HomeMy WebLinkAbout2022-08-15 - Agendas - FinalFayetteville 401 et Mountain St.
FayetEeville, AR 72701
408
Public Library 479.856.7000
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Board of Trustees
August 15, 2022 4 pm
AGENDA
Regular Meeting — Event Center
Rob Qualls, President
Apr 2026 Stan Rodgers Apr 2027
Sallie Overbey, Secretary
Apr 2023 Amy Wilbourn Apr 2027
Hershey Garner
Apr 2024 Bret Park Apr 2027
Martha Sutherland
Apr 2025
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order
II. Minutes: Approval of minutes from June 20, 2022 — pages 1-4
III. Presentation to retired Trustee Janine Parry
IV. New Trustee Bret Park sworn in by Judge Beth Storey Bryan
V. Reports
A. Key Upcoming Events— page 5
B. Mission Moment
C. Library Administration
1. Management Reports
a. Performance Measures — pages 6-7
b. Strategic Plan progress through July 2022 — pages 8-11
2. Financial reports
a. Overview — pages 12-14
b. Budget to actual through July 2022 — pages 15-19
c. Balance sheet as of July 2022— pages 20-32
3. Informational
a. Community Needs Assessment update
b. SRC wrap-up report
c. FPL's programming agreement with Fay Jones Park
d. 2023 Budget timeline — page 33
e. SAGE financial software goes live
f. Audit presentation meeting
g. ARPA grant update
h. Ramble Grand Opening
i. Staff development & professional development
Fayetteville 401 et Mountain St.
FayetEeville, AR 72701
408
Public Library 479.856.7000
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j. New staff & staff recognition
D. Fayetteville Public Library Foundation: monthly report — pages 34-38
E. Friends of the Fayetteville Public Library
F. Art Committee
VI. New business
A. Consent Items
1. New Foundation Board members— page 39
B. Discussion items
1. Report of the Nominating Committee & Resolution — page 40
2. Bank documents for new slate of officers
3. BOK fiduciary memo — pages 41-42
4. Benefits cost -sharing memo — pages 43-44
5. City of Fayetteville & FPL Solar Proposal — pages 45-47
VI 1. Public Comment
Adjournment
Fayetteville Fa Mountain St.
Fayetteville, AR 72701
Public Library 479.856.7000
400
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Board of Trustees
June 20, 2022 4 pm
AGENDA
Regular Meeting — Pat Walker Community Room
Trustees present: R. Qualls, S. Overbey, H. Garner, M. Sutherland, S. Rodgers, A. Wilbourn
Staff present: D. Johnson, R. Duarte, W. Fitzgibbon, T. Ball, C. Karnatz, C. Moody, H. Robideaux,
M. Eiler, S. McClure, J. Atha, C. Dennis, J. Askins, K. Wood, A. Easley, A. Taylor
Attorney: V. Chadick
Press: M.B. Kemp, S. Ryburn
Public: M. Curtis, B. Park, M. Rice
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:00 PM.
11. Minutes: Approval of minutes from April 18, 2022: H. Garner moved to approve the
minutes. S. Overbey seconded the motion. All voted AYE.
III. Reports
A. Key Upcoming Events: Summer events include a library lock -in, Mountain Street
Stage performances, coders' meet -up, Wild for Wednesday children's
programming, and workshops with Visiting Artist A. Blevins.
B. Mission Moment: H. Robideaux, Manager of Adult Services, reported on Adult
Summer Reading. 730 adult participants are registered. Activities include film
screenings, kitchen classes, art and movement classes, and adult LEGO classes.
C. Library Administration
1. Management Reports
a. Performance Measures: Programs and collections increased, with
new registrations over 83,000. Once 2022 is completed, staff will be
able to do real year-to-year comparisons.
b. Strategic Plan progress through May 2022: FPL staff provided income
tax assistance, weekly story times and book clubs, hosted early
voting, and held community focus groups for the needs assessment. A
billboard advertising FPL is now on 1-49 South.
2. Financial reports
a. Overview: As of May 31St— General Fund and Property Tax revenue is
trending 4% above YTD projections. 39.6% of overall budget expenditures
Fayetteville
400 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
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have been spent. Capital expenses increased over 300% compared to
2021 due to the bookmobile and accounting software implementation.
b. Budget to actual through May 2022: Personnel expenditures are on
target. The YTD revenue of Food Services is $61,000. Due to a decline in
catering events, there is a May net loss of $11,000, totaling a YTD net loss
of $59,900. Events revenue is $73,000 YTD, which is $77,000 less than
projected revenue. Overall, Events expenditures increased 26.23%
compared to April.
c. Balance sheet as of May 2022: The General Fund holds $2.5 million,
including the Schwab Operating Portfolio, and Food Services has $18,968.
The Accounts Payable General Fund balance is $625,138, with Food
Services at $4,829.
3. Informational
a. Community Needs Assessment update: In the preliminary benchmark
study by the Ivy Group, FPL ranked 15t or 2nd with comparable libraries
but improvement can be made in benefits packages. A community survey
is taking place through June, and interviews with community leaders
regarding the future of FPL have begun.
b. SRC kickoff update: Performers, food, and games drew 3,240 estimated
attendees. 2,244 people have registered for the Summer Reading Club.
With just 100 shy of 2021 attendance totals, staff suspect the number will
be surpassed this year.
c. Expansion project update: All lingering projects are complete except for
the flickering Event Center lights. Manufacturers, installers, electricians
all recognize that there is a problem.
d. OCLC Early Adopter credit: FPL moved to OCLC Wise as an Early Adopter
in early 2021. In acknowledgement, OCLC is going to give FPL a $10,000
credit for 2023.
e. Roots Festival update: FPL will host the VIP Party at the Roots Festival,
with free live music to follow on subsequent days. When FPL closes,
Roots will move to the Town Center and Square.
f. Ramble opening & south acre update: The City asked Nabholz to
construct sidewalks along the street. In exchange for using the south
acre, staff will try to get more infrastructure construction in exchange.
The Ramble opening has been pushed until late July.
g. Website redesign: The website has been simplified. It will be live at the
end of June.
2
IV
Fayetteville
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401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
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h. Deli pricing update: Starting this month, prices and portion sizes have
been adjusted. The dollar -priced rice and bean bowl will not increase.
i. Bookmobile update: Alterations should be ready August 1st. Scheduling
stops, giveaways, and marketing materials are in development, with a
street date set for early September.
j. Line of credit conversion: The Foundation has successfully changed the
line of credit to debt. The terms are 5 years, 3.95% interest rate, and
$5,000 principal payment annually.
k. Electrical charging station update: FPL has agreed to sign a contract with
Blink, the company installing electrical charging stations for the City. The
stations will be in the south lot, with a few possibly in the garage. Blink
will cover the hardware and maintenance, and FPL will provide the
power. This will allow revenue to come directly to the library.
I. Budget 2023 calendar: FPL will start the 2023 budget process in July. The
budget will be presented in November, with adoption in December.
m. New staff & staff recognition: Five new staff members were hired,
including a Marketing & Development intern, and J. Askins, the new
Manager of Technical Services. K. Rolf, former scholarship recipient, has
graduated with her MLS degree.
D. Fayetteville Public Library Foundation - monthly report: Two events for autumn
seek sponsorships: Be Aware! Halloween trick -or -treat food allergy event, and a
Maker Fair hosted by the CFI. The Roberta Fulbright Society has raised twice the
revenue from 2021. An upcoming meet -and -greet will unite potential
Foundation Board members with current members. Staff are working with
prospects in the Capital Campaign.
E. Friends of the Fayetteville Public Library: The group meets next week with goals
to plan a lobby book sale this summer.
F. Art Committee: FPL is showcasing photographs of Fay Jones's architecture,
watercolor by homeschool students, and E. Lorenzen's textile art.
New business
A. Consent items
1. Support scholarship application for Clara Davis: H. Garner moved to approve
the scholarship application for Clara Davis. M Sutherland seconded the motion.
All voted AYE.
B. Discussion items
1. Report of the Nominating Committee: Postponed until there is a full Board.
2. Retirement and benefit changes: Changes include updated wording and
definitions, and the ability to withdraw $5,000 after childbirth or adoption. This will go
3
Fayetteville
408 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
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into effect July 1. H. Garner moved to accept the retirement and benefit changes as
submitted. S. Overbey seconded the motion. All voted AYE.
3. Budget adjustment for ARPA funds: Approximately $54,000 was missed in the
carryover process into 2022. The budget needs to be adjusted so the funds can be used.
H. Garner approved budget adjustment for ARPA funds. M. Sutherland seconded the
motion. All voted AYE.
4. Budget adjustment for Walton Family Foundation grant: The budget needs to
be adjusted to accommodate the $22,000 that was not spent last year. H. Garner
approved the budget adjustment for the Walton Family Foundation grant. A. Wilbourn
seconded the motion. All voted AYE.
5. Event Center fee schedule: Currently, any adjustments to the prices must be
approved by the Board. Staff wish to adjust prices without Board approval. H. Garner
suggested that once a year, the changes to fees be reported to the Board. H. Garner
moved to separate fee schedules as suggested and allowing the Board to review these
changes on an annual basis. S. Overbey seconded the fee schedule separation. All
voted AYE.
V. Executive Session: Postponed.
VI. Public Comment: None.
Adjournment: H. Garner moved to adjourn the meeting. S. Rodgers seconded the motion. All
voted AYE. The meeting was adjourned at 4:57 PM.
I'A
FA
4
41 Key Upcoming Events
Libraries are Punk Rock: An Evening
with Henry Rollins
Friday, August 12, 6pm
Our Innovation Speakers Series kicks off with someone
who has done it all: music, film, podcasting, writing, spoken
word and more. In this hour-long moderated conversation
with punk rock legend Henry Rollins, we will explore
topics relating to free speech, censorship, public libraries
and technology. The conversation with Henry Rollins will
be followed by a Q&A and book signing.
"First River: How Arkansas Saved a National
Treasure" - Ozark Society Film & Discussion
Wednesday, August 17, 6pm
Join us for a screening of the Ozark Society film, First
River: How Arkansas Saved a National Treasure, directed
and produced by Michelle West. A discussion with
members of the Ozark Society will follow the screening.
Deep Relaxation: Yoga Nidra with Robin Brucer
Sundays in September, 2pm
Yoga Nidra means yogic sleep, a state of being induced by
guided meditation that soothes the nervous system and
brings a state of deep relaxation. A majority of the practice
is done lying on the back, so no previous experience with
yoga is required.
0 Fayetteville
Public Library
Author Talk: Dr. Brooks Blevins - "The History of
the Ozarks, Volume 3: The Ozarkers"
Thursday, September 15, 6:30pm
In "The History of the Ozarks, Volume 3: The Ozarkers",
Blevins explores how people's disproportionate influence
affected the creation of the idea of the Ozarks and reveals
the truer idea that exists at the intersection of myth and
reality.
Banned Books Week Celebration
Monday, September 19, 6pm
Banned Books Week is the annual celebration of the
freedom to read. FPL held a call for art representing a book
or author that has been banned or challenged. The winning
art pieces will be on display along with the opportunity to
meet the artists. Enjoy refreshments and receive a pack of
Banned Books Trading Cards.
