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HomeMy WebLinkAbout141-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 141-22 File Number: 2022-0479 AMEND RESOLUTION 96-22, DOGGETT FREIGHTLINER OF SPRINGDALE: A RESOLUTION TO AMEND RESOLUTION 96-22 AND AUTHORIZE THE PURCHASE OF A FREIGHTLINER RECYCLING TRUCK THROUGH DOGGETT FREIGHTLINER OF SPRINGDALE FOR A NEW TOTAL AMOUNT OF $206,825.00 WHEREAS, the City Council passed Resolution 96-22 authorizing the purchase of a Freightliner recycling truck from Doggett Freightliner of Springdale for the total amount of $203,025.00 plus any applicable taxes and freight charges; and WHEREAS, the recycling truck that has been ordered but not delivered is now subject to an industry surcharge in the amount of $3,800.00 plus applicable taxes, increasing the total purchase price of the truck to $206,825.00 plus applicable taxes and freight charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 96-22 and authorizes the additional payment of $3,800.00 plus any applicable taxes for a total revised price of $206,825.00 plus any applicable taxes for the purchase of a Freightliner Recycling truck through Doggett Freightliner of Springdale. PASSED and APPROVED on 6/21/2022 Page 1 Punted on 6122122 Resolution: 141-22 File Number: 2022-0479 Attest: ``��%G��R K / Tn�•�� L .'Jr Kara Paxton, City Clerk Treasurer •may; p�,q NSN") wit a0 i v 0- Page 2 Printed on 6122122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0479 Agenda Date: 6/21/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.5 AMEND RESOLUTION 96-22, DOGGETT FREIGHTLINER OF SPRINGDALE: A RESOLUTION TO AMEND RESOLUTION 96-22 AND AUTHORIZE THE PURCHASE OF A FREIGHTLINER RECYCLING TRUCK THROUGH DOGGETT FREIGHTLINER OF SPRINGDALE FOR A NEW TOTAL AMOUNT OF $206,825.00 WHEREAS, the City Council passed Resolution 96-22 authorizing the purchase of a Freightliner recycling truck from Doggett Freightliner of Springdale for the total amount of $203,025.00 plus any applicable taxes and freight charges; and WHEREAS, the recycling truck that has been ordered but not delivered is now subject to an industry surcharge in the amount of $3,800.00 plus applicable taxes, increasing the total purchase price of the truck to $206,825.00 plus applicable taxes and freight charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 96-22 and authorizes the additional payment of $3,800.00 plus any applicable taxes for a total revised price of $206,825.00 plus any applicable taxes for the purchase of a Freightliner Recycling truck through Doggett Freightliner of Springdale. City of Fayetteville, Arkansas Page 1 Printed on 612212022 Les McGaugh Submitted By City of Fayetteville Staff Review Form 2022-0479 Legistar File ID 6/21/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/19/2022 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: City Council approval to amend Resolution 96-22 to authorize the purchase of one recycling truck through Doggett Freightliner of Springdale, AR for the new total amount of $206,825.00 Budget Impact: 9700.770.1920.5802.00 Shop Account Number Fund 02082.2021 Trash and Recycling Trucks Project Number Project Title Budgeted Item? Yes Current Budget $ 3,070,112.00 Funds Obligated $ 2,330,101.90 Current Balance $ 740,010.10 Does item have a cost? Yes Item Cost $ 206,825.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 533,185.10 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS W MEETING OF JUNE 21, 2022 TO: Mayor and City Council THRU: Terry Gulley, Assistant Public Works Director FROM: Les McGaugh, Fleet Services Support Manager DATE: May 19, 2022 SUBJECT: Amend Resolution 96-22 CITY COUNCIL MEMO RECOMMENDATION: City Council approval to amend Resolution 96-22 to authorize the purchase of one recycling truck through Doggett Freightliner of Springdale, AR for the new total amount of $206,825.00 BACKGROUND: Resolution 96-22 was approved by City Council on May 3, 2022 to award Bid 22-31 to Doggett Freightliner and authorize the purchase of one recycling truck for a total of $203,025.00. DISCUSSION: Doggett Freightliner submitted their bid price in March of 2022, which was inclusive of a surcharge of $2,900. In April of 2022, Doggett Freightliner received correspondence from the manufacturer that an additional surcharge would be applied to all current model year units to be built after May 30, 2022 for an amount of $3,800.00. This brings the current total to $206,825.00. The additional surcharge does not bring the total above the second lowest bidder. