HomeMy WebLinkAbout259-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 259-22
File Number: 2022-0988
2022 COPS HIRING PROGRAM GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2022 COMMUNITY ORIENTED
POLICING SERVICES HIRING PROGRAM GRANT IN THE AMOUNT OF $625,000.00 TO
FUND FIVE (5) NEW POLICE OFFICER POSITIONS AND ESTABLISH A VIOLENT
CRIME/COMMUNITY OUTREACH UNIT FOR A PERIOD OF THREE (3) YEARS WITH A
REQUIRED LOCAL MATCH OF $341,555.00 AND AN ADDITIONAL $292,054.00 IN
NON -GRANT RELATED PROJECT EXPENSES, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, on June 7, 2022, the City Council approved Resolution 128-22 authorizing an
application for a 2022 Community Oriented Policing Services Hiring Program Grant in the amount of
$625,000.00, with a local match of $341,555.00 and $292,054.00 in non -grant related project
expenses to be paid by the City, in order to fund five new police officer positions; and
WHEREAS, the five new police officer positions will allow the City to establish a violent
crime/community outreach unit.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the
acceptance of a grant from the 2022 Community Oriented Policing Services Hiring Program in the
amount of $625,000.00 to fund five Police Officers for a period of three years with the $341,555.00
required match and an additional $292,054.00 in non -grant related project expenses paid by the City
of Fayetteville.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
Page 1 Printed on 11/16122
Resolution: 259-22
File Number: 2022-0988
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 11/15/2022
Attest:
ARK
..� , L .
FAYt77 I I +
Kara Paxton, City Clerk Treasured ; Y
TON
Page 2 Printed on 11116122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0988
Agenda Date: 11/15/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.3
2022 COPS HIRING PROGRAM GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2022 COMMUNITY ORIENTED
POLICING SERVICES HIRING PROGRAM GRANT IN THE AMOUNT OF $625,000.00 TO FUND
FIVE (5) NEW POLICE OFFICER POSITIONS AND ESTABLISH A VIOLENT
CRIME/COMMUNITY OUTREACH UNIT FOR A PERIOD OF THREE (3) YEARS WITH A
REQUIRED LOCAL MATCH OF $341,555.00 AND AN ADDITIONAL $292,054.00 IN
NON -GRANT RELATED PROJECT EXPENSES, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 7, 2022, the City Council approved Resolution 128-22 authorizing an application for a
2022 Community Oriented Policing Services Hiring Program Grant in the amount of $625,000.00, with a local
match of $341,555.00 and $292,054.00 in non -grant related project expenses to be paid by the City, in order
to fund five new police officer positions; and
WHEREAS, the five new police officer positions will allow the City to establish a violent crime/community
outreach unit.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a
grant from the 2022 Community Oriented Policing Services Hiring Program in the amount of $625,000.00 to
fund five Police Officers for a period of three years with the $341,555.00 required match and an additional
$292,054.00 in non -grant related project expenses paid by the City of Fayetteville.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1111612022
Fields
City of Fayetteville Staff Review Form
2022-0988
Legistar File ID
11/15/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/24/2022
POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends acceptance of the 2022 Community Oriented Policing Services (COPS) Hiring Program grant
award and approval of a budget adjustment to fund five (5) new police positions to establish a violent
crime/community outreach unit for a period of three (3) years with a total grant related project amount of
$1,258,609. The COPS Hiring Program grant will fund $625,000 while local grant match requirements will be
$341,555 with an additional $292,054 in non -grant related project expenses.
1010.200.2920-various
Account Number
32204.2022
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
General
Fund
Police - COPS Hiring Grant
Project Title
Current Budget
$
Funds Obligated
$
Current Balance
C
Item Cost
$ 1,258,609.00
Budget Adjustment
$ 1,258,609.00
Remaining Budget
Previous Ordinance or Resolution # 128-22
Approval Date:
V20210527
CITY OF
FAYETTEVILLE
140 ARKANSAS
MEETING OF NOVEMBER 15, 2022
TO: Mayor and City Council
FROM: Jamie Fields, Deputy Chief of Policel�)
DATE: October 24, 2022
CITY COUNCIL MEMO
SUBJECT: 2022 Community Oriented Policing Services Hiring Program Grant Award
RECOMMENDATION:
Staff recommends acceptance of the 2022 Community Oriented Policing Services
(COPS) Hiring Program grant award and approval of a budget adjustment to fund five (5) new
police positions to establish a violent crime/community outreach unit for a period of three (3)
years with a total grant related project amount of $1,258,609. The COPS' Hiring Program grant
will fund $625,000 while local grant match requirements will be $341,555 with an additional
$292,054 in non -grant related project expenses.
