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Home My WebLink About205-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 205-22 File Number: 2022-0764 BLACK & VEATCH CORPORATION -WATER AND SEWER RATE STUDY: A RESOLUTION TO APPROVE AN INCREASE IN PROJECT CONTINGENCY FUNDS IN THE AMOUNT OF $50,000.00 FOR SCOPE OF WORK MODIFICATIONS AS NEEDED FOR THE BLACK & VEATCH CORPORATION WATER AND SEWER RATE STUDY WHEREAS, on August 18, 2020, the City Council passed Resolution No. 212-20 approving a Professional Engineering Services Agreement with Black & Veatch Corporation for a water and sewer rate study; and WHEREAS, the City anticipates additional scope of work and change orders being necessary in order to complete the study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an increase in project contingency funds in the amount of $50,000.00 for scope of work modifications as needed for the water and sewer rate study being performed by Black & Veatch Corporation. PASSED and APPROVED on 9/6/2022 Page 1 Printed on 917122 Resolution: 205-22 File Number: 2022-0764 Approved: Attest: ' I AYr Ti ViL f_t Ik Kara Paxton, City Clerk Trea�surea-';-V. r. Page 2 Printed on 917122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0764 Agenda Date: 9/6/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.16 BLACK & VEATCH CORPORATION -WATER AND SEWER RATE STUDY: A RESOLUTION TO APPROVE AN INCREASE IN PROJECT CONTINGENCY FUNDS IN THE AMOUNT OF $50,000.00 FOR SCOPE OF WORK MODIFICATIONS AS NEEDED FOR THE BLACK & VEATCH CORPORATION WATER AND SEWER RATE STUDY WHEREAS, on August 18, 2020, the City Council passed Resolution No. 212-20 approving a Professional Engineering Services Agreement with Black & Veatch Corporation for a water and sewer rate study; and WHEREAS, the City anticipates additional scope of work and change orders being necessary in order to complete the study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an increase in project contingency funds in the amount of $50,000.00 for scope of work modifications as needed for the water and sewer rate study being performed by Black & Veatch Corporation. City of Fayetteville, Arkansas Page 1 Printed on 91712022 Paul Becker Submitted By City of Fayetteville Staff Review Form 2022-0764 Legistar File ID 9/6/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/17/2022 CHIEF FINANCIAL OFFICER (110) Submitted Date Division / Department Action Recommendation: Approval of increasing contingency funds in the amount of $50,000 for scope of work modifications as needed for the water sewer rate study being performed by Black & Veatch. Budget Impact: 5400.720.1840.5314.00 Water/Sewer Account Number Fund 02064.1 Water & Sewer Rate / Operations Study Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 67,381.06 67,381.06 $ 50,000.00 $ 17,381.06 V20210527 Purchase Order Number: 2020-0628 Previous Ordinance or Resolution # 212-20: 18-22 Change Order Number: N/A - Contingency Increase Only Approval Date: Original Contract Number: 2020-00000054 Comments: Change Order #3 in the amount of $12,758 is in process (non -agenda, within current contingency). Current budget of $67,381.06 is the balance after accounting for CO#3. CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 06, 2022 TO: Mayor and City Council FROM: Paul A. Becker, Chief Financial Officer DATE: Wednesday, August 17, 2022 CITY COUNCIL MEMO SUBJECT: Contingency increase of $50,000 for Water & Sewer rate study with Black & Veatch RECOMMENDATION: Approval of increasing contingency funds in the amount of $50,000 for scope of work modifications as needed for the water sewer rate study being performed by Black & Veatch. BACKGROUND: The last Comprehensive Water and Sewer Rate Study for the City was completed in 2008. Since that time the rates have provided adequate revenues to fund operational and capital needs for the system because a 3% annual increase had been incorporated in the rate structure and ordinance approved by the City Council. On August 18, 2020, City Council approved a contract with Black & Veatch via Resolution 212- 20 in the amount of $93,355 with a contingency in the amount of $18,600. Resolution 18-22 was passed in January 2022 allocating project contingency funds in the amount of $25,000.00. Three Change Orders have been executed totaling $43,213 for additional tasks related to water and wastewater structure options for the City to consider for implementation, taking the contract from $93,355 to $136,568. DISCUSSION: Due