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Home My WebLink About183-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 183-22 File Number: 2022-0681 AMENDMENT NO. 1, MILLER BOSKUS LACK ARCHITECTS, P.A.: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH MILLER BOSKUS LACK ARCHITECTS, P.A 1N THE AMOUNT OF $754,200.00 FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE YVONNE RICHARDSON COMMUNITY CENTER EXPANSION, AND TO APPROVE A BUDGET ADJUSTMENT - 2022 PARK IMPROVEMENT BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the Professional Architectural Services Agreement with Miller Boskus Lack Architects, P.A., in the amount of $754,200.00 for architectural services associated with the Yvonne Richardson Community Center Expansion. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 8/16/2022 Page 1 Printed on 8118122 Resolution: 183-22 File Number: 2022-0681 Attest: �C'lT Y 0 90•.: U: FAYETTEVILLE Kara Paxton, City Clerk Treasurer x AN Page 2 Printed on 8118122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0681 Agenda Date: 8/16/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.9 AMENDMENT NO. 1, MILLER BOSKUS LACK ARCHITECTS, P.A.: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH MILLER BOSKUS LACK ARCHITECTS, P.A IN THE AMOUNT OF $754,200.00 FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE YVONNE RICHARDSON COMMUNITY CENTER EXPANSION, AND TO APPROVE A BUDGET ADJUSTMENT - 2022 PARK IMPROVEMENT BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the Professional Architectural Services Agreement with Miller Boskus Lack Architects, P.A., in the amount of $754,200.00 for architectural services associated with the Yvonne Richardson Community Center Expansion. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 811812022 Wade Abernathy City of Fayetteville Staff Review Form 2022-0681 Legistar File ID 8/16/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: 7/27/2022 Staff recommends approval of amendment #1 to RFQ 19-01 contract with Miller Boskus, Lack Architects, P.A. in the amount of $754,200.00 for architectural services for the YRCC Expansion project and approval of a budget adjustment. Budget Impact: 4705.860.7540-5860.02 Parks Projects 2022 Bonds Account Number 46050.7540 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Park Projects - YRCC Enhancements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 19,173.00 $ 19,173.00 $ 754, 200.00 $ 754, 200.00 $ V20210527 2020-00000798 Previous Ordinance or Resolution # #247-20 1 Approval Date: #2020-00000068 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 16, 2022 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Allison Jumper, Director Parks, Natural Resources and Cultural Affairs FROM: Wade Abernathy, Director Bond and Construction Projects DATE: July 27, 2022 SUBJECT: Approval of amendment #1 to RFQ 19-01 contract with Miller, Boskus, Lack Architects, P.A. in the amount of $754,200.00 for architectural services for the YRCC Expansion project and approval a budget adjustment. RECOMMENDATION: Staff recommends approval of amendment #1 to RFQ 19-01 contract with Miller Boskus, Lack Architects, P.A. in the amount of $754,200.00 for architectural services for the YRCC Expansion project and approval of a budget adjustment. BACKGROUND: In October of 2020, Council passed resolution 247-20 approving a contract with MBL for architectural services for the YRCC expansion project. The contract identified fees associated with all phases of services, however only appropriated funds for phase 1 which included master planning and schematic design based on a projected budget of $1,000,000. DISCUSSION: This amendment is for an increase in schematic design, as well as the remaining architectural services of design development, construction documents, and contract administration. The revised fee includes Buddy Hayes Park and an increased construction budget that resulted from a $1.4M Walton Family Foundation Grant. BUDGET/STAFF IMPACT: Unallocated Bond Funds will be used for this amendment. Attachments: Amendment #1. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ARCHITECTURE Proposal for Architectural Services Project: Additions and Renovations For: Yvonne Richardson Center 240 E Rock St Fayetteville, Arkansas Date: June 3, 2020 (Revised June 19,2022) (Revised July 26, 2022) Scope of the Work: Boundary Survey (optional) MBL will hire Olsson Engineers to perform a boundary survey of the property +1 Topographic Survey (Optional) MBL will hire Olsson Engineers to perform a topographic survey if the property Phase I Programming / Marketing Materials MBL will hold up to three programming meetings with City and Richardson Center representatives. Through the programming sessions we will determine the size and location of the multi -purpose room and kitchen and the use and configuration of the rooms. The deliverable in this phase will be a spreadsheet with a listing of rooms and functional diagrams of the spaces. Phase I is complete as of the June 19, 2022 revision. Schematic Design Through the Schematic Design process MBL will generate design ideas relative to form and materiality of the spaces. Through this process we will generate floor plans and three dimensional images of the building and addition. We will hire Alli Quinlan to provide Landscape Architecture services for the site parking and parks portions of the project. We will provide marketing materials for the