Cooking the Farmer's Market - Hearty Season
Tuesday, October 4, 5pm
Join Visiting Artist Amanda Arafat to learn more about
how to prepare seasonal produce locally available at the
Fayetteville Farmers Market! Students will leave the class
with delicious inspiration and wholesome, straightforward
recipes to make the most of the market and its bounty.
5 faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
FPL Performance Report: July 2022
)AN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCi'
NOV
DEC
22 YTD
21 YTD
CHANGE
Circulation
86,701
77,871
90,591
84,408
87,023
99,101
105,509
0
0
0
0
0
631,204
633,769
-0.40%
Physical Checkouts
56,166
51,764
64,021
59,372
60,502
72,862
77.948
0
0
0
0
0
442,635
452,295
-2.14%
Digital Checkouts
23,392
20,6621
21,447
20,529
22,2781
21,853
23,766
0
0
0
0
0
153,927
143,405
7.34%
Streamed Accesses
7,143
5,4451
5,123
4,507
4,243
4,386
3,795
01
0
0
0
0
34,642
38,069
-9.00%
Reference Queries
3,914
3,147
4,759
4,354
4,136
6,382
6,432
0
0
0
0
0
33,124
27,564
20.17%
Total Collection Size
370,437
371,614
373,201
375,380
375,851
377,433
380,467
0
0
0
0
0
380,467
358,941
6.00%
Physical Collection
302,324
302,779
304,777
307,090
307,453
308,861
311,944
0
0
0
0
0
311,944
291,594
6.98%
Digital Collection
68,113
68,835
68,424
68,290
68,398
68,572
68,523
0
0
0
01
0
68,523
67,347
1.75%
Total Items Added
2,136
2,462
3,977
2,762
1,938
2,269
2,116
0
0
0
0
0
17,660
7,327
141.03%
New Card Registrations
775
625
808
571
593
918
841
0
0
0
0
0
5,131
4,000
28.28%
Cardholders
81,862
82,475
83,045
83,316
83,948
84,898
85,838
0
0
0
0
O
85,838
75,272
14.04%
Visits
24,974
22,364
35,790
32,324
35.590
45,200
43,909
0
0
0
0
0
240,151
193,575
24.06%
Library Programs
114
157
206
187
137
199
210
0
0
0
0
0
1,210
450
168.89%
Library Attendance
1,205
1,544
3,289
4,087
2,837
11,748
9,567
0
0
0
0
0
34,277
6,458
430.77%
Outreach Attendance
0
8
22
198
62
642
500
0
0
0
0
0
1,432
326
339.26%
Online Views
6,852
6,661
8,024
7,342
8,364
7,590
10,881
0
01
0
0
0
55,714
39,136
42.36%
Meeting Room Usage
15
36
59
80
83
55
34
0
0
0
0
0
362
171
111.70%
Study Room Usage
597
647
827
840
824
812
791
0
0
0
0
0
5,338
2,207
141.87%
Event Center Usage
4
4
7
12
11
8
5
0
0
0
01
0
51
0
Teaching Kitchen Usage
1
20
26
26
141
4
2
0
0
0
0
0
93
0
CFI Room/Suite Usage
533
416
613
506
511
590
812
0
0
0
0
0
3,981
126
3059.52%
Volunteers
229
240
240
250
252
281
259
0
0
0
0
0
2591
210
23.33%
Volunteer Hours
523
499
754
707
570
929
678
0
0
0
0
0
4,660
2,370
96.62%
Computer Sessions
1,460
1,288
2,085
1,952
1,767
2,454
3,337
0
0
0
0
0
14,343
5,187
176.52%
Holds Filled
3,824
3,3581
4,222
3,512
3,374
3,600
4,409
O
0
0
0
0
26,299
39,342
-33.15%
eFPL Usage
79,186
76,584
77,620
74,387
80,337
55,644
55,637
0
0
0
0
0
499,395
364,756
36.91%
Bandwidth Consumed
2,630
2,600
3,740
4,200
4,130
4,1501
4,210
0
0
0
0
0
25,660
12,475
105.69%
Unique Users
3,840
4,082
5,612
6,053
6,109
6,022
6,250
0
0
0
0
0
37,968
18,430
106.01%
Deli Statistics
Guests/orders
1,027
858
1,741
1,857
1,844
2,072
2,079
0
0
0
0
0
11,478•
0
Net sales
57,380.62
S6,147.971
$13,299.22
S14,645.051
$13,591.55
$16,805.21
$17,359.00
$0.004
$0.001
$0.00
$0.00
$0.00
$89,228.62
0
YTD Key Performance Measures
22 YTD
21 YTD
22 YTD
Circulation YTD I I Circulation Distribution,
631,204
Cardholders YTD
21 YTD 75,272
Visits YTD
22 YTD
21 YTD
193,575
633,769
85,838
240,151
2022
6%
24%
Q070%
■ Physical Checkouts ■ Digital Checkouts
Streamed Accesses
Program Attendance YTD
Outreach Attendance �1,432
326
55,714
Online Attendance
NEEMP3=9,136M
Library Attendance 34,277
6,458
02022 02021
22 YTD
21 YTD
I
Wireless Unique Users YTD
i
37,968
18,430
7
0 Fayetteville
Public Library
Strategic Plan Progress Report
June 2022 - July 2022
Purpose: We inspire imagination and foster learning.
Programs & Services: We offer inspiring and relevant programs and services that engage the
community's curiosity, provide opportunities for education and self-improvement, and serve as the
gateway to the library by addressing the diverse needs and interests of our community.
a. Programs
L Began "Mr. Mouse's Mail,"a preschool letter writing program. 99 letters from children have
been received since June.
ii. 3,240 attended the Summer Reading Kick -Off.
iii. Summer Reading Registration totaled 2,522 - Youth: 1,304, Teen: 338, Adult and Staff.• 880.
iv. The "Wild for Wednesday" series for children and families has had an average
attendance of 305 and featured animals, science, Opera of the Ozarks, Bright Star Traveling
Theatre, Music, and Circus Arts. Area daycares and school groups were invited to attend.
v. Youth Services hosted 100 programs in June with an attendance of 9,567 people.
Highlights included: Super Saturday magic and music, "Teen Cuisine" cooking classes,
"Ocean in a Bottle" craft program, "Music and Movement, " the `BenAnna Band for
Preschoolers," "Mr. Troy Songtime" on the Gathering Glade, Teen VR classes in CFI, writing
classes for kids and teens, "Vintage Typewriter" and letter writing, various story times, 7-Up
volunteer programs, "Teen Book Club," teen art classes, "Candy Sushi, " sensory programs,
and Legos.
vi. Hosted 5 summer field trips which included tours, story times, and crafts for children.
vii. Welcomed nearly 500 attendees to Fulbright Author David Grann's author talk in June.
viii. Finished the successful seven -week Mountain Street Stage concert series. As part of this
event, Adult Services began a partnership with Chamber Music on the Mountain for
Grooves.
ix. Hosted movement programs such as Intro to "Yoga," "Learn Vintage Swing Dance," "Yoga
@ FPL,"and "Explorative Dance" with Lela Besom along with art programs "Freeform Fiber
Art," "Tattoo You: Design Your Own Tattoo," and "Sewing Class: Aprons."
x. C. Williams and the Adult Services team continued Maker to Market programming.
xi. "Introduction to Genealogy" and "The Extraction of Salt from Water by Caddo Indians"
classes were taught by Genealogy staff N. Branon and A. Nelson -Lamont.
xii. Hosted 89 Adult Services programs with 2,037 attendees. 820 adults registered for
Summer Reading Club; 2,865 books were read. 60 staff registered, reading a total of 921
books.
xiii. Held 201 programs for children and teens, with 17,315 total attendees. Listeners, kids, and
teens read a total of 17,651 hours during June and July.
b. Services
i. Hosted 89 non -library meetings for communities, organizations, and clubs.
ii. Received 156 unique library inquiries regarding FPL events and event booking.
1.1
iii. Accommodated the City of Fayetteville once, the Fayetteville Chamber of Commerce six
times, Fayetteville Public Schools twice
iv. Reserved FPL Study Rooms 812 times in June and 791 times in July.
v. In June, the Event Center was rented to a variety of clients, including Fayetteville
Chamber of Commerce, Ozark Literacy Council, and Williams Gymnastic and Dance.
vi. In July, the Event Center clients included: University of Arkansas Walton College of
Business and Fayetteville Public Schools Leadership.
IL Collections: We will build and support collections that inspire the community with the resources
they need to explore topics of personal interest and continue to learn throughout their lives.
a. Satisfy your curiosity
i. Implemented "Calming Kits for Sensory Issues" in Youth Services. Available by request for
in-house use, these items can help patrons and children with sensory problems such as
over -stimulation, excessive noise, frustration, etc.
ii. Added a small batch of books with QR codes within the Read Aloud collection. The code
links to Youth Services staff reading the book. Staff hope to grow this aspect of the
collection to include videos of favorite books being read.
111. Access: We will build and expand the ease and convenience of the library experience through
virtual and physical reach to all in the community, reflecting the FPL welcoming, convening and
destination culture.
a. Browsability
i. Held OCLC Wise strategic partner meetings with FPL staff to discuss future developments
in the online library catalog and database system.
b. Outreach partnerships
i. Conducted community leader interviews for Community Needs Assessment with leaders
representing NWA Democrat Gazette, Veterans Affairs Hospital, Canopy, Arkansas United,
University of Arkansas arts department, Walton Family Foundation, and UofA Economic
Development.
ii. Conducted community and staff surveys by Ivy Group for Community Needs Assessment.
iii. Continued Books and Bites summer outreach programs with the Yvonne Richardson
Center and LifeSource. Program partnerships included: First Security Bank, Cobblestone
Farm, NWA Martial Arts Academy, City of Fayetteville Recycling, Washington County
Extension Agency, and Day -by -Day.
iv. Met with City of Fayetteville Parks and Recreation staff to discuss future programming in
the Ramble/Fay Jones Woods.
v. Continued Lending Hands outreach program.
vi. Maintained monthly Tyson Pop -Up Library and issued 9 library cards and interacted with
75 team members.
vi. Led community tours for Canopy NWA and Volunteer Action Center.
vii. Attended Kidz Night at Gulley Park and interacted with 400 community members.
viii. Visited CDBG in the Park at Walker Park, issued 4 library cards and interacted with 300
community members.
ix. Began a new relationship with the University for "One Book, One Community"
programming.
x. Met with Arkansas United to share library resources and services for continued
partnership.
M
xi. Discussed the possibility of a Bookmobile stop at the Boys and Girls Club.
/V People: We create and maintain a culture of excellence by supporting and inspiring our staff,
boards, and volunteers.
a. Staff
i J. Harris and L. McDonald accepted full-time LSG positions in Circulation.
