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Home My WebLink About247-22 RESOLUTION0, itTF r7F Y ,m .y y�RAN5P5 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 247-22 File Number: 2022-0925 MILLER BOSKUS LACK ARCHITECTS, P.A AMENDMENT 1 AGREEMENT: A RESOLUTION TO APPROVE AMENDMENT I TO THE PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH MILLER BOSKUS LACK ARCHITECTS, P.A IN THE AMOUNT OF $439,290.00 FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE REPLACEMENT OF FIRE STATION NO. 2, AND TO APPROVE A BUDGET ADJUSTMENT - FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT WHEREAS, on November 19, 2019, the City Council approved a contract with Miller Boskus Lack Architects, P.A., to provide architectural services for up to three new fire stations; and WHEREAS, this Amendment will provide for the beginning design process on the third station. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign amendment 1 to the Professional Architectural Services Agreement with Miller Boskus Lack Architects, P.A., in the amount of $439,290.00 for architectural services associated with the replacement of Fire Station No. 2. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 10/18/2022 Page 1 Printed on 10119122 Resolution: 247-22 File Number. 2022-0925 App Lioneld Jordan, Attest: �t;�� `y� �AxTG ►rrr ,,....,.y •R- ■ 3 r i �e Kara Paxton, City Clerk Treasurer W . rir �p ;co ' ,1,S Page 2 Printed on 10119122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0925 Agenda Date: 10/18/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.11 MILLER BOSKUS LACK ARCHITECTS, P.A AMENDMENT 1 AGREEMENT: A RESOLUTION TO APPROVE AMENDMENT 1 TO THE PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH MILLER BOSKUS LACK ARCHITECTS, P.A IN THE AMOUNT OF $439,290.00 FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE REPLACEMENT OF FIRE STATION NO. 2, AND TO APPROVE A BUDGET ADJUSTMENT - FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT WHEREAS, on November 19, 2019, the City Council approved a contract with Miller Boskus Lack Architects, P.A., to provide architectural services for up to three new fire stations; and WHEREAS, this Amendment will provide for the beginning design process on the third station. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign amendment 1 to the Professional Architectural Services Agreement with Miller Boskus Lack Architects, P.A., in the amount of $439,290.00 for architectural services associated with the replacement of Fire Station No. 2. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 1011912022 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2022-0925 Legistar File ID 10/18/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/29/2022 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: A resolution for approval of an amendment to RFQ 19-01 contract for architectural services with Miller Boskus Lack Architects in the amount of $414,290.00 plus $25,000.00 in reimbursables, for a total of $439,290.00 for the replacement of Fire Station #2 and approval of a budget adjustment. 4710.860.7110-5860.02 Account Number 46100.7110.8630 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: 4710 - Fire Projects Phase II 2022 Fund Fire Station #2 Replacment - Architectural Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 3,115,193.00 $ 2,765,856.77 349,336.23 $ 439,290.00 $ 439,290.00 $ 349,336.23 V20210527 2019-00000830 Previous Ordinance or Resolution # #259-19 1 Approval Date: #2019-00000056 CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 18, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Brad Hardin CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond Construction Projects DATE: 9/27/2022 SUBJECT: Amendment to RFQ 19-01 Architectural Services Contract for Replacement of Fire Station 2 and Approve a budget adjustment. RECOMMENDATION: Staff recommends a resolution authorizing the approval of an amendment to the contract with Miller Boskus Lack Architects for $439,290.00, and approve a Budget Adjustment. This is a 2019 Bond project. BACKGROUND: In November of 2019, council approved a resolution for a contract with Miller Boskus Lack Architects for the Design and Construction Administration for 3 Fire Stations. The fees for that contract were based on Fire Station 8 & 9, with a provision for a 3rd Fire Station. DISCUSSION: With the completion of Fire Stations 8 & 9, we are prepared to begin the design process on this 3rd station. The first 2 stations were a proto type design, that can be adapted to fit the new site. This station will be slightly larger with 2 additional sleeping quarters and additional apparatus bays. BUDGET/STAFF IMPACT: These services will be funded from the 2019 sales and use tax bonds, and a budget adjustment is attached. Attachments: Amendment. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Appendix B Miller Boskus Lack Architects, P.A. dba MBL Architecture Revised Exhibit "B" to Incorporate Third Fire Station Basic Services Compensation Compensation for the Architects Basic Services, including the service of the MEP Engineers and Structural Engineer shall be a fixed fee of $283,690. This third fire station is added to the contract as a fixed fee equal to 5% of the anticipated project cost. Design and Construction Contract Administration progress payments shall be allocated to services as listed below and will be billed on a monthly basis. Design Services Schematic Design 20% $56,738.00 Design Development 15% $42,553.50 Construction Documents 40% $113,476.00 Construction Procurement Services 5% $14,184.50 Contract Administration Services 20% $56,738.00 Total Compensation = 100% $283,690.00 Reimbursable Expenses Reimbursable expenses are in addition to compensation for the Architects' professional services and include expenses incurred by the Architect and their consultants directly related to the project as follows: 1. Transportation and authorized out-of-town travel and subsistence; 2. Fees paid for securing approval of authorities having jurisdiction over the project; 3. Printing and Reproduction expenses; 4. Postage & Shipping. The line item estimate in the contract for reimbursable is $50,000. Additional Services Compensation Compensation for Additional Services will be computed as noted below. BIM Modeling The architect utilizes the latest in BIM modeling software. Three-dimensional modeling will be used for the design of these projects and for presentations, renderings, and