project and budget the project for prioritization. One portion of the marketing material to be provided will be an illustrative master plan. Phase II Design Development Upon approval of the Schematic Design MBL will proceed with further detail in the Architectural, MEP Engineering, Civil Engineering, Landscape Architecture, and Structural Engineering Design. In this phase MBL and their consultants will work with the Owner to further define site drainage and grading schemes, planting schemes, building finish materials, HVAC equipment type, and specialty lighting for the spaces. The Phase 11 work will be targeted only on the portion of work from the phase I analysis that fits into the budget at the time of commencement of Phase II. Construction Documents MBL will Produce drawings and specifications of a detailed nature for the permitting, bidding, and construction of the work. Construction Contract Administration As an advocate of the Owner's contract with the General Contractor the Architect will: Attend semi- monthly progress meetings, Review the completion of the work to verify that it is in general compliance with the Construction Documents, Review submittals and shop drawings to verify that they are in general compliance with the Construction Documents, Interpret and amend the Construction Documents, Administer change orders, review and certify the contractor's monthly Applications for Payment, and review and deliver to the owner the close out documents package (including as -built drawings) which will be compiled by the contractor in accordance with the requirements of the project specifications. 2397 Green Acres Road, Fayettevi I le, Arkansas 72703 Phone: 479.443.7121 E-mail: audy@mbl-arch.com Fax: 479.443.7139 Basic Services: Architecture, Landscape Architecture, Civil Engineering, MEP Engineering, and Structural Engineering for the above referenced project. Basic Services Compensation: We propose to serve this project for the fixed fee structure listed below. Basic Services: Pregrromminn/SGhernatin Design (Already Paid), $27,390. Survey Building Expansion $9,000.00 Park $3,000.00 Street Improvements $4,000.00 $16,000.00 Schematic Design Building Expansion $57,237.50 Park $19,687.50 Street Improvements $57,750.00 $134,67500 Design Development Building Expansion $53,750.00 Park $20,000.00 Street Improvements $56,937.50 $130,687.50 Construction Documents Building Expansion $125,625.00 Park $46,625.00 Street Improvements $135,000.00 $307,250.00 Contract Administration Building Expansion $74,637.50 Park $24,287.50 Street Improvements $66,662.50 $165,587.50 Total Building Expansion $320,250.00 Total Park $113,600.00 Total Street Improvements $320,350.00 Total Proposal $754,200.00 Additional Services: If the scope of work changes appreciably during the project a request will be issued for increase of the fee amount. Additional Services Compensation: Compensation for additional services shall be billed at our hourly rates or at an agreed upon fixed fee. (see attachment for hourly rates) Reimbursable Expenses: Shall be billed at a rate of 1.1 times the cost incurred. Schedule: As mutually agreed upon. Assumptions: A written book of specifications will be provided for this project. Soils investigation will be by others, under direct contract with Owner. Architect Miller Boskus Lack Architects, P.A. 2397 Green Acres Dr. Fayetteville, Arkansas 72703 OL2i -22 Audy G. Lack, AIA Date: Client City of Fayetteville 113 West Mountain Street 72 Rate Schedule updated July 19, 2022 MBL Principal $225 per hour Senior Project Architect $195 per hour Specification Writer $195 per hour Director of Urban Design $195 per hour Interior Architect $175 per hour Project Architects III $175 per hour Project Architects II $165 per hour Project Architects 1 $145 per hour Interior Designer $155 per hour Project Managers $165 per hour 3-D Modeler $165 per hour Administrative $ 80 per hour Flintlock Principal Architect $250 per hour Project Landscape Architect $145 per hour Landscape Designer/Drafter $ 95 per hour Reduced Hourly Entitlement, Town Meetings, and Exhibits $200 per hour Reduced Hourly CA Rate $160 per hour Administration $ 70 per hour Olsson Office Leader $235 per hour Team Leader $210 per hour Senior Engineer $175 per hour Project Engineer $145 per hour Assistant Engineer $100 per hour Senior Landscape Architect $168 per hour Associate Landscape Architect $98 per hour Senior Technician $108 per hour CA Senior Technician (Inspector) $98 per hour Senior Surveyor $110 per hour Survey Team (2-Person) $160 per hour Admin/Clerical $95 per hour City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2022 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of amendment #1 to RFQ 19-01 contract with Miller Boskus, Lack Architects, P.A. in the amount of $754,200.00 for architectural services for the YRCC Expansion project and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 8/1 6/2022 LEGISTAR FILE ID#: 2022-0681 H auy 31ar1 712 712 02 2 1:36 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 8/16/2022 CHKD/POSTED: TOTAL - - Increase / (Decrease) Account Number Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220718 Account Name 4705.860.7540-5860.02 754,200 - 46050 7540 EX Capital Prof Svcs - Engineering/Architectu 4705.860.7999-5899.00 (754,200) - 46050 7999 EX Unallocated - Budget H:\Budget Adjustments\2022_Budget\CITY COUNCIL\08-16-22\2022-0681 BA CAI MBL YRCC Exp 1 of 1