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Home My WebLink About177-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 177-22 File Number: 2022-0632 AMENDMENT NO. 2, BURNS & MCDONNELL ENGINEERING COMPANY, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN THE AMOUNT OF $33,880.00 FOR A HYDRAULIC ANALYSIS AND SURVEY ASSOCIATED WITH A PROJECT TO ADDRESS SCOUR AT THE SOUTH ARMSTRONG AVENUE BRIDGE OVER TOWN BRANCH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 2 to the Professional Engineering Services Agreement with Burns & McDonnell Engineering Company, Inc. in the amount of $33,880.00 for a hydraulic analysis and survey associated with a project to address excessive scour at the South Armstrong Avenue bridge over Town Branch. PASSED and APPROVED on 8/16/2022 Attest: ��estitl irhit� ERA l ■rRE� -U: FAYETTFVIL U ; Kara Paxton, City Clerk Treasurer' VL3179�i'hA �,�.• �� •0 i Page 1 Printed on 8118122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0632 Agenda Date: 8/16/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.3 AMENDMENT NO.2, BURNS & MCDONNELL ENGINEERING COMPANY, INC.: A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN THE AMOUNT OF $33,880.00 FOR A HYDRAULIC ANALYSIS AND SURVEY ASSOCIATED WITH A PROJECT TO ADDRESS SCOUR AT THE SOUTH ARMSTRONG AVENUE BRIDGE OVER II111WATH iHAQ goo BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 2 to the Professional Engineering Services Agreement with Burns & McDonnell Engineering Company, Inc. in the amount of $33,880.00 for a hydraulic analysis and survey associated with a project to address excessive scour at the South Armstrong Avenue bridge over Town Branch. City of Fayetteville, Arkansas Page 1 Printed on 811812022 City of Fayetteville Staff Review Form 2022-0632 Legistar File ID 8/16/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chris Brown 7/26/2022 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Approval of contract amendment #2 with Burns and McDonnell Engineering Company, Inc. in the amount of $33,880 (total contract amount $96,634) for engineering design services to address excessive scour associated with Town Branch Bridge at S Armstrong Ave pursuant to selection RFQ 21-01 selection 10. 4470.621.8810-5314.00 Account Number 02108.2101 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: 02108 Other Drainage Improvements Fund Town Branch at Armstrong Bridge Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 100,154.00 $ 42,764.00 57,390.00 $ 33,880.00 23,510.00 V20210527 2021-343 Previous Ordinance or Resolution # 2021-000030 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 16, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Alan Pugh, Staff Engineer DATE: July 26, 2022 CITY COUNCIL MEMO SUBJECT: Approval of contract amendment #2 with Burns and McDonnell Engineering Company, Inc. in the amount of $33,880 (total contract amount $96,634) for engineering design services to address excessive scour associated with Town Branch Bridge at S Armstrong Ave pursuant to selection RFQ 21-01 selection 10 RECOMMENDATION: Staff recommends approval of contract amendment #2 with Burns and McDonnell Engineering Company, Inc. in the amount of $33,880 (total contract amount $96,634) for engineering design services to address excessive scour associated with Town Branch Bridge at S Armstrong Ave pursuant to selection RFQ 21-01 selection 10. BACKGROUND: The bridge in question appears to have been in place since at least 1978 according to aerial photography. This bridge receives annual inspections from ARDOT similarly to all bridges within the area. The bridge has been experiencing scour for quite some time; however, recent rains seem to have accelerated this scour. DISCUSSION: Due to the increase in scour under the bridge over the past few years, ARDOT has placed the bridge on their scour critical list. This requires the City to perform an inspection of the scour after every rain event that causes the stream gauge to exceed 10.83 feet in height. This is obviously a short-term monitoring program with the need of a more permanent solution to address the scour that has occurred and prevent further scour in the future. During the initial investigation and design, it was determined that the cost to rehabilitate the bridge would likely be much greater than originally anticipated. As such, staff began to research the potential for state/federal aid to replace the bridge. As the potential replacement moves forward, it is necessary to do some hydraulic analysis to determine the height and length of a new bridge. Amendment #2 includes survey work necessary to complete the hydraulic design and the hydraulic design itself. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 In the interim, staff is having discussions with Transportation to determine if we can address the scour issues with a temporary solution while the replacement is pursued. BUDGET/STAFF IMPACT: The design for this project is proposed to be paid for with CIP funds, project 02108 Other Drainage projects. Attachments: Contract Amendment 2 N BURNS *KMSDONNELL AMENDMENT No. 2 AMENDMENT TO PROFESSIONAL ENGINEERING SERVICES AGREEMENT Date: 06/24/2022 THIS AMENDMENT modifies the Agreement dated May 12, 2021 made by and between Burns & McDonnell Engineering Company, Inc., (hereinafter called ENGINEER), and City of Fayetteville, Arkansas acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) for the following Project: Armstrong Ave Bridge over Town Branch. For good and valuable consideration, the sufficiency of which is acknowledged, the parties agree to make the following changes to their Agreement. 