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Home My WebLink About206-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 206-22 File Number: 2022-0772 ADDITION OF GRANT ADMINISTRATOR AND PLANNING POSITIONS: A RESOLUTION TO APPROVE THE ADDITION OF 1.0 FULL TIME EQUIVALENT GRANT ADMINISTRATOR POSITION TO FACILITATE AND ADMINISTER AMERICAN RESCUE PLAN ACT FUND DISBURSEMENTS, TO APPROVE THE ADDITION OF 1.0 FULL TIME EQUIVALENT PLANNER POSITION FOR THE DEVELOPMENT SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of 1.0 full time equivalent position for a Grant Administrator to facilitate and administer the City's American Rescue Plan Act fund disbursements. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of 1.0 full time equivalent position in the Development Services Department for a Planner. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/6/2022 Page 1 Printed on 917122 Resolution: 206-22 File Number: 2022-0772 Attest: ,,��G��[�4t 17'RE!►irr �.�L.•&TY�,gS •� ` ' FAY TTEVICC(,; u Kara Paxton, City Clerk Treasure?. - A N gF 'fillip 1111�0%v Page 2 Printed on 917122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0772 Agenda Date: 9/6/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.17 ADDITION OF GRANT ADMINISTRATOR AND PLANNING POSITIONS: A RESOLUTION TO APPROVE THE ADDITION OF 1.0 FULL TIME EQUIVALENT GRANT ADMINISTRATOR POSITION TO FACILITATE AND ADMINISTER AMERICAN RESCUE PLAN ACT FUND DISBURSEMENTS, TO APPROVE THE ADDITION OF 1.0 FULL TIME EQUIVALENT PLANNER POSITION FOR THE DEVELOPMENT SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of 1.0 full time equivalent position for a Grant Administrator to facilitate and administer the City's American Rescue Plan Act fund disbursements. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of 1.0 full time equivalent position in the Development Services Department for a Planner. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 91712022 Paul A Becker Submitted By City of Fayetteville Staff Review Form 2022-0772 Legistar File ID 9/6/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/17/2022 CHIEF FINANCIAL OFFICER (110) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE ADDITION OF A NEW FULL TIME EQUIVALENT (1.00 FTE) GRANT ADMINISTRATOR POSITION TO FACILITATE AND ADMINISTER FAYETTEVILLE'S AMERICAN RESCUE PLAN (ARPA) FUNDS DISBURSEMENTS AND TO APPROVE THE ADDITION OF A NEW FULL TIME EQUIVALENT (1.00 FTE) PLANNER POSITION. IN ADDITION, APPROVAL OF A BUDGET ADJUSTMENT. 1010.131.1310-51xx.xx/ 1010.630.6300-51xx.xx Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 1,331,214.00 $ 783,835.56 547,378.44 $ 68,833.00 616, 211.44 Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF SEPTEMBER 6, 2022 TO: Mayor and City Council FROM: Paul A. Becker, Chief Financial Officer DATE: August 17, 2022 CITY COUNCIL MEMO SUBJECT: City Council Approval of the additions of two new positions to the 2022 budget. One for a Grant Administer position and one for a Planner. Also approval of a related budget amendment to fund those positions is requested. RECOMMENDATION: This request. would authorize two new positions in the 2022 budget and would appropriate the necessary funding for the balance of the budget year. BACKGROUND: As previously discussed with the City Council the administration needs a new position to Monitor ARPA grant compliance and reporting issues. The grant rules require additional monitoring and quarterly reporting though the grant period which are extensive. Also, during 2022 the administration has been carefully monitoring the volume of activity in the planning department as applications for rezoning and building plan reviews have increased dramatically. It is felt that a new position is necessary at this time to help handle the increased workflow. The attached memo from Johnathan Curth explains the need for this new position. It should be noted that over $200,000 higher than anticipated through June which is more than sufficient to fund this new position. BUDGET/STAFF IMPACT: The cost these positions for 2022 are $68,833 and will be funded based on reserves from the general fund created by the increased revenues generated in 2022 from operations. Ongoing costs will be approximately $159,500 annually. Attachments: Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Aft CITY OF FAYETTEVILLE