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HomeMy WebLinkAbout168-22 RESOLUTION� FcrF;t i a F. r r r,..w a R R'A T4 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 168-22 File Number: 2022-0624 FLINTCO, LLC CHANGE ORDER NO. 2: A RESOLUTION TO APPROVE CHANGE ORDER NO.2 TO THE CONTRACT WITH FLINTCO, LLC FOR THE CONSTRUCTION OF FIRE STATION NO. 8 IN THE AMOUNT OF $233,625.22, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT WHEREAS, on March 2, 2021, the City Council passed Resolution 84-21 to approve a contract with Flintco, LLC for the construction of Fire Station No. 8; and WHEREAS, Change Order No. 2 includes reconciliation of half of the expense of the shared drive with the police headquarters, security camera installations, access control wiring, and other additions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the Contract with Flintco, LLC in the amount of $233,625.22 for reconciliation of half of the cost of construction of the drive shared with the police headquarters, security camera installations, access control wiring and other additions. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 8/2/2022 Page 1 Printed on 813122 Resolution: 168-22 File Number: 2022-0624 Approved: V, L' Lioneld Jot(/Mayor Attest: �����►tis„l�r,t�� FAYETTEOLLE=:.�_ Kara Paxton, City Clerk Treasurer =:�--: ; -A NSA` I,,i,• 01`* 1 N {11 �O►" 11O Page 2 Printed an 813122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0624 Agenda Date: 8/2/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.4 FLINTCO, LLC CHANGE ORDER NO. 2: A RESOLUTION TO APPROVE CHANGE ORDER NO.2 TO THE CONTRACT WITH FLINTCO, LLC FOR THE CONSTRUCTION OF FIRE STATION NO. 8 IN THE AMOUNT OF $233,625.22, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT WHEREAS, on March 2, 2021, the City Council passed Resolution 84-21 to approve a contract with Flintco, LLC for the construction of Fire Station No. 8; and WHEREAS, Change Order No. 2 includes reconciliation of half of the expense of the shared drive with the police headquarters, security camera installations, access control wiring, and other additions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the Contract with Flintco, LLC in the amount of $233,625.22 for reconciliation of half of the cost of construction of the drive shared with the police headquarters, security camera installations, access control wiring and other additions. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 81312022 Wade Abernathy City of Fayetteville Staff Review Form 2022-0624 Legistar File ID 8/2/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: 7/13/2022 Change Order #2 to Bid #21-21 with Flintco LLC. in the amount of 233,625.22 for the construction of the Fire Station 8 shared drive with Police, as well as security camera installations, access control wiring, and other miscellaneous additions, and to approve a Budget Adjustment. Budget Impact: 4610.860.7108-5804.00 4610 - Fire Projects 2019 Bonds Account Number Fund 46100.7108.8040 Fire Projects (2019 Bonds) - Fire Station 8 Project Number Project Title Budgeted Item? Yes Current Budget $ 1,190,348.00 Funds Obligated $ 1,090,886.27 Current Balance I $ 99,461.73 Does item have a cost? Yes Item Cost $ 233,625.22 Budget Adjustment Attached? Yes Budget Adjustment $ 233,626.00 Remaining Budget $ 99,462.51 V20210527 Purchase Order Number: 2021-00000255 Previous Ordinance or Resolution # 84-21 Change Order Number: 4 Approval Date: Original Contract Number: 2021-000000015 Comments: PURCHASE ORDER LINE ITEM: "Change Order #4 to PO, Contract C/O #2 for Fire Station 8" CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 2, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond Projects and Construction DATE: July 13, 2022 SUBJECT: Approval of Change Order #2 to Bid 21-21 with Flintco, LLC. in the amount of $233,625.22 for the construction of Fire Station 8 shared drive with Police, as well as security camera installations, access control wiring, and other miscellaneous additions, and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of Change Order #2 for Fire Station 8 in the amount of $233,625.22 and approval of a budget adjustment. BACKGROUND: • In December of 2018 the City of Fayetteville contracted with deMx architecture to provide a space needs study and budgetary cost for those needs. With further studies and Fire Department input, the need of 3 prototype fire stations at approximately 7500 sq. ft. to include 2 apparatus bays. • In April 2019, Fayetteville voters approved the public safety bond question in the bond initiative, which included 3 new fire stations and a new police headquarters. Phase 1 funding for the bond included the purchase of land and construction of 2 fire stations and the police headquarters. • Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000 for 11.6 acres at Deane and Porter. This Site will house both Police Headquarters and a Fire Station. • Resolution 201-19 authorized the approval of the Land Sale Agreement for the purchase of 1.76 acres in the amount of $180,000 with Robert and Vickie Parker located on South School Avenue. • On October 15, 2019, a preliminary geotechnical engineering report, and phase 1 ESA by McClelland Engineering was submitted to City Attorney as a condition of the purchase on South School Avenue. • On October 18, 2019, a preliminary geotechnical engineering report and phase 1 ESA by GTS was submitted to the City Attorney as a condition of the land purchase at Dean and Porter. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 On November 19, 2019, Council approved a contract with Miller Boskus Lack for Architectural Services for Fire Stations 8 & 9. On March 2, 2021, Council approved a construction contract with Flintco LLC., for the construction of Fire Stations 8 & 9. In August 2021, Change Order #1 for reconciliation items and use of contingency funds. DISCUSSION: This change order includes reconciliation of % of the expense associated with Police Staff drive, security camera installations, access control wiring, and other miscellaneous additions. BUDGET/STAFF IMPACT: Unallocated 4610-Fire Projects 2019 Bond funds will be used for this Change Order. Attachments: Change Order #2. AIA Change Order PROJECT: (Name and address) Fayetteville Fire Station #8 Fayetteville AR OWNER: (Name and address) City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Document G701 " - 2017 CONTRACT INFORMATION: Contract For: General Construction Date: March 02, 2021 ARCHITECT: (Name and address) Miller Boskus Lack 2397 Green Access Rd. Fayetteville, Ar 72703 CHANGE ORDER INFORMATION: Change Order Numbcr: 002 Date: 7/12/22 CONTRACTOR: (Name and address) Flintco LLC 184 E. Fantinel Blvd. Springdale, AR 72762 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives) Includes the cost for adjustments as noted below. Substantial Completion will be established once the road work and utilities are complted enough to allow the completion of the work. Architectural Observation Report - 10/06/2021 - PCO #21 2,548.00 Heavy Duty Concrete in lieu of Heavy Duty Asphalt - PCO #24 58,374.00 Curb & Gutter and Apron - PCO #30 2,525.00 Modify Handrail in Apparatus Bay to Replace Handrail w/ SS Chain - PCO #36 925.00 Lintel Size Changes - PCO #38 2,500.00 Closer options for Janitor/Laundry #115 - PCO #22 132.50 RFI #50 - Fitness Overhead Door Detail - PCO #19 864.00 Sink Mirror Changes in Rooms 101, 103, 112, 119, & 122 - PCO #27 74.00 Marmic Cellular Fire Protection System - PCO #28 744.65 PR #04 - Plumbing & Electrical Changes - PCO #05 25,591.37 Install Owner Provided Garbage Disposal - PCO #37 150.00 PR #05 - Hose Bib Changes - PCO #06 1,150.00 Communication Room Louvers (RFI #66) - PCO #35 150.00 Generator ATS Change - PCO #07 3,600.00 RFI #34 - Can Light Conflict with Ductwork - PCO #20 2,200.00 Provide price for installing camera mounts - PCO #23 716.40 Access Control Wire and Install - PCO #25 3,061.30 Earthwork for Station 8 Site - PCO #29 38,750.00 Main Water Line - PCO #32 35,000.00 Entrance Earthwork - PCO #33 7,500.00 Landscaping - Move Landscaping From PD to Fire - PCO #14 19,319.00 GL 1,327.00 BR 371.00 SDI 2,574.00 Bonds 2,059.00 OVERHEAD 10,294.00 CONSTRUCTION MANAGEMENT FEE 11,125.00 The original Contract Sum was $ 2,374,520.00 The net change by previously authorized Change Orders $ 149,242.03 The Contract Sum prior to this Change Order was $ 2,523,762.03 The Contract Sum will be increased by this Change Order in the amount of $ 233,625.22 The new Contract Sum including this Change Order will be $ 2,757,387.25 AIA Document G701- — 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was produced by AIA software at 10:43:35 ET on 07/13/2022 under Order No.2513164306 which expires on 09/17/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA41) The Contract Time will be increased by TBD (TBD) days. The new date of Substantial Completion will be TBD NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. Flintco LLC CONTRACTOR (Firm name) C Vn-A C. A.o-�. SIGNATURE Chad Crouch, Project Director PRINTED NAME AND TITLE 7/13/22 DATE Arkansas SIGMA Lioneld Jordan. Mayor PRINTED NAME AND TITLE 3- 2- 22 DATE AIA Document G701- — 2017. Copyright @ 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," 'AIA," the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document 2 was produced by AIA software at 10:43:35 ET on 07/13/2022 under Order No.2513164306 which expires on 09/17/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents"' Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA41) City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FIRE (300) 2022 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of Change Order #2 to Bid 21-21 with Flintco, LLC. in the amount of $235,625.22 for the construction of Fire Station 8 shared drive with Police, as well as security camera installations, access control wiring, and other miscellaneous additions. COUNCIL DATE LEGISTAR FILE ID# 8/2/2022 2022-0624 Ha y 31ar1 711312022 8:10 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 8/2/2022 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.20220616 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4610.860.7999-5899.00 (233,626) - 46100 7999 EX Unallocated - Budget 4610.860.7108-5804.00 233,626 - 46100 7108.8040 EX Building Costs H:\Budget Adjustments\2022_Budget\CITY COUNCIL\08-02-22\2022-0624 BA Flintco CO2 Fire Station 8 1 of 1