HomeMy WebLinkAbout258-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 258-22
File Number: 2022-0989
2022 COPS LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS GRANT
AWARD:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A NON -MATCHING 2022 LAW
ENFORCEMENT MENTAL HEALTH AND WELLNESS GRANT AWARD IN THE AMOUNT
OF $94,810.73 FOR THE EXPANSION OF THE POLICE DEPARTMENT'S WELLNESS AND
RESILIENCY PROGRAM, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the
acceptance of a non -matching 2022 Law Enforcement Mental Health and Wellness grant award in the
amount of $94,810.73 for the expansion of the Police Department's Wellness and Resiliency Program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 11/15/2022
Page 1 Printed on 11116122
Resolution: 258-22
File Number: 2022-0989
Attest:
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Page 2 Printed on 11116122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0989
Agenda Date: 11/15/2022 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.2
File Type: Resolution
2022 COPS LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS GRANT AWARD:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A NON -MATCHING 2022 LAW
ENFORCEMENT MENTAL HEALTH AND WELLNESS GRANT AWARD IN THE AMOUNT OF
$94,810.73 FOR THE EXPANSION OF THE POLICE DEPARTMENT'S WELLNESS AND
RESILIENCY PROGRAM, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a
non -matching 2022 Law Enforcement Mental Health and Wellness grant award in the amount of $94,810.73
for the expansion of the Police Department's Wellness and Resiliency Program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1111612022
City of Fayetteville Staff Review Form
2022-0989
Legistar File ID
11/15/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jamie Fie di s i_ 10/24/2022
Submitted By
POLICE (200)
Submitted Date Division / Department
Action Recommendation:
Staff recommends acceptance of a non -matching grant award for the expansion of the Police Department's
Wellness and Resiliency Program funded through the 2022 Law Enforcement Mental Health and Wellness Act
(LEMHWA), and the approval of a budget adjustment in the amount of $94,810.73.
Budget Impact:
1010.200.2920-various General
Account Number
32205.2022
Project Number
Budgeted Item? No
Fund
Police - COPS 2022 LEMHWA Grant
Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Project Title
$ 94,811.00
94,811.00
Purchase Order Number: Previous Ordinance or Resolution # V20210527
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 15, 2022
TO: Mayor and City Council
FROM: Jamie Fields, Deputy Chief of Pc41e
DATE: October 24, 2022
CITY COUNCIL MEMO
SUBJECT: Law Enforcement Mental Health and Wellness Act Grant Award
RECOMMENDATION:
Staff recommends acceptance of a non -matching grant award for the expansion of the
Police Department's Wellness and Resiliency Program funded through the 2022 Law
Enforcement Mental Health and Wellness Act (LEMHWA), and the approval of a budget
adjustment in the amount of $94,810.73.
BACKGROUND:
The U.S. Department of Justice, Office of Community Oriented Policing Services has
announced the 2022 LEMHWA grant awards. LEMHWA funds are used to improve the delivery
of and access to mental health and wellness services for law enforcement officers through
implementation and expansion of peer support, training, family resources, suicide prevention,
and other promising practices for wellness programs. LEMHWA has a 2-year grant period, and
LEMHWA grant awards are administered through the JustGrants web portal.
DISCUSSION:
The Fayetteville Police Department will use LEMHWA grant funds to expand its existing
Wellness and Resiliency Program beyond the current peer team services. Grant award
expenditures include training and certification; licensed mental health awareness, consultations,
and therapy; overtime for peer team employees responding to crisis incidents; and supplies.
BUDGET/STAFF IMPACT:
The LEMHWA award is a non -matching grant. Approval of a budget adjustment to
establish grant revenue and expense budgets in the amount of $94,811 in the City's project
account system. This grant award has no impact on current staffing levels.
Attachments:
Budget Adjustment
2022 LEMHWA Grant Award Documents
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
FY22 CPA Project
Narrative
Law Enforcement Mental Health and Wellness Act
City of Fayetteville, Arkansas
Project Narrative
4-27-2022
FY22 CPA PROJECT NARRATIVE
Program Abstract
The purpose of the Peer to Peer Support Program is to provide all Fayetteville Police Department
(FPD) employees the opportunity to receive tangible emotional support through times of
personal or professional crisis, and to help anticipate and address potential difficulties. The FPD
is determined to pursue the newest and most innovative knowledge, research, and understanding
to ensure the best possible outcomes for the employees serving the community of Fayetteville.
The FPD strives to create and build partnerships with community members to provide a healthy
and safe community to live and work.
Chief Mike Reynolds has worked to enhance the department based on the six pillars of 21 st
century policing to include: building trust and legitimacy, training and education for employees
and officer wellness and safety. Without a doubt, the wellness and resiliency of the agency is
critical for not only the employees but also for the community in which they serve.
The FPD was not immune to the national debate about defunding law enforcement, their role in
society, excessive use of force, deadly force, and response to calls. This issue has been a topic of
discussion in Fayetteville for several years. Consequently, the public's attention and this national
debate continue to erode the wellbeing, resiliency, and drive to continue in the law enforcement
profession.
In late 2020, the FPD created the Peer to Peer Support Program and made it available to all FPD
employees. A relationship with the Springdale Police Department, Rogers Police Department
and Washington County Sheriff's Office was created and the FPD assisted with creating and
implementing their peer programs. Between December of 2020 and December 2021, the FPD
peer team was utilized 237.75 hours within the FPD and assisted surrounding agencies for
another 241 hours. This resulted in assessing the needs, improvements, and desires of the FPD
peer program. Four additional positions were added to the FPD peer team in early 2022. Through
education, coordination with our peer team regional partners, our efforts to assist law
enforcement officers with stress, accumulated stress, and critical incidents will lead to longer
careers, safer communities, and retention.
If funded, the FPD would expand their efforts to lead the region as an example of compassionate
care for law enforcement in Northwest Arkansas.
