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Home My WebLink About243-22 RESOLUTIONo� {nrEiT `yY4; y' L �Ah RHS�S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 243-22 File Number: 2022-0957 G & W DIESEL/EVS FIRE APPARATUS: A RESOLUTION TO APPROVE THE PURCHASE OF A NEW RESCUE FIRE APPARATUS FROM G & W DIESEL/EVS IN THE AMOUNT OF $1,300,000.00 PLUS ANY APPLICABLE SALES TAX AND DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE FAYETTEVILLE FIRE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT - FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a new rescue fire apparatus from G & W Diesel/EVS in the amount of $1,300,000.00 plus any applicable sales tax and delivery charges, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Fayetteville Fire Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 10/18/2022 Page 1 Printed on 10119122 Resolution: 243-22 File Number: 2022-0957 Attest: •�•��EK ji R ��if Kara Paxton, City Clerk Treasurer:` • z'n, AV r jI"IIjIII%V%% Page 2 Printed on 10119122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0957 Agenda Date: 10/18/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.7 G & W DIESEL/EVS FIRE APPARATUS: A RESOLUTION TO APPROVE THE PURCHASE OF A NEW RESCUE FIRE APPARATUS FROM G & W DIESEL/EVS IN THE AMOUNT OF $1,300,000.00 PLUS ANY APPLICABLE SALES TAX AND DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE FAYETTEVILLE FIRE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT - FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a new rescue fire apparatus from G & W Diesel/EVS in the amount of $1,300,000.00 plus any applicable sales tax and delivery charges, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Fayetteville Fire Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 1011912022 City of Fayetteville Staff Review Form 2022-0957 Legistar File ID 10/18/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Brad Hardin 9/30/2022 FIRE (300) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution to purchase a new rescue fire apparatus for use by the Fayetteville Fire Department from G & W Diesel/EVS through the Houston -Galveston Area Council (HGAC) Contract #FS12-19 Member #14-3975. The purchase amount will be $1,296,704.00 plus $3,296 for the performance and payment bond, for a total of $1,300,000.00 using the bonded pre -pay net discount; and approval of a budget adjustment. Budget Impact: 4610.860.7150-5802.00 Fire Projects 2019 Bonds Account Number Fund 46100.7150.6300 Fire Projects (2019 Bonds) -Fire Apparatus/Equipment-Rescue Engine Project Number Project Title Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 3,115,193.00 $ 2,774,126.26 $ 341,066.74 $ 1,300,000.00 $ 1,300,000.00 341,066.74 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF OCTOBER 18, 2022 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: September 30, 2022 CITY COUNCIL MEMO SUBJECT: Approval of a resolution to purchase a new rescue fire apparatus for use by the Fayetteville Fire Department; and approval of a budget adjustment. RECOMMENDATION: Approval of a resolution to purchase a new rescue fire apparatus for use by the Fayetteville Fire Department from G & W Diesel/EVS through the Houston -Galveston Area Council (HGAC) Contract #FS12-19 Member #14-3975. The purchase amount will be $1,296,704.00 plus $3,296 for the performance and payment bond, for a total of $1,300,000.00 using the bonded pre -pay net discount; and approval of a budget adjustment. BACKGROUND: The Fire Department's internal equipment committee has spent considerable time in developing fire apparatus that will meet the specific needs of Fayetteville's unique features. This unit has been chosen from Pierce Manufacturing through G & W Diesel/EVS. DISCUSSION: The unit proposed for purchase is a 2022 Pierce Rescue Fire Apparatus. The truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard for Fire Apparatus. By adhering to these standards, the Fire Department is assured of getting the necessary required equipment. This truck will replace unit 44; unit 44 will go into reserve status. BUDGET/STAFF IMPACT: The quote from G & W Diesel/EVS through the HGAC Contract #FS12-19 is for one Pierce Rescue Fire Apparatus for $ 1,345,391 with pre -payment discount of $ 48,687 minus the cost of $ 3,296 for the performance and payment bond. This makes the amount $ 1,300,000. The approval of the budget adjustment will utilize bond funding and allow for the purchase of the new fire apparatus in October to receive the discount price before the November apparatus price increase. Attachments: Purchasing Documentation; Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 PROPOSAL FOR FURNISHING FIRE APPARATUS September 29, 2022 City of Fayetteville, AR Fire Department The undersigned is prepared to manufacture for you, upon an order being placed by you, for final acceptance by Emergency Vehicle Specialists, at its home office in Memphis, Tennessee, the apparatus and equipment herein named and for the following prices: One 1 Pierce Customer HDR Arrow Chassis Rescue Per Proposal 1148 $ 1,345,391,00 Prepay Discount if check is received with purchase order (48,687.00) Performance Bond 3,296.00 This price includes $30.257.00 In Loose Equipment or Truck Changes Total Due With Check By October 28, 2022 Total $ 1,300,000.00 Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached, delays due to strikes, war, or intentional conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 27 months after receipt of this order and the acceptance thereof at our office at Memphis, Tennessee, and to be delivered to you at 303 W Center St, Fayetteville, AR. