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HomeMy WebLinkAbout231-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 231-22 File Number: 2022-0874 CARBON REDUCTION PROGRAM FEDERAL -AID FUNDS: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO APPLY FOR AND UTILIZE CARBON REDUCTION PROGRAM FEDERAL -AID FUNDS IN AN AMOUNT OF UP TO $500,000.00 FOR STREET LIGHTING IMPROVEMENT PROJECTS WHEREAS, the City of Fayetteville understands the Carbon Reduction Program Federal -aid funds are available at 80% federal participation and 20% local match to be used for street lighting improvements at major intersections and other city facilities and streets; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to apply for Federal -Aid funds through the Carbon Reduction Program for street lighting improvements at major intersections and other city facilities and streets. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its willingness to utilize the grant funds if awarded and further expresses its commitment to provide the required 20% Page 1 Punted on 1015122 Resolution: 231-22 File Number: 2022-0874 match with City funds. PASSED and APPROVED on 10/4/2022 Attest: Kara Paxton City Clerk Treasurer Page 2 Printed on 1015122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0874 Agenda Date: 10/4/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.14 CARBON REDUCTION PROGRAM FEDERAL -AID FUNDS: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO APPLY FOR AND UTILIZE CARBON REDUCTION PROGRAM FEDERAL -AID FUNDS IN AN AMOUNT OF UP TO $500,000.00 FOR STREET LIGHTING IMPROVEMENT PROJECTS WHEREAS, the City of Fayetteville understands the Carbon Reduction Program Federal -aid funds are available at 80% federal participation and 20% local match to be used for street lighting improvements at major intersections and other city facilities and streets; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to apply for Federal -Aid funds through the Carbon Reduction Program for street lighting improvements at major intersections and other city facilities and streets. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its willingness to utilize the grant funds if awarded and further expresses its commitment to provide the required 20% match with City funds. City of Fayetteville, Arkansas Page 1 Printed on 101512022 City of Fayetteville Staff Review Form 2022-0874 Legistar File ID 10/4/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Libertini 9/14/2022 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: A Resolution expressing the willingness of the City of Fayetteville to apply for and utilize Carbon Reduction Program (CRP) funding for street lighting improvement projects at major intersections and other city owned facilities and streets. Account Number Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost $ - Budget Adjustment $ - Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF OCTOBER 4, 2022 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director/City Engineer FROM: Paul Libertini, Staff Engineer�ve DATE: September 14, 2022 SUBJECT: A Resolution expressing the willingness of the City of Fayetteville to apply for and utilize Federal -aid funding for lighting improvement projects RECOMMENDATION: Staff requests approval of a resolution expressing the willingness of the City to apply for and utilize Carbon Reduction Program (CRP) funding for street lighting improvement projects at major intersections and other city owned facilities and streets. BACKGROUND: The Bipartisan Infrastructure Law (BIL), enacted as the Infrastructure Investment and Jobs Act, Pub. L. 117-58 (Nov.15,2021) provides federal apportioned suballocated Carbon Reduction Program (CRP) funding to the Fayetteville -Springdale -Rogers AR -MO Urbanized area. The purpose of the CRP Program is to implement projects to reduce transportation emissions. Transportation Emissions means carbon dioxide emissions form on -road highway sources of those emissions within a State (23 U.S.C. 175(a)(2)). Availability of FFY 2023 and subsequent years CRP funds are subject to Congressional action. The NWARPC (Northwest Arkansas Regional Planning Commission) anticipates approximately $2,000,000 of funding over the two-year period (IFFY 2022-2023). The Regional Policy Committee of the NWARPC voted to have the focus areas of the program to be eligible under 5 areas which includes replacing street lighting and traffic control devices with energy -efficient alternatives. The CRP program is a federally funded at 80% with a City match of 20%. The City is required to pay 100% up front and then apply for the 80% federal reimbursement of eligible expenditures. The City has approximately 125 street lights at major intersections that could be replaced with energy efficient LED lights. Staff would also look at upgrading parking lot lights and other street lights beyond intersections. It is estimated that the project cost could range from $100,000 to $500,000. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: Staff would like authorization to apply for CRP funds to be used for the replacement of existing street lights with energy efficient LED's lights with a commitment to provide the 20% match with City funds. BUDGET/STAFF IMPACT: N/A Attachment: Carbon Reduction Program (CRP) Application Northwest Arkansas Regional Planning Commission (NWARPC) FFY 2022-2023 Carbon Reduction Program (CRP) Application Section 1. Policy and Project Information Section 2. Project Requirements, Local Commitment and Funding Section 3. Project Development, Section 4. Project Background, Overview, Benefits, and Planning Process Section 1. Policy and Project Information CRP Funding Background: The Bipartisan Infrastructure Law (BIL), enacted as the Infrastructure Investment and Jobs Act, Pub. L. 117-58 (Nov. 15, 2021) provides federal apportioned suballocated Carbon Reduction Program (CRP) funding to the Fayetteville -Springdale -Rogers AR -MO Urbanized area. The purpose of the CRP Program is to implement projects to reduce transportation emissions. Transportation Emissions means carbon dioxide emissions from on -road highway sources of those emissions within a State (23 U.S.C. 175(a)(2)). Availability of FFY 2023 and subsequent years CRP funds are subject to Congressional action. NWARPC anticipates approximately $2,000,000 of funding over the two-year period (FFY 2022-2023). Additional information on CRP program and funding can be found at: https://www.fhwa.dot.gov/environment/sustainabiIity/energy/policy/ crp_guidance.pdf. The RPC/Policy Committee voted to have the focus areas of the program to be eligible activities under A, C, D, E and F further described as: A. a project described in 23 U.S.C. 149(b)(4) to establish or operate a traffic monitoring, management, and control facility or program, including advanced truck stop electrification systems; C. a transportation alternatives project as described in 23 U.S.C. 101(a)(29) as in effect prior to the enactment of the FAST Act,3 including the construction, planning, and design of on -road and off -road trail facilities for pedestrians, bicyclists, and other nonmotorized forms of transportation; D. a project described in section 23 U.S.C. 503(c)(4)(E) for advanced transportation and congestion management technologies; E. a project for the deployment of infrastructure -based intelligent transportation systems capital improvements and the installation of vehicle -to -infrastructure communications equipment, including retrofitting dedicated short-range communications (DSRC) technology deployed as part of an existing pilot program to cellular vehicle -to everything (C-V2X) technology; and F. a project to replace street lighting and traffic control devices with energy -efficient alternatives; The CR program is a federally funded, 80% Federal/20% local, reimbursable program and projects must meet and follow the ARDOT Local Public Agency (LPA) federal -aid process for reimbursement. Funds must be used for eligible projects that are submitted by eligible entities and chosen through a competitive process. The LPA Manual can be found at: https://www.ardot.gov/wp-content/uploads/2021/06/FINAL_LPA-Manual_v26-14-21.pdf. A local sponsor must provide at least 20% of the eligible project costs in cash. Federal funds from other sources cannot be used to match these funds. The LPA is responsible for maintaining and providing records and obtaining all required ARDOT approvals/authrizations for CRP project expenses prior to expenditure of funds and/or work. Please Note: A resolution from the Applicant's governing body is required to be submitted with the application. DEADLINE for this application is Monday, October 17, 2022 at 4:00pm (CDT). Applications must be received by the NWAPRC office at 1311 Clayton St, Springdale, AR prior to this deadline, either as a hard copy or via email to ebowen@nwarpc.org. Questions may be addressed to Elizabeth Bowen at ebowen@nwarpc.org or via phone at (479) 751-7125x104. Page 1 of 12 Guidelines: The following guidelines will be used to select projects for funding that are consistent with the 2045 Metropolitan Transportation Plan, 2014 NWA Bicycle and Pedestrian Master Plan, 2022 Congestion Management Process, 2007 Intelligent Transportation System, NWA Connect, Transportation Improvement Program, NWA Heritage Trail Plan, NWA Open Space Plan, and the FHWA Carbon Reduction Program Implementation Guidance. 1.1 Project Selection and Scoring. All projects will be scored utilizing the same criteria. Project selection will be based on the overall number of projects submitted, availability of funding, demonstrated need and approved focus areas. Scores and ranking of applications will be determined by a committee. 