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. Attachments: Resolution 96-22 Freightliner DTNA Communication Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 96-22 File Number: 2022-0346 BID 022-31 DOGGETT FREIGHTLINER: A RESOLUTION TO AWARD BID 922-31 AND AUTHORIZE THE PURCHASE OF A FREIGHTLINER RECYCLING TRUCK FROM DOGGETT FREIGHTLINER OF SPRINGDALE, AR IN THE TOTAL AMOUNT OF $203,025.00 PLUS ANY APPLICABLE TAX AND SHIPPING CHARGES FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-31 and authorizes the purchase of a Freightliner Recycling truck in the total amount of $203,025.00 plus any applicable tax and shipping charges from Doggett Freightliner of Springdale, AR for use by the Recycling and Trash Collection Division_ PASSED and APPROVED on 5/3/2022 Lioneld Jordan, Attest: FAYi=100, ifF1'iL! E Kara Paxton, City Clerk Treasut ' q . S is KA N� P �yNGi00ON"o r%%. Page 7 Prinled on 514122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File — File Number: 2022-0346 Agenda Date: 5/3/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.7 1:31 1X;'y*all■bilIet"AW0y:3al[el:b0Ill 1n101:; A RESOLUTION TO AWARD BID #22-31 AND AUTHORIZE THE PURCHASE OF A FREIGHTLINER RECYCLING TRUCK FROM DOGGETT FREIGHTLINER OF SPRINGDALE, AR IN THE TOTAL AMOUNT OF $203,025.00 PLUS ANY APPLICABLE TAX AND SHIPPING CHARGES FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-31 and authorizes the purchase of a Freightliner Recycling truck in the total amount of $203,025.00 plus any applicable tax and shipping charges from Doggett Freightliner of Springdale, AR for use by the Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 9 Printed on 51412022 Les McGaugh Submitted By City of Fayetteville Staff Review Form 2022-0346 Legistar File ID 5/3/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/13/2022 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to award Bid 2 2-3 1 for the purchase of a recycling truck in the amount of $203,025.00 to Daggett Freightliner of Springdale, AR. 9700.770.19 20-5802.00 Account Number 02082,2021 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Shop Fund Trash and Recycling Trucks Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 3,070,112.00 $ 2,330,101.90 $ 740,010.10 $ 203,025.00 536,985.10 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: N CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 3, 2022 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Les McGaugh, Fleet Support Manager DATE: April 13, 2022 SUBJECT: Purchase of one Recycling Truck for RTC CITY COUNCIL MEMO RECOMMENDATION: Council awards Bid 22-31 to Doggett Freightliner of Springdale, AR for the purchase of one Recycling Truck for $203,025.00. BACKGROUND: Unit 4017 is a 2013 Freighltiner M2-106 with a Kann Recycling Body that has exceeded its life expenctancy. DISCUSSION: Through Bid 22-31, a replacement Freightliner with Kann Recycling Body can be purchased through Doggett Freightliner of Arkansas for $203,025.00. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This item was approved at the April 12, 2022 Equipment Committee Meeting. Attachments: Bid Tab, 22-31 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF - FAYETTEVILLE ARKANSAS BID TABULATION Bid 22-31, Recycle Truck DEADLINE: Tuesday, March 29, 2022 at 2:00 PM Daggett Freightliner of Arkansas Rush Truck Centers of Arkansas Total Price $203,025.00 Total Price $252,900.00 Line N Description CITY UOM Unit Extended Unit Extended 1 2 1 Cab and Chassis Recycling Body 1 1 EA EA $109,125.0 $93,900.00 $109,125,00 $93,900.00 $157,900,00 $95,000-00 $157,900,00 $95,000,00 * NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials Amanda B e i !fuss ❑igitally signed by Amanda BeiIfuss Date: 2022.03.29 15:37.49-05'00' Amanda 6ellfuss, Purchasing Agent Digitally signed by Andrea Andrea Fo re n Doren ate: 2022.04.0415:19:38 -05`00' Andrea Foren, Purchasing Manager Bid 22-31 - Page 1 4 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council City Clerk Kara Paxton CC: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Chris Brown, Public Works Director Terry Gulley, Asst. Public Works Director Jonathan Curth, Development Services Director Steven Dotson, Internal Auditor FROM: Kit Williams, City Attorney