HomeMy WebLinkAbout140-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 140-22
File Number: 2022-0463
PLANIT GEO, INC:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH PLANIT GEO, INC., PURSUANT
TO RFP 22-01, SELECTION #1, FOR THE DEVELOPMENT OF A TEN YEAR URBAN
FORESTRY PLAN IN THE AMOUNT OF $73,550.00, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $4,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a contract with PlanIT Geo, Inc., pursuant to RFP 22-01, Selection 41, for the development of
a ten year Urban Forestry Plan in the amount of $73,550.00, and further approves a project
contingency in the amount of $4,000.00.
PASSED and APPROVED on 6/21/2022
Approv Attest:
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ioneld J rd ,Mayor Kara Paxton, City Clerk Treasurer %9 ••-g
Page 1 Printed on 6122122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0463
Agenda Date: 6/21/2022 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.4
PLANIT GEO, INC:
File Type: Resolution
A RESOLUTION TO AUTHORIZE A CONTRACT WITH PLANIT GEO, INC., PURSUANT TO RFP
22-01, SELECTION #1, FOR THE DEVELOPMENT OF A TEN YEAR URBAN FORESTRY PLAN IN
THE AMOUNT OF $73,550.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $4,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
contract with P1anIT Geo, Inc., pursuant to RFP 22-01, Selection #1, for the development of a ten year Urban
Forestry Plan in the amount of $73,550.00, and further approves a project contingency in the amount of
$4,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 612212022
John J. Scott
Submitted By
City of Fayetteville Staff Review Form
2022-0463
Legistar File ID
6/21/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/19/2022 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a contract with PlanITGeo (RFQ 22-01 #1) for work to produce a ten-year Urban
Forestry plan for the City for a contract cost of $73,550.00 plus a $4000 project contingency.
4470.520.8520-5314.00
Account Number
02045.1201
02045.2201
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Sales Tax Cap Imp
Fund
Urban Forest Analysis
2022 Urban Forest Analysis
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 83,377.00
83,377.00
$ 73,550.00
$ 9,827.00
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 21, 2022
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Alison Jumper, Parks, Natural Resources and Cultural Affairs Director
Ted Jack, Park Planning Superintendent
FROM: John Scott, Urban Forester
DATE: May 16, 2022
SUBJECT: Approval of a Contract with Planit Geo for an Urban Forestry Assessment
and Plan
RECOMMENDATION:
Staff recommends approval of a contract with PlanITGeo (RFQ 22-01 #1) for work to produce a ten-
year Urban Forestry plan for the City for a contract cost of $73,550.00 plus a $4000 project
contingency.
BACKGROUND:
PlanIT Geo, was selected from RFQ 22-01 to assist the city in creating an Urban Forestry
Inventory, Assessment, and Management Plan per Chapter 167.03 of the Development Code. Code
requires the plan to be updated every ten years. The new inventory, assessment, and management
plan will review and update the vision, mission, goals and objectives for the next ten years. It will
address the strengths, weaknesses, challenges, and opportunities for the entire Urban Forestry
program.
DISCUSSION:
There has been a great deal of change in the city and the needs of Urban Forestry since the 2012
Urban Forestry Plan was completed. Among other areas this plan will look at how the city takes care
of its Urban Forest, how development and land use changes are affecting the urban forest, how
climate change will affect tree species selection, and what future goals should be for the overall
canopy. Also, the plan will review current city practices involving Urban Forestry work and look for
efficiencies and improvements to those practices.
BUDGET/STAFF IMPACT:
Funding for this project comes is available in projects 02045.1201 (Urban Forest Analysis) and
02045.2201 (Urban Forest Analysis — 2022) in 4470.520.8520-5314.00 (Professional Services). Staff
time will be utilized in completing this plan.
Attachments:
SRF
Contract with Scope of Services
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AGREEMENT
For
PROFESSIONAL SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
PLANIT GEO, INC.
THIS AGREEMENT is made as of H _ 2022, by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE or CITY) and
PLANIT GEO, INC. (hereinafter called PLANIT GEO).
WHEREAS, the CITY OF FAYETTEVILLE selected PLANIT GEO utilizing its competitive review of
statements of qualification under RFQ 22-01, Engineering & Architectural Services, and
WHEREAS, the CITY OF FAYETTEVILLE from time to time requires professional services in connection with
the engineering, evaluation, design, and/or construction supervision of capital improvement projects. Therefore,
CITY OF FAYETTEVILLE and PLANIT GEO in consideration of their mutual covenants agree as follows:
PLANIT GEO shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of PLANIT GEO's services.