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) Guidelines for Automotive Fire Apparatus as published at the time of bid, except as modified by customer specifications. Any increased costs incurred by first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customers as an addition to the price set forth above. Unless accepted within 30 days from date, the right is reserved to withdraw this proposition. Emergency Vehicle S Clalists, Inc. By: AUTHORIZED S ES REPRESENTATIVE Scott Jones EMERGENCY VEHICLE SPECIALISTS Revised: 1 CONTRACT PRICING WORKSHEET MAG For MOTOR VEHICLES Only UY E Contract [ FS12-19 No.: f Date Prepared: This i3'orksheet is prepared by Contractor and glven to End User. If a PO Is issued, both documents MUST be fared to IH-CAC [�171,3-99 i-45d8, Therefore please type or print legibly. uymg :.City of Fayetteville (AR) enr : Contractor: G&W Diesel dba Emergency Vehicle Specialists Contact 1 Willie Watts Pr Prepared Doug Emerson Phone: ;479-575-8365 Phone: .423-315-6156 Fax: I Fax: Email: iwwatts 8 ceville-ar. ov Email: demerson wy s.com Product • FS19VD13 c e• 11 Description: Pierce Enforcer 4 Door Alum Cab Single Axle Formed Aluminum Body, Walk-in HDR Body I.A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $745,697 00 R. Published Options - Itemize below - Attach additional sheel(s) if necessary - Include Option Erode in description if applicable. Vote: Published Opnong are aptions which were submitted and priced in Contractor's bid.) Description Cost Description j Cost 200 Upgrade Enforccer to Arrow 2 Door $50,608.00 149 EVS 3000 to 4000 j $11,772 00 102 Add Frain liner $2,542.00 150 EVS 4000 to 4500 $13,762 00 105 Upgrade front Axle (24) $5,251,00 151 aggressive Down Shift $175.00 108 Upgrade Rear Axle (40K) $8,906,00 159 Add extended bumper $2,845 00 109 TAK 4 Suspension $19,833.00 163 Bumper compartment for winch $2,193 00 I 1 i T3 Tandem Suspension $25,978.00 165 Bumper warning light recess $1,191.00 127 Mud Flaps $766.00 166 Line X bumper coating $749 00 128 Wheel Chocks and Mounts $1,415.00 173 Stainless Doorjamb scuffplates $879 00 137 Brake fittings compression type $1,751,00 174 Mounting plate on engine tunnel i $615.00 143 Cummins 450 to x12 $31,802,00 179 Safety System $12,511.00 144 Cummins X12 to X15 $27,091,00 Subtotal From Additional Sheet(s): $335,315 00 145 Cummins X15 565 to 600 HP $9,020.00 11 Subtotal B: $566,970.00 t , Unpublished Oplions- Itemize below attach additional sheel(s) if necessary Description i Cost Description Cost i Loose Egipment $29,551 00 HDR Interior Camera $1.173,00 Subtotal From Additional Sheet(s): $o 00 i Subtotal C: $30,724 00 Check: Total cost of Unpublished Options (C) cannot exceed 25 % of the total of the Base Unit Price Plus Published Options (A+B). For this transaction the percentage is: 2 34% 13. Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A+B+C) QuantityOrdered: X SubtotalofA+B+C: ]343391 = SubtotalD: $1,343,39100 E. H-GAC Order Processing Charge (Amount Per Current Policy) Subtotal E: F. Trade -Ins / Other Allowances / Special Discounts I Freight I Installation Description Cost Description Cost Chassis Pre -Payment Discount Performance Bond $3,296.00 100 % Pre -Payment Discount-$48,687.00 Trade-in Allowance Subtotal F:-$45,391.00 Delivery Dated G. Total Purchase Price (D+E+F): $1,300,00000 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FIRE (300) 2022 Requestor: Brad Hardin BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a resolution to purchase a new rescue fire apparatus for use by the Fayetteville Fire Department from G & W Diesel/EVS through the Houston -Galveston Area Council (HGAC) Contract #FS12-19 Member #14-3975. The purchase amount will be $1,296,704.00 plus $3,296 for the performance and payment bond, for a total of $1,300,000.00 using the bonded pre -pay net discount; and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 10/18/2022 LEGISTAR FILE ID#: 2022-0957 Hovy 3lack� 913012022 11:09 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 10/18/2022 CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220919 Account Name 4610.860.7150-5802.00 1,300,000 - 46100 7150.6300 EX Vehicles & Equipment - base 4610.860.7999-5899.00 (1,300,000) - 46100 7999 EX Unallocated - Budget H:\BudgetAdjustments\2022-Budget\CITY COUNCIL\10-18-22\2022-0957 BA -Fire Apparatus Purchase -BOND Funding 1 of 1