The URL can be used to link to this page

Home My WebLink About204-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 204-22 File Number: 2022-0785 GRAYBAR ELECTRIC COMPANY, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF ELECTRICAL COMPONENTS FOR THE BIOSOLIDS MANAGEMENT SITE FROM GRAYBAR ELECTRIC COMPANY, INC. IN THE AMOUNT OF $97,720.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of electrical components for the Biosolids Management Site from Graybar Electric Company, Inc. in the amount of $97,720.00 plus applicable taxes and freight charges pursuant to an OMNIA Partners Cooperative Purchasing Contract. PASSED and APPROVED on 9/6/2022 Attest: ■■��RK 1 7'�►�, �tj • ,tr ■ - • I=AYM'EV1LL :-"W Kara Paxton City Clerk Treasuty&P. • �P�: �a�■' • ■ y� LNG f 0 "'♦%N Page 1 Printed on 917122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0785 Agenda Date: 9/6/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.14 GRAYBAR ELECTRIC COMPANY, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF ELECTRICAL COMPONENTS FOR THE BIOSOLIDS MANAGEMENT SITE FROM GRAYBAR ELECTRIC COMPANY, INC. IN THE AMOUNT OF $97,720.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of electrical components for the Biosolids Management Site from Graybar Electric Company, Inc. in the amount of $97,720.00 plus applicable taxes and freight charges pursuant to an OMNIA Partners Cooperative Purchasing Contract. City of Fayetteville, Arkansas Page 1 Printed on 91712022 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2022-0785 Legistar File ID 9/6/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/19/2022 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends the approval of the purchase of electrical components for the Biosolids Management Site from Graybar Electric Company, Inc. in the amount of $97,720.00 plus applicable taxes, pursuant to an OMNIA Partners cooperative purchasing agreement. 5400.730.5800-5400.00 Account Number 02032.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund WWTP Building Improvements Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 4,139,028.00 $ 1,172,662.87 $ 2,966,365.13 $ 107,247.70 2,859,117.43 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Taxes are estimated at $9,527.70 for a total estimated cost of $107,247.70. CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 6, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: August 19, 2022 CITY COUNCIL MEMO SUBJECT: Graybar Electric Company — Electrical Upgrades for Thermal Dryer Building at the Biosolids Management Site RECOMMENDATION: Staff recommends the approval of the purchase of electrical components for the Biosolids Management Site from Graybar Electric Company, Inc. in the amount of $97,720.00 plus applicable taxes, pursuant to an OMNIA Partners cooperative purchasing agreement. BACKGROUND: In December of 2021, the thermal dryer at the Biosolids Management Site (BMS) failed. The City approved an agreement with Griffin Residuals, LLC at the August 16, 2022 City Council meeting that included a Drying -as -a -Service agreement allowing Griffin Residuals to dry biosolids at the BMS. Electrical improvements are needed at the thermal dryer building before Griffin Residuals can install their equipment and begin drying the City's biosolids. DISCUSSION: Graybar Electric Company submitted a quote in the amount of $97,720.00 for all of the necessary electrical equipment, which includes a distribution panel in the main Motor Control Center building, a main breaker at the pole, a transfer switch, and the required equipment enclosures. The pricing on the Graybar quote is through OMNIA Partners cooperative purchasing program, Master Agreement #EV2370. BUDGET/STAFF IMPACT: Funds are available in the WWTP Building Improvements account. Attachments: Quote from Graybar Electric Company Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 C9 GraybaR. 516A EAST ROBINSON SPRINGDALE AR 72764-7132 Phone: 479872 Fax: 479872 To: CITY OF FAYETTEVILLE Date: 08/11/2022 113 WEST MOUNTAIN Proj Name: THERMAL DRYER UNIT FAYETTEVILLE AR 72701 GB Quote #: 0241318475 Attn: Shae Fankhouser Release Nbr: THERMAL DRYER UNIT Phone: 479-521-7700 Purchase Order Nbr: THERMAL DRYER UNIT Fax: 479-575-8250 Additional Ref# Email: douglas.tomlinson@graybar.com Valid From: 08/05/2022 Valid To: 09/11/2022 Contact: Douglas Tomlinson Email: douglas.tomlinson@graybar.com Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Notes: *PRICING INCLUDES GROUND FREIGHT AS QUOTED.