1.2 Minimum Project Size. The proposed project shall be a minimum of $125,000. CRP $100,000 80% Federal Share Local Match $ 25,000 20% Local Match Total Project $125,000 100% 1.3 Maximum Amount Per Project Sponsor. A goal is to allocate no more than 50% of the CRP funds to a project sponsor in one year. There is the understanding that funding should be equitably distributed within the Urbanized Area. 1.4 Funding Projects. CRP funds will be awarded for eligible activities. Up to $50,000 may be utilized for MPO CRP strategy development purposes. 1.5 Northwest Arkansas Regional Bicycle and Pedestrian Master Plan Projects. Project sponsors should focus on regional projects that will provide on -road and off -road trail facilities that connect to the existing and proposed trail networks as described in the 2045 Plan, NWA Regional Bicycle and Pedestrian Master Plan, and NWA Heritage Trail Plan and reduce transportation emissions. 1.6 Application and Deadline Requirement. All project sponsors must submit an application for funding and meet the required deadline. 1.7 Obligation of Funds. All projects awarded must meet the obligation deadline of September 30, 2023. (Note: The project will need to be through the ARDOT process and submitted to FHWA by the end of August to obligate funds.) 1.8 Criteria for Project Selection. Projects will be evaluated and scored based on the following categories: • In existing adopted NWAPRC Plan • ADA • Connectivity • Equity • Prioritize Safety • Climate Change and Sustainability • Barriers to mobility/usability (Transportation Emissions) • Complete Streets • Labor and workforce • Eligible activity focus areas A, C, D, E, and F 1.9 CRP Project Application Timeline: Call for Projects Project Application Deadline Project Sponsor Presentation to TAC Committee August 28, 2022 October 17, 2022, at 4 p.m. October 20, 2022 1.10 Federal -Aid Project Requirements. Projects are required to be designed to AASHTO and Federal Standards/Guidelines. 1.11Application Submittal. Remit paper applications to NWARPC, 1311 Clayton St., Springdale, AR 72762 or submit electronic applications to ebowen@nwarpc.org. For program or questions related to the application process, please contact Elizabeth Bowen, Project Manager, (479) 751-7125x104, or visit www.nwarpc.org/public-notifications/. Page 2 of 12 Northwest Arkansas Regional Planning Commission FFY 2023 Carbon Reduction Program General Information Project Name: Sponsor Jurisdiction: Mailing Address: Primary Contact: Phone: email: Partners: ❑ Yes Fol No (If yes, please list) Project Priority (if submitting multiple projects): Project Overview Page 3 of 12 Section 2. Project Requirements (10 Points) Eligible Activity: Is the project a focus area of RPC/Policy Committee eligible activities A, C, D, E or F? Is the project an eligible activity as listed under Section G3 Eligible Activities of the FHWA Guidelines? These can be found at https://www.fhwa.dot.gov/environment/sustainability/energy/policy/crp_guidance.pdf Please answer the questions below. Select "Yes" for the best category for your project. (Up to 10 points) 2.1 A.Is this project to establish or operate a traffic monitoring, management, and control facility or program to reduce transportation emissions? Yes 0No0 2.2 C. Is this a transportation alternatives project including the construction, planning, and design of on -road and off -road trail facilities for pedestrians, bicycles, and other non -motorized forms of transportation to reduce transporation emissions? Yes 0 No 2.3 D. Is this project for advanced transport tion and congestion management technologies to reduce transportation emissions?Yes UNo� 2.4 E. Is this project for the deployment of infrastructure -based intelligent transportation systems capital improvements and the installation of vehicle -to -infrastructure communications equipment, including retrofitting dedicated short-range communications (DSRC) technology deployed as part of an existing pilot program to cellular vehicle -to everything (C-V2X) technology to reduce transportation emissions? Yes 0No O 2.5 F. Is this project to replace street lighting and traffic control devices with energy -efficient alternatives to reduce transportation emissions? Yes ONo0 2.6 Is this project another lettered eligible activity? If yes rovide letter A-M and description of eligible activity. Yeslo C) 2.7 Is this project another transportatio _emissi.Qns reducing project not listed but is eligible for CRP funding? YesNo Describe how the project is consistent with the CRP's goal of reducing transportation emissions and the RPC focus areas of A, C, D, E or F? Page 4 of 12 Section 3. Local Commitment and Project Funding (10 Points) 3.1 Required Match/Local Support. Project sponsors must provide a minimum of 20% local funding match for all projects. (Note: This a reimbursable program through ARDOT.) Requested Project Funding Percentage CRP Funds $ % Local Match $ % (20% - No in -kind) Project Cost $ 0.00 0 % Attach copy of required resolution authorizing the project. Resolution number: Approval date: What source of funds will be used by the local sponsor to match the federal funds? Is local funding currently available/budgeted? Yes ❑ NoF—1 3.2 Planning. 