to the long passage of time since the last cost of service study was performed, the consequent shifts in cost impact among customer classes, and ongoing negotiations with wholesale customers, the City anticipates additional scope of work and change orders being necessary in order to complete the study. The current request is for City Council to increase contingency funds by $50,000. Change orders for the exact increase in scope will be modified via an additional formal change order, within the $50,000 increased contingency, with the approval of the Water and Sewer Committee. The original CIP estimate for this project was $250,000. After approval of the additional $50,000 in contingency, the project will still be within budget. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Sufficient funds are budgeted in the project for this increase in contingency funds. Attachments: Resolution 212-20 Resolution 18-22 Cf c�rrrr� a � �i y w �gk4NS'S 113 West Mountain Street Fayetteville AR 72701 (479) 575-8323 Resolution: 212-20 File Number: 2020-0043 RFQ 20-01 # 10 BLACK & VEATCH CORPORATION: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BLACK AND VEATCH CORPORATION, PURSUANT TO RFQ 20-01 SELECTION All 10. IN AN AMOUNT NOT TO EXCEED S93,355.00 FOR A WATER AND SEWER RATE STUDY. AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $ 18,600.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE. ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves a professional engineering services agreement with Black and Veatch Corporation, pursuant to RFQ 20-01 Selection # 10. in an amount not to exceed S93.355.00 for a water and sewer rate study, and further approves a project contingency in the amount of S 18.600.00. PASSED and APPROVED on 8/18/2020 Attest: ,��rr►rrrrrrr� ERK Kara Paxton. City Clerk Treasurer^ , � ` Page 1 Pnnted on &'19/10 City of Fayetteville, Arkansas 113West MountainStreet Fayetteville. AR 72701 k (479)575-8323 Text File File Number: 2020-0643 Agenda Date: 8,18/2020 Version , Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 6 RFQ 20-01 # 10 BLACK & VEATCH CORPORATION: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BLACK AND VEATCH CORPORATION, PURSUANT TO RFQ 20-01 SELECTION #10, IN AN AMOUNT NOT TO EXCEED $93,355.00 FOR A WATER AND SEWER RATE STUDY, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $I 8,600.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves a professional engineering services agreement with Black and Veatch Corporation, pursuant to RFQ 20-01 Selection # 10, in an amount not to exceed $93.355.00 for a water and sewer rate study, and further approves a project contingency in the amount of $18.600.00. Gay of Fayetteville, Arkansas Page 1 PrIew on W19lI0I0 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: 212-20 File Number: 2020-0643 RFQ 20-01 # 10 BLACK & VEATCH CORPORAT[ON: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BLACK AND VEATCH CORPORATION. PURSUANT TO RFQ 20-01 SELECTION # 10. IN AN AMOUNT NOT TO EXCEED $93,355.00 FOR A WATER AND SEWER RATE STUDY. AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $l&600.00 BE IT RESOLVE❑ BY THE C[TV COUNCIL OF THE CITY OF FAY ETTEVI ILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves a professional engineering services agreement with Black and Veatch Corporation, pursuant to RFQ 20-01 Selection 10, in an amount not to exceed $93,355.00 For a water and sewer rate study, and further approves a project contingency in the amount of S 18,600.00. PASSED and APPROVED on 8/18/2020 Attest: "t�4w C, T Kara Paxton. City Clerk Treasures: EVIL �tE:9 Page t Prhrtsdr on sn9m City of Fayette i I le, Arkansas 113 West Mountain Street Fayetteville, AR 72701 1479) 575-8323 Text File File Number. 2020-0643 Agenda Date: 8/18/2020 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A 6 RFQ 20-01 # 10 BLACK & VEATCH CORPORATION: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BLACK AND VEATCH CORPORATION. PURSUANT TO RFQ 20-01 SELECTION 910, IN AN AMOUNT NOT TO EXCEED $93.355.00 FOR A WATER AND SEWER RATE STUDY. AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF S18,600.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves a professional engineering services agreement with Black and Veatch Corporation. pursuant to RFQ 20-01 Selection 910. in an amount not to exceed $93,355.00 for a water and sewer rate study. and further approves a project contingency in the amount of $18.600.00. City of Fayetteville, Arkansas page t Printed on W19IM20