BACKGROUND:
The 2022 COPS Hiring Program (CHP) is a competitive grant program that provides
funding for three (3) years directly to law enforcement agencies to create and preserve jobs and
to increase their community policing capacity and crime prevention efforts. All grant associated
funding is based on our current entry-level salaries and benefits for new sworn officer positions
and annual step increases per our current pay plan policy. Any additional costs for new officer
positions hired under the CHP grant beyond salaries and benefits must be paid for by non -grant
related local funds. In addition, at the conclusion of the three-year federal funding, grantees
must retain all sworn officer positions awarded under the CHP Grant for an additional budget
cycle.
DISCUSSION:
The Fayetteville Police Department has been awarded grant funds for a full-time violent
crime/community outreach unit. The primary duties of this unit will be to respond to and
investigate violent crime in Fayetteville and to perform community outreach efforts. The
proposed staffing of the unit is one sergeant and four officers. This unit will be assigned to the
Criminal Investigation Division (CID) but will primarily conduct directed patrol operations. The
unit will also perform community outreach in an effort to develop relationships within those
under -served communities suffering from high incidents of gun crime. We believe these
relationship building efforts will improve communication and trust from the community members
most impacted by the rise in violent crime.
BUDGET/STAFF IMPACT:
A budget adjustment in the amount of $1,258,609 is needed for the acceptance of the
COPS Hiring Program grant award to establish budgeted funds of $625,000 in federal funds
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
while local grant match requirements will be $341,555 with an additional $292,054 in non -grant
related project expenses. Acceptance of this COPS Hiring Program grant award will increase
our full-time equivalent positions by one (1) police sergeant and four (4) police officers.
Attachments:
Budget Adjustment
Resolution #128-22
2022 COPS Hiring Program Grant Award Documents
Fayetteville Police Department
COPS Hiring Grant - May 2022
Total Grant Expenses - I Sergeant and 4 Officers
Grant Split per Officer
Grant ($125,000)
Required City Match
Non -Allowed
Total Expense
Salary & Fringe:
- Police Officer 1 (200-0064-87)
- Police Officer 2 (200-0064-88)
- Police Officer 3 (200-0064-89)
- Police Officer 4 (200-0064-90)
- Police Sergeant (200-0053-19)
Uniform, Equipment, & Training:
- Police Officer 1 (200-0064-87)
- Police Officer 2 (200-0064-88)
- Police Officer 3 (200-0064-89)
- Police Officer 4 (200-0064-90)
- Police Sergeant (200-0053-19)
Year 1
$ 253,980
51,555
179,609
$ 485,144
$ 70,311
70,311
70,311
70,311
119,970
$ 401,214
16,786
16,786
16,786
16,786
16,786
$ 83,930
Year 2
$ 222,895
100,000
56,207
$ 379,102
$ 64,564
64,564
64,564
64,564
117,847
$ 376,102
Year 3
$ 148,125
190,000
56,238
$ 394,363
$ 67,595
67,595
67,595
67,595
120,985
$ 391,363
$ 3,000 $ 3,000
Total
$ 625,000
341,555
292,054
$ 1,258,609
$ 202,469
202,469
202,469
202,469
358,803
$ 1,168,679
$ 17,986
17,986
17,986
17,986
17,986
$ 89,930
$ 485,144 $ 379,102 $ 394,363 $ 1,258,609
e�; f
t'''•,.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 128-22
File Number: 2022-0423
2022 COMMUNITY ORIENTED POLICING SERVICES HIRING PROGRAM:
A RESOLUTION AUTHORIZING AN APPLICATION FOR A 2022 COMMUNITY
ORIENTED POLICING SERVICES HIRING PROGRAM MATCHING GRANT IN THE
AMOUNT OF $625,000.00 TO ESTABLISH A VIOLENT CRIME RESPONSE UNIT FOR A
PERIOD OF THREE (3) YEARS, WITH MATCHING FUNDS IN THE AMOUNT OF
$341,555.00 AND $292,054.00 IN NON -GRANT RELATED PROJECT EXPENSES TO BE
PAID BY THE CITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section i : That the City Council of the City of Fayetteville, Arkansas hereby authorizes an
application for a 2022 Community Oriented Policing Services Hiring Program matching grant in the
amount of $625,000.00 to fund five (5) police officers and establish a violent crime response unit for a
period of three (3) years with the $341,555.00 matching requirement and an additional $292,054.00
in non -grant related project expenses to be paid by the City.