2.2.1 List a local or regional plan in which the project is included: 3.3 Public Access. The project must be open for public access. 2.3.1. Is the property currently owned by the local Jurisdiction? Yes O No O 2.3.2 Is the project located on public right-of-way? Yes 0No O 2.3.3 Is the project located in an easement that allows for public access? Yeso No 3.4 Maintenance. What governmental entity will be responsible for the short- and long-term project operation and maintenance? Page 5 of 12 3.5. Link to Surface Transportation. All street and active transportation projects must link to the surface transportation system. A project must have a strong link to surface transportation and reduce transporation emissions. Is it a complete streets project? Describe how this project links to the surface 3.6 Federal -Aid Project Requirements. Has the project been designed to Federal -aid Guidelines? PE/Environmental Yes O No O Engineering/Design Yes O No O ROW Yes O No O Utility Relocation Yes O No 0 3.7 Project Site Plan, Vicinity Map, Location Map and Cross-section. Provide legible map(s) of the project location. The map(s) should be good enough to be easily -reproducible and should include the following: • Project path. The map should clearly show where the project will be located. • North arrow. • Pertinent landmarks. • If appropriate, a Legend identifying any other items on the map (i.e. existing paths or sidewalks, previous phases of the project, etc.) 3.8 Safety. Describe how this project will improve the safety of the transportation system. Please cite any studies that show a reduction in emissions, crash rates and/or reduction in serious and fatal injuries based on the type of project proposed. Please describe how safety will be morovea Tor all users or the Taciii 3.9 Previous Federal Funding If this project (or phase of this project) has previously received Federal TAP or STBG funding (ARDOT or NWARPQ, please describe the status of the project(s). (500 character max) Paee6of1 3.10 Project Cost Estimate This form is limited to 20 items. If you have more items contact NWARPC for additional form. Item of Work Quantity Units Unit Cost Item Cost 1 $ 0.00 2 $ 0.00 3 $ 0.00 4 $ 0.00 5 $ 0.00 6 $ 0.00 7 $ 0.00 8 $ 0.00 9 $ 0.00 10 $ 0.00 11 $ 0.00 12 $ 0.00 13 $ 0.00 14 $ 0.00 15 $ 0.00 16 $ 0.00 17 $ 0.00 18 $ 0.00 19 $ 0.00 20 Total Estimated Project Cost $ 0.00 $ 0.00 Requested CRP Funds (up to 80% of construction cost) Local Sponsor Match (at least 20% of construction cost) $ 0.00 Source of Estimate/Estimator: Page 7 of 12 Section 4. Project Development (10 Possible Points) Current Design Plans Level Preliminary (10%) ❑ Partially Complete (30%-60%) ❑ Final Plans (90%-100%) ❑ Engineer Rights -of -Way (ROW) Already within public ROW ❑ New ROW Required ❑ Under Contract? ❑ Yes Property Owners Identified? ❑ Yes ❑ No Donation Expected? ❑ Yes ❑ No ❑ No (Please attach drawings) Number of Project Owners Purchase Options/Agreements? ❑ Yes ❑ No Utilities Conflicts Does the project have utilities that must be relocated prior to construction? ❑ Yes ❑ No List any utilities with conflicts: Utility coordination initiated (utilities with conflicts notified of project) ❑ Yes ❑ No Environmental Agency Letters Requested? ❑Yes ❑ Potential environmental impacts (list): Project Timeline Provide detailed timeline or complete table below. 2022 2023 Jan - Mar Apr- Jun July - Sep Oct - Dec Jan - Mar Apr- Jun July - Sep Oct - Dec Design Environmental Utilities Right-of-way Start Construction Please describe any additional preliminary work that has been done to facilitate this project. Page 8 of 12 4.1 2045 Metropolitan Transportation Plan. Is the project a part of the 2045 MTP? Yes C)Vo0 4.1.1 Is the project in the Bicycle and Pedestrian Master Plan(NWARBPMP) Is the project shown in the NWARBPM Plan? Yes 0No 0 Is the project show in the Heritage Trail Plan? Yes No Is the project a Catalyst project in the NWARBPM Plan? Yes No 0 4.1.2 Local Master Trail Plan or Local Comprehensive Plan. Is the project listed in a local Plan? Yes O No 0 Name: Adoption Date: Ordinance #: 4.2 Connectivity. Does the project provide a future or planned extension and/or connection to the regional trail system? Does the project connect to other transportation modes and/ or transportation facilities? 