/iC. Williams represented FPL as a member of the Arkansas Library Association Library
Advocacy Community of Interest. The group launched a Libraries Transform tab on the ArLA
website, which can be found here: https.11www.arlib.or_q/Libraries-Transform-Arkansas.
iii J. Settje accepted a full-time Bilingual Outreach Programmer position in Community
Engagement.
iv C. Dennis joined the Association of Bookmobile and Outreach Services organization.
v Manager training included: Coaching and Developing Others, and Narcan training with
Facilities staff.
b. Volunteers
i Provided 155 volunteer hours for Summer Reading Club Kickoff.
/iPlaced nine volunteers in new volunteer opportunities and interviewed eight new
applicants.
//i First Security Bank volunteers provided 100 hours of support for Books and Bites
programs in June and July.
/v Supported outreach events, CDBG in the Park
V. Facility: Our consumer -friendly, sustainable facility will be safe, accessible, clean and support the
requirements for quality programs, services, and collections.
i Unloaded construction debris left from south parking lot construction.
ii Removed storage containers blocking West Street.
/ii Established a post -construction vendor list.
V/. Communication: We maximize ongoing communication to increase awareness of the library and
understanding of its value and impact on the community.
a. Marketing plan
i Scheduled print advertising for the remainder of 2022.
/ilncreased frequency of posts for Friends on social media.
b. Public awareness campaign
i Provided information for a story regarding continued fundraising efforts on KNWA.
ii Updated internal best practices with media.
//i Began developing "You are here" signage for main entrances.
c. Operationalize brand
i Developed a poster specifically for FPL's book clubs.
ii Updated social media guidelines for consistency across accounts.
d. Website
i Updated the navigation and created new pages.
/iContinued design work and branding updates.
V//. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding.
a. Secured a new major capital gift.
b. Received 20% more Annual Fund donations than this time last year.
10
c. Worked with incoming board members to build prospect lists.
d. Diversified funding streams by introducing fundraising dinners.
e. Noted that the two ARPA requests to the City of Fayetteville are progressing.
11
Fayetteville Public Library
FY 2022 Monthly Financial Update - through July 31, 2022
(Preliminary: Subject to Audit)
This is an overview of the Fayetteville Public Library unaudited financial activity as of July 31, 2022, including revenue collections and
expenditures. It compares revenues and expenditures for the first seven (7) months of fiscal year (FY) 2022 and prior years. This is an
overview of the General Fund (Fund 10) and Enterprise Funds (Food Services and Events). Following this summary is a detailed report on all
funds.
As of July 31, 2022, 58.3% has completed; 41.7% of the year remains.
General Fund Revenue:
• Total Property Tax revenue is $2.38M, trending slightly better than expected compared to YTD projections.
• Charges for Services revenue is 57.1% below YTD revenue projections, approximately $42k. This is primarily due to Fines & Fees
below YTD projections by $36k due to a change in the fine threshold that blocks use of self -check machines.
• Collectively, Year-to-date (YTD) total General Fund revenue collected is $4.8M, trending as expected.
General Fund Expenditures:
• Personnel expenses totals $2.78M YTD, which is 49.3% of budget, and trending as expected with YTD expenditure rate.
• Maintenance expenses are trending above expected YTD expenditure rate, primarily due to multiple annual software
subscriptions and licensing paid during Q2. However, no significant expenditure occurred that was unbudgeted or unexpected.
• With 58.3% of year completed, a total of 52.6% of the overall budgeted general fund expenditures have been spent.
Revenues
Property Tax
City Transfers
Federal / State / Corporate Grants
Charges for Services
Foundation Transfers
InternalTransfers
Miscellaneus Revenue
Total Revenues
Expenses
Personnel Services
Materials & Supplies
Services & Charges
Maintenance
Capital Expense
I nterfund Transfers
Transfers Out
Depreciation
Total Expenses
Surplus / (Deficit)
Target year-to-date percentage
r956al Tear zvzz
Adjusted
Year -to -Date
Year -to -Date Current Month Current Month
Percent of
Bud et
2022 Bud et
Actual
Bud et
Actual
Budget
$ 4,833,241
$ 2,328,807
$ 2,383,119 $
168,805 $
129,381
49.3 %
2,759,401
1,776,738
1,776,734
196,534
196,533
64.4%
182,150
70,576
88,427
-
5,425
48.5%
170,500
99,463
56,841
14,209
7,417
33.3%
121,043
60,522
60,522
-
-
50.0%
688,296
497,716
400,000
-
-
58.1%
Fiscal Year 2022
Adjusted
Year -to -Date
Year -to -Date Current Month Current Month Percent
of
Budget
2022 Budget
Actual
Budget
Actual Budget
$ 5,016,845
$ 2,957,382
$ 2,787,874 $
398,063 $
375,319
55.6%
1,236,991
795,211
524,353
129,747
69,958
42.4%
1,862,818
1,141,268
1,075,405
132,474
97,131
57.7%
403,323
332,674
267,286
15,654
10,923
66.3%
701,928
475,950
241,696
45,409
6,962
34.4%
492,700
287,658
214,950
-
120,950
43.6%
-
-
3,000
-
-
$ 9,714,605
$ 5,990,144
$ 5,114,565 $
721,347 $
681,244
52.6%
$ (957,074) $(1,154,871) $ (302,706) $ (341,799) $ (340,065)
58.3%
Fiscal Year 2021
Adjusted 2021 YTD
Bud et Jan - Jul Actuals
Jul-21
Actual
Percent of
Budget
$ 4,350,000 $
2,384,949 $
181,110
54.8%
2,423,400
1,490,734
186,533
61.5%
744,461
199,178
15,953
26.8%
55,200
37,584
9,703
68.1%
105,500
53,851
-
51.0%
401:9660
-
-
0.0%
6 000 r
41,789 r
32 912
696.5
$ 8,086,527 $
4,208,085 $
426,213
52.0%
Adjusted
Budget
Fiscal Year 2021
2021 YTD
Jan - Jul Actuals
Jul-21
Actual
Percent of
Budget
$4,734,925
$2,649,114
$378,243
55.9%
1,408,860
535,814
$67,742
38.0%
1,822,548
760,025
124,148
41.7%
236,372
140,229
15,354
59.3%
413,700
216,615
-
52.4%
225,000
-
-
0.0%
589,082
93,705
$ 8,841,405
$ 4,890,881 $
679,192
55.3%
$ (754,878) $ (682,796) $ (252,979)
1% YTD Actual Revenue by Source YTD Actual Expenditures by Category
S% 1%
1% • Property Tax
0% 0
2% • City Transfers • Personnel Services
5% • Materials & Supplies
Federal /State /Corporate
Grants • Services& Charges
• Charges for Sam ces • Maintenance
• Capital Expense
• Foundation Transfers • Interfund Transfers
• Transfers Out
• Interfund Transfers
. Depreciation
• Miscellaneus Revenue
10%
12
General Fund Total Operating Expenditures
General Fund Total Operating Revenue
YrD Expend ores -Annual
July
Expend Aures
YTD Revenue -Annual
July
Revenue
13,340,878
10,489,366
11,539,789
10,010,020
10,168,175
12,007,337
8,532,256
10,179,309 9654680
10,375,876
4,808,719
75,228
5,1■ 5,098.697
6,160,355
■
6,901,778
4761,11,
0
46■
01,111
5,348,620
0
6,219,188
0
2018
2019
2021
2022'
■
2018
2019
2020
2021
2022`
*Annual Revenue & Events: Prior years reflect total actuals; current year reflects total approved budget
YTD
Expenditures
Annual
% of Annual
YTD Revenue
% of Annual
Expenditures
July
Expenditures
Expenditures
Revenues
July
Annual Revenue
Revenues
2018
4,808,719
8,532,256
56.4%
2018
4,768,981
10,489,366
45.5%
2019
5,175,228
10,179,309
50.8%
2019
4,996,434
11,539,789
43.3%
2020
5,098,697
9,654,680
52.8%
2020
4,606,978
10,010,020
46.0%
2021
6,160,355
10,375,876
59.4%
2021
5,348,620
10,168,175
52.6%
2022*
6,901,778
13,340,878
51.7%
2022*
6,299,888
12,007,337
52.5%
Food Services Revenue:
• YTD sales, which includes Deli and Catering sales, total $116,246.
• In June, sales increased by approximately $21k compared to the prior month totaling $36,062. This was primarily due to an
increase in catering sales (doubled from previous month) totaling approximately $16k.
■ In July, sales totaled $19,529.
An internal transfer in the amount of $56,750 was received as supplemental revenue for personnel expenditures.
Food Services Expenses:
• YTD expenses total $173,059.
■ Cost of Goods Sold (COGS) continues to trend downward. In July, COGS totaled $9,802, which is a decrease of $2,625 from
the prior month.
Excluding transfers, YTD Food Services net loss totals $61,379.
Including transfers, YTD Food Services net loss totals $4,629.
Food Services: 2022 Sales and Expenses
40,000
3 5, 000
30,000 -
25,000 ■
IIIIIII� � 5
2 0, 000 15,455 13,062
10,505 02
■
15,000 11,032�
4,049
10,000
66 13, 886 12, 57 4
5,000
Jan Feb Mar Apr May Jun Jul
Other Expenses 5,251 829 788 3,007 1,756 4,066 1,645
COGS 11,032 4,049 10,505 15,455 13,062 12,427 9,802
■ Personnel 9,284 9,920 12,093 12,753 13,066 13,886 12,574
-Sales 7,811 6,149 14,720 17,365 14,610 36,062 19,529
13
Event Revenue:
• YTD Events rental income revenue totals $91,004, which is below projection by approximately $163k.
An internal transfer in the amount of $56,117 was received as supplemental revenue for personnel and operating expenditures.
Event Services Expenditures:
• YTD expenditures total $44,631 trending as expected with expenditure rate.
• No significant expenditure occurred that was unbudgeted or unexpected.
