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HomeMy WebLinkAbout221-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 221-22 File Number: 2022-0853 J.A. RIGGS TRACTOR COMPANY DB/A RIGGS POWER SYSTEMS, STATION W1: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR GENERATOR FROM J.A. RIGGS TRACTOR COMPANY DB/A RIGGS POWER SYSTEMS IN THE AMOUNT OF $74,265.00 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE AT THE SOUTH MOUNTAIN PUMP STATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Caterpillar Generator from J. A. Riggs Tractor Company d/b/a Riggs Power Systems in the amount of $74,265.00 plus any applicable tax and freight charges, pursuant to a Sourcewell Cooperative purchasing contract, for use at the South Mountain Pump Station. PASSED and APPROVED on 10/4/2022 Page 1 Attest: Kara Paxton, City Clerk Treasurer jPrinV)N Jo/sr22 sn r � City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0853 Agenda Date: 10/4/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.4 J.A. RIGGS TRACTOR COMPANY DB/A RIGGS POWER SYSTEMS, STATION Wl: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR GENERATOR FROM J.A. RIGGS TRACTOR COMPANY DB/A RIGGS POWER SYSTEMS IN THE AMOUNT OF $74,265.00 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE AT THE SOUTH MOUNTAIN PUMP STATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Caterpillar Generator from J. A. Riggs Tractor Company d/b/a Riggs Power Systems in the amount of $74,265.00 plus any applicable tax and freight charges, pursuant to a Sourcewell Cooperative purchasing contract, for use at the South Mountain Pump Station. City of Fayetteville, Arkansas Page 1 Printed on 101512022 City of Fayetteville Staff Review Form 2022-0853 Legistar File ID 10/4/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 9/15/2022 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval to purchase a 250kW generator for the South Mountain Water Pump Station from J.A. Riggs Tractor Company d/b/a Riggs Power Systems in the amount of $74,265.00 plus applicable taxes, pursuant to the Sourcewell cooperative purchasing program. Budget Impact: 5400.720.5600-5801.00 Water and Sewer Account Number Fund 15021.1 Water Storage & Pump Station Maintenance Project Number Project Title Budgeted Item? Yes Current Budget $ 510,150.00 Funds Obligated $ 11,940.00 Current Balance $ 498,210.00 Does item have a cost? Yes Item Cost $ 81,505.84 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 416,704.16 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Taxes are estimated at $7,240.84 for a total estimated cost of $81,505.84. CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 4, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: September 15, 2022 CITY COUNCIL MEMO SUBJECT: Riggs Power Systems — Generator for South Mountain Pump Station (W1) RECOMMENDATION: Staff recommends approval to purchase a 250kW generator for the South Mountain Water Pump Station from J.A. Riggs Tractor Company d/b/a Riggs Power Systems in the amount of $74,265.00 plus applicable taxes, pursuant to the Sourcewell cooperative purchasing program. BACKGROUND: The generator at the South Mountain Pump Station (Station W1) is more than 10 years old and has reached its useful life. This station provides water pressure to the South Mountain pressure plane and it is critical that it stays online during a power outage. DISCUSSION: Riggs has submitted a quote for a 250kW replacement generator in the amount of $74,265.00 plus tax. The quoted price includes a Caterpillar D250GC (250kW) diesel generator package with a Level 2 sound -attenuated enclosure, an ASCO 300 Series 400A Automatic transfer switch, and delivery to the pump station site with on -site start-up by Riggs. The quote also includes a discount which reflects the generator pricing through the Sourcewell cooperative purchasing contract. Staff recommends the approval to purchase the replacement generator for the South Mountain Water Pump Station from Riggs Power Systems in the amount of $74,265.00 plus tax. Taxes are estimated at $7,240.84 for a total estimated cost of $81,505.84. BUDGET/STAFF IMPACT: Funds are available in the Water Storage & Pump Station Maintenance account within the Water & Sewer fund. Attachments: Quote from Riggs Power Systems Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Riggs Riggs Power Systems Date: September 15, 2022 To: Shea Frankhouser, City of Fayetteville From: Juan Ortiz Phone: 479-653-4252 Mailing Address: P.O. Box 1399 Little Rock, AR 72203-1399 Quote# 31097478 Reference: W1 South Mountain Pump Station — 250kw Diesel Generator & 400A Automatic Transfer Switch (Sourcewell Pricing) Riggs Power Systems is pleased to provide this offer based on our interpretation of the project. Acceptance of this offer is solely conditioned on the terms of this offer. Generator & transfer switch pricing