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Home My WebLink About254-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 254-22 File Number: 2022-0968 RODNEY RYAN PARK SIDEWALK: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $16,615.00 RECOGNIZING PARK LAND DEDICATION FEES FROM THE SOUTHWEST PARK QUADRANT TO BE USED FOR IMPROVEMENTS TO RODNEY RYAN PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the total amount of $16,615.00 recognizing parkland dedication fees from the Southwest Park Quadrant to be used to construct a sidewalk connecting East Black Canyon Street to Rodney Ryan Park and to improve an existing drainage culvert. PASSED and APPROVED on l l/l/2022 Approved: f Lioneld Jor Can/(layor Attest: : 0%%A11111111111 _� may,•' cti y �,. s ••. o Kara Paxton, City Clerk Treasurer O 70 �y± Page 1 Printed on 1112122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0968 Agenda Date: 11/1/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.7 RODNEY RYAN PARK SIDEWALK: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $16,615.00 RECOGNIZING PARK LAND DEDICATION FEES FROM THE SOUTHWEST PARK QUADRANT TO BE USED FOR IMPROVEMENTS TO RODNEY RYAN PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the total amount of $16,615.00 recognizing parkland dedication fees from the Southwest Park Quadrant to be used to construct a sidewalk connecting East Black Canyon Street to Rodney Ryan Park and to improve an existing drainage culvert. City of Fayetteville, Arkansas Page 1 Printed on 111212022 Zach Foster Submitted By City of Fayetteville Staff Review Form 2022-0968 Legistar File ID 11/1/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/3/2022 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Resolution to approve use of $16,615.00 from Parkland Dedication Southeast Quadrant to construct a sidewalk connecting East Black Canyon Street to Rodney Ryan Park playground and to improve an existing drainage culvert and to approve the budget adjustment recognizing Parkland Dedication revenue. Budget Impact: 2250.520.9256-5806.00 Parks Development Account Number Fund 02013.2202 Neighborhood Park Dev - Rodney Ryan Impr Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 992,166.00 $ 106,103.42 L$ 886,062.58 $ 16,615.00 $ 16,615.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 1, 2022 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs Ted Jack, Park Planning Superintendent FROM: Zach Foster, Park Planner II DATE: October 6, 2022 SUBJECT: Recognition of Parkland Dedication Funding for Rodney Ryan Park Improvements RECOMMENDATION: Resolution to approve use of $16,615.00 from Parkland Dedication Southeast Quadrant to construct a sidewalk connecting East Black Canyon Street to Rodney Ryan Park playground and to improve an existing drainage culvert and to approve the budget adjustment recognizing Parkland Dedication revenue. BACKGROUND: Rodney Ryan Park is a 7.8 acre park that was established in 2008 alongside the Stonebridge subdivision south of Highway 16 East. The Hamptons subdivision was constructed in 2012 directly north of Rodney Ryan Park without park access. In 2020, Fayetteville Parks accepted a 0.4 acre land donation from The Hamptons POA, which connected the park's northern boundary to The Hamptons subdivision along E Black Canyon St. One of the conditions of accepting the land donation was to construct an entrance sidewalk from E Black Canyon St into Rodney Ryan Park. DISCUSSION: The proposed sidewalk will complete the donation agreement made between the POA and the City in 2020. The ADA accessible sidewalk will improve access to Rodney Ryan Park for over 100 single- family homes north of E Black Canyon Street. Construction will simultaneously include improvements to an existing drainage ditch culvert. Four bids were received. Sweetster Construction was the low bid in the amount of $16,615.00 was accepted for project construction. BUDGET/STAFF IMPACT: Adequate unrecognized Parkland Dedication funds are available in the Southeast Quadrant. Staff time will be used to oversee the project's progress. Attachments: SRF Bid Responses Budget Adjustment Construction Drawings Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Project Rodney Ryan Sidewalk Construction Bid Open Friday, September 2, 2022 Bid Close Friday, September 23, 2022 BID RANK BIDDER BASE BID DIFFERENCE 1 Sweetster Construction $ 16,615.00 $ - 2 81 Construction Group $ 16,810.00 $ (195.00) 3 Crossland Heavy Contractors $ 42,140.00 $ (25,525.00) N/A Boulder Construction No Bid No Bid Winning Bid: Sweetster Construction $16,615.00 Name Bid Foster, Zach From: Charlie Miller <charlie@sweetserconstruction.com> Sent: Friday, September 16, 2022 3:14 PM To: Jack, Ted; Foster, Zach Subject: Revised Quote for Rodney Ryan Park CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Ted, The following price is turn key includes compaction of excavated areas, 