Page 1 of 10
FY22 CPA PROJECT NARRATIVE
Proposal Narrative
Protecting the Protectors
Summary
The Fayetteville Police Department (FPD) was established in 1870. Since that time, many
officers have served the community with pride, professionalism, and distinction. The operational
components of the department are designed to carry out the mission of the FPD. Its mission
statement says:
This department through progressive thinking, credible, efficient, and responsive actions
will provide our citizens with a safe and healthy community in which to live and work.
We will provide impartial enforcement of all criminal and traffic laws. We will strive to
interact and form a partnership with the citizens to provide education so they can learn
ways of reducing opportunities for crime to occur.
Today, the FPD is full -service law enforcement agency. Police Chief Mike Reynolds is the chief
executive officer (CEO) of the department and has ultimate control over the appointment and
supervision of all employees. He also is responsible for the direction, planning, training, and
regulation of discipline within the police department. All operational components report to the
Deputy Chief, who then reports directly to the Chief. The agency is comprised of five major
components to include Patrol Division, Criminal Investigation Division, Administration
Division, Records Division, and the Central Dispatch Center.
The city of Fayetteville became a City of First Class on June 20, 1905, with 5000 inhabitants,
and it is the location of the county seat of Washington County, Arkansas. As of 2021, the United
State Census Bureau estimated Fayetteville had a population of 93,949. Consequently, this is the
largest city in the Northwest Arkansas (NWA) area, and the second largest city in the state of
Arkansas. Additionally, Fayetteville has been named by numerous publications as one of the top
cities in the nation based upon a variety of quality -of -life metrics. The larger metropolitan area
currently has a population of 566,1000 people and it is expected to grow to over 1 million
residents by the year 2040. Along with this significant growth, challenges have occurred in
providing adequate resources and services to this increased population.
As a result, the FPD has also shown steady growth since the early 1990s when the department
had less than seventy sworn officers. The department has grown rapidly since that time to the
current staffing number of 137 officers and 49 civilian employees. Similar to other police
departments across the country, FPD has struggled to cope with the increasing demand,
particularly responding to increased levels of violence, critical incidents, and call volume.
In 2020, Chief Reynolds tasked members of the FPD to develop a wellness and resiliency
component for the employees of the department. A Peer -to -Peer Program was created and
implemented in December 2020. A policy was developed which outlined program processes,
certifications, protections, and confidentialities. The protections and confidentialities mirrored
Arkansas State Code Annotated § 16-40-106 which outline privileged communications made to a
certified peer team member. The peer program selected ten members of the department to
Page 2 of 10
FY22 CPA PROJECT NARRATIVE
complete introductory training and to be utilized by members of the department for emotional
support, stress management, and training regarding their daily jobs and critical incidents. This
team is made up of sworn personnel from every division and two civilian employees from the
Central Dispatch Center and the Evidence Division. From December of 2020 to December of
2021, this team was utilized for 237.75 hours with 149 separate sessions from the FPD. The
topics for discussion with the peer team were anxiety, response to calls, retention, family
violence, work performance, sickness, death, marriage difficulties, anger, critical incidents,
family, finances, use of force, suicide, and inability to sleep. During meetings with the peer team
members, 23 employees were referred to a mental health employee assistance program or mental
health professionals and 24 employees were referred to the peer team by a supervisor. The peer
team has a hotline for all FPD employees to utilize that is monitored 24-hours a day by peer team
members. In 2022, four additional sworn employees were added to the FPD peer team.
The FPD peer team has already assisted surrounding small-town agencies within Northwest
Arkansas and the portions of Central Arkansas with critical incident response, defusing,
debriefings, and individual peer discussions. The FPD peer team spent 241 hours in 2021 with
the following agencies: Siloam Springs Police and Fire Departments, Prairie Grove Police and
Fire Departments, Farmington Police Department, Pea Ridge Police and Fire Departments,
Johnson County Sheriff's Office, Central Emergency Medical Services, and the Rogers Police
and Fire Departments. These agencies encountered officer involved shootings, officers killed in
the line of duty, officer suicide, and an officer assaulted and seriously wounded.
The FPD was not immune to the national debate about defunding law enforcement, their role in
society, excessive use of force, deadly force, and response to calls. This issue has been a topic of
discussion in Fayetteville for several years. Consequently, the public's attention and this national
debate continue to erode the wellbeing, resiliency, and drive to continue in the law enforcement
profession. In 2021, the FPD had a record year for employees leaving the department with 16.8%
of the workforce due to retirement, resignation and termination. The Chief conducted exit
interviews on all employees leaving the agency. Many discussed the similar items of contention
for leaving: increased and too cumbersome of a work volume, stress, and leaving law
enforcement for new professions. This is a resounding theme in Northwest Arkansas and across
the nation.
Officer's involvement, training, and mental wellness create an environment for their ability to
serve the community with a better understanding of their emotions, thoughts and processes.
Employees that are trained in stress management, accumulated stress, reactions to critical
incidents and mental wellness and resiliency creates an environment for better understanding the
community we serve, and the obstacles many community members experience themselves. Our
community demands a high caliber of professionalism from FPD officers. This comes at a time
when the FPD has averaged a 6% increase in call volume from 2019 to 2020 and an additional
3% increase from 2020 to 2021. The rise in calls for service occurred during a time when violent
crime rose 25% within the city during the year of 2020 and additional 2% in 2021. Based on a
Page 3 of 10
FY22 CPA PROJECT NARRATIVE
2020 municipal survey of the largest 25 cities within the state of Arkansas, the FPD has the
second largest city by population, but was ranked 24 out of 25 for officers per 1,000 inhabitants.
The average for the 25 largest cities was 2.26 officers per 1,000 inhabitants whereas the FPD
averaged 1.55 officers per 1,000 inhabitants. The same survey showed that FPD officers had the
second highest total crime burden per officer.
