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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 194-22
File Number: 2022-0758
OLSSON, INC., AMENDMENT NO. 4:
A RESOLUTION TO APPROVE AMENDMENT NO. 4 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF
$332,785.00 FOR ADDITIONAL ENGINEERING SERVICES RELATED TO THE MIDTOWN
CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
TRANSPORTATION BOND PROJECT
WHEREAS, on November 19, 2019, the City Council passed Resolution 255-19 to approve a
professional engineering services agreement with Olsson, Inc. for design work on the Multi -Modal
Improvements to the Midtown Corridor; and
WHEREAS, Amendment No. 4 will include additional right-of-way and easement documents, utility
coordination, water relocation design, construction phase services and materials testing, additional
survey work, and project management.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 4 to the Professional Engineering Services Agreement with Olsson, Inc. in the
amount of $332,785.00 for additional engineering services related to the design of the Midtown
Corridor Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/6/2022
Page 1 Printed on 917122
Resolution: 194-22
File Number: 2022-0758
A m roved :
Attest:
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f=AYETTEVII.t.;. •
Kara Paxton, City Clerk Treasurer ., .
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Page 2 Printed on 917122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0758
Agenda Date: 9/6/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.3
OLSSON, INC., AMENDMENT NO. 4:
A RESOLUTION TO APPROVE AMENDMENT NO.4 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF $332,785.00 FOR
ADDITIONAL ENGINEERING SERVICES RELATED TO THE MIDTOWN CORRIDOR PROJECT,
AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT
WHEREAS, on November 19, 2019, the City Council passed Resolution 255-19 to approve a professional
engineering services agreement with Olsson, Inc. for design work on the Multi -Modal Improvements to the
Midtown Corridor; and
WHEREAS, Amendment No. 4 will include additional right-of-way and easement documents, utility
coordination, water relocation design, construction phase services and materials testing, additional survey work,
and project management.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 4 to the Professional Engineering Services Agreement with Olsson, Inc. in the amount of
$332,785.00 for additional engineering services related to the design of the Midtown Corridor Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 91712022
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2022-0758
Legistar File ID
9/6/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/18/2022 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Contract Amendment #4 in the amount of $332,785.00 with Olsson Associates, Inc.
for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment.
4602.860.7218-5860.02
Account Number
46020.7218.1000
Budget Impact:
4602 - Street Projects 2019 Bonds
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Fund
Midtown Corridor
Project Title
$ 5,497,652.00
$ 5,068,277.08
$ 429,374.92
$ 332,785.00
$ 332,785.00
429,374.92
V20210527
2019-00000800 Previous Ordinance or Resolution # 255-19
2019-0000053
Approval Date:
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 6, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Matt Casey, Engineering Design Manager
DATE: August 12, 2022
CITY COUNCIL MEMO
SUBJECT: Approval of Contract Amendment #4 in the amount of $332,785.00 with
Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor
(Midtown Corridor) and approval of a budget adjustment.
RECOMMENDATION:
Staff recommends approval of Contract Amendment #4 in the amount of $332,785.00 with
Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and
approval of a budget adjustment.
BACKGROUND:
The Midtown Corridor is a project in the 2019 Transportation Bond Program and includes
several different components. The corridor is 2.3 miles in length and runs in an east -west
direction through a flat part of the middle of the city from 1-49 at Porter to College Avenue at
Poplar Street. The project includes vehicular improvements to the intersection of Porter Road
and 1-49 with a roundabout to improve the traffic flow for the large volume of traffic from the west
of 1-49 turning onto the interstate heading north. Along Porter Road and Deane Street from the
interstate to Garland Avenue the project includes street improvements with new turn lanes and
drainage as well as separated pedestrian and bicycle facilities. The street, drainage pedestrian,
and bicycle improvements will continue along Sycamore Street from Garland Avenue to the
Razorback Greenway. From the Greenway to College Avenue, the project will include multi -use
trail construction along the Poplar Street alignment. Finally, a connection to the south from
Poplar Street to Gregory Park was included in the design.
The first phase of this corridor included the improvements to Porter Road and Deane Street
from 1-49 to the east side of the new fire station. The design for this phase was completed in
January of 2022. In February of 2022, the City Council approved a change order with Flintco to
include this phase in the Police Headquarters Project. Construction is currently underway and
is expected to be complete in early 2023.