4.2.1 Connection to/from a neighborhood. Yes No 0 Name: Distance: 4.2.2 Connection to/from employment retail center. Yes No 0 Name: Distance 4.2.3 Connection to/from a school. Yes No 0 Name: Distance 4.2.4 Connection to/from a community, regional, state, and/or national park. Yes 0 No 0 Name: Distance 4.2.5 Trailhead Construction and facilities Yes No Name: 4.3 Project Length/Width Project length in linear feet (if applicable): Project width in feet (if applicable): 4.4 If the project is a non -infrastructure project, describe the development state it is in. Page 9 of 12 Section 5. Project Background, Overview, Benefits, and Planning Process (60 Possible Points*) 5.1.Provide a detailed project overview. What improvements are proposed? What steps are being taken to ensure the project promotes transportation emissions reduction, complete streets, safety, multi - modal transportation and design aspirations consistent with the regional plan? Include project limits, street facility names, and project cross -sections. (3000 character limit) — 20 points Page 10 of 12 5.2.Describe the purpose of the project and how it will benefit the affected communities. What user groups will be positively affected? If the project has a larger regional benefit, please describe this connection. Does the project align with BIL to prioritize safety, connectivity, barriers to mobility/ usability, complete streets, ADA, equity, climate change and sustainability, labor and workforce.? (3000 character limit) —20 points Page 11 of 12 5.3.Describe any planning or public input process used in development of this project. If the proposed project is in an existing bicycle/pedestrian plan, street plan, master plan, or other long-range plan, please identify this as well. (1000 character limit) — 20 points *10 additional discretionary points may be awarded by evaluators according to project quality and costs vs. benefits considerations. Sponsor Authorization and Certification To be completed by the chief executive officer (Mayor, City Manger, County Judge, etc.) By Checking the box below, I attest that the information contained in this application is truthful and correct to the best of my knowledge and that the provision of false or misleading information can lead to the withdrawal of Carbon Reduction Program funding. I do hereby certify that I will comply with all federal, state, and ARDOT regulations for submittal of plans and specifications and follow ADOT Local Public Agency Manual. Additionally, I certify that local matching funds are available for the project. I agree a resolution has been adopted for this project. Authorized Signatory: ❑ I AGREE Name: Phone: Title: Email: NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION NOTICE OF NONDISCRIMINATION NWARPC DISCLAIMER: This notice is in accordance with the NWARPC 2045 Metropolitan Transportation Plan, the Federal Transportation Act (FAST Act) in cooperation with local agencies, the Arkansas Department of Transportation, the Missouri Department of Transportation, the Federal Highway Administration, and the Federal Transit Administration. Documents are funded in part through grant(s) from the FHWA, FTA, and/or the U.S. Department of Transportation. The views and opinions of the NWARPC expressed herein do not necessarily state or reflect those of the U.S. Department of Transportation. TRANSPORTATION IMPROVEMENT PROGRAM (TIP) PUBLIC PARTICIPATION PROCESS FOR PROGRAM OF PROJECTS (POP): The public participation procedures outlined in the NWARPC Public Participation Plan (PPP) with respect to TIP development serve as the public participation process required for the development of transit projects as per FTA Circular 9030.1E. Specifically, the public participation procedures outlined in the PPP will serve to satisfy the POP requirements of the Section 5307, Urbanized Area Formula Grant Program for the University of Arkansas/Razorback Transit and Ozark Regional Transit. The NARTS and any and all public transit operators will address the POP requirements as per FTA Circular 9030.1E. Additionally, any and all public transit operator's capital projects and operational costs are included in the NARTS TIP which is developed through a cooperative and collaborative process with interested parties and other private and public transportation providers. NWARPC NOTICE OF NONDISCRIMINATION POLICY: The NWARPC complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, the NWARPC does not discriminate on the basis of race, sex, color, age, national origin, religion or disability, in the admission, access to and treatment in NWARPC's programs and activities, as well as the NWARPC's hiring or employment practices. Complaints of alleged discrimination and inquiries regarding the NWARPC's nondiscrimination policies may be directed to Nicole Gibbs, AICP, Regional Planner— EEO/DBE (ADA/504/Title VI Coordinator), 1311 Clayton, Springdale, AR 72762, (479) 751-7125, (Voice/TTY 7-1-1 or 1-800-285-1131); Para Ilamadas en espanol, marques el 866-656-1842; papr Ilamadas en ingles, marque el 711 o directamente al 800-285-1131 or the following email address: ngibbs@nwarpc.org. This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape and in Braille. If information is needed in another language, contact Nicole Gibbs. Si necesita informacion en otro idioma, comunigese Nicole Gibbs, 479-751-7125, cuando menos 48 horas antes de la junta. Page 12 of 12