The expansion of the FPD's peer team's initiative would help reduce a significant burden from
the entire department as training would benefit all employees on how to understand and manage
stress. Training would create more informed employees and supervisors on how to notice and
assist employees that are struggling with accumulated stress and critical incidents. All employees
would have a more accessible way of reaching out to the peer team and other assistance when in
need. The peer team would also be better educated and informed on how to discuss critical
incidents, accumulated stress and how to circumvent the ill effects it has on the personnel at the
FPD.
Since the launch of the FPD's peer team, three other law enforcement agencies in Northwest
Arkansas have been directly assisted by FPD peer team members in creating their own peer
teams to include: Springdale Police Department, Rogers Police Department, and Washington
County Sheriff's Office. These three agencies still rely heavily on the FPD for assistance,
training and experience. Five agencies have reached out to the FPD peer team for assistance
involving critical incidents at their agencies, assistance with debriefing, and insight on how to
handle these stressful situations. These interactions have continued well past the initial
debriefing. These agencies continue to reach out to the FPD peer team for assistance with the
long term effects of these critical incidents. One additional agency has reached out for guidance
to begin their own peer team. These requests demonstrated that other agencies throughout the
region recognize the value in the FPD's peer team, and are monitoring the program's continued
success.
In 2021, the Arkansas State Legislature passed House Bill 1680 that requires a law enforcement
officer involved in a critical incident to participate in a debriefing by a mental health professional
or a certified peer support member. It also requires the law enforcement agency to assist a law
enforcement officer having been involved in a critical incident to obtain additional services that
may assist the officer in recovering from psychological effects resulting from the critical
incident. There are currently 29 law enforcement agencies in the Northwest Arkansas area and
only four have peer teams. The FPD peer team has assisted our regional partners with training,
experience, leadership, and implementation of these other three peer teams. The other peer teams
are the Springdale Police Department, the Rogers Police Department, and the Washington
County Sheriff s Office. There is still a significant need for peer teams in the State of Arkansas to
include the Northwest Arkansas region. This new legislation has only increased the workload
and the expectations of the FPD peer team and their regional partners.
Page 4 of 10
FY22 CPA PROJECT NARRATIVE
In 2021, the four regional peer teams developed a quarterly family -based training and discussion
panel termed Critical Conversations. This training is hosted by each individual agency once a
year where topics of concern for families in law enforcement are discussed.
In 2022, The FPD peer team will be launching a web based in-house training called, Insight from
Experience. This training will hold brief lessons from more tenured employees with the FPD on
stress management, creating longevity in a high stress career, accumulated stress, sleeping, and
other various topics concerning law enforcement.
The FPD peer team will continue to collect data on hours utilized at their own agency and
separately when they are utilized at other agencies with a laptop that would keep all resources
and information off of the FPD network and completely confidential. They will create bi-annual
mental health and needs assessments to determine training topics and areas of interest. The
tablets will be utilized for this to create an anonymous forum for the surveys. Topics discussed
during the time with peer team members will continue to be collected, analyzed, and reoccurring
themes will be discussed in training. This training will be done through the agencies computer
document software system (PowerDMS) where all employees attend mandatory training that
requires a signature, during patrol briefings and staff meetings, officer refresher training, through
online training, Critical Conversations, and Insight from Experience. The FPD peer team will
also be utilize anonymous questionnaires from the employees at the police department to better
determine how to service our organization through training, teaching, and experience.
If the FPD was selected for the grant, law enforcement agencies throughout the region would
have an educational resource available they could access for in -person meetings, guidance,
lessons learned, demonstrations of techniques, and best practices. The FPD is a progressive law
enforcement agency and this program could remove roadblocks for other agencies that may face
difficulties establishing similar programs.
The funding from this grant would allow the FPD peer team access to critical training and
equipment that is currently not in the department budget.
Goals and Objectives
Goal 1: Increase Collaboration with stakeholders
Objective #1.1 — Host one Critical Conversation for each year of the 24-month grant
period. A flyer will be created for this event and the three partnering agencies will be
invited.
■ Objective #1.2 —Invite the three partnering agencies to the Gap Relief 101: Experiencing
a Strategic Plan for Pain course.
• Objective #1.3 — The FPD peer team members will attend staff meetings and briefings
quarterly for short training and informational purposes.
Page 5 of 10
FY22 CPA PROJECT NARRATIVE
• Objective #1.4 — The FPD peer team leader will meet bi-annually with the peer team
leaders from surrounding agencies.
• Objective #1.5 —The FPD peer team will conduct joint training once a year for the 24-
month grant period with partnering peer teams.
Goal 2: Continued training for the FPD peer team
• Objective #2.1. - International Critical Incident Stress Foundation, Inc. (ICISF) classes
for basic training for new peer team members. These classes would be Assisting
Individuals in Crisis and Group Crisis Intervention.
• Objective #2.2 — By the end of 24-month grant period the FPD will send six current team
members to ICISF Advanced Group Crisis Intervention and ICISF Advanced Assisting
Individuals in Crisis
• Objective #2.3 - The FPD will send eight FPD employees to the 2022 Concerns for
Police Survivors Law Enforcement Wellness and Trauma Conference.
• Objective #2.4 — The FPD will send eight FPD employees to the 2023 Concerns for
Police Survivors Law Enforcement Wellness and Trauma Conference.
• Objective #2.5 — By the end of the 24-month grant period the FPD will host Gap Relief
201: The Leadership Experience for all FPD peer team members.
Goal 3: Education for FPD employees
• Objective #3.1 — The FPD peer team will have employees complete anonymous mental
health and needs assessment surveys.
• Objective #3.2 — By the end of the 24-month grant period the FPD will send four
employees to the Arkansas Law Enforcement Assistance Program (ARLEAP).
• Objective #3.3 — By the end of the first 12 months of the grant period the FPD will have a
mental health application available to all FPD employees.
