HomeMy WebLinkAbout245-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 245-22
File Number: 2022-0928
STRIBLING EQUIPMENT:
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE
OF INSPECTION AND REPAIR SERVICES FROM STRIBLING EQUIPMENT TO INSPECT
AND REPAIR VARIOUS EQUIPMENT AS NEEDED THROUGH THE END OF 2022 AND
WITHIN THE APPROVED BUDGET
WHEREAS, Fleet occasionally has authorized shops or distributors perform internal engine work on
equipment that is not covered under warranty or when Fleet does not have the technical capacity or
manpower to perform in a timely manner; and
WHEREAS, Fleet typically stays under $15,000 per year for these services, but there have been
large costly repairs this year; and
WHEREAS, Fleet recommends approving total expenditures in excess of $35,000.00 through the
end of the year; and
WHEREAS, the unique and proprietary equipment and processes offered by Stribling Equipment to
the City make competitive bidding neither feasible nor practical, such that the City Council should
waive the requirements of competitive bidding in this case.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal competitive bidding and authorizes the purchase of inspection and repair
Page 1 Printed on 10119122
Resolution: 245-22
File Number.' 2022-0928
services from Stribling Equipment to inspect and repair various equipment, as needed through the end
of 2022 and within the approved budget.
PASSED and APPROVED on 10/18/2022
Appro rJ: Attest:
0n;nrr►rrlPAXi
ioneld Jord n ayor Kara Paxton, City Clerk TreasurerOpp
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Page 2 Printed on 10119122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0928
Agenda Date: 10/18/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.9
STRIBLING EQUIPMENT:
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF
INSPECTION AND REPAIR SERVICES FROM STRIBLING EQUIPMENT TO INSPECT AND
REPAIR VARIOUS EQUIPMENT AS NEEDED THROUGH THE END OF 2022 AND WITHIN THE
APPROVED BUDGET
WHEREAS, Fleet occasionally has authorized shops or distributors perform internal engine work on
equipment that is not covered under warranty or when Fleet does not have the technical capacity or manpower
to perform in a timely manner; and
WHEREAS, Fleet typically stays under $15,000 per year for these services, but there have been large costly
repairs this year; and
WHEREAS, Fleet recommends approving total expenditures in excess of $35,000.00 through the end of the
year; and
WHEREAS, the unique and proprietary equipment and processes offered by Stribling Equipment to the City
make competitive bidding neither feasible nor practical, such that the City Council should waive the
requirements of competitive bidding in this case.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation
exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of
formal competitive bidding and authorizes the purchase of inspection and repair services from Stribling
Equipment to inspect and repair various equipment, as needed through the end of 2022 and within the
approved budget.
City of Fayetteville, Arkansas Page 1 Printed on 1011912022
Les McGaugh
Submitted By
City of Fayetteville Staff Review Form
2022-0928
Legistar File ID
10/18/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/28/2022 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A resolution to waive competitive bidding for parts and repair services from Stribling Equipment to inspect and
repair various equipment through the end of 2022 on an as -needed basis and within the approved budget.
Budget Impact:
9700.770.1910-5315.00
Shop
Account Number
Fund
NA
NA
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
297,600.00
Funds Obligated
$
226,583.90
Current Balance
71,016.10
Does item have a cost? No
Item Cost
$
-
Budget Adjustment Attached? No
Budget Adjustment
$
-
Remaining Budget
71,016.10
V20210527
Purchase Order Number:
Previous Ordinance
or Resolution #
Change Order Number:
Approval Date:
Original Contract Number:
Comments: For the year of 2022, Fleet Projects the total amount to be spent with Stribling to be more than
$35,000.00. Due to the nature of each repair is it difficult to project an exact amount.
CITY OF
FAYETTEVILLE
ARKANSAS
W
MEETING OF OCTOBER 18, 2022
TO: Mayor and City Council
THRU: Terry Gulley, Assistant Public Work Director
CITY COUNCIL MEMO
FROM: Les McGaugh, Fleet Operations Support Manager
DATE: 9/28/2022
SUBJECT: Tear Down, Inspect, and Repair Services
RECOMMENDATION:
Council approves the purchase of parts and repair services from Stribling Equipment to tear
down inspect and repair equipment in excess of $35,000.00 total spend through the end of
2022.
BACKGROUND:
Fleet occasionally has authorized shops or distributors perform internal engine work on
equipment that is not covered under warranty or when Fleet does not have the technical
capacity or manpower to perform in a timely manner. Fleet typically stays under $15,000 per
year for these services, but there have been large costly repairs this year.
DISCUSSION:
Fleet recommends approving total expenditures in excess of $35,000.00 though the end of the
year.
BUDGET/STAFF IMPACT:
These purchases for parts and services are budgeted in the shop fund.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701