PASSED and APPROVED on 6/7/2022
Attest: J%%K I t7R��''{i
'r
c
�o FAYET-fEVILLL;
Kara Paxton, City Clerk Treasurer
. -9 Q,'
44
Page 1 Pdnted on 8/8/22
,,-, Award Letter
October 13, 2022
Dear Mike Reynolds,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community
Oriented Policing Services (the COPS Office) has approved the application submitted by FAYETTEVILLE
POLICE DEPARTMENT for an award under the funding opportunity entitled 2022 FY 2022 COPS Hiring
Program. The approved award amount is $625,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements
before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project
Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and
OVW funding the Award Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award
Offer, but also compliance with assurances and certifications that relate to conduct during the period of
performance for the award. These requirements encompass financial, administrative, and programmatic
matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff
should receive the award conditions, the assurances and certifications, and the application as approved
by the COPS Office, so that they understand the award requirements. Information on all pertinent award
requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-cornpiiance, which may include termination of the award and/or a requirement to repay
award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award
Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity
Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal
authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the
Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System
(JustGrants), including by executing the required declaration and certification, within 45 days from the award
date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)
system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should
have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you
ROBERT CHAPMAN
Acting Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office
on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several
federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal
financial assistance from DOJ from discriminating in services and employment because of race,
color, national origin. religion, disability, sex, and, for grants authorized under the Violence Against
Women Act, sexual orientation and gender identity. Recipients are also prohibited from
discriminating in services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards. see
https:Hojp,gov/funding/Explore/LegalOverview/CivilRightsRequirements. htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services in a
nondiscriminatory manner to their service population or have employment practices that meet equal -
opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the
Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP
requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements
when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
of-ganization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
"--, Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
FAYETTEVILLE, CITY OF
UEI ORI Number
ZGAZNS4HKFY3
Street 1 Street 2
100 W ROCK ST
City
FAYETTEVILLE
Zip/Postal Code
72701
County/Parish
Award Details
Federal Award Date
10/13/22
Award Number
15JCOPS-22-GG-03418-U H PX
Federal Award Amount
$625,000.00
STE A
State/U.S. Territory
Arkansas
Country
United States
Province
Award Type
Initial
Supplement Number
00
Funding Instrument Type
Grant
Assistance Listing Number Assistance Listings Program Title
16.710 Public Safety Partnership and Community Policing Grants
Statutory Authority
The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq
have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
2022 FY 2022 COPS Hiring Program COPS
Application Number
GRANT13608337
Grant Manager Name Phone Number
GERALD MOORE 800-421-6770
E-mail Address
GERALD.MOORE2@USDOJ.GOV
Project Title
FY22 COPS Hiring Program (CHP)
Performance Period Start
Date
10/01 /2022
Budget Period Start Date
10/01 /2022
Performance Period End
Date
09/30/2027
Budget Period End Date
09/30/2027
Project Description
The purpose of the COPS Hiring Program (CHP) program is to advance the practice of community
policing through the hire or rehire of additional career law enforcement officers. Funding under this
award program will be utilized by local law enforcement agencies to hire and rehire career law
enforcement officers necessary to increase the jurisdiction's community policing capacity to
prevent and disrupt crime and violence.
I have read and understand the information presented in this section of the Federal Award Instrument.
`' FinancialInformation
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were
programmatically approved based on the final proposed detailed budget and budget narratives submitted by your
agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below.
Budget Clearance Date:
Comments
No items
Budget Category
Sworn Officer Positions
Civilian or Non -Sworn Personnel
Travel
Equipment
Supplies
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
Total Project Costs
Federal Funds:
Match Amount:
9/12/22 5:28 PM
Proposed Budget Change Approved Budget Percentages
$966,553.30
$0.00
$966,553.30
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$966,553.30
$0.00
$966,553.30
$625,000.00 64.66%
$341,553.30 35.34%
Program Income$0.00 0.00%
Budget Detail Summary View
Budget Category
Sworn Officer
Civilian Personnel
Travel
Equipment
Supplies
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
I have read and understand the information presented in this section of the Federal Award Instrument.
Other Award Documents
Approved Problem Focus Area: Violent Crime: Gun Violence
5 Full -Time Officers Funded
5 New Hires
0 Rehires Previously Laid Off
0 Rehires Scheduled for Lay Off
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
W
Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity
that receives a contract or subcontract with any funds under this award, may require any employee or
contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts the
lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information. Consolidated Appropriations Act, 2022, Public
Law 117-103, Division E, Title VII, Section 742.
M2
Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any
other source, funding for the same item or service also funded under this award.
