HomeMy WebLinkAbout178-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 178-22
File Number: 2022-0686
CHANGE ORDER NO. 5 TRI STAR CONTRACTORS, LLC:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH TRI
STAR CONTRACTORS, LLC FOR ADDITIONAL WORK ASSOCIATED WITH THE ZION
ROAD - VANTAGE DRIVE TO CROSSOVER ROAD PROJECT IN THE AMOUNT OF
$264,597.22, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$120,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION
BOND PROJECT
WHEREAS, on June 24, 2020, the City Council passed Resolution 194-20 to approve a Contract
with Tri Star Contractors, LLC for the construction of the Zion Road - Vantage Drive to Crossover
Road Project; and
WHEREAS, Change Order No. 5 includes the addition of quantities and bid items necessary for
roadway repair due to poor soil conditions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order
No. 5 to the Contract with Tri Star Contractors, LLC in the amount of $264,597.22 for additional
work associated with the Zion Road - Vantage Drive to Crossover Road Project, and further
approves a project contingency in the amount of $120,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1 Printed on 8118122
Resolution: 178-22
File Number: 2022-0686
PASSED and APPROVED on 8/16/2022
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Kara Paxton, City Clerk Treasurerr�-s*•9' h'At�t`� � 1
Page 2 Printed on 8118122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0686
Agenda Date: 8/16/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.4
CHANGE ORDER NO.5 TRI STAR CONTRACTORS, LLC:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH TRI STAR
CONTRACTORS, LLC FOR ADDITIONAL WORK ASSOCIATED WITH THE ZION ROAD -
VANTAGE DRIVE TO CROSSOVER ROAD PROJECT IN THE AMOUNT OF $264,597.22, TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $120,000.00, AND TO APPROVE A
BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT
WHEREAS, on June 24, 2020, the City Council passed Resolution 194-20 to approve a Contract with Tri
Star Contractors, LLC for the construction of the Zion Road - Vantage Drive to Crossover Road Project; and
WHEREAS, Change Order No. 5 includes the addition of quantities and bid items necessary for roadway
repair due to poor soil conditions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 5 to
the Contract with Tri Star Contractors, LLC in the amount of $264,597.22 for additional work associated with
the Zion Road - Vantage Drive to Crossover Road Project, and further approves a project contingency in the
amount of $120,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 811812022
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2022-0686
Legistar File ID
8/16/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/26/2022 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order 5 with Tri-Star Contractors in the amount of $264,597.22 for the Zion Road -
Vantage to Crossover project, approval of $120,000 additional project contingency (Water/Sewer = $85,000, Transportation =
$35,000), and approval of a budget adjustment.
5400.860.5700-5815.00
Account Number
11011.2019.7212
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
5400 - Water & Sewer
Fund
Zion Rd. Improvements
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 1,083,701.00
$ 1,083,668.28
$ 32.72
$ 264,597.22
$ 349,598.00
85,033.50
V20210527
Purchase Order Number: 2020-00000589 Previous Ordinance or Resolution # 194-20
Change Order Number: 4 Approval Date:
Original Contract Number: 2020-00000043
Comments: Item Cost is equal to the change order amount; Budget Adjustment is equal to change order amount
plus W/S contingency
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 16, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
Tim Nyander, Utilities Director
FROM: Matt Casey, Engineering Design Manager
DATE: July 27, 2022
CITY COUNCIL MEMO
SUBJECT: Approval of Change Order 5 with Tri-Star Contractors in the amount of
$264,597.22 for the Zion Road — Vantage to Crossover project, approval of
$120,000 additional project contingency and approval of a budget
adjustment.
RECOMMENDATION:
Staff recommends approval of Change Order 5 with Tri-Star Contractors in the amount of
$264,597.22 for the Zion Road - Vantage to Crossover project, approval of $120,000 additional
project contingency (Water/Sewer = $85,000, Transportation = $35,000), and approval of a
budget adjustment.
BACKGROUND:
On June 24, 2020 the City Council approved a contract with Tri Star Contractors, LLC for the
construction of this project. Construction began in September of 2020 and is expected to be
complete in the Fall of 2022.