DATE: May 2, 2022 RE: Mayor recuperating at home and performing essential duties Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker Paralegal Mayor Jordan is currently recuperating at home, but is fully capable and performing the essential duties of his office. One such duty was to clarify how and when his approval through use of his signature stamp could be exercised. Ordinances, Resolutions, Contracts and other documents approved by the City Council may have the Mayor's signature stamp applied upon the unanimous agreement of the Chief of Staff, Chief Financial Officer and City Attorney, A similar procedure was used during a rare week or longer vacation for the Mayor years ago where cell phone service at his vacation spot was not always reliable. An initial draft of his authority for use of his signature stamp was signed by Mayor Jordan on Friday April 29th and is attached. Mayor Jordan has just signed an updated and more specific and complete authorization detailing what the City Staff should do during this period when staff may speak with him for any necessary decisions or instructions, but when City Staff is authorized to perform housekeeping, ministerial, and uncontroversial actions on the Mayor's behalf. This replacement authority dated today is also attached and supersedes the April 29th authorization. Mayor Jordan has also designated his Chief of Staff to handle most of his normal meetings duties until his full time return to the office. The Vice Mayor shall conduct all City Council meetings and Agenda sessions as the Mayor recuperates. If any document proposed for the Mayor's signature has any questionable aspect, the Chief of Staff shall inquire upon Mayor Jordan s decision before his signature stamp is used or withheld. Mayor Jordan remains able to perform his necessary official duties although much of the noncontroversial, house -keeping measures will be handled by his Chief of Staff and necessary signatures by use of his signature stamp so the Mayor can get more needed rest. In the unlikely event that Mayor Jordan would be deemed by a Circuit Court as being "unable to perform the duties of office", Mayor Jordan has signed the attached Designation of Chief of Staff Susan Norton to Perform the Duties of the Office of Mayor If and When Necessary. A.C.A. §14-43-501 (b)(3)(C) provides that "one of the following individuals may perform all functions of a mayor during the disability or absence of the mayor: (C) An unelected employee or resident of the city if designated by the mayor and approved by the City Council." If the City Council does not approve the Mayor's designation of Chief of Staff Susan Norton, then the Mayor has designated Vice Mayor Sarah Bunch who as an "elected official of the city" does not need approval of the City Council. (A.C.A. §14-43-501 (b)(3)(B). K OFFICE OF THE MAYOR April 29, 2022 1, Lioneld Jordan, Mayor of the City of Fayetteville, do hereby authorize the following approval procedures to be used during any period I am absent from the City, under the following conditions: Until I return to regular office hours Chief of Staff, Susan Norton will have the final approval necessary for Legistar items My signature stamp may be used for all of the following: 1_ Approval of documents deemed necessary and appropriate by the unanimous agreement of the following: o Susan Norton -Chief of Staff o Paul Becker -Chief Financial Officer o Kit Williams -Fayetteville City Attorney 2. Ordinances, resolutions, contracts and deeds as needed for items already approved by the Fayetteville City Council 3. Development documents and other non -agenda items after their approval through the Leostar process Lionel Jordan, .- .9-q•'12- Date Signed Witness City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov OFFICE OF THE MAYOR May 2, 2022 I, Lioneid Jordan, Mayor of the City of Fayetteville, do hereby authorize the following updated approval and signatory procedures to be used during any week or longer period of time if I need some of my more signatory and ministerial and/or in -person meeting duties performed for me until I return to full-time status: ■ Chief of Staff Susan Norton will have the final approval necessary for Leg istar items ■ My signature stamp may be used to approve all of the following: 1. Approval of documents deemed necessary and appropriate by the unanimous agreement of the