• Objective #3.4 — By the end of the 24-month grant period the FPD will have hosted Gap
Relief 101: Experiencing a Strategic Plan for Pain. A priority will be given to corporals,
field training officers and employees with tenure.
• Objective #3.5 — By the end of the 24-month grant period the FPD will have hosted Gap
Relief 201: The Leadership Experience.
Goal 4: Response to Critical Incidents
• Objective 44.1 — The FPD peer team will respond to all officer involved shootings or
officers seriously injured in the line of duty calls.
• Objective #4.2 — The FPD peer team will hold critical incident debriefings for officer
involved shootings, officers seriously injured in the line of duty, infant/child deaths, and
any requests for critical incident debriefings.
Page 6 of 10
FY22 CPA PROJECT NARRATIVE
Objective #4.3 — The FPD peer team will be available and will respond to other agency
requests for assistance when possible.
Timeline
Activities
Responsible Staff
Timeline
Purchase (2) tablets and (1)
Administrative Supervisor,
2022
computer, Flash drive, peer
Program Administrator,
team shirts
Finance Manager, Task
Manager
Prepare and submit progress
Program Administrator
Quarterly through period of
reports
performance
Attend staff meetings and
Program Administrator
Quarterly through period of
briefings
performance
Meeting with regional peer
Program Administrator,
Bi-annually 2023, 2024
team leaders
Administrative Supervisor
Mental health and assessment
Program Administrator
Bi-annually 2023, 2024
needs survey
2023, 2024
Host Critical Conversations
Program Administrator,
Administrative Supervisor
Training with regional peer
Program Administrator
2023, 2024
teams
Attend COPS Conference
Program Administrator,
2022, 2023
Administrative Supervisor
Lighthouse Phone App
Program Administrator,
2023
Administrative Supervisor,
Finance Manager and Task
Manager
Training for FPD peer team,
Program Administrator,
2024
FPD employees
Administrative Supervisor,
Finance Manager and Task
Manager
Page 7 of 10
FY22 CPA PROJECT NARRATIVE
Deliverables
With the implementation of this program, the FPD can achieve the goals and specific objectives.
These funds will allow the department to collect data on time spent with employees by the peer
team, increase training and knowledge for all employees, and develop best practices for assisting
those in agency and regional agencies during critical incidents. Ultimately this program will help
promote wellness and resiliency in mental health, stress and critical incidents regionally.
As far as our specific goals are concerned, the FPD will produce the following:
Deliverables for Goal 1:
1. Course outline, curriculum, and presentation for civilian and sworn law enforcement
employees for peer training with our regional peer team partners.
2. Course outline and host information for Critical Conversation event.
Deliverables for Goal 2:
1. Provide certificates from peer team members that attend ICISF Group Crisis Intervention
and Assisting Individuals in Crisis.
2. Provide certificates from current peer team members that attend ICISF Advanced Group
Crisis Intervention and Advanced Assisting Individuals in Crisis.
3. Provide certificates for all employees that attend the 2022 and 2023 Concerns for Police
Survivors Law Enforcement Wellness and Trauma Conference.
4. Course outline for Host Gap Relief 201: The Leadership Experience for the peer team.
5. A summarized report detailing the number of hours and number of employees utilizing
the peer team.
Deliverables for Goal 3:
1. Provide mental health and needs assessments questionnaires and results.
2. Complete mental health wellness phone app.
3. Show 15% of all FPD employees attend Gap Relief 101: Experiencing a Strategic Plan
for Pain.
4. Show 25% of all FPD supervisors attended Gap Relief 201: Leadership Experience.
5. A summarized report detailing the number of critical incident debriefings hosted, agency
assisted critical incident debriefings, the nature of the incident and the amount of time
accumulated.
Stakeholder Experience and Capacity to Achieve Stated Outcomes
Key Personnel:
Program Administrator
Sergeant Stacy Dicus has worked for the FPD since 2007. During that time, she has worked
multiple assignments to include patrol officer, criminal investigator, special events officer, first -
Page 8 of 10
FY22 CPA PROJECT NARRATIVE
line supervisor, administrative sergeant, Crisis Negotiation Team leader, and Peer to Peer Team
leader. In 2019, she was promoted to the first -line supervisory rank of sergeant, where she was
tasked with supervising 15 employees. She was moved to administrative sergeant where she was
tasked with creating and coordinating the peer to peer team. Sergeant Dicus is a certified peer
team member.
Administrative Supervisor
Captain William Brown has worked with the FPD since 1989. He has served as a patrol officer,
Public Information Officer, patrol sergeant, patrol lieutenant, Administrative Lieutenant,
Criminal Investigations Captain, and Administrative Captain during his career. Captain Brown
holds a Bachelor's Degree in Criminal Justice from the University of Arkansas, and he is a
graduate of both the FBI National Academy and the Police Executive Research Forum's Senior
Management Institute for Police. Captain Brown is a certified peer team member.
Finance Manager
Support Services Manager Willie Newman has worked for the Fayetteville Police Department
since 2006. Mr. Newman supervises the FPD's Records Division, and he is responsible for
managing the operating budget for the FPD. During his 16 years at the FPD, Mr. Newman
successfully applied for, and was awarded, numerous grants at the State and Federal level. He
currently administers and manages several federal grants, including the COPS hiring grant,
Project Safe Neighborhood grant (PSN), the Edward Byrne Memorial Justice Assistance Grant
(JAG), drug enforcement grants, and the Selective Traffic Enforcement Program (STEP).
Task Manager
Assistant Support Services Manager Tonyia Tannehill has extensive experience working within
civilian roles throughout the public sector. Mrs. Tannehill facilitated the implementation of the
social work internship program through personal relationships she developed with faculty
members at the University of Arkansas. She has experience managing the grants that have been
awarded to the FPD. Mrs. Tannehill received a Bachelor of Arts in Criminology from Arkansas
State University.