W
Contract Provision: All contracts made by the award recipients under the federal award must contain the
provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non -Federal
Entity Contracts Under Federal Awards. Please see appendices in the Award Owner's Manual for a full text
of the contract provisions.
Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS
Office must be monitored to ensure compliance with their award conditions and other applicable statutes
and regulations. The COPS Office is also interested in tracking the progress of our programs and the
advancement of community policing. Both aspects of award implementation —compliance and programmatic
benefits —are part of the monitoring process coordinated by the U.S. Department of Justice. Award
monitoring activities conducted by the COPS Office include site visits, enhanced office -based grant reviews,
alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS
Office award recipient, you agree to cooperate with and respond to any requests for information pertaining
to your award. This includes all financial records, such as general accounting ledgers and all supporting
documents. All information pertinent to the implementation of the award is subject to agency review
throughout the life of the award, during the close-out process and for three -years after the submission of the
final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337.
NO
Authorized Representative Responsibility: The recipient understands that, in accepting this award, the
Authorized Representatives declare and certify, among other things, that they possess the requisite legal
authority to accept the award on behalf of the recipient entity and, in so doing, accept (or adopt) all material
requirements throughout the period of performance under this award. The recipient further understands, and
agrees, that it will not assign anyone to the role of Authorized Representative during the period of
performance under the award without first ensuring that the individual has the requisite legal authority.
Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in
part, for the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award.
(2) When an award no longer effectuates the program goals or agency priorities, to the extent such
termination is authorized by law.
(3) When the recipient agrees to the termination and termination conditions.
(4) When the recipient provides the COPS Office written notification requesting termination including the
reasons, effective date, and the portion of the award to be terminated. The COPS Office may terminate the
entire award if the remaining portion will not accomplish the purposes of the award.
(5) Pursuant to any other termination provisions included in the award.
2. C.F.R. § 200.340.
NM
Award Owner's Manual: The recipient agrees to comply with the terms and conditions in the applicable 2022
COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34
U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School
Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200
(Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as
adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as
applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable;
representations made in the application; and all other applicable program requirements, laws, orders,
regulations, or circulars.
,Q8
Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances
and Certifications forms that were signed as part of its application.
.J
Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the
award (if any) made by the Department based on the application specifically include statutes and regulations
pertaining to civil rights and nondiscrimination, and, in addition —
a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of
the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §
794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age
Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section
809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section
1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice
and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at
section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all
awards made by the Office on Violence Against Women, also may apply to an award made otherwise;
c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes
(and associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.
The Applicant also understands that (in addition to any applicable program -specific regulations and to
applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations
applicable to the award (if any) made by the Department based on the application may include, but are not
limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22
(confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith -
based or religious organizations participating in federal financial assistance programs), and 46 (human
subjects protection).
"M10
Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding
agency or pass -through entity, as applicable, all federal criminal law violations involving fraud, bribery, or
gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over
$500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to
comply with the Term and Condition for Recipient Integrity and Performance Matters as set out in 2 C.F.R.
Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies,
including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113.
'Q11
Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and
subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for
the employee disclosing information that he or she reasonably believes is evidence of gross
mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority
relating to a federal contract or award, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation
of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in
the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712.
Please see appendices in the Award Owner's Manual for a full text of the statute.
M12
False Statements: False statements or claims made in connection with COPS Office awards may result in
fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy
available by law. 31 U.S.C. § 3729-3733.
M13
System for Award Management (SAM) and Universal Identifier Requirements: The recipient agrees to
comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 — Award Term:
I. System for Award Management and Universal Identifier Requirements
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain
current information in the SAM. This includes information on your immediate and highest level owner and
subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal
financial assistance within the last three years, if applicable, until you submit the final financial report
required under this Federal award or receive the final payment, whichever is later. This requires that you
review and update the information at least annually after the initial registration, and more frequently if
required by changes in your information or another Federal award term.
B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may
receive a subaward from you until the entity has provided its Unique Entity Identifier to you.
2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you.
Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity
Identifier.
C. Definitions
For purposes of this term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide
information required for the conduct of business as a recipient. Additional information about registration
procedures may be found at the SAM internet site (currently at https://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non -Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for
purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for -profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in 2 CFR 200.1.
5. Subrecipient has the meaning given in 2 CFR 200.1.
M14
Reporting Subawards and Executive Compensation
The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170
— Award Term:
I. Reporting Subawards and Executive Compensation
a. Reporting of first -tier subawards.
Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each
action that equals or exceeds $30,000 in Federal funds for a subaward to a non -Federal entity or Federal
agency (see definitions in paragraph e. of this award term).