4000 psi 6" concrete with fiber and rebar, 4" concrete with fiber, install 15"HDPE drain pipe, excavating disposed of on site, backfilling, seed and straw. Total turn key price : $16,615.00 Charles W. Miller Sweetser Construction, Inc. 590 West Poplar Fayetteville, Arkansas 72703 Office 479-443-3026 Fax 479-442-0119 charlie@sweetserconstruction.com 81 Construction Group, Inc. P.O. Box 844 Siloam Springs, AR 72761 Office (479) 524-6691 Fax (479) 524-6692 Cell (479) 935-0381 Email: 81construction@gmail.com Date:9/12/22 City of Fayetteville, AR ATTN: Ted Jack RE: Rodney Ryan Park Our turnkey price for the Rodney Ryan Park Sidewalk and storm drain is: $16,810.00 Respectfully Rome Wesson 81 Construction Group Inc. 479-935-0381 Foster, Zach From: Ron Edmond <red mond @heavycontractors.com > Sent: Thursday, September 15, 2022 2:12 PM To: Foster, Zach Cc: Jack, Ted Subject: RE: Rodney Ryan Sidewalk Construction CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Zach, Our price is $42,140 we included everything for the work, bond and insurance are included. Thanks, CROSSLAND MWCOMAM Ron Edmond Sr. Project Manager PO Box 350 Columbus, KS 66725 Phone: 620-429-1410 Fax:620-429-2977 Cell: 918-281-9182 redmond(@heavvcontractors.com website: www.heavycontractors.com Connect with us: Q t: 0 Please consider the environment before printing this e-mail. From: Foster, Zach <zfoster@fayetteville-ar.gov> Sent: Tuesday, September 13, 2022 5:20 PM To: Ron Edmond <redmond@heavycontractors.com> Cc: Jack, Ted <tjack@fayetteville-ar.gov> Subject: RE: Rodney Ryan Sidewalk Construction EXTERNAL EMAIL: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Ron, Thanks for your interest. We'll be closing the bid window next Friday, September 23rd at 5:00pm. Warm regards, Zach Foster Park Planner II Parks and Recreation City of Fayetteville, Arkansas i zfoster@fayetteville-ar.gov 479.444.3472 From: Ron Edmond <redmond@heavycontractors.com> Sent: Monday, September 12, 2022 2:14 PM To: Foster, Zach <zfoster@fayetteville-ar.gov> Cc: Jack, Ted <tlack@fayetteville-ar.gov> Subject: RE: Rodney Ryan Sidewalk Construction CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Zach, When do you need this pricing? And When do you need the work done? Sorry for the late response. Thanks, CROSSLAND WnCINEVOM Ron Edmond Sr. Project Manager PO Box 350 Columbus, KS 66725 Phone: 620-429-1410 Fax:620-429-2977 Cell: 918-281-9182 redmond@heavvcontractors.com website: www.heavVcontractors.com Connect with us: Q t Please consider the environment before printing this e-mail. From: Foster, Zach <zfoster@fayetteville-ar.gov> Sent: Friday, September 2, 2022 3:40 PM To: Ron Edmond <redmond@heavvcontractors.com> Cc: Jack, Ted <tiack@fayetteville-ar.gov> Subject: Rodney Ryan Sidewalk Construction EXTERNAL EMAIL: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Ron, Fayetteville Parks has a small project coming up at Rodney Ryan park. It's a 5' wide sidewalk running —225LF to connect a neighborhood to Rodney Ryan playground through an empty lot. There's no rush on this project. Please see the attached document and let me know if this is something your team would be interested in. If so, we will need a turn -key cost estimate. I will be out of office next week but Ted can answer any other questions you may have. Warm regards, Zach Foster Park Planner 11 Parks and Recreation City of Fayetteville, Arkansas zfoster@favetteville-ar.gov 479.444.3472 Foster, Zach From: Foster, Zach Sent: Wednesday, September 14, 2022 2:36 PM To: Boulder Construction Cc: ron@boulderconst.com; Jack, Ted Subject: RE: Bid Request for Centennial and Kessler Park Projects Hi Corrin, These are invitation only bids. Zach Foster Park Planner II Parks and Recreation City of Fayetteville, Arkansas zfoster@favettevi I I e-a r.Rov 479.444.3472 From: Boulder Construction <office@boulderconst.com> Sent: Wednesday, September 14, 2022 2:21 PM To: Foster, Zach <zfoster@fayetteville-ar.gov> Cc: ron@boulderconst.com; Jack, Ted <tjack@fayetteville-ar.gov> Subject: RE: Bid Request for Centennial and Kessler Park Projects CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Zach, Are these two bids on the portal or are these invitation only bids? Boulder Construction Inc. 1423 West Cato Springs Road Fayetteville, AR 72701 Phone: 479.521.8881 Fax: 866.755.7812 office@boulderconst.com From: Foster, Zach [maiIto: zfoster@fayetteville-ar.gov] Sent: Tuesday, September 13, 2022 5:12 PM To: office0boulderconst.com Cc: ron@boulderconst.com; Jack, Ted Subject: RE: Bid Request for Centennial and Kessler Park Projects 1 Good afternoon, I would like to provide additional information regarding the Centennial Monument Sign Bid Request: 1. Project timeline will be 60 days from award of bid 2. Stone engraving will be limited to the tall center "Centennial Park" stone with logo and the small center "City of Fayetteville Arkansas" stone. The NWA Trailblazers and OORC logos can be installed with a different material such as metal. 