HomeMy WebLinkAbout264-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 264-22
File Number: 2022-0994
COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$15,000.00 RECOGNIZING CONTRACT PRODUCTION REVENUE FROM COMMUNITY
ACCESS TELEVISION D/B/A YOUR MEDIA AND TO INCREASE RELATED
PROMOTIONAL ACTIVITIES BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $15,000.00 recognizing
contract production revenue from Your Media and increasing the related promotional activities budget.
PASSED and APPROVED on 11/15/2022
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Page 1 Printed on 11116122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0994
Agenda Date: 11/15/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.8
COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $15,000.00
RECOGNIZING CONTRACT PRODUCTION REVENUE FROM COMMUNITY ACCESS
TELEVISION D/B/A YOUR MEDIA AND TO INCREASE RELATED PROMOTIONAL ACTIVITIES
BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, in the amount of $15,000.00 recognizing contract production
revenue from Your Media and increasing the related promotional activities budget.
City of Fayetteville, Arkansas Page 1 Printed on 1111612022
Doug Bankston
Submitted By
City of Fayetteville Staff Review Form
2022-0994
Legistar File ID
11/15/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/20/2022 MEDIA SERVICES (060)
Submitted Date Division / Department
Action Recommendation:
Approval of a budget adjustment in the amount of $15,000 from the Community Access Television (dba Your
Media) Trust Account to recognize contract production revenue from Your Media and to increase related
promotional activities budget.
1010.060.0600-5342.00
Account Number
51022.1101
Project Number
Budgeted Item? Yes
Does item have a cost? No
Budget Adjustment Attached? Yes
Budget Impact:
1010 General Fund
Fund
Public Access Television Fees
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 7,307.22
C7,307.22
$ 15,000.00
22,307.22
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 15, 2022
TO: Mayor and City Council
THRU: Lisa Thurber, Director of Communications
Susan Norton, Chief of Staff
FROM: Doug Bankston, Director of Media Services
DATE: October 20, 2022
SUBJECT: Receipt of Public Access Fees
CITY COUNCIL MEMO
RECOMMENDATION:
Approval of a budget adjustment in the amount of $15,000 from the Community Access
Television (dba Your Media) Trust Account to recognize Public Access activity revenue to allow
expenditure for promotional activities for Fayetteville Public Television and updates to the FPTV
portal application.
BACKGROUND:
Per the City's 2021 contract with Your Media:
Your Media may charge a fee for the following items or activities utilizing equipment, facilities or
resources owned or controlled by the City of Fayetteville:
1. Non-resident of Fayetteville annual service dues.
2. Training workshops and seminars that are conducted utilizing City of Fayetteville
resources.
3. The sale of blank recording media.
4. Transfer and/or duplication services.
5. Other small items, such as t-shirts or other promotional items, as approved by the City of
Fayetteville Communications Director or Director of Media Services.
6. Video production services. If production services are provided, the following conditions
apply:
a. These services and activities will be referred to as "contract production".
b. Contract production may include studio production activity at the Television Center
and related activity, including pre- and post -production.
c. Your Media shall charge rates adequate to cover the basic costs of production.
Service rates will be reviewed and approved by the Director of Media Services on
an annual basis.
d. Your Media will utilize a standard contract document for each agreement to provide
contract production services. This contract document will be approved by the
Director of Media Services.
e. All fees charged for providing contract production services will be collected at the
point Your Media delivers the final product for which it was contracted.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
f. All monies collected for providing production services will be utilized to support
Fayetteville Public Access services or capital improvements as approved by the
City Council and following applicable City of Fayetteville policies and procedures.
7. In addition to charging a fee for services described above, Your Media may generate
revenue utilizing equipment, facilities, or resources owned or controlled by the City of
Fayetteville through:
a. Fundraising activities designed to raise funds to support the operations or capital
improvements of the Public Access channel.
b. Acquisition of grants or awards dedicated to support the operations or capital
improvements of the Public Access channel.
If Your Media generates or collects any revenue through activities as allowed in this contract, or
otherwise approved by the City, utilizing equipment, facilities, or resources owned or controlled
by the City of Fayetteville, Your Media will ensure:
1. All monies collected for such services will be deposited into and all checks shall be made
payable to the "Trust Account of Community Access Television, Inc." which shall contain
only those funds.
2. Your Media's manager shall ensure proper accounting of all such revenues collected and
shall report such accounting monthly to the Director of Media Services.
3. All funds within the "Trust Account of Community Access Television, Inc." may only be
expended through City Council Resolution authorizing the receipt of funds into the
Television Center budget and approving any necessary Budget Adjustments. Normal bank
fees related directly to the use of this trust account may be paid with trust account funds
without prior authorization.
4. Proper accounting and records of services provided, fees charged and monies collected
for services will be kept by Your Media, in a manner approved by the Director of Media
Services.
DISCUSSION:
Community Access Television, dba Your Media, the City's contracted third -party public access
service provider, holds a Trust Account into which revenue from public contract productions,
media sales, DVD copies, digital transfers and other services is deposited. This revenue is
periodically used for promotional activities for Fayetteville Public Television (FPTV), as well as
additional production equipment (minor equipment) and services for the City of Fayetteville
Television Center to meet demand. The $15,000 will be used for FPTV promotional activities.
BUDGET/STAFF IMPACT:
Approval of the Budget Adjustment will increase the promotional activities account by $15,000.
Attachments:
Budget Adjustment for revenue.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
MEDIA SERVICES (060)
2022 /Org2
Requestor: Doug Bankston
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a budget adjustment in the amount of $15,000 from the Community Access Television (dba Your
Media) Trust Account to recognize contract production revenue from Your Media and to increase related
promotional activities budget.
RESOLUTION/ORDINANCE
COUNCIL DATE: 1 1 /15/2022
LEGISTAR FILE ID#: 2022-0994
Hovy 3lack�
1012112022 12:04 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 11/15/2022
CHKD/POSTED:
TOTAL 15,000 15,000
Increase / (Decrease)
Account Number Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20221019
Account Name
1010.060.0600-4449.00 - 15,000
1010.060.0600-5342.00 15,000 -
51022 1101 RE
51022 1101 EX
Public Access Television Fees
Promotionals - Activities
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\1 1-15-22\2022-0994
BA Your Media Revenue
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