HomeMy WebLinkAbout151-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 151-22
File Number: 2022-0542
ELECTRIC MOTOR CENTER:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $38,845.40 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES FROM ELECTRIC MOTOR CENTER FOR
THE REPAIR OF A PUMP USED AT THE GREGG AVENUE SEWER LIFT STATION
WHEREAS, a pump used at the Gregg Avenue Sewer Lift Station was recently shipped to Electric
Motor Center to disassemble, inspect, and provide a quote for repair of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not
necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the
pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of
$38,845.40 (plus any applicable taxes and freight charges) from Electric Motor Center for the repair
of a pump used at the Gregg Avenue Sewer Lift Station.
PASSED and APPROVED on 7/5/2022
Page 1 Printed on 716122
Resolution: 151-22
File Number: 2022-0542
Attest:
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Kara Paxton, City Clerk Treasurer yIV
Page 2 Printed on 7/6/22
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0542
Agenda Date: 7/5/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.6
ELECTRIC MOTOR CENTER:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $38,845.40 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM ELECTRIC MOTOR CENTER FOR THE REPAIR OF A
PUMP USED AT THE GREGG AVENUE SEWER LIFT STATION
WHEREAS, a pump used at the Gregg Avenue Sewer Lift Station was recently shipped to Electric Motor
Center to disassemble, inspect, and provide a quote for repair of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary
for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the pump does not
require formal competitive bidding and, therefore, accepts the quote in the amount of $38,845.40 (plus any
applicable taxes and freight charges) from Electric Motor Center for the repair of a pump used at the Gregg
Avenue Sewer Lift Station.
City of Fayetteville, Arkansas Page 1 Printed on 71612022
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2022-0542
Legistar File ID
7/5/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/15/2022 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the repair of a pump at the Gregg Avenue sewer lift station from Electric Motor
Center of Springdale, Inc. in the amount of $38,845.40 plus applicable taxes and freight charges.
Budget Impact:
5400.730.5800-5414.00 Water and Sewer
Account Number Fund
02069.1 Plant Pumps and Equipment - WWTP
Project Number Project Title
Budgeted Item? Yes Current Budget $ 1,459,141.00
Funds Obligated $ 948,991.13
Current Balance 510,149.87
Does item have a cost? Yes Item Cost $ 42,632.83
Budget Adjustment Attached? No Budget Adjustment $ -
Remaining Budget 467,517.04
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: Freight is included in the quoted price. Taxes are estimated at $3,787.43 for a total cost of $42,632.83.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 5, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: June 15, 2022
CITY COUNCIL MEMO
SUBJECT: Electric Motor Center — Pump Repair for Gregg Avenue Sewer Lift Station
RECOMMENDATION:
Staff recommends approval of the repair of a pump at the Gregg Avenue sewer lift station from
Electric Motor Center of Springdale, Inc. in the amount of $38,845.40 plus applicable taxes.
BACKGROUND:
The Gregg Avenue Lift Station uses four submersible KSB pumps to pass sewage through the
collection system. It feeds directly into Hamestring Lift Station which delivers over 85% of the
West Side's average 7+ MGD of wastewater influent.
DISCUSSION:
In late March, the Jacobs maintenance team received an overload alarm from pump no. 1. Upon
arriving to troubleshoot, the on -call worker discovered the main seal had failed. The pump was
pulled and sent to Electric Motor Center for a hidden -damages inspection. With pump no.1 out
of commission, this lift station is down to 2 working pumps. This is of concern because this lift
station has recently experienced overflows during high flow events.
Staff has received a repair quote from Electric Motor Center in the amount of $38,845.40 plus
applicable taxes. Freight charges are not applicable because the pump can be picked up at the
vendor's location in Springdale after the repair is complete.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available in the Upgrade/Replace Lift Stations — WWTP account within the Water and
Sewer fund.
Attachments:
Quote from Electric Motor Center
ELECTRIC MOTOR CENTER
804 N. JEFFERSON
SPRINGDALE, AR 72764
PHONE; (479)756-8040
FAX;(479)756-0567
EMAIL rayatemc@gmail.com
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