Key Partnerships:
Gap Relief
Gap Relief is a 5010, not -for -profit organization in the state of Arkansas that exists to train and
support key community leaders who are impacted by stress and trauma in their line of work.
Their demographic sectors include first responders, military, non-profit leaders, clergy,
educators, and medical professionals. They are highly trained Licensed Professional Counselors
with years of experience in the realms of trauma recovery and resiliency. Gap Relief is able to
offer not only long-term trauma counseling, but also acute crisis response, trauma -informed
consultation regarding organizational policies and procedures, critical incident debriefing, and
strategic planning and pre -crisis preparation. In addition, Gap Relief offers training and
consultation on a variety of topics including but not limited to: personal and organizational
resiliency, the impact of stress and trauma (and how to recover from its impact), reducing
organizational liability, and increasing intervention strategies for engaging trauma and mental
illness in the community.
Page 9 of 10
FY22 CPA PROJECT NARRATIVE
Ozark Guidance Center (OGC)
Ozark Guidance Center is a private Commission on Accreditation on Rehabilitation Facilities
(CARF) non-profit behavioral health center that is committed to meeting the needs of the
individual, family, and community for positive mental health outcomes. The organization
operates several facilities within Fayetteville, and is contracted as the Employee Assistance
Program through the City of Fayetteville.
University of Arkansas Medical Sciences UAMS
University of Arkansas Medical Sciences Employee Assistance Program provides consultation
service provides assessment, short-term counseling, information and referral for employees who
experience personal distress or trauma. The organization operates several facilities in the State of
Arkansas, including Fayetteville, and is contracted as the Employee Assistance Program through
the Fayetteville Police Department as an additional Employee Assistance Program for all
employees.
Springdale Police Department
The Springdale Police Department (SPD) is located north of the City of Fayetteville and is part
of the Northwest Arkansas region. The department currently has a peer team that works closely
with the FPD. Their team leader is Wellness Coordinator and Licensed Associate Counselor
Kade Curry.
Washington County Sheriff s Office
Washington County has 13 incorporated municipalities, including Fayetteville, the county seat,
and Springdale. The Washington County Sheriff s Office currently has a peer team that works
closely with the FPD. Their team leader is Sergeant Brad Cavender. He is currently assigned to
the Patrol Division.
Rogers Police Department
Rogers Police Department is found in Benton County and are north of the City of Springdale.
The Rogers Police Department currently has a peer team that works closely with the FPD. Their
team leader is Sergeant Brad Abercrombie. He is currently assigned to the Special Events
Division.
Page 10 of 10
\,, Award Letter
October 13, 2022
Dear Mike Reynolds,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community
Oriented Policing Services (the COPS Office) has approved the application submitted by FAYETTEVILLE
POLICE DEPARTMENT for an award under the funding opportunity entitled 2022 FY22 Law Enforcement
Mental Health and Wellness Act (LEMHWA) Implementation Projects. The approved award amount is
$94,810.73.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements
before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project
Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and
OVW funding the Award Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award
Offer, but also compliance with assurances and certifications that relate to conduct during the period of
performance for the award. These requirements encompass financial, administrative, and programmatic
matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff
should receive the award conditions, the assurances and certifications, and the application as approved
by the COPS Office, so that they understand the award requirements. Information on all pertinent award
requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-compliance, which may include termination of the award and/or a requirement to repay
award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award
Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity
Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal
authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the
Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System
(JustGrants), including by executing the required declaration and certification, within 45 days from the award
date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)
system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should
have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
ROBERT CHAPMAN
Acting Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office
on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several
federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal
financial assistance from DOJ from discriminating in services and employment because of race,
color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against
Women Act, sexual orientation and gender identity. Recipients are also prohibited from
discriminating in services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegaIOverview/CiviIRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services in a
nondiscriminatory manner to their service population or have employment practices that meet equal -
opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the
Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional infonmation regarding the EEOP
requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements
when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
,,,, Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
. Recipient Information
Recipient Name
FAYETTEVILLE, CITY OF
UEI ORI Number
ZGAZNS4HKFY3
Street 1 Street 2
100 W ROCK ST STE A
City State/U.S. Territory
FAYETTEVILLE Arkansas
Zip/Postal Code Country
72701 United States
County/Parish Province
� *Award Details
Federal Award Date Award Type
10/13/22 Initial
Award Number Supplement Number
15JCOPS-22-GG-04114-LEMH 00
Federal Award Amount Funding Instrument Type
$94,810.73 Grant
Assistance Listing Number Assistance Listings Program Title
16.710 Public Safety Partnership and Community Policing Grants
Statutory Authority
The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq
I have read and understand the information presented in this section of the Federal Award Instrument.
-,- Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
2022 FY22 Law Enforcement Mental Health COPS
and Wellness Act (LEMHWA) Implementation
Projects
Application Number
GRANT13598519
Grant Manager Name Phone Number
CAMISHA AMAKER
202-514-0197
E-mail Address
Camisha.Amaker@usdoj.gov
r
Project Title
FY22 Fayetteville, AR, LEMHWA Project Grant
Performance Period Start
Date
09/01 /2022
Budget Period Start Date
09/01 /2022
Project Description
Performance Period End
Date
08/31 /2024
Budget Period End Date
08/31 /2024
The Fayetteville Police Department LEMHWA Implementation project supports If funded, the FPD
would expand their efforts to lead the region as an example of compassionate care for law
enforcement in Northwest Arkansas. Grant is for Peer Support Program enhancements.
I have read and understand the information presented in this section of the Federal Award Instrument.
,-- Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were
programmatically approved based on the final proposed detailed budget and budget narratives submitted by your
agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below.