The design for the remainder of this corridor is complete and a Construction Manager at Risk
contract with Crossland Heavy Contractors is scheduled for consideration at the August 16th city
council meeting.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
Through the final design process of this project, Olsson has identified design and surveying
elements that were required that were beyond the approved scope of their design contract.
Construction phase services for Phase 2 are also necessary as the project moves forward with
construction. Staff has worked with Olsson to develop contract amendment 4 to cover these
additional services.
A full list of the design scope changes is included in Appendix A of the contract amendment.
The contract amendment includes the following:
1. Additional right of way and easement documents.
2. Utility coordination.
3. Water relocation design
4. Additional survey.
5. Construction phase services and materials testing.
6. Project Management
BUDGET/STAFF IMPACT:
The corridor improvements are funded by the 2019 Transportation Bond Program. The current
design contract with Olsson Associates is $1,332,971.40 of which $410,000 was paid by the
Walton Family Foundation, $29,316.00 from the Police Headquarters Bond Fund and
$893,655.40 from the Transportation Bond Fund. This contract amendment will be funded with
the Transportation Bond Fund.
Attachments:
Olsson Associates, Inc. Scope and Fee - Engineering Agreement
Budget Adjustment
AMENDMENT NO. 4
To
CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES
FOR THE PORTER/DEANE/SYCAMORE/POPLAR CORRIDOR
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
OLSSON, Inc.
WHEREAS, on November 19, 2019, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE)
and Olsson, Inc. of Fayetteville, Arkansas (ENGINEER) entered into an Agreement for professional
engineering services in connection with the Porter/Deane/Sycamore/Poplar Corridor (the "Project"); and
WHEREAS, the scope of the current contract excluded additional engineering services, and the CITY OF
FAYETTEVILLE now wishes to increase the scope of work to include these additional engineering
services as described in the scope of services attached as Appendix A, and
WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of
compensation to the ENGINEER for the additional work; and
NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY
OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Contract for
Professional Engineering Services dated November 19, 2019 is hereby amended in the following
particulars:
SECTION 5 — PAYMENTS TO THE ENGINEER
Section 5.1 is amended as follows:
5.1 The maximum not -to -exceed amount authorized for this agreement is increased by this
Amendment 4 in an amount of $332,785.00 from $1,339,471.40 to $1,672,256.40 which
includes all reimbursable expenses.
APPENDIX A — SCOPE OF SERVICES
Add the following scope of work as described in the attached Appendix A for Amendment 4
Amend Section A.4 to include additional fees as shown in the attached Appendix A for
Amendment 4
Amend Section A.5 to reflect the revised project schedules as shown in the attached Appendix A
for Amendment 4.
All other provisions of the original Agreement remain in full force and effect
019-3988 Amendment No.4
Page 1
IN WITNESS WHEREOF, CITY Of FAYETTEVILLE-, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have caused this Amendment to be duly executed this �� day of
2022.
11
CITY OF FAYETTEVII. L , AIt_KAN_SA5
, Lioneld
ATTEST:
By:
City Clerk Trmea
TI�E���
tom•
fFAAy ETT EVI L L L
r.
OLSSON, INC.
By. b I _d
Brad Hammond, P.E.; Office Leader
chard D. Herrick, P.E.; Vice President
END OF -AMENDMENT NO. 4 TO
CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES
019-3988 Amendment No.4
Page 2
MIDTOWN CORRIDOR -- APPENDIX A
SCOPE OF SERVICES FOR AMENDMENT NO 4
During execution of the preliminary and final design, the CITY OF FAYETTEVILLE requested additional
scope items that were not included in the original Consultant contract or Amendments 1 through 3.
The purpose of this Amendment 4 is to revise and update the scope of services and fee estimate to
reflect the requested changes and adjustment in the work effort.
Below is a list of the additional work items and a general description of each task.