SECTION 1 - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of PLANIT GEO.
1.2 Assignments may include services described hereafter as Basic Services or as Additional Services of
PLANIT GEO.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be allowed
without a formal contract amendment approved by the Mayor and the City Council in advance of the
change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 Perform professional services in connection with the Project as hereinafter stated.
2.1.1 The Scope of Services to be furnished by PLANIT GEO during the Project is included in Appendix A
attached hereto and made part of this Agreement.
2.2 PLANIT GEO shall coordinate their activities and services with the CITY OF FAYETTEVILLE.
PLANIT GEO and CITY OF FAYETTEVILLE agree that PLANIT GEO has full responsibility for the
services.
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 1 of 10
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of PLANIT
GEO.
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project.
3.1.2 Assist PLANIT GEO by placing at PLANIT GEO's disposal all available information pertinent to the
assignment including previous reports and any other data relative thereto.
3.1.3 Assist PLANIT GEO in obtaining access to property reasonably necessary for PLANIT GEO to
perform its services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents presented by
PLANIT GEO and render in writing decisions pertaining thereto.
3.1.5 The City's Urban Forester is the CITY OF FAYETTEVILLE's project representative with respect to
the services to be performed under this Agreement. The Urban Forester shall have complete authority
to transmit instructions, receive information, interpret and define CITY OF FAYETTEVILLE's
policies and decisions with respect to materials, equipment, elements and systems to be used in the
Project, and other matters pertinent to the services covered by this Agreement.
3.1.6 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide written
comments to PLANIT GEO in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF FAYETTEVILLE
authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress of the
Project through completion of the services stated in the Agreement. PLANIT GEO will proceed with
providing the authorized services immediately upon receipt of written authorization from CITY OF
FAYETTEVILLE. Said authorization shall include the scope of the services authorized and the time in
which the services are to be completed. The anticipated schedule for this project is included as Appendix
A.
SECTION 5 - PAYMENTS TO PLANIT GEO
5.1 The maximum not -to -exceed amount authorized for this Agreement is $73,550.00 US DOLLARS. The
CITY OF FAYETTEVILLE shall compensate PLANIT GEO based on a Not To Exceed Price as
described in Appendix A.
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF FAYETTEVILLE or
such parties as CITY OF FAYETTEVILLE may designate for professional services consistent with
PLANIT GEO's normal billing schedule. Once established, the billing schedule shall be maintained
throughout the duration of the Project. Applications for payment shall be made in accordance with a
format to be developed by PLANIT GEO and approved by CITY OF FAYETTEVILLE.
Applications for payment shall be accompanied each month by the updated project schedule as the
basis for determining the value earned as the work is accomplished. Final payment for professional
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 2 of 10
services shall be made upon CITY OF FAYETTEVILLE's approval and acceptance with the
satisfactory completion of the study and report for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of PLANIT
GEO's statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion shall be paid by
CITY OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE shall advise PLANIT GEO
in writing of the basis for any disputed portion of any statement. CITY OF FAYETTEVILLE will
make reasonable effort to pay invoices within 30 days of date the invoice is approved, however,
payment within 30 days is not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a condition before
final payment under this Agreement, or as a termination settlement under this Agreement, PLANIT
GEO shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims against CITY
OF FAYETTEVILLE arising under or by virtue of this Agreement, except claims which are
specifically exempted by PLANIT GEO to be set forth therein. Unless otherwise provided in this
Agreement or by State law or otherwise expressly agreed to by the parties to this Agreement, final
payment under this Agreement or settlement upon termination of this Agreement shall not constitute a
waiver of CITY OF FAYETTEVILLE's claims against PLANIT GEO or his sureties under this
Agreement or applicable performance and payment bonds, if any.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, PLANIT GEO will maintain (in United States
Dollars) the following minimum insurance coverages:
Type of Coverage
Workers' Compensation
Employers' Liability
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
Limits of Liability
Statutory
$500,000 Each Accident
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
PLANIT GEO will provide to CITY OF FAYETTEVILLE certificates as evidence of the specified
insurance within ten days of the date of this Agreement and upon each renewal of coverage.
6.1.2 CITY OF FAYETTEVILLE and PLANIT GEO waive all rights against each other and their officers,
directors, agents, or employees for damage covered by property insurance during and after the
completion of PLANIT GEO's services.
