complete Budget, as required. Incomplete grant applications will not be considered and may delay processing of grant funds. THE BOSTON MOUNTAIN SOLID WASTE DISTRICT AGREES TO Submit a list of all completed grant applications received by eligible applicants to the Boston Mountain Solid Waste District Grant Committee. Publish a list of grants to be submitted to the Board with for public comment open for 30 days past publication. Copies of any comments received regarding the grant request shall be forwarded to the Board. If no comments are received, send an e-mail stating such at the end of the comment period. Notify the Board in the event a recipient has not met conditions of the approved grant application. Ensure that the project is compatible with the approved RSWMD plan on file with ADEQ or submit documentation demonstrating why a deviation is necessary. Maintain copies of invoices, purchase orders, checks or other supporting documents for grant expenditures at the regional solid waste district office. Compile annual reports as required. SIGNATURE & CERTIFICATION I certify that to the best of my knowledge, the information provided in this application and its attachments is correct and true. I understand and agree that if grant money is subsequently awarded as a result of this application, I will comply with all applicable statutory and regulatory provisions and with applicable terms, conditions, and procedures of the Recycling Grants program. I have read and agree to abide by the Minimum Conditions of Recycling Grants. I certify that all proposed activities will be carried out and that all grant money received will be utilized solely for the purposes for which it is intended unless written authorization is provided by the Regional Solid Waste Management District Board ojrbirectorp. A Mayor 7/18/22 Signature & Title Date THE ABOVE -REFERENCED GRANT IS HEREBY APPROVED. version: 2018-1 Page 4 of 5 11 �_ BMADBoa�dChalr Director Date y MS ' I - Date FOR DISTRICT USE ONLY: DATE RECEIVED: APPLICATION COMPLETE: IF NO, RETURNED TO: Ve,9 2018 1 Page 5 of 5 RECEIVED BY: COMMENTS DATE: City of Fayetteville Staff Review Form 2022-0636 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Application for a 2022 Boston Mountain Solid Waste District Recycling Gran Brian Pugh 7/13/2022 RECYCLING/TRASH COLLECTION (750) Submitted By Submitted Date Division / Department Action Recommendation: Mayor's signature on Application for a 2022 Boston Mountain Solid Waste District Recycling Grant for $10,000 for the purchase of Public Space Recycling Containers Budget Impact: Account Number Project Number Budgeted Item? No Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Fund Project Title V20210527 Purchase Order Number: Change Order Number: Original Contract Number: Comments: Previous Ordinance or Resolution # Approval Date: 7/18/22 CITY OF FAYETTEVILLE WI ARKANSAS TO: Mayor Lioneld Jordan THRU: Peter Nierengarten, Sustainability and Resilience Director FROM: Brian Pugh, Waste Reduction Coordinator DATE: July 13, 2022 STAFF MEMO SUBJECT: Mayor's signature on Application for a 2022 Boston Mountain Solid Waste District Recycling Grant for $10,000 for the purchase of Public Space Recycling Containers RECOMMENDATION: Obtain Mayor's signature to authorize application for a 2022 Boston Mountain Solid Waste District Recycling Grant for $10,000 for purchasing Recycling Containers for Public Spaces. BACKGROUND: Each year the Arkansas Department of Environmental Quality collects revenue derived from landfill fees to issue recycling grants through local Solid Waste Districts to help fund recycling programs. The City has benefited from these grants in the past. The Boston Mountain Solid Waste District is now the entity responsible for administering the grant program and compiles the grant applications and submits them to their Grant Committee for review. DISCUSSION: The City currently has 80 plus outdoor public space recycling containers located in City Parks, Entertainment District and along the Razorback Greenway in Fayetteville. These containers accommodate the collection of bottles and cans from these public spaces. The bins were selected based on their effectiveness to make recycling simple using visual graphics to convey correct use of the bins. The bins also have space for display panels to help market the recycling program and provide education. The bins have proven successful in collecting materials from these public spaces and the desire is to add additional bins to other City Parks and public spaces to continue efforts to portray recycling in public spaces. The entire $10,000 would be spent on the purchase of the bins. BUDGET/STAFF IMPACT: The recycling grant awards are not matching grants, so no City funds are obligated with this request. Upon administration approval and award of the grant a budget adjustment will be requested to recognize the grant revenue and a capital project will be created. Attachments: 2022 Boston Mountain Solid Waste District grant application. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 RECYCLING/TRASH COLLECTION (750) 2022 Requestor: Daryl Brigman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approve a resolution authorizing the acceptance of a 2022 Boston Mountain Recycling Grant for $10,000 for one big purchase of outdoor public space recycling containers and approving a budget adjustment to accept the funds and allocate them into a capital project. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /15/2022 LEGISTAR FILE ID#: 2022-0987 Hovy 3lack� 10/26/2022 6:59 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 10,000 10,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220919 Account Name 5500.750.5080-5227.00 10,000 - 33053 2201 EX Containers - RTC 5500.750.5080-4302.01 - 10,000 33053 2201 RE State Grants - Operational H:\Budget Adjustments\2022_Budget\CITY COUNCIL\11-15-22\2022-0987 BA RTC Public Space Containers 1 of 1