is valid for 30 days. Due to potential global supply chain issues, equipment lead times are subject to change without notice. Our proposed Scope of Supply includes: 1) Caterpillar D250eKW Diesel Generator Set — 250kW EPA Stand -By Power Rating Little Rock 9125 1-30 (501)570-3100 (800)876-1021 Power Setting 250 kW Certifications U.S. EPA Certified for Stationary Emergency Stand-by UL2200 Listed, NFPA-110 Compliant, 100% Rated Load in Single Step, IS08528-5 for Transient Response Voltage 480/277V Volts, 3 Phase, 60 HZ, 0.8 Power Factor Engine Caterpillar C9, In -Line 6 cylinder, 4 cycle, 1800 RPM Turbocharged Aspiration, Air -to -Air After cooled Oil Temp Gauge & Sender Replaceable Air Filters with Restriction Indicator Fuel System Electronic Unit Injection Fuel Priming Pump Primary & Secondary Fuel Filters Flexible Fuel Lines Low Fuel Level Sensors & Alarms Engine Governing Caterpillar Electronic Isochronous Governor — ADEM A4 External Bias Synchronizing Frequency Regulation for Non -Linear Loads Cooling System Radiator, 50C/1220F Ambient Rating with Caterpillar Extended Life Coolant Engine Oil Cooler Coolant Expansion Tank Cooling Fan with Guards Jonesboro 3701 E. Parker Rd. (870)932-5473 (800)467-4055 479)756-8080 El Dorado Texarkana Ft. Smith 2100 W. Hillsboro 3201 East Broad 6601 S. Zero (870)881-0800 (870)773-5621 (501)649-9582 (877)912-0800 (800)467-4008 (800)467-4006 Springdale Harrison 4117 Wagon Wheel 3440 Hwy. 65 S. (870)743-2000 (866)743-2536 Russellville 2911 S.Arkansas (479)968-3304 (800)327-3304 Riggs Power Solutions Caterpillar Electric Power Systems Engine Jacket Water Heater Coolant Temperature and Level Switches Low Coolant Level Shutdown & Alarm Control Panel GCCP1.2 Series Digital Control Panel Panel Mounted Audible Alarm-N FPA1 10 Remote Annunciator with Flush Mount Box Charging System 10 Amp, 120VAC, NFPA Battery Charger with Guards UL Listed Generator Caterpillar, 480/277 Volts, 30, WYE Caterpillar Integrated Voltage Regulator 130C Temp Rise over 40C Ambient IP23 Protection Circuit Breaker Starting System Enclosure Mounting Warranty Additional Permanent Magnet Excitation 400A Mainline Circuit Breaker - LSI 100% Rated, UL Listed 12 VDC Electric Starting Motor Battery Racks and Cables Level 2 Sound Attenuated Steel Enclosure — White Exhaust Silencer 79.5dBA Sound Rating Measured at 7m (23ft) Zinc Plated Stainless Steel Fasteners Stainless Steel Flush Fitting Latches & Hinges Removable Doors & Panels Keyed -Lockable Access Doors, Fuel Fill, Oil Fill, & Battery Access Rodent Proof Electrical Stub -Up Area Lube Oil & Coolant Drains Piped to Exterior Integral Diesel Fuel Tank, Double Wall, UL-Listed, Containment and Leak Alarms 24 Hour Run Time at 100% Load Rubber Vibration Isolation System Fuel Tank Fill Pipe & Locking Cap 5 Gallon Fuel Fill Spill Containment Box 4" UL Listed Emergency Vent Pipe Two Year Standby Generator Set Warranty Operation and Maintenance Manuals 100A Load Center 20A GFCI (control side) Factory Testing at 0.8 Power Factor 28-30 Weeks from Order Entry - Estimated 1) ASCO 300-Series 400 Amp Automatic Transfer Switch Rating Voltage Contacts Certifications 400 Amp, Open Transition Non -Service Service Entrance Rated 480/277V, 3 Phase, 4-Wire 3 Switched Poles, Solid Ground Bar Solid Neutral UL 1008 Listed, NFPA-110 Compliant with Secondary Riggs Tractor Company PROPRIETARY © 2017 Page 2 of 5 Riggs Power Solutions Caterpillar Electric Power Systems Controls Voltage and Frequency Sensing Autostart Functions with Programmable Time Delays Std Genset Clock Exerciser, Operator Programmable Enclosure NEMA 3R, Outdoor Accessory Items 2 Year Standard Warranty Strip Heater with Thermostat Wired to Load Terminals Operation and Maintenance Manuals 22-24 Weeks from Order Entry - Estimated Caterpillar List Price: $ 92,736.00 Sourcewell Discount: $-28,748.00 $ 63,988.00 Sourcewell Generator sell price $ 63,988.00 Asco 400A ATS $ 5,362.00 Start Up & Shipping $ 4,915.00 $ 74,265.00 • Caterpillar D250GC (250kW) Diesel Generator Package as Described Above, • ASCO 300 Series 400A Automatic Transfer Switch as Described Above • Includes Delivery to Site, On -Site Start -Up and Customer Orientation. Not Included in Quote Price Unloading, Installation, Fueling, & Sales Tax Not Included Riggs Tractor Company PROPRIETARY © 2017 Page 3 of 5 Riggs Power Solutions Caterpillar Electric Power Systems Commercial Terms 1. The seller reserves the right to accept or reject this order and shall not be required to give any reason for non -acceptance. 2. This order when accepted by seller shall become a binding contract but shall be subject to strikes, lockouts, accidents, fire, delays in manufacture or transportation, acts of God, embargoes, or Governmental action or any other causes beyond the control of the seller whether the same as, or different from the matters and things hereinbefore specifically enumerated, and any of said causes shall absolutely absolve the seller from any liability to the purchaser under the terms hereof. 