Budget Clearance Date: 8/28/22 10:14 PM
Comments
No items
Budget Category
Proposed Budget
Change
Approved Budget Percentages
Sworn Officer Positions
$0.00
$0.00
$0.00
Civilian or Non -Sworn Personnel
$0.00
$0.00
$0.00
Travel
$31,530.32
$0.00
$31,530.32
Equipment
$0.00
$0.00
$0.00
Supplies
$8,523.53
$0.00
$8,523.53
SubAwards
$0.00
$0.00
$0.00
Procurement Contracts
$37,180.00
$0.00
$37,180.00
Other Costs
$17,576.88
$0.00
$17,576.88
Indirect Costs
$0.00
$0.00
$0.00
Total Project Costs
Federal Funds:
Match Amount:
Program Income:
Budget Detail Summary View
Budget Category
Sworn Officer
Civilian Personnel
Travel
Equipment
Supplies
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
$94,810.73 $0.00 $94,810.73
$94,810.73 100.00%
$0.00 0.00%
$0.00 0.00%
I have read and understand the information presented in this section of the Federal Award Instrument.
Other Award Documents
No other award documents have been added.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
4Q1
Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity
that receives a contract or subcontract with any funds under this award, may require any employee or
contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts the
lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information. Consolidated Appropriations Act, 2022, Public
Law 117-103, Division E, Title VII, Section 742.
'Q2
Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any
other source, funding for the same item or service also funded under this award.
IM3
Contract Provision: All contracts made by the award recipients under the federal award must contain the
provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non -Federal
Entity Contracts Under Federal Awards. Please see appendices in the Award Owner's Manual for a full text
of the contract provisions.
Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS
Office must be monitored to ensure compliance with their award conditions and other applicable statutes
and regulations. The COPS Office is also interested in tracking the progress of our programs and the
advancement of community policing. Both aspects of award implementation —compliance and programmatic
benefits —are part of the monitoring process coordinated by the U.S. Department of Justice. Award
monitoring activities conducted by the COPS Office include site visits, enhanced office -based grant reviews,
alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS
Office award recipient, you agree to cooperate with and respond to any requests for information pertaining
to your award, This includes all financial records, such as general accounting ledgers and all supporting
documents. All information pertinent to the implementation of the award is subject to agency review
throughout the life of the award, during the close-out process and for three -years after the submission of the
final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337.
W
Authorized Representative Responsibility: The recipient understands that, in accepting this award, the
Authorized Representatives declare and certify, among other things, that they possess the requisite legal
authority to accept the award on behalf of the recipient entity and, in so doing, accept (or adopt) all material
requirements throughout the period of performance under this award. The recipient further understands, and
agrees, that it will not assign anyone to the role of Authorized Representative during the period of
performance under the award without first ensuring that the individual has the requisite legal authority.
•.
Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in
part, for the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award.
(2) When an award no longer effectuates the program goals or agency priorities, to the extent such
termination is authorized by law.
(3) When the recipient agrees to the termination and termination conditions.
(4) When the recipient provides the COPS Office written notification requesting termination including the
reasons, effective date, and the portion of the award to be terminated. The COPS Office may terminate the
entire award if the remaining portion will not accomplish the purposes of the award.
(5) Pursuant to any other termination provisions included in the award.
2. C. F. R. § 200.340.
VII
Award Owner's Manual: The recipient agrees to comply with the terms and conditions in the applicable 2022
COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34
U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School
Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200
(Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as
adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as
applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable;
representations made in the application; and all other applicable program requirements, laws, orders,
regulations, or circulars.
M$
Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances
and Certifications forms that were signed as part of its application.
Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the
award (if any) made by the Department based on the application specifically include statutes and regulations
pertaining to civil rights and nondiscrimination, and, in addition —
a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of
the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §
794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age
Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section
809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section
1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice
and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at
section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all
awards made by the Office on Violence Against Women, also may apply to an award made otherwise;
c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes
(and associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.
The Applicant also understands that (in addition to any applicable program -specific regulations and to
applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations
applicable to the award (if any) made by the Department based on the application may include, but are not
limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22
(confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith -
based or religious organizations participating in federal financial assistance programs), and 46 (human
subjects protection).
M10
Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding
agency or pass -through entity, as applicable, all federal criminal law violations involving fraud, bribery, or
gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over
$500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to
comply with the Term and Condition for Recipient Integrity and Performance Matters as set out in 2 C.F.R.
Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies,
including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113.
'Q11
Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and
subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for
the employee disclosing information that he or she reasonably believes is evidence of gross
mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority
relating to a federal contract or award, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation
of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in
the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712.
Please see appendices in the Award Owner's Manual for a full text of the statute.
M12
False Statements: False statements or claims made in connection with COPS Office awards may result in
fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy
available by law. 31 U.S.C. § 3729-3733.
M13
System for Award Management (SAM) and Universal Identifier Requirements: The recipient agrees to
comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 — Award Term:
I. System for Award Management and Universal Identifier Requirements
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain
current information in the SAM. This includes information on your immediate and highest level owner and
subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal
financial assistance within the last three years, if applicable, until you submit the final financial report
required under this Federal award or receive the final payment, whichever is later. This requires that you
review and update the information at least annually after the initial registration, and more frequently if
required by changes in your information or another Federal award term.
B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may
receive a subaward from you until the entity has provided its Unique Entity Identifier to you.
2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you.
Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity
Identifier.
C. Definitions
For purposes of this term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide
information required for the conduct of business as a recipient. Additional information about registration
procedures may be found at the SAM internet site (currently at https://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non -Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for
purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for -profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in 2 CFR 200.1.
5. Subrecipient has the meaning given in 2 CFR 200.1.
M14
Reporting Subawards and Executive Compensation
The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170
— Award Term:
I. Reporting Subawards and Executive Compensation
a. Reporting of first -tier subawards.
Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each
action that equals or exceeds $30,000 in Federal funds for a subaward to a non -Federal entity or Federal
agency (see definitions in paragraph e. of this award term).