visualization of the new facilities. BIM modeling will be utilized for the production of construction documents and coordination of the architect's engineers. A BIM model for construction is not required by the Construction Manager and is not required for the construction of these new facilities and therefore is not part of this agreement and will not be provided for these projects. The architect's fee for BIM modeling is $0. Civil Engineering & Landscaoe Desian The architect will hire Olsson Engineering to provide Civil Engineering and landscape plans and specifications for the site engineering and plantings for the new facilities. These plans will be prepared for bidding and construction in conformance with the City of Fayetteville's landscape ordinance, and the wishes of the Owner. As part of the design process, Olsson will participate in two public input sessions as described in the RFQ we received for this project. Olsson will manage the site and infrastructure entitlement process. The fee for this service will be a lump sum fee of $49,800 for third station. Interior Desian & FFE (Furniture. Fixtures. Eauioment) Desian If the Owner desires. the architect will select furnishing, decor, & fixtures for the buildings. The architect will provide plans and specifications for these items for bidding and procurement by the City of Fayetteville. The fee for these services will be a fixed fee of $0 for the third station as this was not done by Architect for the first two stations. Telecommunications. Data, Communications, Alarm System, Security, Access Control and Head -In S stem. The back boxes and conduits in concealed spaces will be provided in the electrical engineering drawings for these systems. The owner and their service providers will need to tell the design team where these items will be located. Cost for this service is $0.00 Commissioning Architect will hire Integrity Consultants as the projects Commissioning Agent to fulfill the LEED pre -requisite for Commissioning. The fee for Basic Commissioning will be $20,960 for the third station. 3 points are available in the LEED process for Enhanced Commissioning. This is an optional service, which is not included in the current lump sum agreement but can be added for a fee of $7,340 for the third station. LEED Certification Assistance The architect will assist the owner in pursuit of LEED certification for the project. The architect will hire a LEED Consultant for the project, who along with the architect will assist the owner in registering the projects with the USGBC. The architect and Consultant will facilitate LEED workshops for the proposed design and will provide plans and specifications to specify the LEED goals for the project. LEED Silver is the intended goal of the project at the time of this agreement. The fee for LEED certification services is $32,000 for the third station. As Built Record Drawinas Per Appendix A - Scope of Services, MBLA will make changes to the original drawings, based on the General Contractor's marked -up as built drawings. The Fee for this scope of work will be $10,000 per fire station. Fire Station Consultant/ Programming The architect will hire Mary McGrath Architects as the fire station consultant for the project. The fire station consultant will lead the programming and planning phase of the design process. This includes attendance by Mary McGrath at 2-3 on -site workshops. The fee for these services will be a lump sum fee of $48,000 and has been completed. Cost Consultant The architect will hire cost estimating services. The architect will provide historic, square foot costs in the Programming and Schematic Design phases. A full take -off budget will be provided at the end of Design Development and at 75% completion of Construction Documents. The fee for this service will be $10,000 for the first two stations, if done simultaneously and $5,000 for the third station to be completed at a different time. Topographic Survey_ The architect will hire Olsson, Inc. to provide a topographic survey of the project site. The fee for this service will be $5,500 for the third site. Hourly Rates Principal Sr. Project Architect Specification Writer Director of Urban Design Interior Architect Architect III Architect II Architect I Interior Designer Project Manager/BIM Administrative $195.00 per hour $175.00 per hour $175.00 per hour $165.00 per hour $165.00 per hour $165.00 per hour $155.00 per hour $145.00 per hour $145.00 per hour $145.00 per hour $ 70.00 per hour Lionel Jor — City of Fayetteville, Arkansas — Principal — MBL Architecture September 14, 2022 StationFayetteville Fire • . Appendix "B" Calculation Summary Design and Engineering Fees Architecture, MEP, Structural Fixed Fee $283,690 Progamming 0.00 $0 $0 Interior Design, FF&E 0.00 $0 $0 As -Built Record Drawings 1.00 Fixed Fee $10,000 $10,000 Cost Consultant 1.00 Fixed Fee $5,000 $5,000 Civil Engineering 1.00 Fixed Fee $49,800 $49,800 Topo Survey 1.00 Fixed Fee $5,500 $5,500 Low Voltage Design 0.00 $0 $0 LEED Certification LEED Additional Services 1.00 Fixed Fee $32,000 $32,000 LEED Basic Commissioning 1.00 Fixed Fee $20,960.00 $20,960 LEED Enhanced Commissioning (If needed for 1.00 Fixed Fee $7,340.00 $7,340 Printing, Reprographics, Reimbursables 1.00 Budget $25,000.00 $25,000 Design & Engineering Maximum Fee per Project Scope $439,290 Optional services proposed by commissioning agent if desired Emergency Power Commissioning (Optional) 1.00 Fixed Fee $3,975.00 $3,975 Building Air Quality Testing (Optional) 1.00 Fixed Fee $7,960.00 $7,960 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FACILITIES MANAGEMENT (140) 2022 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A resolution for approval of an amendment to RFQ 19-01 contract for architectural services with Miller Boskus Lack Architects in the amount of $414,290.00 plus $25,000.00 in reimbursables, for a total of $439,290.00 for the replacement of Fire Station #2 and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 10/18/2022 LEGISTAR FILE ID#: 2022-0925 Hovy 3lack� 912712022 7:44 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 10/18/2022 CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220919 Account Name 4710.860.7999-5899.00 (439,290) - 46100 7999 EX Unallocated - Budget 4710.860.7110-5860.02 439,290 - 46100 7110.8630 EX Capital Prof Svcs - Engineering/Architectu H:\Budget Adjustments\2022_Budget\CITY COUNCIL\10-18-22\2022-0925 BA MBL Amendment FS2 Repl 1 of 1