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 3 of 10
6.2 Professional Responsibility
6.2.1 PLANIT GEO will exercise reasonable skill, care, and diligence in the performance of PLANIT
GEO's services and will carry out its responsibilities in accordance with customarily accepted
professional practices. CITY OF FAYETTEVILLE will promptly report to PLANIT GEO any
defects or suspected defects in PLANIT GEO's services of which CITY OF FAYETTEVILLE
becomes aware, so that PLANIT GEO can take measures to minimize the consequences of such a
defect. CITY OF FAYETTEVILLE retains all remedies to recover for its damages caused by any
negligence of PLANIT GEO.
6.3 Cost Opinions and Projections
6.3.1 Cost opinions and projections prepared by PLANIT GEO relating to construction costs and schedules,
operation and maintenance costs, equipment characteristics and performance, and operating results
are based on PLANIT GEO's experience, qualifications, and judgment as a design professional.
Since PLANIT GEO has no control over weather, cost and availability of labor, material and
equipment, labor productivity, construction Contractors' procedures and methods, unavoidable
delays, construction Contractors' methods of determining prices, economic conditions, competitive
bidding or market conditions, and other factors affecting such cost opinions or projections, PLANIT
GEO does not guarantee that actual rates, costs, performance, schedules, and related items will not
vary from cost opinions and projections prepared by PLANIT GEO.
6.4 Changes
6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of
PLANIT GEO's services, with an appropriate change in compensation and schedule only after
Fayetteville City Council approval of such proposed changes and, upon execution of a mutually
acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE and
the duly authorized officer of PLANIT GEO.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event of
substantial failure by the other party to fulfill its obligations under this Agreement through no fault of
the terminating party, provided that no termination may be effected unless the other party is given:
6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt
requested) of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF FAYETTEVILLE for
its convenience, provided that PLANIT GEO is given:
6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt
requested) of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment in the
price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work,
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 4 of 10
6.5.3.2 Any payment due to PLANIT GEO at the time of termination may be adjusted to cover any
additional costs to CITY OF FAYETTEVILLE because of PLANIT GEO's default.
6.5.4 If termination for default is effected by PLANIT GEO, or if termination for convenience is effected
by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable profit for services
or other work performed. The equitable adjustment for any termination shall provide for payment to
PLANIT GEO for services rendered and expenses incurred prior to the termination, in addition to
termination settlement costs reasonably incurred by PLANIT GEO relating to commitments which
had become firm prior to the termination.
6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, PLANIT GEO shall:
6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings,
specifications, reports, estimates, summaries and such other information and materials as may
have been accumulated by PLANIT GEO in performing this Agreement, whether completed or in
process.
6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE may take over
the work and may award another party an agreement to complete the work under this Agreement.
6.5.7 If, after termination for failure of PLANIT GEO to fulfill contractual obligations, it is determined that
PLANIT GEO had not failed to fulfill contractual obligations, the termination shall be deemed to
have been for the convenience of CITY OF FAYETTEVILLE. In such event, adjustments of the
agreement price shall be made as provided in Paragraph 6.5.4 of this clause.
6.6 Delays
6.6.1 In the event the services of PLANIT GEO are suspended or delayed by CITY OF FAYETTEVILLE
or by other events beyond PLANIT GEO's reasonable control, PLANIT GEO shall be entitled to
additional compensation and time for reasonable costs incurred by PLANIT GEO in temporarily
closing down or delaying the Project.
6.7 Rights and Benefits
6.7.1 PLANIT GEO's services will be performed solely for the benefit of CITY OF FAYETTEVILLE and
not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes between
CITY OF FAYETTEVILLE and PLANIT GEO which arise from, or in any way are related to, this
Agreement, including, but not limited to the interpretation of this Agreement, the enforcement of its
terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or PLANIT GEO in the
performance of this Agreement, and disputes concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate. If timely
Notice is given under Paragraph 6.8.3, but an action is initiated prior to exhaustion of these
procedures, such action shall be stayed, upon application by either party to a court of proper
jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4 have been complied with.
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 5 of 10
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of any
incident, action, or failure to act upon which a claim is based, the party seeking relief shall serve
the other party with a written Notice.
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give PLANIT GEO written Notice at the address listed in Paragraph 6.14
within thirty (30) days after occurrence of any incident, accident, or first observance of defect or
damage. In both instances, the Notice shall specify the nature and amount of relief sought, the
reason relief should be granted, and the appropriate portions of this Agreement that authorize the
relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF
FAYETTEVILLE and PLANIT GEO shall confer in an effort to resolve the dispute. If the dispute
cannot be resolved at that level, then, upon written request of either side, the matter shall be referred
to the President of PLANIT GEO and the Mayor of CITY OF FAYETTEVILLE or his designee.