2. Where and when to report.
i. The non -Federal entity or Federal agency must report each obligating action described in paragraph a.1.
of this award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the month in which the
obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be
reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission
instructions posted at http://www.fsrs.gov specify.
b. Reporting total compensation of recipient executives for non -Federal entities.
1. Applicability and what to report. You must report total compensation for each of your five most highly
compensated executives for the preceding completed fiscal year, if—
i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as
defined in 2 CFR 170.320;
ii. in the preceding fiscal year, you received
(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards), and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts)
and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and
subawards); and,
iii. The public does not have access to information about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of
this award term:
i. As part of your registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for
each first -tier non -Federal entity subrecipient under this award, you shall report the names and total
compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's
preceding completed fiscal year, if—
i. in the subrecipient's preceding fiscal year, the subrecipient received —
(A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts)
and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and
subawards) and,
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts),
and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation described in
paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a
subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and
31), you must report any required compensation information of the subrecipient by November 30 of that
year.
d. Exemptions.
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from
the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C.
552(f).
2. Non -Federal entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization; and,
iv. A domestic or foreign for -profit organization
3. Executive means officers, managing partners, or any other employees in management positions.
4. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the
substantive project or program for which you received this award and that you as the recipient award to an
eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or
program (for further explanation, see 2 CFR 200.331).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a
subrecipient considers a contract.
5. Subrecipient means a non -Federal entity or Federal agency that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
6. Total compensation means the cash and noncash dollar value earned by the executive during the
recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17
CFR 229.402(c)(2)).
qM15
Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply
with the federal regulations pertaining to the development and implementation of an Equal Employment
Opportunity Plan. 28 C.F.R. Part 42 subpart E.
'Q16
Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your
award, your agency will be responsible for submitting semi-annual programmatic performance reports that
describe project activities during the reporting period and quarterly Federal Financial Reports using
Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 - 200.329. The performance report is used to track your
agency's progress toward implementing community policing strategies and to collect data to gauge the
effectiveness of increasing your agency's community policing capacity through COPS Office funding. The
Federal Financial Report is used to track the expenditures of the recipient's award funds on a cumulative
basis throughout the life of the award.
4M17
Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with
the following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 — Award Term and Condition for
Recipient Integrity and Performance Matters:
A. Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all
Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of
this Federal award, then you as the recipient during that period of time must maintain the currency of
information reported to the System for Award Management (SAM) that is made available in the designated
integrity and performance system (currently the Federal Awardee Performance and Integrity Information
System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award
term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended
(41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the
designated integrity and performance system on or after April 15, 2011, except past performance reviews
required for Federal procurement contracts, will be publicly available.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement
contract from the Federal Government;
b. Reached its final disposition during the most recent five-year period; and
c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and
condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty,
reimbursement, restitution, or damages of $5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted
in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or
reimbursement, restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and
condition;
(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on
your part; and
(iii) The requirement in this award term and condition to disclose information about the proceeding does not
conflict with applicable laws and regulations.
3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding
described in paragraph 2 of this award term and condition. You do not need to submit the information a
second time under assistance awards that you received if you already provided the information through
SAM because you were required to do so under Federal procurement contracts that you were awarded
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award term and
condition, you must report proceedings information through SAM for the most recent five year period, either
to report new information about any proceeding(s) that you have not reported previously or affirm that there
is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement
awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information
about the criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non -judicial process that is adjudicatory in nature in order to make a
determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings,
Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals
proceedings). This includes proceedings at the Federal and State level but only in connection with
performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or
inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal
offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a
conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts includes—
(1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and
(2) The value of all expected funding increments under a Federal award and options, even if not yet
exercised.
M18
Debarment and Suspension: The recipient agrees not to award federal funds under this program to any
party which is debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180
(Government -wide Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ
Nonprocurement Debarment and Suspension).
'M19
Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of
Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification
Form (1-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in
the United States. Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603.
M20
Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass -
through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in 2
C.F.R. § 200.112.
M21
Additional High -Risk Recipient Requirements: The recipient agrees to comply with any additional
requirements that may be imposed during the award performance period if the awarding agency determines
that the recipient is a high -risk recipient. 2 C.F.R. § 200.208.