1. The parties agree that the ENGINEER's Scope of Services is amended as follows: The Scope of Services to be furnished by ENGINEER during the Project is included in Appendix A attached hereto and made part of this Agreement. 2. The following adjustments are made to the ENGINEER's compensation: The lump sum authorized for this Amendment No. 2 is $33,880. Justification of costs and fees is included in Appendix B attached hereto and made part of this Agreement. 3. The time for completion of ENGINEER's Services is adjusted as follows: The provisions of this Amendment have been agreed to in anticipation of the orderly progress of the Project through completion of the services stated in the Amendment. ENGINEER will proceed with providing the authorized services immediately upon receipt of written authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of the services authorized and the time in which the services are to be completed. The anticipated schedule for this project is described in Appendix A. 4. Other changes to the Agreement, if any, are stated below: None 5. The terms of this AMENDMENT supersede any contrary terms of the Agreement. This AMENDMENT will be deemed a part of, and be subject to, all other terms and conditions of the Agreement. Except as modified above, the Agreement will remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this AMENDMENT the day and year first written above. THIS AGREEMENT CONTAINS A BINDING ARBITRATION PROVISION, WHICH MAY BE ENFORCED BY THE PARTIES. AE-6 FORM CITY OF FAY.ETTEVILLE, ARKANSAS Name: Lioneld BURNS & MCDONNELL ENGINEERING COMPANY, INC. i By: Name: Steven Beam Title: Mayor Title: Business Manager ATTEST: ��►ARK 1 !�R `�'++ (3,t��.rCf�� By: E —�� I'AYETTEVEL1 Name:ANJ Title: City Clerk:( ('.o �vor AE-6 FORM N BURNS *KMSDONNELL APPENDIX A TO AMENDMENT NO.2 PROFESSIONAL ENGINEERING SERVICES AGREEMENT SCOPE OF SERVICES PROJECT DESCRIPTION The City of Fayetteville (Owner) plans to conduct engineering for the rehabilitation of the embankment slopes and structural steel pile for the intermediate bents on the Armstrong Road bridge over Town Branch. Bridge inspection reports performed by ARDOT has listed these items as Priority C-Important. The proposed project amendment will be to provide support for the hydraulic analysis and will include a topographic survey of the site as shown in Appendix C. This will provide a better understanding of the flows through the existing structure and assist with the direction of the project. Phase IIA: Hydraulic Analysis and Survey Items not included in this Phase are: A. Geotechnical investigation B. FEMA model request C. CLOMR/LOMR Task 1— Project Management/Administration Provide the management functions required to complete the scope of work. Tasks include: A. Correspondence with the City. B. Quality control and quality assurance reviews. C. Scheduling and assignment of personnel resources. D. Monitoring of work progress. E. Invoicing for work performed. F. Providing project status updates to the City outlining work performed during the invoicing period, upcoming work activities, and outstanding actions required by the City. Task 2 — Hydraulic Analysis and Survey Perform hydraulic analysis of existing and proposed structures. Tasks include: A. Field survey. B. Hydraulic analysis using a 25-year design storm event (4% annual chance). Deliverables The deliverable for the project will be a brief report capturing the following: A. Comparison table between existing and proposed hydraulic data points such as flows, water surface elevations, velocities, freeboard etc. B. Conceptual bridge design identifying proposed bridge width and length, potential grade raise and estimated project length. Schedule Survey will begin within two to three (2-3) weeks from Notice To Proceed (NTP) and the hydraulic analysis will begin once the survey is received. Estimated deliverable date is August 19, 2022. Appendix B - Justification of Costs and Fees June 24, 2022 Armstrong Ave Bridge over Town Branch City of Fayetteville Phase IIA: Hydraulic Analysis and Survey MANHOURS TASK PM SE ASTE TECH ADMIN TOTAL Task 1 - Project Management/Administration 0 Covered under Phase II as 2 -Hydraulic Analysis and Survey 110 Hydraulic analysis 2 100 102 Report / Memo 8 8 TOTAL MH - Phase IIA: 0 10 100 0 0 110 LABOR COSTS Category - Description Rate MH Amount PM - Project Manager $241.00 0 $0 SE - Senior Engineer $228.00 10 $2,280 ASTE - Assistant Engineer $126.00 100 $12,600 TECH - Technician $169.00 0 $0 ADMIN - Administrative Assistant $126.00 0 $0 Subtotal Labor Costs $14,880 SUBCONSULTANTS Subconsultant Amount McClelland Consulting Engineers $19,000 Subtotal Subconsultants $19,000 EXPENSES ITEM Quantity Unit Rate Amount Printing (8 1/2 x 11) 0 each $0.08 $0 Printing (11 x 17) 0 each $0.35 $0 Plotting (22 x 34) 0 each $1.35 $0 Mileage (1 trip @ 40 miles) 0 1 mile $0.560 $0 Lodging 0 each $88.00 $0 Meals (per day) 0 each $25.00 $0 $0.00 $0 Subtotal Expenses $0 TOTAL COSTS - Phase IIA: Hydraulic Analysis and Survey $33,880 BASIS OF ESTIMATE Description 1 of 1 � BURNS *KMSDONNELL APPENDIX C TO AMENDMENT NO.2 PROFESSIONAL ENGINEERING SERVICES AGREEMENT TOPOGRAPHIC SURVEY LIMITS