These officers shall meet at the Project Site or such other location as is agreed upon within 30 days of
the written request to resolve the dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining funds to
remit payment to PLANIT GEO for services rendered by PLANIT GEO.
6.10 Publications
6.10.1 Recognizing the importance of professional development on the part of PLANIT GEO's employees
and the importance of PLANIT GEO's public relations, PLANIT GEO may prepare publications,
such as technical papers, articles for periodicals, and press releases, pertaining to PLANIT GEO's
services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in draft
form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review
such drafts promptly and provide CITY OF FAYETTEVILLE's comments to PLANIT GEO CITY
OF FAYETTEVILLE may require deletion of proprietary data or confidential information from such
publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold approval.
The cost of PLANIT GEO's activities pertaining to any such publication shall be for PLANIT GEO's
account.
6.11 Indemnification
6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to indemnify,
defend, and hold harmless CITY OF FAYETTEVILLE and PLANIT GEO from and against any and
all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a
result of the negligence or other actionable fault of the Contractors, or their employees, agents,
Subcontractors, and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, CAD drawings,
estimates, field notes, and project data are and remain the property of CITY OF FAYETTEVILLE.
PLANIT GEO may retain reproduced copies of drawings and copies of other documents.
6.12.2 Planning documents, computer models, drawings, specifications and other hard copy or electronic
media prepared by PLANIT GEO as part of the Services shall become the property of CITY OF
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 6 of 10
FAYETTEVILLE when PLANIT GEO has been compensated for all Services rendered, provided,
however, that PLANIT GEO shall have the unrestricted right to their use. PLANIT GEO shall,
however, retain its rights in its standard drawings details, specifications, databases, computer
software, and other proprietary property. Rights to intellectual property developed, utilized, or
modified in the performance of the Services shall remain the property of PLANIT GEO.
6.12.3 Any files delivered in electronic medium may not work on systems and software different than those
with which they were originally produced. PLANIT GEO makes no warranty as to the compatibility
of these files with any other system or software. Because of the potential degradation of electronic
medium over time, in the event of a conflict between the sealed original drawings/hard copies and the
electronic files, the sealed drawings/hard copies will govern.
6.13 Notices
6.13.1 Any Notice required under this Agreement will be in writing, addressed to the appropriate party at the
following addresses:
CITY OF FAYETTEVILLE's address:
113 West Mountain Street
Fayetteville, Arkansas 72701
PLANIT GEO's address:
7878 Wadsworth Blvd., Suite 340
Arvada, CO 80003
6.14 Successor and Assigns
6.14.1 CITY OF FAYETTEVILLE and PLANIT GEO each binds himself and his successors, executors,
administrators, and assigns to the other party of this Agreement and to the successors, executors,
administrators, and assigns of such other party, in respect to all covenants of this Agreement; except
as above, neither CITY OF FAYETTEVILLE nor PLANIT GEO shall assign, sublet, or transfer his
interest in the Agreement without the written consent of the other.
6.15 Controlling Law
6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the State of
Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
6.16.1 This Agreement represents the entire Agreement between PLANIT GEO and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase orders
do not generally apply to professional services, in the event CITY OF FAYETTEVILLE issues to
PLANIT GEO a purchase order, no preprinted terms thereon shall become a part of this Agreement.
Said purchase order document, whether or not signed by PLANIT GEO, shall be considered as a
document for CITY OF FAYETTEVILLE's internal management of its operations.
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 7 of 10
SECTION 7 - SPECIAL CONDITIONS
7.1 Additional Responsibilities of PLANIT GEO
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings, specifications,
reports and other services furnished hereunder shall not in any way relieve PLANIT GEO of
responsibility for the technical adequacy of the work. Neither CITY OF FAYETTEVILLE's review,
approval or acceptance of, nor payment for any of the services shall be construed as a waiver of any
rights under this Agreement or of any cause of action arising out of the performance of this
Agreement.
7.1.2 PLANIT GEO shall be and shall remain liable, in accordance with applicable law, for all damages to
CITY OF FAYETTEVILLE caused by PLANIT GEO's negligent performance of any of the services
furnished under this Agreement except for errors, omissions or other deficiencies to the extent
attributable to CITY OF FAYETTEVILLE or CITY OF FAYETTEVILLE-furnished data.
7.1.3 PLANIT GEO's obligations under this clause are in addition to PLANIT GEO's other express or
implied assurances under this Agreement or State law and in no way diminish any other rights that
CITY OF FAYETTEVILLE may have against PLANIT GEO for faulty materials, equipment, or
work.
7.2 Remedies
7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and
other matters in question between CITY OF FAYETTEVILLE and PLANIT GEO arising out of or
relating to this Agreement or the breach thereof will be decided in a court of competent jurisdiction
within Arkansas.