TASK 1: RIGHT OF WAY AND EASEMENT DOCUMENT REVISIONS - $16,000
1.1 Amendment 1 to the original contract included time and effort for title work and to prepare the
ROW and Easement documents required for construction of the project. Amendment 3 included
additional title work and the preparation of additional documents not included in the previous
Amendments. As a result of the right-of-way negotiation and acquisition process, and coordination
with utilities, additional and revised right-of-way and easement documents were required. This
scope item is for the preparation and revision of these documents. (this includes the most recent
request to write and prepare an additional 10 utility easements and associated exhibits)
TASK 2: UTILITY COORDINATION - $15,000
2.1 This work includes plan submittals, meetings, phone calls, identification of potential conflicts,
determining pothole locations, transferring the pothole information to the plans, and other general
utility coordination efforts required for the project beyond the effort identified in Amendment
Number 3.
TASK 3: WATER UTILITY DESIGN - $8,000
3.1 This work includes the relocation and removal design of the RPZ, the enclosure, and associated
waterline.
TASK 4: ADDITIONAL SURVEY - $16,000
4.1 Re -survey of one -call utility locates, survey for utility potholes including flagging locations in the
field and then surveying the exposed utility, and surveys to flag/stake ROW and easements in the
field beyond the efforts estimated in Amendment 3.
019-3988 Amendment No.4-Appendix A Page 1
TASK 5: CONSTRUCTION PHASE SERVICES FOR DEANE/SYCAMORE AND POPLAR/WOODLAND
PROJECTS - $273,785 (assumes 18 months of construction [78 weeks] — see attached detailed scope for
construction services)
5.1 Contract Administration including coordination, meeting attendance (39 bi-weekly progress
meetings), review of contractor submittals, responding to requests for information, preparing
change orders and plan revisions associated with the roadway. (Assumes up to 5 change
orders/plan revisions) $144,480
5.2 Part-time construction observation (daily observation is provided by the City) estimated at an
average of 4 hours per week for 78 weeks. $23,400
5.3 Construction testing including earthwork, concrete and asphalt. $76,905
5.4 As -built survey and production of Record Drawings. $29,000
TASK 6: PROJECT MANAGEMENT OF TASKS 1, 3, AND 4. - $4,000
SCHEDULE: This amendment extends the project schedule through completion of construction, which is
estimated at 18 months, ending approximately May 1, 2024.
GRAND TOTAL AMENDMENT NO 4 = $332,785
019-3988 Amendment No.4-Appendix A Page 2
DETAILED SCOPE OF SERVICES
TASK 5 CONSTRUCTION PHASE SERVICES
For
Deane/Sycamore and Poplar/Woodland Projects
Fayetteville, Arkansas
SCOPE OF SERVICES
Task 5 Construction Phase Services — The scope of this work includes administration, part-time
observation, materials testing, and post -construction documentation for the above referenced project.
The estimated fee is based on 18 months (78 weeks) of construction.
Task 5.1 Construction Administration
• Perform review of shop drawings and materials submittals and issue back to contractor
• Provide professional review and coordination throughout construction, including attendance at
bi-weekly (every two weeks) progress meetings, schedule reviews, dealing with contractor and
utility issues, issuance of field orders, work change directives, and change orders.
• Prepare up to 5 Change Orders requiring plan revisions.
• Receive contractor requests for interpretation or clarification on the intent of the contract
specifications during construction and issue responses as required. Coordinate with the City, the
communication of such responses to the prime contractor.
• Report to City, giving opinions and suggestions based on the observations regarding defects or
deficiencies in the contractor's work and relating to compliance with the contract documents.
Task 5.2 Construction Observation
• Perform part-time construction observation and document the work in progress.
Task 5.3 Materials Testing
• Provide construction materials testing and reporting in accordance with the testing frequencies
outlined in the contract documents including concrete air, slump, and cylinders; soil and base
rock proctors and Atterberg limits; aggregate gradations and deleterious substances; soil density
testing; aggregate base rock density testing; storm sewer trenches; asphaltic concrete density
testing by nuclear gauge; and asphalt content of hot mix asphalt as detailed below:
Pavement Subgrades —The subgrades within the footprint of the proposed pavement areas will
be evaluated with respect to stability and moisture content. The subgrades will be proof rolled
with heavy construction equipment.
019-3988 Amendment No.4-Appendix A Page 3
Fill Placement — Olsson will obtain samples of materials proposed for use as structural fill for
laboratory testing. Laboratory tests, including standard Proctors, Atterberg limits, and P-#200
tests will be performed to classify and determine physical properties of the proposed fill materials.