M22
Career Law Enforcement Officer: Officer hiring funds may only be used to pay entry-level salaries and fringe
benefits for full-time "career law enforcement officers" for 36 months. The COPS Office's statute defines a
"career law enforcement officer" as "a person hired on a permanent basis who is authorized by law or by a
State or local public agency to engage in or supervise the prevention, detection, or investigation of violations
of criminal laws." 34 U.S.C. §10389(1). A recipient agency may use officer hiring funds to pay the salary and
benefits of recruits while in academy training to become "career law enforcement officers" if it is the standard
practice of the agency to do so with locally -funded recruits. The State of Alaska, and any Indian tribe or tribal
organization in that State, may also use officer hiring funds for a "village public safety officer" defined as "an
individual employed as a village public safety officer under the program established by the State pursuant to
Alaska Statute 18.65.670." Tribal Law and Order Act of 2010, Pub. L. 111-211, title 11, § 247 (a)(2).
M23
Extensions: Your agency may request an extension of the 60-month award performance period to receive
additional time to implement your award program. Such extensions do not provide additional funding. Any
request for an extension will be evaluated on a case -by -case basis. Only those recipients that can provide a
reasonable justification for delays will be granted no -cost extensions. Reasonable justifications may include
difficulties in filling COPS Office -funded positions, officer turnover, or other circumstances that interrupt the
36-month funding period. An extension allows your agency to compensate for such delays by providing
additional time to complete the full 36 months of funding for each position awarded. Extension requests
must be received prior to the end date of the award.
r
Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to
supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already
committed or otherwise would have been committed for award purposes (hiring, training, purchases, and/or
activities) during the award period. In other words, state, local, and tribal government recipients may not use
COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the
COPS Office -funded item(s) in the absence of the COPS Office award. 34 U.S.C. § 10384(a).
Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award
programs. The recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b).
M26
Local Match: COPS Hiring Program award recipients are required to contribute a local match of at least 25
percent towards the total cost of the approved award project, unless waived in writing by the COPS Office.
The local match must be a cash match from funds not previously budgeted for law enforcement purposes
and must be paid during the award period. The local match contribution must be made on an increasing
basis during each year of the three-year award period, with the federal share decreasing accordingly. 34
U.S.C. § 10381(g).
'Q27
Retention: At the time of award application, your agency committed to retaining all sworn officer positions
awarded under the CHP award with state and/or local funds for a minimum of 12 months following the
conclusion of 36 months of federal funding for each position, over and above the number of locally -funded
sworn officer positions that would have existed in the absence of the award. Your agency cannot satisfy the
retention requirement by using CHP-funded positions to fill locally -funded vacancies resulting from attrition.
34 U.S.C. § 10382 (c)(8).
'Q28
Allowable Costs Condition: The funding under this project is for the payment of three years (36 months) of
approved full-time entry-level salaries and fringe benefits during the five-year (60 months) period of
performance. The maximum federal share is $125,000 per officer position (unless a local match waiver is
approved) for career law enforcement officer positions hired and/or rehired on or after the official award start
date. Any salary and fringe benefit costs higher than entry-level that your agency pays a CHP-funded officer
must be paid with local funds. Your agency is required to use CHP award funds for the specific hiring
categories awarded. Funding under this program may be used for the following categories:
• Hiring new officers, which includes filling existing officer vacancies that are no longer funded in your
agency's budget;
• Rehiring officers laid off by any jurisdiction as a result of state, local, or Bureau of Indian Affairs (BIA)
budget reductions; and/or
• Rehiring officers who were, at the time of award application, scheduled to be laid off (by your jurisdiction)
on a specific future date as a result of state, local, or BIA budget reductions.
If your agency's local fiscal conditions have changed and your agency needs to change one or more of the
funded hiring categories, your agency should request an award modification and receive prior approval
before spending CHP funding under the new category. The approved budget in the award package specifies
the amount of CHP funds awarded to your agency. Please note that the salary and fringe benefit costs
requested in your CHP application may have been adjusted or removed. Your agency may only be
reimbursed for the approved cost categories up to the amounts specified in the approved budget. Only
actual allowable costs incurred during the award period will be eligible for reimbursement and drawdown. If
your agency experiences any cost savings over the course of the award (for example, your award
application overestimated the total entry-level officer salary and fringe benefits package), your agency may
not use that excess funding to continue salary payments to the officers beyond 36 months. Any funds
remaining after your agency has drawn down for the costs of approved salaries and fringe benefits incurred
for each awarded position during the 36-month funding period will be deobligated during the closeout
process and should not be spent by your agency.
'ED29
Memorandum of Understanding Requirement (for School Resource Officers only)
Recipients using award funding to hire and/or deploy School Resource Officers into schools understand and
agree to the following:
• Your agency must submit a signed Memorandum of Understanding (MOU) between the law enforcement
agency and the school partner(s) to the COPS Office before obligating or drawing down funds under this
award. The MOU must be submitted to the COPS Office within 90 days of the date shown on the award
letter.