following: ❑ Susan Norton -Chief of Staff o Paul Becker -Chief Financial Officer ❑ Kit Williams -Fayetteville City Attorney 2. Ordinances, resolutions, contracts and deeds as needed for items already approved by the Fayetteville City Council 3_ Development documents and other non -agenda items after their approval through the Legistar process ■ Chief of Staff Susan Norton may chair and attend any and all of the meetings i normally chair or attend texcept City Council meetings and Agenda Sessions). Other staff who are already e powered to represent me in regional boards or commissions may continue to represent me those boardsNnd come fissions r eld Jordan, y Date Signed Witness City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-argov OFFICE OF THE MAYOR Designation of Chief of Staff Susan Norton To Perform The Duties Of The Office Of Mayor If And When Necessary G Mayor Lioneld Jordan, remain capable of performing the essential duties of my office while I recuperate in the hospital or at home. I have established proper procedural guidelines so that my signature stamp may be used instead of my written signature on documents approved by the City Council such as Ordinances, Resolutions, Contracts, Grant Application and Acceptances, and Deeds. If I become temporarily unable to perform the duties of the Office of Mayor, I hereby designate pursuant to A.C.A. §14-43-501(b)13y(C) that Chief of Staff Susan Norton shall assume the powers and duties of Fayetteville Mayor until I am able to resume such powers and duties myself. If the City Council fails to approve my designation of Chief of Staff Susan !Norton to perform all functions of Mayor, then I designate Vice Mayor Sarah Bunch pursuant to A.C.A. §14-43-501(b)(3)(B) to perform all functions of Mayor until j am again able to perform the duties and functions of Mayor of Fayetteville. , S • a - �. Date Witness LIONELD Mayor City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov DTNA Communication April 19, 2022 CY22 - MY23 Price Surcharge Update 4/19/2022 • Pricing Dear Dealer Partners, As discussed with you yesterday, the continued challenging global and domestic economic conditions have made it necessary for Daimler Truck North America (DTNA) to implement an additional pricing surcharge on all MY23 Freightliner & Western Star trucks (details below). Increases are in addition to the $2,900 - $4,500 Total MY23 Surcharge announced in December 2021 for CY22/MY23 units. This new surcharge will be applied on CY22 units with a schedule build date starting May 30th, 2022. Units with a schedule build date on or before May 29th, 2022 are price protected and will not be impacted by the newly updated surcharge. DTNA is committed to release MY24 Pricing in Q3/2022 Below are the updated Model Year 2023 Pricing Surcharge Details: Values in USD Models Cascadia*/5700 Total MY23 Surcharge (as of January 1st, 2021) $4,200 4700/47X/4900/49X/122SD/6900 $4,500 M2 106/112 & 108/114SD $2,900 *Includes eCascadia ** Indicates schedule build date Total MY23 Additional Surcharge As Surcharge of May 30th**, 2022 $5,700 $9,900 $5,800 $10,300 $3,800 $6,700 • The Total MY23 Surcharge fee applies to all units included in your CY22 Dealer Reservation System plan, including both Program and Concession reservations with a schedule build date of May 30th, 2022 or after. • The total non -discountable surcharge will be presented as a single line item on the truck invoice. • Dealers are responsible to update and include Total MY23 Surcharge on all current and future quotes for CY22/MY23. • Total MY23 Surcharge is in addition to all previous CY22 Surcharges announced by DTNA including FCCC for the Tire Surcharge, DD13 Gen 5, CARB22, Standard Destination & Freight, etc. I Order Cancellation Guidelines: • Entire backlog beginning 05/30 is cancellable until April 29th, 2022 (program and concession). This includes units inside the standard 90 day window from schedule build date. • After April 29th, 2022 standard cancellation policies apply: o Program trucks are non -cancellable. o Cancellations will only be accepted outside of 90 days from schedule build date. o Q3 cancellations required by 5/31, Q4 cancellations required by 7/1. John O'Leary President & CEO David Carson SVP Sales & Marketing Copyright © Daimler Trucks North America LLC. All rights reserved. Daimler Trucks North America LLC is a Daimler company.