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HomeMy WebLinkAboutMinutes_ArtsCouncil_2021-12-15CITY OF FAYETTEVILLE ARKANSAS Fayetteville Arts Council December 15, 2021 6 — 7:30 p.m. Held Remotely via Zoom MEETING AGENDA Members: City Council member Sonia Harvey, Arts Council Interim Chair Jessica DeBari 06/30/24, Dwain Cromwell 6/30/23, Cindy Morley 06/30/22, Barb Putman 06/30/22, Bob Stafford 06/30/22, Joelle Storet 06/30/23, Lia Uribe 06/30/24 City Staff: Interim Staff Liaison - Lisa Thurber / Communications Director, City of Fayetteville liaison Guest: Sherry Smith, Long -Range Preservation Planner Meeting Video: https://accessfayetteviIle.granicus.com/player/clip/7897?view id=14&redirect=true Presentations and additional materials: Archibald Yell Info Page on City's website (with RFP link) Call to Order and Roll Call Meeting was called to order at approximately 6 p.m. by Interim Chair Jessica DeBari. In Attendance: Jessica DeBari, Lia Uribe, Joelle Storet, Robert Stafford, Barb Putman, Dwain Cromwell (joined after Roll Call) Absent: Councilmember Sonia Harvey, Cindy Morley 2. Approval of November meeting minutes Putman noted two errors in the November 2021 meeting minutes (page 4). Thurber updated the minutes to correct the errors. Putman moved and Stafford seconded to approve the amended minutes. The minutes were unanimously approved. 3. Approval of Dec. 15, 2021 meeting agenda No request or motion for approval of the meeting agenda was made during the meeting. 4. Guest: Sherry Smith, Long -Range Preservation Planner, to present pre -application information to potential artists for Archibald Yell Mural project Smith updated that only one complete application had been received to date; other applications received were incomplete. She reviewed the documentation/information required for a submittal to be complete. Stafford asked if the City would send incomplete submittal notifications; Smith responded that she has responded to all incomplete submissions by emailing the submission requirements. Stafford asked that commercial liability insurance be removed as a requirement for selection; Smith confirmed that this Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 requirement can be postponed until before work begins. Storet expressed a desire to help artists through the application process if the process causes them anxiety. DeBari asked if a list of commercial insurers could be compiled; Smith noted that she has no way to provide that information to submitters at this point but added that she was given a research quote of approximately $40/month (this amount is based on general information and specific details could shift the quote up or down). DeBari opened the conversation to public comment and questions about the RFP. Buffalo asked what should not be included and what is necessary. Smith recommended following the instructions on page 5 of the RFP including info in the resume if it doesn't fit in the artist statement. Colleen D'Antoni asked what would qualify in artist work history; Smith responded with her opinion that work completed in college should qualify but deferred to the Arts Council as the selection committee. Storet recommended including all detail for project worked on. Stafford asked where the 5 years of experience requirement came from; DeBari explained that this was added after discussion with a CACHE representative at the November 2021 meeting, and that the Arts Council would need to weigh experience against creative ideas for the murals. For artists with less than 5 years of experience, mentorship and expert guidance will be accessible. Austin Floyd asked if one application could be submitted for both mural locations; Smith indicated one application is acceptable. Floyd also asked the Council's preferences for the first submittal; Smith clarified that the first submittal must be electronic/digitally submitted; DeBari suggested that presenting work that shows the design on the wall may be helpful. Josiah Keys asked if multiple designs could be submitted for the Council to choose; DeBari indicated multiple designs could be considered, and Storet recommended and Stafford agreed with submitting the best design rather than multiples. Eryn Johnson asked what the Council personally is looking for in this mural project. Smith referred Johnson to the theme and description in the RFP; DeBari conveyed no set expectation other than delight and surprise; Stafford hopes to see regional themes and physical location considered; Uribe said she is excited about the voices and diversity that will be portrayed; Storet said she has seen comments about the history of South Fayetteville being represented in the mural. Molly Van Roekel asked about the existing bulldog mural and its relationship to the new mural; Smith indicated the bulldog mural will be left alone. The group briefly discussed the need for the bulldog to be refreshed. Storet commented that it would be helpful to have a list of area non-profit resources to assist artists with the RFP submission process, and to use social media to create awareness of these resources and as a way for the Arts Council to assist artists. Stafford thanked members of the public for attending and moved to no longer require commercial liability insurance prior to submitting and to require insurance prior to beginning the work. DeBari seconded. The motion was unanimously approved. 5. Long-term goals for Fayetteville Arts Council Stafford gave an overview of proposed goals and the history of their development and progress. DeBari reviewed an outline of the proposed goals and asked the group if there are new goals that should be added. Stafford indicated that several of the goals have seen progress and noted that personal goals include funding and studio/live-work space. Putman expressed an interest in what role the Arts Council might have with the new Arts Coordinator position approved in the 2022 City Budget, and how that role may interact with the Arts Council; Thurber confirmed that this topic will be covered in the January Arts Council meeting. DeBari asked about the status of Harvey's interest in having sales tax from Sunday beer sales in Fayetteville earmarked for Arts Council funding; members did not have information on this topic. Uribe asked about funding mentioned during a previous presentation from Devin Howland (Economic Vitality Director); DeBari said she would reach out to Howland for availability to attend an upcoming meeting. Members discussed live/work studio space and the desire to have more available in Fayetteville. DeBari suggested having Chloe Bell from Experience Fayetteville attend an upcoming meeting to discuss programming at The Ramble. Cromwell asked about the status of Fayetteville Public Library's "tool lending" program; Stafford and DeBari said they would reach out to library contacts to ask for a status update. Storet asked if Zoom attendance could be continued long-term for Arts Council members and attendees; several members agreed that virtual and hybrid access should continue. Uribe asked about the vacant Arts Council seat and expressed the need for adequate time for people to apply; Stafford asked if the open seat has been filled despite the request not to fill it when it was open for less than 24 hours; Thurber responded that a status on this would be provided as soon as the nominating report was available. 6. Sub -committee updates Stafford updated the group that he can move forward on a project highlighting the arts in Fayetteville through a radio program with Kyle Kellams/KUAF. 7. Other business and public comment Buffalo expressed his gratitude for the Arts Council's work and noted that murals/painted spaces deter graffiti; he shared his interest in an initiative to paint spaces that are prone to graffiti across the City; Stafford recommended contacting both Parks and Arkansas/Missouri Railroad on this idea; DeBari suggested that Buffalo contact Arts Council members via contact info listed on the City's website to help with making community connections on such projects. Eryn Johnson inquired about the vacant Arts Council position and how to find out more about the process and the Council; DeBari pointed to the City's website for details and applications for future vacancies; Stafford recommended contacting the City Clerk's office. Thurber noted that she would send an update on the vacant seat as soon as information becomes available through the Clerk's Office on the Q4 nominating report. 8. Adjournment The meeting was adjourned at approximately 7:35 p.m.