Events: 2022 Sales and Expenses
25,000
20,000
15,000
10,000
2,122
5,000
(5,000) Jan Feb Mar Apr May Jun Jul
,Other Expenses 664 - 513 2,122 (1,151) -
�Personnel 4,526 5,938 7,903 6,077 6,04E 6,114 5,876
Sales 17,149 9,560 11,314 12,603 22,375 9,976 8,027
Balance Sheet Highlights - July 31, 2022:
Receivables
Due from Foundation
Due from Events
Due from Food Services
Due from Other Funds
Prepaid Expenses
Assets
Total Assets
Liabilities
Accounts Payable
Other Liabilities
Due to Foundation
Due to Events
Due to Food Services
Due to other Funds
Total Liabilities
Fund Balance
Total Liabilities & Fund Balance
w v$3,491
v$3,525
$229,071
$222,507
$76,778
$70,502
$145,496
$132,823
' $3,714,194
$3,714,194
$58,253
$54,165
$17,489,248
$17,489,248
$23,612,401 $24,056,334
$29,330 $141,871
' $812,785'
$814,072
$2,036
$1,364
$114,679
$106,252
($27,622)
($27,812)
$197,613
$196,964
$1,128,822 $1,232,712
$22,483,579 $22,823,622
+ ($34) w $3,261
$6,564 $314,694
$6,276 $0
$0
' $3,886,503
$4,088 $42,725
$0 $17,185,628
($443,933) $23,543,860
;85,(
$76,
$15528
$303:620
$68,541
($112,541)
$244,294
($214,964)
($1,287)
' $981,042
($168,257)
$672
$3,355
($1,319)
$0
$0
$649
$194,016
$3,597
($103,890)
$1,422,708
($293,886)
($340,044)
$22,121,153
$362,426
14
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2022
Revenues
Local Tax Support
10-0-4882-00 Transfer for Operations - Mill LibraryLibrary
70-0-4883-00 Transfer for Debt Service - MiLibraryLibrary
Total Local Tax Support
City of Fayetteville Transfers
10-0-4880-00 Transfer for Operations - CityLibraryLibrary
10-0-4884-00 Transfer for Books - City of FLibraryLibrary
10-0-4886-00 Transfer for Computers - City LibraryLibrary
10-0-4887-00 Transfer for CIP - City of Fayetteville
Total City of Fayetteville Transfers
Current Year
Adjusted Budget
YTD 7/31/2022
Annual Budget Annual Budget
Actual Remaining Remaining %
$4,833,241.00
$2,383,119.41
($2,450,121.59)
(50.69%)
$2,319,956.00
$1,143,895.63
($1,176,060.37)
(50.69%)
$7,153,197.00
$3,527,015.04
($3,626,181.96)
(50.69%)
$1,777,401.00 $1,036,817.28 ($740,583.72)
$581,000.00 $338,916.62 ($242,083.38)
$101,000.00 $101,000.00 $0.00
$300,000.00 $300,000.00 $0.00
07594n1 nn A1.776_7��9n (A)92.6671n1
(41.67%)
(41.67%)
0.00%
0.00%
�92" WAI
Transfers from Foundation & Friends
10-0-4888-00
Transfer from FoundationLibraryLibrary
$121,043.00
$60,522.00
($60,521.00)
(50.00%)
Total Transfers from
Foundation & Friends
$121,043.00
$60,522.00
($60,521.00)
(50.00%)
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library TurnbackLibraryLibrary
$141,150.00
$80,502.00
($60,648.00)
(42.97%)
10-0-4050-00
Grants - StateLibraryLibrary
$25,000.00
$0.00
($25,000.00)
(100.00%)
10-0-4055-00
Grants - Federal LibraryLibrary
$16,000.00
$2,500.00
($13,500.00)
(84.38%)
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4110-00
Contributed Services IncomeLibraryLibrary
$0.00
$5,425.00
$5,425.00
0.00%
Total State Aid & Grants
$182,150.00
$88,427.00
($93,723.00)
(51.45%)
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
$12,000.00
$5,500.00
($6,500.00)
(54.17%)
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
$30,000.00
$10,960.00
($19,040.00)
(63.47%)
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
$3,000.00
$2,687.76
($312.24)
(10.41%)
10-0-4220-00
Merchandise SalesLibraryLibrary
$300.00
$591.50
$291.50
97.17%
10-0-4300-00
Fees - Library CardsLibraryLibrary
$200.00
$4.00
($196.00)
(98.00%)
10-0-4302-00
Fees - Fines & OverduesLibraryLibrary
$125,000.00
$36,932.24
($88,067.76)
(70.45%)
10-0-4304-00
Fees - Lost MaterialsLibraryLibrary
$100.00
$147.85
$47.85
47.85%
10-0-4306-00
Fees - Damaged MaterialsLibraryLibrary
$0.00
$44.95
$44.95
0.00%
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
($100.00)
($26.98)
$73.02
73.02%
80-0-4225-00
Sales - FoodLibraryLibrary
$213,000.00
$75,734.32
($137,265.68)
(64.44%)
80-0-4230-00
Sales - Non Alcoholic Beverage LibraryLibrary
$0.00
$12,098.20
$12,098.20
0.00%
80-0-4235-00
Sales - Catering LibraryLibrary
$130,000.00
$26,696.74
($103,303.26)
(79.46%)
80-0-4240-00
Sales - Internal Catering LibraryLibrary
$0.00
$1,755.00
$1,755.00
0.00%
80-0-4405-00
Comps - Food LibraryLibrary
$0.00
($27.03)
($27.03)
0.00%
80-0-4410-00
Comps - Non -Alcoholic BeverageLibraryLi bra ry
$0.00
($10.81)
($10.81)
0.00%
85-0-4203-00
Rent Income - Teaching Kitchen LibraryLibrary
$0.00
$5,200.00
$5,200.00
0.00%
15
08/05/2022 5:34:32 PM Page 1
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2022
YTD 7/31/2022
Current Year
Annual Budget
Annual Budget
Adjusted Budget
Actual
Remaining
Remaining %
85-0-4204-00
Rent Income - Event CenterLibraryLibrary
$340,000.00
$85,803.75
($254,196.25)
(74.76%)
Total
$853,500.00
$264,091.49
($589,408.51)
(69.06%)
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
$0.00
$529.64
$529.64
0.00%
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
$0.00
$259.92
$259.92
0.00%
10-0-4651-00
Contributions - Money JarLibraryLibrary
$0.00
$221.69
$221.69
0.00%
10-0-4660-00
Contributions - DesignatedLibraryl-ibrary$0.00
$32,017.00
$32,017.00
0.00%
10-0-4662-00
Contributions - Designated YouLibraryLibrary
$0.00
$2,077.56
$2,077.56
0.00%
10-0-4664-00
Contributions - Designated AduLibraryLibrary
$0.00
$2,981.27
$2,981.27
0.00%
10-0-4666-00
Contributions - Designated MemLibraryLibrary
$0.00
$0.00
$0.00
0.00%
85-0-4650-00
Contributions - UndesignatedLibraryLibrary
$0.00
$0.00
$0.00
0.00%
Total
$0.00
$38,087.08
$38,087.08
0.00%
Investment Earnings
10-0-4701-00
Interest - UnrestrictedLibraryLibrary
$2,500.00
$453.40
($2,046.60)
(81.86%)
10-0-4703-00
Interest - Undesignated FundsLibraryLibrary
$400.00
$132.67
($267.33)
(66.83%)
10-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4990-00
Gain/(Loss) on Sale of AssetsLibraryLibrary
$0.00
$23.00
$23.00
0.00%
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
$0.00
$7,519.00
$7,519.00
0.00%
15-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$100.00
$887.89
$787.89
787.89%
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$10,000.00
$3,595.21
($6,404.79)
(64.05%)
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$3,000.00
$1,736.59
($1,263.41)
(42.11%)
20-0-4779-00
Investment Management FeesLibraryLibrary
($3,500.00)
($3,085.00)
$415.00
11.86%
30-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$5,000.00
$2,187.67
($2,812.33)
(56.25%)
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$0.00
($4,105.04)
($4,105.04)
0.00%
30-0-4779-00
Investment Management FeesLibraryLibrary
($2,000.00)
($935.00)
$1,065.00
53.25%
40-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$3,000.00
$184.02
($2,815.98)
(93.87%)
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
40-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$0.00
$388.17
$388.17
0.00%
40-0-4779-00
Investment Management FeesLibraryLibrary
($600.00)
($464.00)
$136.00
22.67%
50-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$5,000.00
$433.79
($4,566.21)
(91.32%)
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
50-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$0.00
($1,750.21)
($1,750.21)
0.00%
50-0-4779-00
Investment Management FeesLibraryLibrary
($850.00)
($503.00)
$347.00
40.82%
80-0-4701-00
Interest - UnrestrictedLibraryLibrary
$0.00
$62.74
$62.74
0.00%
80-0-4992-00
Miscellaneous RevenueLibraryLibrary
$0.00
$0.00
$0.00
0.00%
Total Contributions & Investment Earnings
$22,050.00
$6,761.90
($15,288.10)
(69.33%)
16
08/05/2022 5:34:32 PM Page 2
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2022
YTD 7/31/2022
Internal Transfers and Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryLibrary
10-0-4999-00
Use of ReservesLibraryl-i bra ry
30-0-4910-00
Transfer from Operating - 10
40-0-4910-00
Transfer from OperationsLibraryl-ibrary
50-0-4910-00
Transfer from OperationsLibraryl-ibrary
80-0-4910-00
Transfer from FPL Operations-FLibraryLi bra ry
85-0-4910-00
Transfer from FPL Operations-FLibraryLi bra ry
Total In
Total Revenues
Expenses
Library Services
Personnel Services
Library Materials, Program Supplies
Program Services
Library Services - Maintenance
Tota I
Support Services
Support Services - Personnel Services
Internal Library - Materials & Supplies
Internal Library - Services & Charges
Internal Library - Maintenance
Tota I
Events
Events - Personnel Services
Events - Materials & Supplies
Events - Services & Charges
Tota I
Food Services
Food Services - Personnel Services
Food Services - Materials & Supplies
Food Services - Services & Charges
Food Services - COGS
Tota I
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
Current Year
Adjusted Budget
Actual
Annual Budget
Remaining
Annual Budget
Remaining %
$400,000.00
$400,000.00
$0.00
0.00%
$288,296.00
$0.00
($288,296.00)
(100.00%)
$8,000.00
$34,000.00
$26,000.00
325.00%
$0.00
$12,500.00
$12,500.00
0.00%
$10,000.00
$35,000.00
$25,000.00
250.00%
$113,500.00
$56,750.00
($56,750.00)
(50.00%)
$96,200.00
$0.00
($96,200.00)
(100.00%)
$915,996.00
$538,250.00
($377,746.00)
(41.24%)
$12,007,337.00
$6,299,888.41
($5,707,448.59)
(47.53%)
$2,809,212.00
$1,573,352.48
$1,235,859.52
43.99%
$977,236.00
$410,816.34
$566,419.66
57.96%
$382,578.00
$214,518.85
$168,059.15
43.93%
$4,500.00
$113.84
$4,386.16
97.47%
$4,173,526.00
$2,198,801.51
$1,974,724.49
47.32%
$2,207,633.00
$1,214,521.85
$993,111.15
44.99%
$259,755.00
$113,536.53
$146,218.47
56.29%
$1,480,240.00
$860,886.15
$619,353.85
41.84%
$398,823.00
$267,172.54
$131,650.46
33.01%
$4,346,451.00
$2,456,117.07
$1,890,333.93
43.49%
$111,929.00
$42,482.56
$69,446.44 62.05%
$5,700.00
