HomeMy WebLinkAbout2022-06-20 - Minutes -Fayetteville
400 Public Library
Board of Trustees
June 20, 2022 4 pm
MINUTES
Regular Meeting — Pat Walker Community Room
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@fayl i b.org
faylib.org
Trustees present: R. Qualls, S. Overbey, H. Garner, M. Sutherland, S. Rodgers, A. Wilbourn
Staff present: D. Johnson, R. Duarte, W. Fitzgibbon, T. Ball, C. Karnatz, C. Moody, H. Robideaux,
M. Eiler, S. McClure, J. Atha, C. Dennis, J. Askins, K. Wood, A. Easley, A. Taylor
Attorney: V. Chadick
Press: M.B. Kemp, S. Ryburn
Public: M. Curtis, B. Park, M. Rice
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:00 PM.
II. Minutes: Approval of minutes from April 18, 2022: H. Garner moved to approve the
minutes. S. Overbey seconded the motion. All voted AYE.
III. Reports
A. Key Upcoming Events: Summer events include a library lock -in, Mountain Street
Stage performances, coders' meet -up, Wild for Wednesday children's
programming, and workshops with Visiting Artist A. Blevins.
B. Mission Moment: H. Robideaux, Manager of Adult Services, reported on Adult
Summer Reading. 730 adult participants are registered. Activities include film
screenings, kitchen classes, art and movement classes, and adult LEGO classes.
C. Library Administration
1. Management Reports
a. Performance Measures: Programs and collections increased, with
new registrations over 83,000. Once 2022 is completed, staff will be
able to do real year-to-year comparisons.
b. Strategic Plan progress through May 2022: FPL staff provided income
tax assistance, weekly story times and book clubs, hosted early
voting, and held community focus groups for the needs assessment. A
billboard advertising FPL is now on 1-49 South.
2. Financial reports
Overview: As of May 315Y — General Fund and Property Tax revenue is
trending 4% above YTD projections. 39.6% of overall budget expenditures
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
have been spent. Capital expenses increased over 300% compared to
2021 due to the bookmobile and accounting software implementation.
b. Budget to actual through May 2022: Personnel expenditures are on
target. The YTD revenue of Food Services is $61,000. Due to a decline in
catering events, there is a May net loss of $11,000, totaling a YTD net loss
of $59,900. Events revenue is $73,000 YTD, which is $77,000 less than
projected revenue. Overall, Events expenditures increased 26.23%
compared to April.
c. Balance sheet as of May 2022: The General Fund holds $2.5 million,
including the Schwab Operating Portfolio, and Food Services has $18,968.
The Accounts Payable General Fund balance is $625,138, with Food
Services at $4,829.
3. Informational
a. Community Needs Assessment update: In the preliminary benchmark
study by the Ivy Group, FPL ranked 1St or 2"d with comparable libraries
but improvement can be made in benefits packages. A community survey
is taking place through June, and interviews with community leaders
regarding the future of FPL have begun.
b. SRC kickoff update: Performers, food, and games drew 3,240 estimated
attendees. 2,244 people have registered for the Summer Reading Club.
With just 100 shy of 2021 attendance totals, staff suspect the number will
be surpassed this year.
c. Expansion project update: All lingering projects are complete except for
the flickering Event Center lights. Manufacturers, installers, electricians
all recognize that there is a problem.
d. OCLC Early Adopter credit: FPL moved to OCLC Wise as an Early Adopter
in early 2021. In acknowledgement, OCLC is going to give FPL a $10,000
credit for 2023.
e. Roots Festival update: FPL will host the VIP Party at the Roots Festival,
with free live music to follow on subsequent days. When FPL closes,
Roots will move to the Town Center and Square.
f. Ramble opening & south acre update: The City asked Nabholz to
construct sidewalks along the street. In exchange for using the south
acre, staff will try to get more infrastructure construction in exchange.
The Ramble opening has been pushed until late July.
g. Website redesign: The website has been simplified. It will be live at the
end of June.
IV
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
h. Deli pricing update: Starting this month, prices and portion sizes have
been adjusted. The dollar -priced rice and bean bowl will not increase.
i. Bookmobile update: Alterations should be ready August 15Y. Scheduling
stops, giveaways, and marketing materials are in development, with a
street date set for early September.
j. Line of credit conversion: The Foundation has successfully changed the
line of credit to a 5-year amortizing loan, which has a 3.95% interest rate,
and a $500,000 minimum annual principal payment.
k. Electrical charging station update: FPL has agreed to sign a contract with
Blink, the company installing electrical charging stations for the City. The
stations will be in the south lot, with a few possibly in the garage. Blink
will cover the hardware and maintenance, and FPL will provide the
power. This will allow revenue to come directly to the library.
I. Budget 2023 calendar: FPL will start the 2023 budget process in July. The
budget will be presented in November, with adoption in December.
m. New staff & staff recognition: Five new staff members were hired,
including a Marketing & Development intern, and J. Askins, the new
Manager of Technical Services. K. Rolf, former scholarship recipient, has
graduated with her MLS degree.
D. Fayetteville Public Library Foundation - monthly report: Two events for autumn
seek sponsorships: Be Aware! Halloween trick -or -treat food allergy event, and a
Maker Fair hosted by the CFI. The Roberta Fulbright Society has raised twice the
revenue from 2021. An upcoming meet -and -greet will unite potential
Foundation Board members with current members. Staff are working with
prospects in the Capital Campaign.
E. Friends of the Fayetteville Public Library: The group meets next week with goals
to plan a lobby book sale this summer.
F. Art Committee: FPL is showcasing photographs of Fay Jones's architecture,
watercolor by homeschool students, and E. Lorenzen's textile art.
New business
A. Consent items
1. Support scholarship application for Clara Davis: H. Garner moved to approve
the scholarship application for Clara Davis. M Sutherland seconded the motion.
All voted AYE.
B. Discussion items
1. Report of the Nominating Committee: Postponed until there is a full Board.
2. Retirement and benefit changes: Changes include updated wording and
definitions, and the ability to withdraw $5,000 after childbirth or adoption. This will go
V.
VI
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479,856.7000
questions@faylib.org
faylib.org
into effect July 1. H. Garner moved to accept the retirement and benefit changes as
submitted. S. Overbey seconded the motion. All voted AYE.
3. Budget adjustment for ARPA funds: Approximately $54,000 was missed in the
carryover process into 2022. The budget needs to be adjusted so the funds can be used.
H. Garner approved budget adjustment for ARPA funds. M. Sutherland seconded the
motion. All voted AYE.
4. Budget adjustment for Walton Family Foundation grant: The budget needs to
be adjusted to accommodate the $22,000 that was not spent last year. H. Garner
approved the budget adjustment for the Walton Family Foundation grant. A. Wilbourn
seconded the motion. All voted AYE.
5. Event Center fee schedule: Currently, any adjustments to the prices must be
approved by the Board. Staff wish to adjust prices without Board approval. H. Garner
suggested that once a year, the changes to fees be reported to the Board. H. Garner
moved to separate fee schedules as suggested and allowing the Board to review these
changes on an annual basis. S. Overbey seconded the fee schedule separation. All
voted AYE.
Executive Session: Postponed.
Public Comment: None.
Adjournment: H. Garner moved to adjourn the meeting. S. Rodgers seconded the motion. All
voted AYE. The meeting was adjourned at 4:57 PM.
Martha Sutherland, Secretary
Date