• Your agency's MOU must contain the following information;
o The purpose of the MOU
o Clearly defined roles and responsibilities of the school district and the law enforcement agency, focusing
officers' roles on safety
o Information sharing
o Supervision responsibility and chain of command for the SRO
o Signatures
Note: Please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of the
bullets
Your agency's implementation of the CHP award without submission and acceptance of the required MOU
may result in expenditures not being reimbursed by the COPS Office and/or award de -obligation.
Contracts and/or MOUs with other Jurisdictions: Sworn law enforcement officer positions awarded must be
used for law enforcement activities or services that benefit your agency and the population that it serves.
The items funded under the CHP award cannot be utilized by other agencies unless the items benefit the
population that your agency serves. Your agency may use items funded under the CHP award to assist
other law enforcement agencies under a resource sharing, mutual aid, or other agreement to address multi -
jurisdictional issues as described in the agreement.
Q31
Advancing Department of Justice Priority Problem Focus Areas: This condition applies to agencies that
selected one of the following priority crime problem/focus areas to address in their 2021 COPS Hiring
Program (CHP) application:
• Building Legitimacy and Trust
• Violent Crime/Gun Violence
• Combatting Hate and Domestic Extremism
• Police -based Response to Persons in Crisis
Your agency understands and agrees to the following: Your agency will implement the one specific
community policing plan identified in your CHP award application;
Your agency will address its specific priority crime problem throughout the entire CHP award period;
Your agency will implement any organizational changes identified in its CHP award application;
Your agency will cooperate with any award monitoring by the COPS Office to ensure that it is initiating or
enhancing its community policing efforts to address its priority crime problem, which may include your
agency having to respond to additional or modified reporting requirements.
'M32
Modifications: Occasionally, a change in an agency's fiscal or law enforcement situation necessitates a
change in its COPS Office CHP award. Award modifications under CHP are evaluated on a case -by -case
basis in accordance with 2 C.F.R. § 200.308. For federal awards in excess of $250,000, any modification
request involving the reallocation of funding between budget categories that exceed or are expected to
exceed 10 percent (10%) of the total approved budget requires prior written approval by the COPS Office.
Regardless of the federal award amount or budget modification percentage, any reallocation of funding is
limited to approved budget categories. In addition, any budget modification that changes the scope of the
project requires prior written approval by the COPS Office. In addition, please be aware that the COPS
Office will not approve any modification request that results in an increase of federal funds.
In addition, modification requests should be submitted to the COPS Office when an agency determines that
it will need to shift officer positions awarded in one hiring category into a different hiring category and/or
reduce the total number of positions awarded. For example, if an agency was awarded CHP funding for two
new, additional sworn officer positions, but due to fiscal distress/constraints the agency needs to change the
hiring category from the new hire category to the rehire category for officers laid off or scheduled for layoff
on a specific future date post -application, the agency would have to request a modification. The COPS
Office will only consider a modification request after an agency makes final, approved budget and/or
personnel decisions. An agency may implement the modified award following written approval from the
COPS Office. Please be aware that the COPS Office will not approve any modification request that results in
an increase of federal funds.
During the CHP award period, it may become necessary for an agency to modify its CHP award due to
changes in an agency's fiscal or law enforcement situation. Modification requests should be submitted to the
COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring
category into a different hiring category, reduce the total number of positions awarded, shift funds among
benefit categories, and/or reduce the entry-level salary and fringe benefit amounts. For example, an agency
may have been awarded CHP funding for 10 new, additional full-time sworn officer positions, but due to
severe fiscal distress/constraints, the agency determines it is unable to sustain all 10 positions and must
reduce its request to five full-time positions; or an agency may have been awarded CHP funding for two
new, additional sworn officer positions, but due to fiscal distress/constraints the agency needs to change the
hiring category from the new hire category to the rehire category for officers laid off or scheduled for layoff
on a specific future date post -application. Award modifications under CHP are evaluated on a case -by -case
basis. The COPS Office will only consider a modification request after an agency makes final, approved
budget and/or personnel decisions. An agency may implement the modified award following written approval
from the COPS Office. Please be aware that the COPS Office will not approve any modification request that
results in an increase of federal funds.