$192.45
$5,507.55 96.62%
$34,500.00
$1,033.61
$33,466.39 97.00%
$152,129.00
$43,708.62
$108,420.38 71.27%
$267,080.00
$83,565.56
$183,514.44
68.71%
$35,500.00
$10,018.85
$25,481.15
71.78%
$19,200.00
$7,322.52
$11,877.48
61.86%
$92,408.00
$76,332.38
$16,075.62
17.40%
$414,188.00
$177,239.31
$236,948.69
57.21%
$0.00 $0.00 $0.00 0.00%
17
08/05/2022 5:34:32 PM Page 3
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2022
Total
Depreciation
10-0-5990-00 Depreciation ExpenseLibra ryl-ibrary
10-1-5990-05 Depreciation ExpenseAdministrationAdministrati
Tota I
Financial Stabilty Transfers
10-1-5701-05
Transfer to Facility Reserves AdministrationAdmii
10-1-5715-05
Transfer to Furniture & EquipmAdministrationAd
10-1-5730-05
Transfer to Facility Reserve
10-1-5735-05
Transfer to EventsAdministrationAdministration
10-1-5740-05
Transfer to Furniture & EquipmAdministrationAd
10-1-5745-05
Transfer to Food ServicesAdministrationAdminisl
10-1-5750-05
Transfer to IT ReserveAdministrationAdministrati
15-1-5700-00
Transfer to OperatingAd mi nistrationLi bra ry
70-1-5770-05
Transfer to the City of FayettAdministrationAdmi
Total Financial Stabilty Transfers
Capital Reinvestment
10-1-5810-07
Computer & Technological EquipAdministrationf
10-1-5810-25
Computer & Technological EquipAdministrationf
10-1-5810-30
Computer & Technological EquipAdministrationf
10-1-5870-25
Furniture & Equipment (less thAdministrationFac
10-1-5871-25
Furniture & Equipment (greaterAdministrationFa
10-1-5873-25
VehiclesAdministrationFacilities
10-2-5810-09
Computer & Technological Equipl-ibrary Service(
30-1-5871-25
Furniture & Equipment (greaterAdministrationFa
40-1-5871-25
Furniture & Equipment (greaterAdministrationFa
50-1-5810-30
Computer & Technological EquipAdministrationf
80-3-5871-28
Furniture & Equipment (greaterEvents & Food Sr
85-3-5810-35
Computer & Technological EquipEvents & Food
85-3-5871-35
Furniture & Equipment (greaterEvents & Food S1
Total Capital Reinvestment & Depreciation
Total Expenses
Transfers
Transfers to Foundation & Friends
10-1-6602-05 Transfer to Fayetteville PubliAdministrationAdmii
Tota I
YTD 7/31/2022
Current Year Annual Budget Annual Budget
Adjusted Budget Actual Remaining Remaining %
$0.00 $0.00 $0.00 0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
$0.00
$0.00
$0.00
0.00%
$120,000.00
$0.00
$120,000.00
100.00%
$25,000.00
$12,500.00
$12,500.00
50.00%
$8,000.00
$34,000.00
($26,000.00)
(325.00%)
$96,200.00
$76,700.00
$19,500.00
20.27%
$0.00
$0.00
$0.00
0.00%
$113,500.00
$56,750.00
$56,750.00
50.00%
$130,000.00
$35,000.00
$95,000.00
73.08%
$400,000.00
$400,000.00
$0.00
0.00%
$2,319,956.00
$1,143,895.63
$1,176,060.37
50.69%
$3,212,656.00
$1,758,845.63
$1,453,810.37
45.25%
$17,000.00
$2,009.60
$14,990.40
88.18%
$6,000.00
$4,190.19
$1,809.81
30.16%
$241,160.00
$142,485.59
$98,674.41
40.92%
$0.00
$1,551.78
($1,551.78)
0.00%
$320,000.00
$0.00
$320,000.00
100.00%
$100,000.00
$71,574.38
$28,425.62
28.43%
$17,768.00
$19,884.59
($2,116.59)
(11.91%)
$8,500.00
$0.00
$8,500.00
100.00%
$32,500.00
$0.00
$32,500.00
100.00%
$80,000.00
$23,999.00
$56,001.00
70.00%
$0.00
$448.86
($448.86)
0.00%
$70,000.00
$921.89
$69,078.11
98.68%
$149,000.00
$0.00
$149,000.00
100.00%
$1,041,928.00
$267,065.88
$774,862.12
74.37%
$13,340,878.00 $6,901,778.02 $6,439,099.98 48.27%
$0.00 $3,000.00 ($3,000.00) 0.00%
$0.00 $3,000.00 ($3,000.00) 0.00%
Total Transfers
$0.00 $3,000.00 ($3,000.00) 0.00%
18
08/05/2022 5:34:32 PM Page 4
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2022
YTD 7/31/2022
Current Year Annual Budget Annual Budget
Adjusted Budget Actual Remaining Remaining %
NET SURPLUS/(DEFICIT) ($1,333,541.00) ($604,889.61) $728,651.39 54.64%
19
08/05/2022 5:34:32 PM Page 5
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
10 - Library Operations
Assets
Cash & Investments - Unrestricted
10-0-1001-00
Bank CreditLibraryLibrary
10-0-1002-00
Bank DebitLibraryLibrary
10-0-1003-00
Petty Cash LibraryLi bra ry
10-0-1010-00
Bank of FayettevilleLibraryLibrary
10-0-1020-00
ArvestLibraryLibrary
10-0-1030-00
1st SecurityLibraryLibrary
10-0-1120-00
Schwab Institutional -Operating LibraryLibrary
Total Cash & Investments
Accounts Receivable - Unrestricted
As of July 31, 2022
2022
($12,015.44)
$1,171.88
$2,573.75
$86,829.63
$616,372.49
$300,060.73
$900,856.17
$1,895,849.21
10-0-1210-00
Due from Foundation
$229,070.84
10-0-1215-00
Due from Friends LibraryLibrary
$779.97
10-0-1225-00
Due From Other Gov. UnitsLibraryLibrary
$4,771,642.40
10-0-1235-00
Due from Food ServicesLibraryLibrary
$145,495.54
10-0-1236-00
Due from EventsLibraryLibrary
$76,778.20
10-0-1240-00
Accounts ReceivableLibraryLibrary
$2,539.91
10-0-1260-00
Payroll Tax Refund ReceivableLibraryLibrary
($793.54)
10-0-1270-00
Claim against credit card LibraryLibrary
$634.88
10-0-1271-00
Less: Claim against credit card LibraryLibrary
($570.10)
Total Acounts Receivable - Unrestricted
$5,226,718.30
Accounts Receivable - Restricted
10-0-1150-00
DataPath Held DepositLibraryLibrary
$1,200.00
10-0-1190-00
Claims PendingLibraryLibrary
($660.50)
10-0-1280-00
Prepaid ExpensesLibraryLibrary
$58,252.92
Total Accounts Receivable - Restricted
$58,792.42
Internal Due From
10-0-1221-00
Due From Expansion Operating Reserves - 15
($0.13)
10-0-1223-00
Due From Facilities Reserve - 30
($75,985.31)
10-0-1224-00
Due From Furniture & Equipment - 40
($12,802.78)
10-0-1228-00
Due From Technology Reserve - 50
($17,921.89)
Total Internal Due From
($106,710.11)
Interfund
10-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$280,720.55
10-0-1400-00
InterfundLibraryLibrary
($1,232,238.97)
Total Interfund
($951,518.42)
Depreciable Assets
20
08/05/2022 5:40:24 PM Page 1
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
10-0-1801-00
BuildingsLibraryLibrary
$21,080,384.43
10-0-1805-00
SoftwareLi bra ryLibrary
$163,841.15
10-0-1811-00
Books & PublicationsLibraryLibrary
$5,891,779.72
10-0-1813-00
EquipmentLibraryLibrary
$2,978,184.26
10-0-1999-00
Accumulated Depreciation LibraryLi bra ry
($14,224,526.88)
Total Depreciable
Assets
$15,889,662.68
Non -Depreciable Assets
10-0-1800-00
Land
$1,449,585.02
10-0-1850-00
Library Owned ArtLibraryLibrary
$150,000.00
10-1-1800-00
Fixed AssetAdministration Library
$0.07
Total Non-Depeciable Assets
$1,599,585.09
Total Assets $23,612,379.17
Liabilities and Fund Balance
Liabilities - Accounts Payable
10-0-2001-00
Accounts PayableLibraryLibrary
$29,330.47
10-0-2003-00
Security Bankcard Center, INC.LibraryLibrary
$2,271.00
10-0-2025-00
Accrued Sales Tax PayableLibraryLibrary
($5,436.33)
10-0-2055-00
Federal Withholding PayableLibraryLibrary
$1,068.09
10-0-2065-00
FICA PayableLibraryLibrary
($1,105.35)
10-0-2075-00
Health InsuranceLibraryLibrary
$420.42
10-0-2080-00
State Withholding PayableLibraryLibrary
$525.13
10-0-2082-00
State Unemployment PayableLibraryLibrary
$426.15
10-0-2094-00
Accident Death & Disability InLibraryLibrary
($0.50)
10-0-2130-00
Vision InsuranceLibraryLibrary
($65.40)
10-0-2135-00
Life, AD&D and LTDLibraryLibrary
$1,219.52
10-0-2140-00
Voluntary Life, STD & AD&DLibraryLibrary
($1,163.68)
10-0-2150-00
Retirement ContributionsLibraryLibrary
$84.45
10-0-2155-00
Voluntary Dental Insurance
($500.42)
10-0-2180-00
Caring Com mitteeLi bra ryLibrary
($2,086.96)
10-0-2185-00
Healthy HabitsLibraryLibrary
$4,819.88
10-0-2190-00
Arkansas State Library ScholarLi bra ryLibrary
$793.12
10-0-2410-00
Deferred RevenueLibraryLibrary
$488,558.53
Total Liabilities - Accounts Payable
$519,158.12
Accrued Liabilities
10-0-2045-00
Vacation Accrual LibraryLi bra ry
$235,988.14
10-0-2060-00
Sick Time Accrual LibraryLibrary
$86,969.39
Total Accrued Liabilities
$322,957.53
21
08/05/2022 5:40:24 PM Page 2
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
Internal Due To
10-0-2225-00
Due to Long Term - 20
$76,241.45
10-0-2228-00
Due to Food Services Libra ryLi bra ry
($27,621.60)
10-0-2230-00
Due to FriendsLibraryLibrary
($358.13)
10-0-2235-00
Due to Technology Reserve - 50
$103,000.10
10-0-2240-00
Due to FoundationLibraryLibrary
$2,036.03
10-0-2270-00
Due to Debt Service Fund LibraryLibrary
($1.47)
10-0-2275-00
Due to EventsLibraryLibrary
$114,678.75
Total Internal Due To
$267,975.13
Interfund
10-0-2255-00
Due to Other Funds - InterfundLibraryLibrary
$18,731.10
Total Interfund
$18,731.10
Fund Balance
10-0-3001-00
U n restricted Libra ryl-i bra ry
$2,254,777.43
10-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
$793,564.99
10-0-3950-00
Investment in Capital AssetsLibraryLibrary
$19,435,214.87
Total Fund Balance
$22,483,557.29
Total Liabilities and Fund Balance $23,612,379.17
22
08/05/2022 5:40:24 PM Page 3
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
15 - Expansion - Operations
Assets
Cash & Investments - Unrestricted
15-0-1123-00 Schwab Institutional -Expansion Libra ryLibrary $587,163.45
Total Cash & Investments $587,163.45
Interfund
15-0-1400-00 I nterfu nd Li bra ryLi bra ry $3,899,882.78
Total Interfund $3,899,882.78
Total Assets $4,487,046.23
Liabilities and Fund Balance
Internal Due To
15-0-2220-00 Due To Operating-10LibraryLibrary ($0.13)
Total Internal Due To ($0.13)
Fund Balance
15-0-3001-00 U n restricted Libra ryLi bra ry $4,487,046.36
Total Fund Balance $4,487,046.36
Total Liabilities and Fund Balance $4,487,046.23
23
08/05/2022 5:40:24 PM Page 4
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
20 - Long Term- Reserve
Assets
Cash & Investments - Designated
20-0-1125-00 Schwab Institutional - Long-teLibraryLibrary $1,649,703.58
Total Cash & Investments - Designated $1,649,703.58