3. Except where title is transferred and the seller takes back a contract, title to and right of possession of said machines shall remain vested in the seller until all indebtedness and all sums due or to become due from the purchaser, whether evidenced by note, book account, judgment, or otherwise, shall have been fully paid, at which time ownership shall pass to the purchaser. 4. The seller's responsibility for shipments ceases upon delivery to Transportation Company, and any claims for shortages, delays or damages occurring thereafter shall be made by the purchaser direct to the transportation company. 5. The purchaser agrees that this order shall not be countermanded by him, and that when it is accepted (and until the execution and delivery of the contract or contracts and note or notes required to consummate the sale as above specified) it will cover all agreements between the parties relative to this transaction, and that the seller is not bound by any representations or terms made by any agent relative to this transaction which are not embodied herein. 6. When the machines necessary to fill this order are available, the buyer agrees on demand to execute and deliver to the seller such notes and contracts as may be required by the seller to evidence the transaction. In the event that the buyer fails to execute and deliver said notes and contracts to the seller, the entire balance of the purchase price shall at the seller's option become immediately due and payable. 7. The seller shall not be held liable or responsible for any damages, whether on account of personal injuries or otherwise suffered or sustained in the operation of said machine, nor for any damages resulting to the purchaser by reason of any delays or any alleged failure of said machine to operate, nor for any implied warranties. Any used or second-hand equipment included in this order is sold without any warranty whatsoever, express or implied (except that the seller warrants title), unless said warranty is set forth in full in the section on page 1 of this document entitled WARRANTY ON EQUIPMENT EXTENDED BY SELLER, USED EQUIPMENT and is initialed by both of the parties hereto. 8. The liability of said seller insofar as new Caterpillar Products (to include Machines, engines, Attachments and Parts manufactured by Caterpillar Tractor Co.), are concerned, shall be limited to the warranty which the buyer accepts in lieu of any and all warranties by the seller whether express or implied as set forth on Caterpillar Warranty Forms. 9. The liability of the seller insofar as all other new products (other than Caterpillar products), machines, engines, attachments and parts are concerned, shall be limited to the Manufacturer's warranty thereof, if any, and which the buyer accepts in lieu of any and all warranties by the seller, whether express or implied. 10. To the extent this equipment is equipped with a telematics system, such as Product Link, I understand data concerning this machine, its condition, and its operations is being transmitted by Product Link to Caterpillar and/or its dealers to better serve me and to improve upon Caterpillar products and services. The information transmitted may include: machine model, serial number, location, and operational data, including but not limited to: fault codes, diagnostic data, emissions data, fuel usage, service meter hours, software and hardware version numbers, and installed attachments. Caterpillar recognizes and respects customer privacy and will exercise reasonable efforts to keep the information secure. I agree to allow this data to be accessed by Caterpillar and/or its dealers. 11. Seller will not be responsible for any liquidated damages as a result of any aspect of the project that could be delayed. 12. Installation, wiring, conduit, fuel, foundations, and other materials and services not expressly defined in this offer are not included in this offer. 13. Start -Up is to be completed under normal operating hours and standard conditions. When any situation arises that requires other than normal conditions, additional fees may apply. 14. Offer includes freight that is f.o.b. to the "Ship to Address" only. Unloading or handling fees are not included. 15. Product availability dates are subject to change without notice. Riggs Tractor Company PROPRIETARY © 2017 Page 4 of 5 Riggs Power Solutions Caterpillar Electric Power Systems Customer Initials Y� I am very grateful for the opportunity to serve you. If you have any questions or need additional information, please do not hesitate to call. Sincerely, Juan Ortiz, Riggs Power Systems Territory Manager Sales, Service & Rental 479-653-5252 Cell Riggs Tractor Company PROPRIETARY 02017 Page 5 of 5