2. Where and when to report.
i. The non -Federal entity or Federal agency must report each obligating action described in paragraph a.1.
of this award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the month in which the
obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be
reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission
instructions posted at http://www.fsrs.gov specify.
b. Reporting total compensation of recipient executives for non -Federal entities.
1. Applicability and what to report. You must report total compensation for each of your five most highly
compensated executives for the preceding completed fiscal year, if—
i. The total Federal .funding authorized to date under this Federal award equals or exceeds $30,000 as
defined in 2 CFR 170.320;
ii. in the preceding fiscal year, you received —
(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards), and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts)
and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and
subawards); and,
iii. The public does not have access to information about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of
this award term:
i. As part of your registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for
each first -tier non -Federal entity subrecipient under this award, you shall report the names and total
compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's
preceding completed fiscal year, if—
i. in the subrecipient's preceding fiscal year, the subrecipient received —
(A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts)
and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and
subawards) and,
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts),
and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation described in
paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a
subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and
31), you must report any required compensation information of the subrecipient by November 30 of that
year.
d. Exemptions.
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from
the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C.
552(f).
2. Non -Federal entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization; and,
iv. A domestic or foreign for -profit organization
3. Executive means officers, managing partners, or any other employees in management positions.
4. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the
substantive project or program for which you received this award and that you as the recipient award to an
eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or
program (for further explanation, see 2 CFR 200.331).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a
subrecipient considers a contract.
5. Subrecipient means a non -Federal entity or Federal agency that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
6. Total compensation means the cash and noncash dollar value earned by the executive during the
recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17
CFR 229.402(c)(2)).
'Q15
Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply
with the federal regulations pertaining to the development and implementation of an Equal Employment
Opportunity Plan. 28 C.F.R. Part 42 subpart E.
'Q16
Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your
award, your agency will be responsible for submitting semi-annual programmatic performance reports that
describe project activities during the reporting period and quarterly Federal Financial Reports using
Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 - 200.329. The performance report is used to track your
agency's progress toward implementing community policing strategies and to collect data to gauge the
effectiveness of increasing your agency's community policing capacity through COPS Office funding. The
Federal Financial Report is used to track the expenditures of the recipient's award funds on a cumulative
basis throughout the life of the award.
WE
Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with
the following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 — Award Term and Condition for
Recipient Integrity and Performance Matters:
A. Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all
Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of
this Federal award, then you as the recipient during that period of time must maintain the currency of
information reported to the System for Award Management (SAM) that is made available in the designated
integrity and performance system (currently the Federal Awardee Performance and Integrity Information
System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award
term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended
(41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the
designated integrity and performance system on or after April 15, 2011, except past performance reviews
required for Federal procurement contracts, will be publicly available.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement
contract from the Federal Government;
b. Reached its final disposition during the most recent five-year period; and
c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and
condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty,
reimbursement, restitution, or damages of $5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted
in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or
reimbursement, restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and
condition;
(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on
your part; and
(iii) The requirement in this award term and condition to disclose information about the proceeding does not
conflict with applicable laws and regulations.
3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding
described in paragraph 2 of this award term and condition. You do not need to submit the information a
second time under assistance awards that you received if you already provided the information through
SAM because you were required to do so under Federal procurement contracts that you were awarded.
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award term and
condition, you must report proceedings information through SAM for the most recent five year period, either
to report new information about any proceeding(s) that you have not reported previously or affirm that there
is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement
awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information
about the criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non -judicial process that is adjudicatory in nature in order to make a
determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings,
Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals
proceedings). This includes proceedings at the Federal and State level but only in connection with
performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or
inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal
offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a
conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts includes—
(1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and
(2) The value of all expected funding increments under a Federal award and options, even if not yet
exercised.
'Q18
Debarment and Suspension: The recipient agrees not to award federal funds under this program to any
party which is debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180
(Government -wide Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ
Nonprocurement Debarment and Suspension).
'�
Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of
Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification
Form (1-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in
the United States. Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603.
M20
Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass -
through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in 2
C.F.R. § 200.112.
4M21
Additional High -Risk Recipient Requirements: The recipient agrees to comply with any additional
requirements that may be imposed during the award performance period if the awarding agency determines
that the recipient is a high -risk recipient. 2 C.F.R. § 200.208.
'Q22
Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees
that it, and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure
or obtain any covered telecommunication and video surveillance services or equipment as described in 2
CFR §200.216. Covered services and equipment include telecommunications or video surveillance services
or equipment produced or provided by Huawei Technologies Company or ZTE Corporation (or any
subsidiary or affiliate of such entities); Hytera Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); or an
entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the
Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by,
or otherwise connected to, the government of China. The use of award funds on covered
telecommunications or video surveillance services or equipment are unallowable.
2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization
Act of Fiscal Year 2019, Public Law 115-232.
'Q23
Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with
prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R.
§ 200.475.
The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all
surveys, interview protocols, and other information collections to the COPS Office for submission to the
Office of Management and Budget (OMB) for clearance under the Paperwork Reduction Act (PRA). Before
submission to OMB, all information collections that request personally identifiable information must be
reviewed by the COPS Office to ensure compliance with the Privacy Act. The Privacy Act compliance review
and the PRA clearance process may take several months to complete. 44 U.S.C. §§ 3501-3520 and 5
U.S.C. § 552a.
'Q25
Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to
supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already
committed or otherwise would have been committed for award purposes (hiring, training, purchases, and/or
activities) during the award period. In other words, state, local, and tribal government recipients may not use
COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the
COPS Office -funded item(s) in the absence of the COPS Office award. 34 U.S.C. § 10384(a).
Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or
group of items) or service in excess of $250,000 and who plan to seek approval for use of a noncompetitive
procurement process must provide a written sole source justification to the COPS Office for approval prior to
obligating, expending, or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2).