Internal Due From
20-0-1220-00 Due From Operating - 10 $76,241.45
20-0-1228-00 Due From Technology Reserve - 50 ($0.93)
Total Internal Due From $76,240.52
Interfund
20-0-1400-00 I nterfu nd Li bra ryLi bra ry ($1,115,400.24)
Total I nterfund ($1,115,400.24)
Total Assets $610,543.86
Liabilities and Fund Balance
Fund Balance
20-0-3015-00 Designated - Long Term Reserve Libra ryLibrary $652,458.29
20-0-3900-00 Fund Balance - Current Year NeLibraryl-ibrary ($41,914.43)
Total Fund Balance $610,543.86
Total Liabilities and Fund Balance $610,543.86
24
08/05/2022 5:40:24 PM Page 5
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
30 - Facility Reserve
Assets
Cash & Investments - Designated
30-0-1126-00 Schwab - Facilities ReplacemenLibraryLibrary
$540,034.06
Total Cash & Investments - Designated
$540,034.06
Interfund
30-0-1238-00 Due from Other Funds - InterfuLibraryLibrary
$29.60
30-0-1400-00 InterfundLibraryLibrary
$3,787.37
Total Interfund
$3,816.97
Total Assets
$543,851.03
Liabilities and Fund Balance
Internal Due To
30-0-2220-00 Due To Operating - 10
($75,459.01)
Total Internal Due To
($75,459.01)
Interfund
30-0-2255-00 Due to Other Funds - InterfundLibraryLibrary
$143,975.90
Total Interfund
$143,975.90
Fund Balance
30-0-3020-00 Designated - Facility ReserveLibraryLibrary
$505,129.66
30-0-3900-00 Fund Balance - Current Year NeLibraryl-ibrary
($29,795.52)
Total Fund Balance
$475,334.14
Total Liabilities and Fund Balance $543,851.03
25
08/05/2022 5:40:24 PM Page 6
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
40 - Furniture & Equipment Reserve
Assets
Cash & Investments - Designated
40-0-1127-00 Schwab - Furn. & Eq. 2100-3837Libraryl-ibra ry
$261,863.54
Total Cash & Investments - Designated
$261,863.54
Interfund
40-0-1400-00 InterfundLibraryLibrary
$43,381.31
Total Interfund
$43,381.31
Total Assets
$305,244.85
Liabilities and Fund Balance
Internal Due To
40-0-2220-00 Due To Operating - 10
($12,802.78)
Total Internal Due To
($12,802.78)
Interfund
40-0-2255-00 Due to Other Funds - InterfundLibraryLibrary
$12,802.78
Total Interfund
$12,802.78
Fund Balance
40-0-3025-00 Designated - Furniture & EquipLibraryLibrary
$313,993.59
40-0-3900-00 Fund Balance - Current Year NeLibraryLibrary
($8,748.74)
Total Fund Balance
$305,244.85
Total Liabilities and Fund Balance $305,244.85
26
08/05/2022 5:40:24 PM Page 7
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
50 - Technology Equipment Reserve
Assets
Cash & Investments - Designated
50-0-1128-00 Schwab - Technological EquipmeLibraryLibrary
$310,293.60
Total Cash & Investments - Designated
$310,293.60
Internal Due From
50-0-1220-00 Due From Operating - 10
$103,000.10
Total Internal Due From
$103,000.10
Interfund
50-0-1238-00 Due from Other Funds - InterfuLibraryLibrary
$18,500.00
50-0-1400-00 InterfundLibraryLibrary
$365,371.12
Total Interfund
$383,871.12
Total Assets
$797,164.82
Liabilities and Fund Balance
Internal Due To
50-0-2220-00 Due To Operating - 10
($17,921.89)
50-0-2225-00 Due to Long Term - 20
($0.93)
Total Internal Due To
($17,922.82)
Interfund
50-0-2255-00 Due to Other Funds - InterfundLibraryLibrary
$46,160.56
Total Interfund
$46,160.56
Fund Balance
50-0-3030-00 Designated - Technological EquLibraryLibrary
$787,264.38
50-0-3900-00 Fund Balance - Current Year NeLibraryLibrary
($18,337.30)
Total Fund Balance
$768,927.08
Total Liabilities and Fund Balance $797,164.82
27
08/05/2022 5:40:24 PM Page 8
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
60 - Capital Construction Fund
Assets
Cash & Investments - Designated
60-0-1140-00 Schwab - Expansion Capitall - LibraryLibrary $4.36
Total Cash & Investments - Designated $4.36
Interfund
60-0-1400-00 InterfundLibraryLibrary ($192,503.91)
Total Interfund ($192,503.91)
Depreciable Assets
60-0-1890-00 Construction In Progress (CIP)LibraryLibrary $1,080,831.73
Total Depreciable Assets $1,080,831.73
Total Assets $888,332.18
Liabilities and Fund Balance
Interfund
60-0-2255-00 Due to Other Funds - InterfundLibraryLibrary $77,579.81
Total Interfund $77,579.81
Fund Balance
60-0-3005-00 Restricted Fund BalanceLibraryLibrary $810,752.37
Total Fund Balance $810,752.37
Total Liabilities and Fund Balance $888,332.18
28
08/05/2022 5:40:24 PM Page 9
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
70 - Bond Debt Service Fund
Assets
Accounts Receivable - Restricted
70-0-1225-00 Due From Other Gov. UnitsLibraryLibrary $2,230,114.97
Total Accounts Receivable - Restricted $2,230,114.97
Internal Due From
70-0-1227-00 Due from UnreservedLibraryLibrary ($1.47)
Total Internal Due From ($1.47)
Interfund
70-0-1400-00 InterfundLibraryLibrary ($1,772,279.58)
Total Interfund ($1,772,279.58)
Total Assets $457,833.92
Liabilities and Fund Balance
Fund Balance
70-0-3005-00 Restricted Fund BalanceLibraryLibrary $457,833.92
Total Fund Balance $457,833.92
Total Liabilities and Fund Balance $457,833.92
29
08/05/2022 5:40:24 PM Page 10
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
80 - Food Services
Assets
Cash & Investments - Unrestricted
80-0-1003-00 Petty Cash Libraryl-i bra ry
$675.00
80-0-1050-00 Arvest - Food ServicesEvents & Food SFood Service
$130,051.28
Total Cash & Investments
$130,726.28
Internal Due From
80-0-1220-00 Due From Operating - 10LibraryLibrary
($27,621.60)
Total Internal Due From
($27,621.60)
Interfund
80-0-1238-00 Due from Other Funds - InterfuLibraryLibrary
$201.50
Total Interfund
$201.50
Total Assets
$103,306.18
Liabilities and Fund Balance
Liabilities - Accounts Payable
80-0-2001-00 Accounts PayableLibraryLibrary
$2,247.06
80-0-2411-00 Gift CardsLibraryLibrary
$317.53
Total Liabilities - Accounts Payable
$2,564.59
Accrued Liabilities
80-0-2045-00 Vacation AccrualLibraryl-ibrary$1,334.45
80-0-2056-00 HMR TaxLibraryLibrary $592.13
80-0-2057-00 Sales TaxLibraryLibrary $2,122.96
Total Accrued Liabilities $4,049.54
Internal Due To
80-0-2220-00 Due to Operating-10LibraryLibrary $145,495.54
Total Internal Due To $145,495.54
Interfund
80-0-2255-00 Due to Other Funds - InterfundLibraryLibrary $201.50
Total Interfund $201.50
Fund Balance
80-0-3001-00 UnrestrictedLibraryl-ibrary($49,004.99)
Total Fund Balance ($49,004.99)
30
08/05/2022 5:40:24 PM
Page 11
Fayetteville Public Library
Balance Sheet
Total Liabilities and Fund Balance
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
$103,306.18
31
08/05/2022 5:40:24 PM Page 12
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - July 31, 2022
As of July 31, 2022
2022
85 - Events
Assets
Internal Due From
85-0-1220-00 Due From Operating - 10LibraryLibrary
$133,363.75
Total Internal Due From
$133,363.75
Total Assets
$133,363.75
Liabilities and Fund Balance
Accrued Liabilities
85-0-2045-00 Vacation AccrualLibraryLibrary
$1,480.88
85-0-2060-00 Sick Time Accrual LibraryLibrary
$398.85
Total Accrued Liabilities
$1,879.73
Internal Due To
85-0-2220-00 Due to Operating-10LibraryLibrary
$76,778.20
Total Internal Due To
$76,778.20
Fund Balance
85-0-3001-00 U n restricted Libra ryl-i bra ry
$54,705.82
Total Fund Balance
$54,705.82
Total Liabilities and Fund Balance
$133,363.75
32
08/05/2022 5:40:24 PM Page 13
Fayetteville Public Library
Budget 2023 Calendar
D. o.
Activity
June through July
Budget preparation
Thursday, July 21, 2022
Budget kickoff meeting
July through September
Working sessions with departments
September through October
Internal review of combined budget proposal to discuss key issues and finalize budgetary decisions
November / December
Presentation / Adoption of budget
January
Fiscal year begins January 1
33
6/16/2022 - 7/15/2022 CAPITAL CAMPAIGN ACTIVITIES
Meetings and Actions
I Date Joutcome
I Notes
Event: Meet the Funders
6/16/2022 Strategy and networking
Lauren attended the annual Meet the Funders event at FPL for networking, education, and strategy.
Event: SONA Gala
6/16/2022 Cultivation
David attended the event where many donors and prospective donors were present.
Christina is working with Emory Solutions to revamp FPL's website. This meeting was a website redesign
Meeting: Emory Solutions
6/17/2022 Strategy
walkthrough.
Development staff submitted a proposal to be reimbursed for $89k of utility payments to compensate
Submission: City of Fayetteville ARPA proposal
6/17/2022 Funding opportunity
for revenue lost to COVID-19 factors.
Development staff met with implementation partners to continue learning the new donor management
Meeting: WhiteRock
6/20/2022 Strategy
software.
Meeting: FPL Board of Trustees
6/20/2022 Reporting
Development staff attended and reported on Foundation activities and financials.
Meeting: Foundation Finance Committee
6/21/2022 Reporting
Foundation finance committee met to discuss March financials and revenue priorities.
Development staff sent an email to patrons marketing a 2:1 gift matching opportunity for Walmart
Email: FPL patrons
6/22/2022 Cultivation
associates.
Chirstina spoke with this 7 Hills Homeless Shelter executive as part of FPL's community needs
Meeting: Community partner
6/22/2022 Community building
assesment.
Meeting: Community partner
6/22/2022 Funding opportunity
FPL's execitve director and development director met to discuss federal funding opporunities
David toured with incoming Board of Trustees President. Christina stepped in to strategize about a
Tour: Incoming Board of Trustees President
6/23/2022 Strategy
major gift prospect.
Event: Foundation Meet & Greet
6/24/2022 Strategy and cultivation
Development staff and board officers hosted a meet and greet for Foundation board candidates.