3. The black metal pipe with metal biker will be installed similar to the metalwork found at Centennial Park's "Stonehenge" feature. The metal bikers are to be laser cut. Artwork is to be approved by owner. 4. Fill yardage is estimated to be 25cu.yds. 5. Tall center stone is to be set in reinforced concrete to insure strong support — see attached updated conceptual detail 6. Bid deadline is Friday, September 23'd at S:OOpm a. Corrin- This will be the bid deadline for the Rodney Ryan sidewalk project as well Thank you again for your interest. Zach Foster Park Planner II Parks and Recreation City of Fayetteville, Arkansas zfoster@fayetteville-ar.gov 479.444.3472 From: Foster, Zach Sent: Friday, September 2, 2022 4:24 PM To: office@ boulderconst.com Cc: ron@boulderconst.com; Jack, Ted <tlack@fayetteville-ar.Bov> Subject: RE: Bid Request for Centennial and Kessler Park Projects Oops- the subject line reads "Centennial and Kessler Park Projects" but it should read "Centennial and Rodney Ryan Park Projects." Sorry 'bout that! zf From: Foster, Zach Sent: Friday, September 2, 2022 4:21 PM To: office@boulderconst.com Cc: ron@boulderconst.com; Jack, Ted <tlack@fayetteville-ar.Bov> Subject: Bid Request for Centennial and Kessler Park Projects Hi Corrin, It was great to chat with you just now. I'd like to share the two projects I spoke about with you just in case Boulder Construction would like to send us a bid. The first project will be constructing a monument sign for Centennial Park at the main entry. The attached drawing show a plan view and a perspective of the proposed sign. Having text engraved into the stone is preferred. The second project will be constructing a 5' wide sidewalk that runs 225LF to connect a neighborhood to Rodney Ryan playground through an empty lot. Please see the attached document and let me know if this is something your team would be interested in. If so, we will need a turn -key cost estimate. I will be out of office next week but my boss, Ted Jack, can answer any questions you may have in my absence. See you at the next BGO meeting! Zach Foster Park Planner II Parks and Recreation City of Fayetteville, Arkansas zfoster@fayetteville-ar.gov 479.444.3472 SURVEYED BY: city 3 E Black Canyon St 4" or 6" thick concrete. Match finish DRAWN BY: city CHECKED BY: Y to existing nearby sidewalks city FILE NAME: Rodneyn Sidewalk.dw 5' Compacted Subgrade Flush sU411, SLOPE #4 Rebar and/or Mesh o z 1% - 2% reinforcement installed 2" from Z v -j 0.511 bottom and 2" from edges Q a. � Radius 0.5 to 1 drop from top of sidewalk to Z > to Finished Grade W 4" Concrete w/ Mesh °. Reinforcement only' � w Lu 0 0 Run Parallel to co Property Line E.J. (TYP) Sidewalk Detail - REVISED (3) #4 16" Rebar Rebar spaced 2" from all concrete edges Set pipes as deep as possible a while maintaining positive drainage T; - 0 #4 Rebar Evenly Spaced _ (In 6" concrete only) a rAdditional Rebar O a)or, � < -; Along Center r =Q T 6" Concrete w/ Mesh E.J. 4-- 4 --1 o 0 o a V= & Rebar Reinforcement (2) 15" x 20' Pipe m Center on WalkCIO , V 1� Culvert e a Modify Existing 15" M0 III -o �� o � 16" Gap n Pipe Culvert (See Notes) E.J. 1 1 1 1 1 Section View J o v 11 1 OConcrete NOTES: J a Mesh Fill and Compact - Sidewalk alignment set in field g > wU) w/ w/ SB2 - Running slope to not exceed 4.9% U. n Reinforcement only - Reposition existing 15" pipe & add one °}Y more pipe. Center pipes on walk. Q U- Q Expansion Joint Excavate 2-3" of topsoil for 4" concrete and f — Flush (Rodney Ryan 4-5" of topsoil for 6" concrete - Extend concrete 2' min. perpendicular to 4L Park playground before it begins to angle August 31, 2022 #4 Smooth - Mesh fiber reinforcement throughout SHEET: Al Culvert Rebar 16" long View sidewalk. Mesh fiber and #4 rebar in 6" concrete only. - 4000 PSI throughout Plan ESTIMATED 1,140SF CONCRETE TOTAL (225LF x 5' wide) PROJECT: Rodney Ryan Sdwlk City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2022 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Resolution to approve use of $16,615.00 from Parkland Dedication Southeast Quadrant to construct a sidewalk connecting East Black Canyon Street to Rodney Ryan Park playground and to improve an existing drainage culvert and to approve the budget adjustment recognizing Parkland Dedication revenue. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /1 /2022 LEGISTAR FILE ID#: 2022-0968 Hovy 3lack� 1011012022 10:27 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/1/2022 CHKD/POSTED: TOTAL Account Number 16,615 16,615 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220919 Account Name 2250.520.9256-4419.03 - 16,615 02013 2202 RE Greenspace Fees - SE 2250.520.9256-5806.00 16,615 - 02013 2202 EX Improvements - Park H:\Budget Adjustments\2022_Budget\CITY COUNCIL\11-01-22\2022-xxxx BA Rodney Ryan Park Improvements 1 of 1