'Q33
School Resource Officer (SRO) Training Requirement: COPS Office -funded SRO(s) are required to
complete an SRO 40-hour basic training course from a list of COPS Office approved provider(s). Training
must be completed no later than nine months after the date shown on the award congratulatory letter or six
months from the SRO hire date; whichever comes first. If a COPS Office -funded SRO leaves the recipient
agency after completing the training, the recipient agrees to pay for the new SRO, who is assigned to
backfill this position, to attend a 40 hour basic training course. The new SRO must complete the training no
later than nine months after being placed in the school. If the officer has completed 40-hour basic training
within the last 12 months prior to the award date, the condition has been fulfilled. Any longer than 12 months
will require the officers to retake the course. The agency must coordinate with the training provider if they
want funds to cover registration and travel costs.
Community Policing: Community policing activities to be initiated or enhanced by your agency and the
officers funded by this award program were identified and described in your CHP award application. Your
agency developed a community policing plan for the CHP award with specific reference to a crime or
disorder problem and the following elements of community policing: (a) problem solving —your agency's plan
to assess and respond to the problem identified; (b) community partnerships and support, including related
governmental and community initiatives that complement your agency's proposed use of CHP funding; and
(c) organizational transformation —how your agency will use the funds to reorient its mission to community
policing or enhance its involvement in and commitment to community policing. Throughout the CHP award
period, your agency is required to implement the community policing plan it set forth in the CHP award
application.
The COPS Office defines community policing as a philosophy that promotes organizational strategies that
support the systematic use of partnerships and problem -solving techniques to proactively address the
immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime.
CHP awards through the specific officers funded (or an equal number of redeployed veteran officers) must
be used to initiate or enhance community policing activities. All newly hired additional or rehired officers (or
an equal number of redeployed veteran officers) funded under CHP must implement your agency's
approved community policing plan, which you described in your award application.
'M35
Background Investigations: Recipients agree to ensure that each officer(s) hired with CHP funding will be
subject to a background investigation, notify the COPS Office upon completion of the background
investigation for each officer hired under the CHP award, and cooperate with the COPS Office and provide
updates on the status of background investigations upon request. 2 C.F.R. § 200.208
If the COPS Office determines that CHP funds are being used to pay the salary and fringe benefits of an
officer who has not undergone a background investigation, the COPS Office may temporarily suspend grant
funds in accordance with 2 C.F.R. §200.339 until the agency can demonstrate the background investigation
has been completed.
I have read and understand the information presented in this section of the Federal Award Instrument.
� Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have
authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of
my knowledge and belief, that the following are true as of the date of this award acceptance: (1)
I have conducted or there was conducted (including by applicant's legal counsel as appropriate
and made available to me) a diligent review of all terms and conditions of, and all supporting
materials submitted in connection with, this award, including any assurances and certifications
(including anything submitted in connection therewith by a person on behalf of the applicant
before, after, or at the time of the application submission and any materials that accompany this
acceptance and certification); and (2) 1 have the legal authority to accept this award on behalf of
the applicant.
C. Accept this award on behalf of the applicant
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the
applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to this declaration
and certification, DOJ will rely upon this declaration and certification as a material
representation; and (2) 1 understand that any materially false, fictitious, or fraudulent information
or statement in this declaration and certification (or concealment or omission of a material fact
as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001
and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to
civil penalties and administrative remedies under the federal False Claims Act (including under
31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
i._
Title of Approving Official
Acting Director
Authorized Representative
Name of Approving Official Signed Date And Time
ROBERT CHAPMAN 9/19/22 5:12 PM
Declaration and Certification (Law
Enforcement Executive/Program Official)
Declaration and Certification (Government
Executive/Financial Official)
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2022
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends acceptance of the 2022 Community Oriented Policing Services (COPS) Hiring Program grant award
and approval of a budget adjustment to fund five (5) new police positions to establish a violent crime response unit for a
period of three (3) years with a total grant related project amount of $1,258,609. The COPS Hiring Program grant will
fund $625,000 while local grant match requirements will be $341,555 with an additional $292,054 in non -grant related
project expenses.
RESOLUTION/ORDINANCE
COUNCIL DATE: 1 1 /15/2022
LEGISTAR FILE ID#: 2022-0988
Hovy 3lack�
10/19/2022 9:44 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
1,258,609 1,258,609
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20221019
Account Name
1010.200.2920-4309.01
-
625,000
32204 2022 RE
Federal Grants - Operational
1010.200.2920-5120.00
1010.200.2920-5302.00
1,168,679
89,930
-
-
32204 2022 EX
32204 2022 EX
Personnel Other - Contra
Uniforms/Personal - Equipment
1010.001.0001-4999.99
-
633,609
RE
Use Fund Balance - Current
H:\BudgetAdjustments\2022-Budget\CITY COUNCIL\1 1-15-22\2022-0988 BA COPS Hiring Grant Award 1 of 1