Development met with events staff to discuss an upcoming concert and fundraising opportunity in
Meeting: FPL events staff
6/27/2022 Event planning
partnership with Natural State Distributing.
Christina is working with Emory Solutions to revamp FPL's website. This meeting was a website final
Meeting: Emory Solutions
6/27/2022 Strategy
review.
Kelsey recorded and sent a Gratavid to FPL donors thanking for support and informing on library
Email: FPL Donors
6/28/2022 Stewardship
outreach activities.
Meeting: FPL Foundation Board
6/28/2022 Strategy
Foundation Board met to discuss Foundation activities, capital campaign strategy and action items.
Lauren met to recruit this contact to the Foundation events committee. He is a licensed CPA, works for
Meeting: Foundation committee prospect
6/28/2022 Cultivation
Tyson and a library patron.
David spoke with UA's Center for business and Economic Research executive as part of FPL's community
Meeting: Community partner
6/29/2022 Community building
needs asessment.
Christina met with events staff to discuss partnership oppurtunities for an upcoming Collier and
Meeting: FPL events staff
6/29/2022 Event planning
Associates event at FPL. Proceeds will benefit FPLF.
Development staff met with members of the dinner series committee to discuss the Midsummer
Meeting: Dinner series committee
6/29/2022 Event planning
Night's Dinner fundraiser on September 16.
Christina is working with Emory Solutions to revamp FPL's website. This meeting was a website
Meeting: Emory Solutions
6/29/2022 Strategy
executive review.
Development staff mailed summer postcards to donors thanking for support and informing on current
Mailing: Foundation summer postcard
6/30/2022 Stewardship
and upcoming events.
Lauren attended Kidz Night at the Gulley Park concert series with outreach staff to market FPL and the
Event: Kidz Night at Gulley Park
6/30/2022 Cultivation
expansion to the community.
Meeting: FPL marketing staff
6/30/2022 Strategy
Christina met with marketing staff to review expansion signage and navigation needs at FPL.
Lauren met to recruit this contact to the Foundation development committee. He works for Runway
Meeting: Foundation committee prospect
7/1/2022 Cultivation
Group and has experience in City planning.
34
Meeting: Foundation committee prospect
Email: FPL Donors
Event: Website Redesign Launch
Meeting: Emory Solutions
Meeting: donor
Meeting: Incoming Foundation Board President
Meeting: Wipfli and WhiteRock
Meeting: FPL events staff
Email: Foundation board
Meeting: Emory Solutions
Meeting: Incoming Foundation Board member
Meeting: WhiteRock
Meeting: WhiteRock
Submission: Citv of Favetteville ARPA proposal
7/3/2022 Cultivation
7/6/2022 Stewardship
7/6/2022 Strategy
7/6/2022 Strategy
7/7/2022 Stewardship and Straegy
7/7/2022 Strategy
7/11/2022 Strategy
7/11/2022 Event planning
7/12/2022 Stewardship
7/13/2022 Strategy
7/14/2022 Strategy and event planning
7/14/2022 Strategy
7/15/2022 Strategy
7/15/2022 Funding opportunity
Lauren met to recruit this contact to the Foundation events committee. She works for Canopy NWA and
has nonprofit experience.
Kelsey recorded and sent a Gratavid to FPL donors thanking for support and informing on library
outreach activities.
The website redesign, which strongly highlights library giving and the expansion, was released to the
public.
Christina met with website design partners to review the website redesign launch.
Christina met with Susa, a long time donor to FPLF. She has been instrumental in securing capital gifts.
Christina met with incoming Foundation board president to discuss duties and strategy.
Development staff met with implementation partners to map accounts to donor management software.
Development met with events staff to discuss changes to the Sink Sonic Band concert in partnership
with Natural State Distributing.
Christina emailed Foundation board and committee members with Foundation and library updates and
action items.
Christina met with Emory Solutions to review and make edits to FPL's updated website.
Christina met with this incoming Foundation board member to discuss fundraising event strategy for
2023.
Lauren met with implementation partners to review and edit volunteer management software.
Lauren met with implementation partners to map accounts to donor management software.
Development staff submitted a proposal to fund workforce development softwares, programs, and
infrastructure.
35
H E111 YO N D
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
7/15/2022
Pledged To Date:
$14,216,379 =
61.8%
Of Goal
Balance Required:
$8,783,621
Campaign Summary by
Gift Categories
# of
Percent to
Balance
Unique
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
Donors
$250,000 & above Pacesetter
$20,000,000
$11,337,463
= 56.7%
$8,662,537
$5,887,463
$5,450,000
8
$50,000 - $249,999 Leadership
2,250,000
1,884,275
= 83.7%
$365,725
$1,434,775
$449,500
21
$5,000 - $49,999 Major
650,000
867,820
133.5%
($217,820)
$686,674
$181,146
64
Under$5,000 Community
100,000
126,821
= 126.8%
($26,821)
$118,781
$8,041
324
TOTAL:
$23,000,000
$14,216,379
61.8%
$8,783,621
$8,127,694
$6,088,687
417
Meetings and Actions
Meeting: FPLF Finance Committee
Meeting: FPLF Events Committee
Meeting: FPL Directors
Meeting: Teresa Cornett
Meeting: Melissa Terry
Meeting: Michelle Glass and Bill Underwood
Meeting: FPLF Officers
Meeting: Wipfli and WhiteRock
Email: FPL Donors
Event: Spark of Hope gala
Event: Dream Big Charity Gala
Meeting: Holly Johnson
Meeting: ARPA grant stakeholders
Meeting: Wipfli and WhiteRock
Meeting: Donor
Meeting: Teresa Cornett and Kerri McMahon
Meeting: Malone Consultants Group
Meeting: FPLF Events Committee
Email: FPL Donors
Event: FPLF Board Orientation
Interview: KNWA
Event: Collier and Assoc. House Party
Event: ARPA Council Workshop
Email: FPL patrons
Meeting: Teresa Cornett
Date Outcome
Notes
7/19/2022 Reporting
Foundation finance committee met to discuss financials and revenue priorities.
7 new members joined the events committee. Development staff met with the committee to discuss
7/20/2022 Event planning
upcoming events and areas in need of support.
FPL Directors met to discuss the status of FPL+, the extended hours library included in the scope of the
7/20/2022 Strategy
capital campaign.
7/20/2022 Strategy
Christina met with incoming Foundation board president to discuss duties and strategy.
7/20/2022 Strategy
Christina and David met with Melissa to discuss a USDA urban agriculture grant opportunity.
Christina met with prospective donors about pledge and naming opportunities. Bill owns Underwood
7/22/2022 Cultivation
Jewelers.
Christina and current and incoming FPLF officers met to discuss the purpose and role of the events and
7/26/2022 Strategy
development committees.
7/27/2022 Strategy Development staff met with implementation partners to map accounts to donor management software.
7/27/2022 Stewardship Christina sent an email to donors announcing early access to A Midsummer Night's Dinner tickets.
Christina attended a fundraiser hosted by Single Parent Scholarship Fund with major donors. Several
7/28/2022 Cultivation and networking prospective donors were present.
Christina attended a gala hosted by Children's Safety Center with board members. Several prospective
7/30/2022 Cultivation and networking donors were present.
8/1/2022 Stewardship and Straegy Holly is a donor and community connector. Christina met with her to discuss strategy and networking.
FPL staff involved in a $2.5 mil ARPA grant submitted to the City of Fayetteville met to discuss
8/2/2022 Strategy presentation strategy.
8/2/2022 Strategy Development staff met with implementation partners to map accounts to donor management software.
Margaret is a donor and community connector. Christina met with her to discuss strategy and
8/2/2022 Stewardship networking.
8/2/2022 Strategy Lauren met with current and incoming board members to prepare for the upcoming board orientation.
8/3/2022 Strategy Chirstina met with Alison for a leadership and career development coaching session.
8/3/2022 Event planning Development staff met with the committee to strategize upcoming events and areas in need of support.
Kelsey recorded and sent a Gratavid to FPL donors thanking for support and informing on the upcoming
8/4/2022 Stewardship Henry Rollins talk.
Development staff and board officers hosted an orientation and training for new and returning board
8/4/2022 Strategy members.
8/5/2022 Marketing
Lauren was interviewed by KNWA about phase 2 of the capital campaign and the Center for Innovation.
Lauren tabled at the Collier and Assoc. community event at FPL. Donations and raffle proceeds
8/5/2022 Marketing
benefitted FPLF.
FPL staff presented on a $2.5 mil ARPA funding proposal to the Fayetteville City Council. An $89k
8/6/2022 Potential funding
proposal is also being considered.
Development staff sent an email to patrons marketing the upcoming FPLF event, A Midsummer Night's
8/8/2022 Cultivation
Dinner.
Christina met with incoming Foundation board president to discuss follow-up items from the board
8/9/2022 Strategy
orientation.
37
H E111 YO N D
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
8/10/2022
Pledged To Date:
$14,252,412 =
62.0%
Of Goal
Balance Required:
$8,747,588
Campaign Summary by
Gift Categories
# of
Percent to
Balance
Unique
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
Donors
$250,000 & above Pacesetter
$20,000,000
$11,337,463
= 56.7%
$8,662,537
$5,887,463
$5,450,000
8
$50,000 - $249,999 Leadership
2,250,000
1,894,275
= 84.2%
$355,725
$1,444,775
$449,500
21
$5,000 - $49,999 Major
650,000
885,033
136.2%
($235,033)
$706,254
$178,779
64
Under$5,000 Community
100,000
135,642
= 135.6%
($35,642)
$123,962
$11,681
333
TOTAL:
$23,000,000
$14,252,412
62.0%
$8,747,588
$8,162,453
$6,089,960
426
38
FPL FOUNDATION BOARD CANDIDATES
TERM 2022 - 2025
Name
Description
Title / Company
Luke has a legal background. He's worked at Runway Group and
has a connection to Walton Foundation. He currently works at Blue
Acquisitions Associate / Blue Crane
Luke Brasuell
Crane and is the Co -Founder of NWA Daily.
Co -Founder / NWA Daily
Randy is currently serves as President on the Ozark Natural Foods
board. He is an entrepreneur, consultant, leadership trainer,
founder and podcaster at I Am Northwest Arkansas. He is a
Entrepreneur, Founder, Host / I Am
Randy Wilburn
relationship and community builder.
Northwest Arkansas
Mike is a Partner at Daily & Woods Attorneys at Law. He and his
wife live in Downtown Fayetteville, and are active in their
Mike Daily
community. They love the library and are well connected
Partner / Daily & Woods
t sue@Ri h level of community involvement, event planning,
and is a connector to the business community. She currently serves
on the Apple Seeds board and works at Signature Bank of
Executive Assistant to CEO / Signature
Jessica Gray
Arkansas.
Bank
Teresa has served on the FPL Foundation board for several years,
and is interested in returning. She has connections to other
nonprofits and community members, and has remained engaged
Teresa Cornett
since rolling off.
Retired teacher / Community Volunteer
Rachel is a recent UA Law School graduate. She is the Assistant
Director of the McMillon Innovation Studio for UA. She's a doer and
Assistant Director, McMillon Innovation
Rachel Sullivant
a connector.