* *DUE TO FLUCTUATIONS IN PRICING AND AVAILABILITY OF RAW MATERIALS, GRAYBAR RESERVES THE RIGHT TO MODIFY PRICING PRIOR TO SHIPMENT SHOULD SUPPLIER PRICING INCREASE. ADDITIONALLY, WHILE GRAYBAR WILL COMMUNICATE REQUESTED DELIVERY DATES TO SUPPLIER, GRAYBAR CANNOT GUARANTEE DELIVERY DATE REQEUSTS.* *THE LEAD TIME(S) PROVIDED IS A MANUFACTURER ESTIAMTE ONLY AND IS SUBJECT TO CHANGE BASED ON MATERIAL AVAILABILITY AND GLOBAL SUPPLY CHAIN CONDITIONS. GRAYBAR IS NOT LIABLE FOR ANY ADDDITIONAL COSTS RELATED TO MANUFACTURING OR SHIPPING DELAYS.* Item Item/Type Quantity Supplier Catalog Nbr Description Price Unit Ext.Price 100 1 EA SQUARED CO. LOT SQD PER $97,720.00 1 $97,720.00 Q-3503978 Total in USD (Tax not included): $97,720.00 This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/h u bfs/PU BLIC%20SECTOR/Supplier°/u201 nformation/Graybar/EV2370_Graybar_MAD_2017_12_20. pdf Page 1 of 2 To: CITY OF FAYETTEVILLE Date: 08/11/2022 113 WEST MOUNTAIN Proj Name: THERMAL DRYER UNIT FAYETTEVILLE AR 72701 GB Quote #: 0241318475 Attn. Shae Fankhouser Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Signed: This equipment and associated installation charges maybe financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.om n iapartners.com/h u bfs/PUB LIC°/*20S ECTOR/Su pplier%20 information/Graybar/E V2370_Graybar_MAD_2017_12_20. pdf Page 2 of 2 0 Life Is On $�l .l er Elecxrlc GvM]mR Prepared By: Douglas Tomlinson GRAYBAR ELECT CO 5818836 516 E Robinson Ave. Springdale,AR 72764 douglas.tomlinson@graybar.com DA798723400 Proposal Name: Thermal Dryer Unit Quote Name: Thermal Dryer Unit Proposal Number: P-220805-3204986 Quote Number: Q-3503978 Quote Effective Date: 08/11/2022 Through Addenda Number: 0 Sales Representative: Russell Eckman Conditions of Sale Except as otherwise provided below, this Quotation is subject to Coordinated Project Terms. See https://www.schneider- electric.us/en/download/document/0100PL0043 Notwithstanding any provision to the contrary in the referenced Coordinated Project Terms or any other documentation provided in connection with this proposal, this quote is valid for 30 days. Quoted lead times are approximate and subject to change. Schneider Electric reserves the right to amend, withdraw or otherwise alter this submission without penalty or charge as a result of any event beyond its control arising from or due to the current Covid-19 epidemic or events subsequent to this epidemic / pandemic including changes in laws, regulations, by laws or direction from a competent authority. PRINTED: 8/11/2022 6:53 AM Pagel of 2 Life Is On Sc aeider Electric Proposal Name: Thermal Dryer Unit Quote Number: Q-3503978 Quote Name: Thermal Dryer Unit Quote Effective Date: 08/11/2022 Qty Product Description 1 1 Designation: DIST. PANEL IN MCC BLDG. Product Details: 1 - I -Line MIL Panel (INTERIOR) -I -Line Panelboard Consisting of 480Y/277V 3Ph 4W 60Hz SCCR: 65kA Fully Rated Main Lug Only: 1200A Incoming Conductors: 1 - (4) 3/0 - 500kcmil AL Ground Bar Bus: 1200A Rated Copper: Tin Plated 45" of Mounting Inches Type 1, Box: 59H x 42W x 9.5D Incoming: Bottom Trim: Surface with Door Box Cat No: HC4259DB Front Cat No: HCW59TSD Ref. Drawing: PBA419 Type: HCP Feeders: 8 - 225A/3P JJ Prepared Space 1 - 600AS/500AT/3P LJ Std. LI 80% Optional Features: Standard Panel (Box Ahead),Standard Solid Neutral, Standard Ground Bar,Standard Mains and Feeders Mechanically Restrained 1 - HC4259DB-PANELBOARD ENCLOSURE/BOX TYPE 1 59H 42W 1 - HCW59TSD-PANELBOARD COVER/TRIM ILINE 4PC W/DOOR Estimated days to ship, excluding transit: 107 working days after customer release to manufacturer. See Conditions of Sale Seq # Qty Product Description 2 1 Designation: MAIN BREAKER AT POLE Product Details: 1 - ILINE MB PNLB (INT ENCL)-I-Line Panelboard Consisting of 480Y/277V 3Ph 4W 60Hz SCCR: 65kA Fully Rated Suitable For Use As Service Entrance UL Single Main: 1200AS/800AT/3P PJ Circuit Breaker 80% Rated Main Trip Function: LSIG Main Trip Unit: Ammeter Trip Unit Main Ace: Maintenance Mode Switch Main Metering: PM5563 I -Line Smart Cell Incoming Conductors: 1 - (4) 3/0 - 500kcmil AL Ground Bar Bus: 1200A Rated Copper: Tin Plated 108" of Mounting Inches Type 3R/4/4X/5/12 Stainless Steel Box: 86H x 44W x 14.63D Incoming: Top Trim w/ Box Box Cat No: HCR4486WPSSUL Type: HCR-U Optional Features: Ship Completely Assembled, Standard Solid Neutral,Temporary Fully Assembled Lead Time Extension, Standard Ground Bar,Standard Mains and Feeders Mechanically Restrained Branch User Placement Estimated days to ship, excluding transit: 200 working days after customer release to manufacturer. See Conditions of Sale. Page 2 of 2