DISCUSSION:
As part of this roadway project, the Utilities Department added the construction of a 15"
diameter sanitary sewer main that extends from Old Missouri Road to the east side of
Crossover Road. This sewer main will serve areas of the city east of Crossover Road and will
remove the need for future lift stations in this area. The sanitary sewer main was designed to
be installed under the existing asphalt pavement along Zion Road. The sewer trench was
planned to be patched with concrete and then covered with the asphalt overlay from the
roadway project. During installation of the sanitary sewer main under the existing pavement,
the contractor experienced very poor soil conditions under the roadway. The contractor is
taking every precaution to protect the existing pavement and is using standard trenching
practices, however the soils are so poor that the roadway adjacent to the sewer trenching is
failing as soon as the trenches are dug, not allowing time for the contractor to install the shoring
used to hold the soils in place. Given the size of the sewer trench and the additional area of
failure, there will be only a few feet of asphalt pavement left to salvage. The City Engineering
staff evaluated the options and recommended that the full depth roadway reconstruction
continue in this area similar to what is included in the roadway portion of the project directly
west of this location. This change order includes that addition of the quantities and bid items
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
necessary for this roadway repair. In addition to the roadway repair items, certain bid item
prices are being adjusted to account for inflation and fuel increases.
The City Council usually approves project contingency with projects of this nature. The
contingency provides additional funds beyond the contract amount to account for unexpected
items that are discovered during construction. City staff typically requests 10% contingency for
approval. Given the total cost of this project a project contingency of 5% was requested.
Unfortunately, the changes encountered in this project were more than expected and will
exceed the approved 5% contingency. For that reason, staff is requesting an approval of
additional contingency of $85,000 for the water and sewer portion and $35,000 for the
transportation portion of the project.
BUDGET/STAFF IMPACT:
Roadway and drainage improvements are funded by the Transportation Bond Program, and
water/sewer relocations in this project are funded by the Water and Sewer Fund Capital
Improvement project appropriation. The Water and Sewer Fund will fund the additional costs of
this change order.
Tri Star Contractors
Original (Legistar 2020-0528)
CO 1 (Legistar 2021-0213)
CO 2 (Legistar 2021-0495)
CO 3 (Legistar 2021-1015)
CO 4 (Legistar 2022-0685)
CO 5 (Legistar 2022-0686)
CONTRACT CONTINGENCY
Transportation water/Sewer Transportation water/Sewer
Bond Bond
$ 4,395,109.35
61,737.50
$ 4,456,846.85
PURCHASE ORDER DETAIL
$ 2,424,965.85
13,000.00
98,966.00
9,000.00
145,334.87
$ 220,000.00
(61,737.50)
(145,334.87)
$ 121,000.00
(13,000.00)
(98,966.00)
(9,000.00)
264,597.22 35,000.00 85,000.00
$ 2,955,863.94 $ 47,927.63 $ 85,034.00
GL ACCOUNT
PROJECT
AMOUNT
5400.860.5700-5815.00
11011.2019.7212
$ 264,597.22
Attachments:
Change Order 5
CHANGE ORDER
CITY OF
JVM 'AYETTEVILLrz
ARKANSAS Contract Title: Zion Road Phase II Improvements
Change Order No. 5 Date of Issuance September 1, 2022
To Contractor: TRI-STAR CONTRACTORS LLC ORDINANCE/RESOLUTION:194-20
The Contract is changed as follows: Effective September 1, 2022
Bid
Bid
Previous
Unit
Contract
Revised
Revised
Original
Revised
Contract
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
Changes
No.