M27
Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award
programs. The recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b).
News Media: The recipient agrees to comply with the COPS Office policy on contact with the news media.
The policy establishes the COPS Office Communications Division as the principal point of contact for the
news media for issues relevant to the COPS Office or parameters of this award. The recipient agrees to
refer all media inquiries on these topics directly to the COPS Office Communications Division at 202-514-
9079.
Modifications: Award modifications are evaluated on a case -by -case basis in accordance with 2 C.F.R. §
200.308(f). For federal awards in excess of $250,000, any modification request involving the reallocation of
funding between budget categories that exceed or are expected to exceed 10 percent (10%) of the total
approved budget requires prior written approval by the COPS Office. Regardless of the federal award
amount or budget modification percentage, any reallocation of funding is limited to approved budget
categories. In addition, any budget modification that changes the scope of the project requires prior written
approval by the COPS Office.
Public Release Information: The recipient agrees to submit one copy of all reports and proposed
publications resulting from this award ninety (90) days prior to public release. Any publications (written,
curricula, visual, sound, or websites) or computer programs, whether or not published at government
expense, shall contain the following statement:
"This project was supported, in whole or in part, by federal award number [YYYY XX-XXXX] awarded to
[Entity] by the U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions
contained herein are those of the author(s) or contributor(s) and do not necessarily represent the official
position or policies of the U.S. Department of Justice. References to specific individuals, agencies,
companies, products, or services should not be considered an endorsement by the author(s), contributor(s),
or the U.S. Department of Justice. Rather, the references are illustrations to supplement discussion of the
issues.
The Internet references cited in this publication were valid as of the date of publication. Given that URLs and
websites are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity."
'Q31
Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of
Justice's common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure
of Federal funds to perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R.
Part 22 regarding the safeguarding of individually identifiable information collected from research
participants.
M32
Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was
developed, or for which ownership was acquired, under this award in accordance with 2 C.F.R. §
200.315(b). The COPS Office reserves a royalty -free, nonexclusive and irrevocable license to reproduce,
publish, or otherwise use the work, in whole or in part (including create derivative works), for Federal
Government purposes, and to authorize others to do so. The COPS Office also reserves the right, at its
discretion, not to publish deliverables and other materials developed under this award as a U.S. Department
of Justice resource.
Products and deliverables developed with award funds and published as a U.S. Department of Justice
resource will contain the following copyright notice:
"This resource was developed under a federal award and may be subject to copyright. The U.S. Department
of Justice reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise
use the work for Federal Government purposes and to authorize others to do so. This resource may be
freely distributed and used for noncommercial and educational purposes only."
'D33
Computer Network Requirement: The recipient understands and agrees that no award funds may be used to
maintain or establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography. Nothing in this requirement limits the use of funds necessary for any federal,
state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations,
prosecution, or adjudication activities. Consolidated Appropriations Act, 2022, Public Law 117-103, Division
B, Title V, Section 527.
M34
Allowable Costs: The funding under this award is for the payment of approved costs for program -specific
purposes. The allowable costs approved for your agency's award are limited to those listed in your agency's
award package. In accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or
management fee. Your agency may not use award funds for any costs not identified as allowable in the
award package.
'Q35
Extensions: Recipients may request an extension of the award period to receive additional time to
implement their award program. Such extensions do not provide additional funding. Only those recipients
that can provide a reasonable justification for delays will be granted no -cost extensions. Extension requests
must be received prior to the end date of the award. 2 C.F.R. §§ 200.308(e)(2) and 200.309.
'Q36
Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest
extent practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and
materials produced in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order
14005, Ensuring the Future is Made in All of America by All of America's Workers, January 25, 2021.
I have read and understand the information presented in this section of the Federal Award Instrument.
,,- Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have
authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of
my knowledge and belief, that the following are true as of the date of this award acceptance: (1)
I have conducted or there was conducted (including by applicant's legal counsel as appropriate
and made available to me) a diligent review of all terms and conditions of, and all supporting
materials submitted in connection with, this award, including any assurances and certifications
(including anything submitted in connection therewith by a person on behalf of the applicant
before, after, or at the time of the application submission and any materials that accompany this
acceptance and certification); and (2) 1 have the legal authority to accept this award on behalf of
the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the
applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to this declaration
and certification, DOJ will rely upon this declaration and certification as a material
representation; and (2) 1 understand that any materially false, fictitious, or fraudulent information
or statement in this declaration and certification (or concealment or omission of a material fact
as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001
and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to
civil penalties and administrative remedies under the federal False Claims Act (including under
31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Acting Director
Authorized Representative
Name of Approving Official
ROBERT CHAPMAN
Signed Date And Time
9/27/22 5:35 PM
Declaration and Certification (Law Declaration and Certification (Government
Dnfnr—monf Gvoniifi%—/Drnnrnm rlffininh Fvoniifi�io/Dinonni�l (lffinioll
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2022
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establish revenue and expense budgets for the 2022 Law Enforcement Mental Health and Wellness Act grant award.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
11/15/2022
2022-0989
Hovy 3lack�
1012412022 3:25 PM
Budget Director Date
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
94,811 94,811
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl
AT
v.20221019
Account Name
1010.200.2920-4309.01
- 94,811
32205
2022
RE
Federal Grants - Operational
1010.200.2920-5120.00
1010.200.2920-5210.00
9,185 -
8,524 -
32205
32205
2022
2022
EX
EX
Personnel Other - Contra
Minor Equipment
1010.200.2920-5310.01
1010.200.2920-5304.00
8,392 -
31,530 -
32205
32205
2022
2022
EX
EX
Utilities - Telephone
Travel & Training
1010.200.2920-5314.00
37,180 -
32205
2022
EX
Professional Services
H:\BudgetAdjustments\2022-Budget\CITY COUNCIL\11-15-22\2022-0989 BA Police LEMHWA 1 of 1