Studio / University of Arkansas
Eva is a loyal patron and donor. Eva has extensive fundrasing
Development Director / Peace at Home
Eva Terry
experience and is a CFRE (Certified Fund Raising Executive).
Family Shelter
Hannah has an extensive background working in retail with
Walmart and P&G. She recently made the move to A Street
Ventures, a Walton Family company. She lives in Fayetteville with
Hannah Duell Clark
her husband and 3 kids.
Operations / A Street Ventures
39
Resolution of Fayetteville Public Library to Open, Close, and Sign
Accounts
WHEREAS, the trustees of the Fayetteville Public Library determine it is in the best
interest of the Library to designate certain trustees to administer the financial
affairs of the Library,
NOW, THEREFORE BE IT RESOLVED that.
The Library Board of Trustees authorizes the trustees listed below to open,
close, and sign Library accounts and transactions at First Security Bank, the
Bank of Fayetteville (Farmers and Merchants Bank), Garrison Financial,
Generations Bank, Arvest Bank, and any other banking institution located in
Fayetteville, Arkansas.
BE IT FURTHER RESOLVED that any persons not listed below be removed as
signatories to Fayetteville Public Library accounts and transactions.
Library Trustee and Office Signature
Bret Park, President
Sallie Overbey, Vice -President
Stan Rodgers, Treasurer
Martha Sutherland, Secretary
Martha Sutherland,
Secretary
Date
40
FAYETTEVILLE PUBLIC LIBRARY
Formal Record of Action
The undersigned authorized representative of the Board of Trustees for the Fayetteville Public Library (the
"Library'), hereby certifies that the Board of Trustees duly adopted the following resolutions on the date specified
below and that the Board of Trustees has neither modified nor rescinded the following resolutions as of the date
hereof;
WHEREAS, the Library currently maintains retirement plans known as the Fayetteville Public Library 457(b) Plan
(the "457(b) Plan") and the Fayetteville Public Library Employee Retirement Saving Plan (the "401(a) Plan"),
collectively the "Plans";
WHEREAS, effective October 1, 2022 the Library ("Named Fiduciary") wishes to adopt Investment Management
services, and herby appoints BOKF, NA (hereinafter referred to as "the Investment Manager"), to provide the
investment management services described below.
The Named Fiduciary represents that (a) it has the authority under the Plan to engage the services of
an Investment Manager, and to grant such Investment Manager authority to make recommendations
regarding Plan assets ("Included Assets"), and to direct the Trustee with respect to acquisition or
disposition of Included Assets consistent with such recommendations, and (b) it has appointed no
other investment advisor to perform the services described herein with regard to the Included Assets.
Those responsible for the management and administration of the Plan's investments include, but are
not limited to:
A. The Named Fiduciary is responsible for selecting the trustees, hiring the record keeper, and
selecting investment advisory consultants. The Named Fiduciary is also responsible for:
1) Establishing and maintaining the Investment Policy Statement.
2) Selecting and monitoring the 3(38) Investment Fiduciary.
3) Controlling and accounting for all investment, recordkeeping and administrative
expenses associated with the Plan.
4) Providing Plan participants with investment education and communications.
B. The Investment Manager is responsible for:
1) Assisting with the development and review of the Investment Policy Statement.
2) Selecting investment options.
3) Providing periodic performance reports and evaluating the investment performance
of the options offered in the Plan and, if appropriate, making changes to the Plan's
investment options.
4) Assist with controlling and accounting for all investment expenses associated with
the Plan; and upon request, assist with the assessment of the recordkeeping and
administrative expenses associated with the Plan.
The Investment Manager is authorized to continue to work with and to provide information to a
Named Fiduciary Representative until notified otherwise by the Board of Trustees in writing.
NOW THEREFORE, IN CONSIDERATION OF THE FOREGOING PREMISES, IT IS:
RESOLVED: that the Board has designated BOKF, NA to serve as the Investment Manager as
defined under Article 2 of the Plan.
41
The undersigned authorized representative of the Board of Trustees for the Fayetteville Public Library
hereby further certifies that the Plan Administrator under the Plans has been authorized by a named
fiduciary under the Plans to engage the services of the Investment Manager in the foregoing resolutions.
Signed:
Title:
Date:
42
0 Fayetteville
Public Library
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: Monday, August 15, 2022
Re: 2023 Benefits
Background:
Gallagher Benefits Services, Inc., the Library's insurance broker, presented information related to
the renewal of the library's health insurance plans. The City of Fayetteville City Council approved
the continuation of The City's current medical benefit plans with Arkansas Blue Cross Blue Shield
with a 16.8% premium increase in the city council meeting on Tuesday, August 2, 2022. FPL's
benefit plans are a part of the City's benefit plans to ensure the most competitive benefit offerings
for FPL staff.
As a method to minimize the rate increase of the Medical-BCBS plan, Gallagher recommended that
Vision insurance be bundled with medical insurance coverage and that the provider be changed
from Superior Vision to VSP. This change allows the medical renewal to be reduced from 19.8% to
16.8% as well as the ability to offer staff the choice of two vision plans.
Delta Dental renews with no plan changes at a 4.5% increase.
Employee and FPL cost -share proposal is brought forward at this time to ensure that annual open
enrollment may proceed according to schedule.
Discussion:
FPL currently offers two different medical plans to eligible staff members - a PPO Plan and a High
Deductible Health Plan (HDHP). Both the PPO Plan and the High Deductible Health Plan (HDHP)
will have a 16.8% premium increase in 2023. FPL is proposing to split the cost increase 50/50
between the employee and FPL.
High Dedue bleHealth Plan
At FPL in the current 2022 plan year, eligible employees contribute $69.97 toward the $374.16
premium for single coverage for the HDHP plan. This premium is increasing by 16.8% to $437.02
for the 2023 plan year. It is recommended that the premium increase be spilt 50/50 by the
employee and FPL for the 2023 plan year.
43
High Deductible Health Plan (HDHP)
Total
Total
Increased
Monthly
Monthly
Monthly
Monthly
# EE
Monthly
Monthly
Cost
Employee
Employee
Employer
Employer
Rate Tier
Plan
Premium
Premium
Over
Contribution
Contribution
Contribution
Contribution
2022
2023
2022
2022
2023
2022
2023
Employee Only
34
$374.16
$437.02
$62.86
$69.97
$101.40
$304.19
$335.62
Employee +
2
$806.96
$942.52
$135.56
$157.25
$225.03
$649.71
$717.49
Spouse
Employee +
4
$611.28
$713.98
$102.70
$119.11
$170.46
$492.17
$543.52
Child(ren)
Employee +
7
$1,133.18
$1,323.54
$190.36
$220.81
$315.99
$912.37
$1,007.55
Family
PPO Plan
At FPL in the current 2022 plan year, eligible employees contribute $209.35 toward the $719.14
premium for single coverage for the PPO Plan. This premium is increasing by 16.8% to $839.96 for
the 2023 plan year. It is recommended that the premium increase be spilt 50/50 by the employee
and FPL for the 2023 plan year.
PPO Plan
Total
Total
Increased
Monthly
Monthly
Monthly
Monthly
# EE
Monthly
Monthly
PremiumEmployee
Employee
Employer
Employer
Rate Tier
Plan
Premium
Premium
Cost
Contribution
Contribution
Contribution
Contribution
2022
2023
Over
2022
2023
2022
2023
2022
Employee Only
9
$719.14
$839.96
$120.82
$209.35
$269.76
$509.79
$570.20
Employee +
1
$1,568.08
$1,831.52
$263.44
$627.26
$758.98
$940.82
$1,072.54
Spouse
Employee +
1
$1,294.42
$1,511.88
$217.46
$517.78
$626.51
$776.64
$885.37
Child(ren)
Employee +
2
$2,134.22
$2,492.76
$358.54
$853.72
$1,032.99
$1,280.50
$1,459.77
Family
Recommendation:
It is recommended The Board of Trustees approve the employee benefits cost -share proposal as
outlined above.
44
0 Fayetteville
Public Library
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: August 15, 2022
Re: City of Fayetteville & FPL Solar Proposal
Background:
The City of Fayetteville is evaluating an Energy Savings Performance Contract (ESPC) with Johnson
Controls Inc. (JCI). The ESPC will address deferred maintenance projects and reduce energy consumption
across nearly 50 buildings in the City's management portfolio. Included are upgrades to lighting, water
conservation, HVAC, building weatherization, building automation controls, and rooftop solar. Four
rooftop solar projects are proposed at: the new Police Headquarters, Recycling and Trash Center, Town
Center, and Fayetteville Public Library. After nearly two years of research, energy audits, and project
development, the ESPC is ready for final approval from all parties included in scope before moving forward
for City Council Approval.
Discussion:
The project details recommended for the Fayetteville Public Library Rooftop Solar Array include:
A project recommendation for a 176kW solar array that will last 25-30 years. The total project will cost is
$625,000. This includes all project management costs which are 10% construction price. The City will pay
for development of this project and be reimbursed by the Library through annual payments or deducts of
$34,000 for 20 years at 0% interest Monitoring and maintenance of the array will be handled through SEAL
solar under a 20-year contract already included in the project cost Estimated annual savings are $18,000-
$24,000. Estimated total net -savings at end of the solar array life is $25,000. This a conservative estimate
based on 2021 energy and financial models. A 2.3% annual utility cost escalation rate is incorporated into
the savings model.
45
Fayetteville Public Library Rooftop Solar Array
Location:
Library Extension Roof
Solar Array Size:
176kW
Solar Array Productive Life:
25-30 years
Ownership Model:
Owned by client (building owner)
Solar Developer:
System Monitoring & Maintenance:
SEAL Solar
20 year contract
Project Cost:
$
624,879
Annual Payment
$
33,904
Loan Payment Period:
20 YEARS
Project Management Cost (included):
10%
Interest Rate:
0%
Estimated Annual Utility Savings
$18,000-$24,000
Estimated Project Net -Savings (@30yrs):
$
24,586
Please note that the City's current solar arrays are creating savings much higher than estimated due to
increased energy costs and we anticipate this accelerated savings to continue for all solar projects due to
increasing energy costs related to fuel price volatility and utility infi-astructure cost -recovery rate increases.
Below is a graph of the savings generated from the two ground -mount solar arrays at the City's wastewater
treatment plants. The Library rooftop solar savings profile will look differently, but we wanted to share the
benefits we are seeing from solar.
-0MMOO
351OW.00
30,000.00
25,900.00
d
4
�ouau.00
i
isoaaoo
W10W.00
5,00100
Total Solar Savings (VMPs)
1M 3% 1� 19 1% 4,9 •R9 -P -P 'IQ+ � 1� -P � 'IQ "I'RN a a 'J .n} tti IN 1% 1% a a 4 11 a 0
Months
■ Cumulative Emissions Saved 0CumulativeS5avings
s �DgW0
i60q�00
$SOO,WO
a
SoW,Wa r+
N
5300.000
E
V
5200,000
46
Recommendation:
Library staff recommends monitoring the City's discussions as they evaluate the long term cost/benefits of
the project.
47