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
3-43
ACHM Superpave Binder
500.00
TON
$ll5.00
795.00
$139.86
57,500.00
$111,188.70
Course CO-2
3-45
(Demolition of Existing Asphalt
0.00
SY
$0.00
2650.00
$10.00
-
$26,500.00
CO-4
3-46
Unclassified Excavation-Sewer-
0.00
CY
$0.00
3300.00
$8.75
$28,875.00
CO-4
3-47
Select Embankment -Sewer-
0.00
CY
$0.00
2800.00
$11.75
$32,900.00
CO-4
3-48
8" Class 7 Aggregate Base
0.00
SY
$0.00
3230.00
$13.21
$42,668.30
.Course-Sewer-CO-4
3-49
Subgrade Preparation -Sewer-
0.00
SY
$0.00
3230.00
$2.00
$6,460.00
CO-4
3-50
Undercut and Backfill
0.00
CY
$0.00
1000.00
$22.00
$22,000.00
(Allowance)-Sewer-CO-4
161
15-inch PVC SDR-26 Gravity
2430.00
LF
$65.00
1133.00
$65.00
157,950.00
$73,645.00
Sewer Main
3-51
15-inch PVC SDR-26 Gravity
0.00
LF
$0.00
1297.00
$67.53
$87,586.41
;Sewer Main-CO-4
163
;8-inch PVC SDR-26 Sewer
1000.00
LF
$55.00
538.00
$55.00
55,000.00
$29,590.00
Main
3-52
8-inch PVC SDR-26 Sewer
0.00
LF
$0.00
462.00
$57.06
-
$26,361.72
Main-CO-4
166
16-Inch D.I., Expoxy Lined
670.00
LF
$140.00
670.00
$142.58
93,800.00
$95,528.60
w/polywrap,SewerMain
172
Sewer Main Trenching &
1365.00
LF
$15.00
1921.00
$15.00
20,475.00
$28,815.00
Backfill, 10-14 Feet Deep
173
Sewer Main Trenching&
350.00
LF
$19.00
430.00
$]9.00
6,650.00
$8,170.00
Backfill, 14-18 Feet Deep
Full Depth Class 7 Aggregate
192
Base Course Backfill (Sewer)
3775.00
LF
$15.00
2004.00
$15.00
56,625.00
$30,060.00
:Full Depth Class 7 Aggregate
3-53
Base Course Backfill (Sewer)-
0.00
LF
$0.00
2281.00
$27.29
-
$62,248.49
CO-4
valid
The originil Contract Price was
Net change by previously authorized change orders
The Contract Price prior to this Change Order was
The Contract Price will be adjusted by
The new Contract Price including this Change Order will be
The Contract Time(s) will be increased by
Re uired dates of Completion as of the date of this Change Order therefore are:
summation or Can 9901UVV.UV 0,+ I •�
Net Cost For this Change Order $26407.22
$
328,038.37
$
7,148,113.57
$
264,597.22
S
7,412,710.79
---- 0 ...___
calerid ar days
4
Substantial Completion 21-Feb-22
Final Completion •---------------- ---------------------- -------------- - ------ ---- ------------------- 23-Mar-22
NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been authorized by Work Change Directives not incorporated
in this or previous Change Orders.
TRI-STAR CONSTRACTORS LLC . C E YETTE ILL(
7/26/22
BY DATE BY DATE
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2022
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of Change Order 5 with Tri-Star Contractors in the amount of $264,597.22 for the Zion Road
- Vantage to Crossover project, approval of $120,000 additional project contingency (Water/Sewer = $85,000,
Transportation = $35,000), and approval of a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
8/16/2022
2022-0686
}f oil y 31ac1�
7/27/2022 12:15 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
8/16/2022
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl
AT
v.20220718
Account Name
5400.860.5700-5815.00
264,598 -
11011
2019.7212
EX
Improvements - Sewer
5400.860.5700-5911.99
5400.720.5600-5808.00
85,032 -
(349,598) -
11011
11011
2019.7212
1
EX
EX
Contingency - Capital Project
Improvements - Water Line
5400.860.5600-5911.99
4602.860.7212-5911.99
(32) -
35,000 -
11011
46020
2019.7212
7212
EX
EX
Contingency - Capital Project
Contingency - Capital Project
4602.860.7999-5899.00
(35,000) -
46020
7999
EX
Unallocated - Budget
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\08-16-22\2022-0686 BA Zion C05 1 of 1