ARKANSAS TO: Paul Becker, Chief Financial Officer THRU: Susan Norton, Chief of Staff DEPARTMENTAL CORRESPONDANCE FROM: Jonathan Curth, Development Services Director DATE: August 19, 2022 SUBJECT: New Personnel Request - Planner For approximately twenty years, Fayetteville has operated with three planners dedicated to development review. In that time, Fayetteville's population has increased from approximately 60,000 to 95,000. Projections suggest this trend will continue. At the same time, ordinances have expanded to include varied zoning types, new design standards, mobile vendors and door- to-door solicitation permitting, accessory dwelling units, outdoor lighting standards, and many others. With no change in development review planners, the same number of planners from 2000 are charged with evaluating the application of these new and evolving codes in 2022, along with their enforcement post -development. Additionally, the same number of planners see steadily increasing numbers of project applications. Most recently, a comparison of planning application numbers in the first six months of 2021 and 2022 shows a 38.8% increase. Prominently, this includes a 50% increase in large scale developments and a 200% increase in final plats. Both project categories lead to construction permitting, whether grading or building, and further reviews. Put differently, a planner's review responsibilities do not end at the Planning Commission or an administrative approval. Increases in the number of many Planning applications result in a commiserate or greater number of construction permits. This is manifested through the fees collected during permitting. Further, with minimal changes to development fees for at least 20 years, any increase in fees paid occurs as a result of heightened levels of permitting. In 2021, Development Services collected 20.8% more in permit fees than 2020. Recent permit fees suggest a continuation of this trend, with the first six months of 2022 seeing a 25.6% increase over the first six months of 2021. With planners playing a role in both project entitlement and construction permitting, and with the above demonstration of increased development activity, there is a clear need for an additional planner. Without the added personnel, reviews will be delayed, inquiries may go unanswered for extended periods, and prompt responses to both residents and developers may be unfeasible. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 BUDGET &INFORMATION MGMT (133) 2022 Requestor: April Melton BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO APPROVE THE ADDITION OF ANEW FULL TIME EQUIVALENT (1.00 FTE) GRANT ADMINISTRATOR POSITION TO FACILITATE AND ADMINISTER FAYETTEVILLE'S AMERICAN RESCUE PLAN (ARPA) FUNDS DISBURSEMENTS AND TO APPROVE THE ADDITION OF ANEW FULL TIME EQUIVALENT (1.00 FTE) PLANNER POSITION. IN ADDITION, APPROVAL OF A BUDGET ADJUSTMENT. RESOLUTION/ORDINANCE COUNCIL DATE: 9/6/2022 LEGISTAR FILE ID#: 2022-0772 KP,vLwSpv'i+� 811612022 8:34 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 9/6/2022 CHKD/POSTED: TOTAL 68,833 68,833 v.20220718 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.131.1310-5100.00 20,614 - EX Salaries/Wages - FT, Regular 1010.131.1310-5105.00 1,278 - EX Payroll Taxes - FICA 1010.131.1310-5105.01 299 - EX Payroll Taxes - Medicare 1010.131.1310-5108.00 2,800 - EX Emp Insurance - Health 1010.131.1310-5108.01 68 - EX Emp Insurance - LTD 1010.131.1310-5108.03 71 - EX Emp Insurance - Life 1010.131.1310-5109.06 2,474 - EX Pension - Retirement Savings 1010.131.1310-5210.00 3,000 - EX Minor Equipment 1010.630.6300-5100.00 20,427 - EX Salaries/Wages - FT, Regular 1010.630.6300-5105.00 1,267 - EX Payroll Taxes - FICA 1010.630.6300-5105.01 296 - EX Payroll Taxes - Medicare 1010.630.6300-5108.00 2,800 - EX Emp Insurance - Health 1010.630.6300-5108.01 68 - EX Emp Insurance - LTD 1010.630.6300-5108.03 70 - EX Emp Insurance - Life 1010.630.6300-5109.06 2,451 - EX Pension - Retirement Savings 1010.630.6300-5210.00 3,450 - EX Minor Equipment 1010.630.6300-5210.00 3,500 - EX Minor Equipment 1010.630.6300-5209.00 3,500 - EX Software 1010.630.6300-5303.00 400 - EX Publications & Dues 1010.001.0001-4999.99 - 68,833 RE Use Fund Balance - Current H:\Budget Adjustments\2022_Budget\CITY COUNCIL\09-06-22\2022-0772 BA Grants Administrator and Planner.Asm 1 of 1