Olsson will observe and perform field density tests on structural fill placed within the footprint of
the proposed pavement areas.
Utility Backfill — Olsson will obtain samples of backfill material for standard Proctor and Atterberg
limits testing. Field moisture -density tests will be performed in backfill placed within segments of
utility trenches, and/or along segments of foundation walls.
Exterior Concrete — Field tests, including slump, air entrainment, and temperature, will be
performed on samples of concrete obtained from these structures. Cylinders will be cast from
the concrete used in the construction of the structure for compressive strength testing.
Asphaltic Concrete — Olsson will perform field density tests on each lift of the base and surface
courses of asphaltic concrete pavement. Olsson will provide in -place density testing to establish
a rolling pattern to achieve the required density of each lift of material. In addition, Olsson will
core the asphaltic concrete base and surface courses and run lab tests for core densities and
thicknesses. Olsson is assuming two lab tests will be completed for asphaltic mix design
verification: one for the base mix and one for the surface course.
Reporting - Olsson's field professionals will prepare typed field reports summarizing each day's
field observations, presenting test results, and detailing items not in compliance with the project
drawings and/or specifications. Draft copies of the field reports will be provided daily to the
designated field representative if requested.
Field reports will be reviewed by our project manager and transmitted to the Client, Contractor,
and other appropriate individuals.
Following completion of the project, Olsson will prepare a final summary report stating its opinion
regarding whether the portions of the work that were observed, inspected and/or tested were in
compliance with the project specifications.
Task 5.4 Post -Construction Documentation
• Complete an as -built survey of the storm new storm drainage system (rims and inverts) and at
other locations where plans were revised, or changes made during construction based on
markups or other information provided by the contractor or the City.
• Production of record drawings based on the as -built survey information.
019-3988 Amendment No.4-Appendix A Page 4
Assumptions, Exclusions and Additional Services
Olsson is not responsible for the Contractor's means or methods and does not have the
obligation or authority to stop Contractor's work. Olsson's sole obligation is to report its
observation, inspection and test results to Client as provided herein. The above Scope of Work
was prepared without the anticipation of profits on account of any difference between the
actual and estimated quantities. If the construction methods utilized by contractors for the
project increases the frequency of site visits and construction testing units as listed in the scope
of work, this agreement shall be amended to supplement the cost of the out -of -scope services.
Olsson will notify the Client if construction testing frequencies and site visits are subject to
increase due to construction methods or design changes prior to the commencement of said out
of scope services
• Construction staking is NOT included in this scope
• The City is responsible for the day-to-day construction observation and for the processing of the
monthly pay applications. Olsson will assist with observation as requested per Amendment 4
Task 5.2.
• Estimate for construction services is based on 18 months (78 weeks) of construction. Part-time
observation is estimated at an average of 4 hours per week. Time required beyond the
estimated days may require a contract amendment.
• Labor for lab testing is included in the unit price for the test.
• Olsson assumes progress meetings every 2 weeks (39 meetings) during construction. Meeting
will be coordinated by the contractor with agenda and minutes generated by the contractor.
• Design changes required because of Value Engineering (VE) are not included in this Amendment.
• Any services not specifically detailed in the scope is excluded.
019-3988 Amendment No.4-Appendix A Page 5
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2022
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of Contract Amendment #4 in the amount of $332,785.00 with Olsson Associates, Inc. for
the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment.
COUNCIL DATE:
9/6/2022
LEGISTAR FILE ID#:
2022-0758
Hovy 3lack�
811512022
8:37 AM
Budget Director Date
D - (City Council)
TYPE:
JOURNAL #:
9/6/2022
GLDATE:
RESOLUTION/ORDINANCE
CHKD/POSTED:
TOTAL
- -
v.20220718
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project Sub.Detl AT
Account Name
4602.860.7999-5899.00
(332,785) -
46020 7999 EX
Unallocated - Budget
4602.860.7218-5860.02
332,785 -
46020 7218.1000 EX
Capital Prof Svcs - Engineering/Architectu
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\09-06-22\2022-0758 BA Olsson CA4 1 of 1