7.3 Audit: Access to Records
7.3.1 PLANIT GEO shall maintain books, records, documents and other evidence directly pertinent to
performance on work under this Agreement in accordance with generally accepted accounting
principles and practices consistently applied in effect on the date of execution of this Agreement.
PLANIT GEO shall also maintain the financial information and data used by PLANIT GEO in the
preparation of support of the cost submission required for any negotiated agreement or change order
and send to CITY OF FAYETTEVILLE a copy of the cost summary submitted. CITY OF
FAYETTEVILLE, the State or any of their authorized representatives shall have access to all such
books, records, documents and other evidence for the purpose of inspection, audit and copying during
normal business hours. PLANIT GEO will provide proper facilities for such access and inspection.
7.3.2 Records under Paragraph 7.3.1 above, shall be maintained and made available during performance on
assisted work under this Agreement and until three years from the date of final payment for the
project. In addition, those records which relate to any controversy arising out of such performance, or
to costs or items to which an audit exception has been taken, shall be maintained and made available
until three years after the date of resolution of such appeal, litigation, claim or exception.
7.3.3 This right of access clause (with respect to financial records) applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the price of
any formally advertised, competitively awarded, fixed price agreement:
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 8 of 10
7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement. However, this right of access does not apply to a
prime agreement, lower tier subagreement or purchase order awarded after effective price
competition, except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding any
financial records of PLANIT GEO;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
7.4.1 PLANIT GEO warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement of understanding for a commission, percentage, brokerage
or continent fee, excepting bona fide employees or bona fide established commercial or selling
agencies maintained by PLANIT GEO for the purpose of securing business. For breach or violation
of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this Agreement without
liability or at its discretion, to deduct from the contract price or consideration, or otherwise recover,
the full amount of such commission, percentage, brokerage, or contingent fee.
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that PLANIT GEO or any of PLANIT
GEO's agents or representatives, offered or gave gratuities (in the form of entertainment, gifts or
otherwise) to any official, employee or agent of CITY OF FAYETTEVILLE, in an attempt to secure
an agreement or favorable treatment in awarding, amending or making any determinations related to
the performance of this Agreement, CITY OF FAYETTEVILLE may, by written notice to PLANIT
GEO terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and
remedies that the law or this Agreement provides. However, the existence of the facts on which
CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings
under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against PLANIT GEO as it could pursue in the
event of a breach of the Agreement by PLANIT GEO As a penalty, in addition to any other damages
to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue exemplary damages in an
amount (as determined by CITY OF FAYETTEVILLE) which shall be not less than three nor more
than ten times the costs PLANIT GEO incurs in providing any such gratuities to any such officer or
employee.
7.6 Arkansas Freedom of Information Act
7.6.1 City contracts and documents, including internal documents and documents of subcontractors and
sub -consultants, prepared while performing City contractual work are subject to the Arkansas
Freedom of Information Act (FOIA). If a Freedom of Information Act request is presented to the
CITY OF FAYETTEVILLE, PLANIT GEO will do everything possible to provide the documents in
a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-
19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance.
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 9 of 10
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and PLANIT
GEO, by its authorized officer have made and executed this Agreement as of the day and year first above written.
CITY OF FA
By:
Lim
ATTEST:
By: -/" 4Wel' r -L�
Kara Paxton, City Clerk
PLANIT GEO, INC.
1}}411111I%
Y O;r' nou, CEO
�; FAYETTEVILLEY.
;�
9 AN5 . �_'��■
LNG Dt4 I,,'►`��
iREEMENT FOR PROFESSIONAL SERVICES
RFQ 22-01, Engineer & Architectural Services — Selection 1
City of Fayetteville, Arkansas and P1anIT Geo, Inc.
Page 10 of 10
N
QUOTE
PLANIT GEO
QUOTE TO
FAYETTEVILLE, AR
FOR
URBAN FORESTRY
PLANNING
SERVICES
MAY 472022
�-i- I w-
r 'l
47
_l sV
J.
CLAN IT G Ea.
mapping a greener futurej; -
�t
It A
PLAN IT G ECr
mapping a greener future
Geospatial Technology, Planning, Software, and Natural Resources
7878 Wadsworth Blvd, Suite 340 Arvada, CO 80003
info(a planitgeo.com 1303.214.5067 I www.planitgeo.com
('nntart•
Chris Peiffer, Director of Urban Forestry Consulting Services, PlanlT Geo
(717) S79-9890 I chrispeiffer@planitgeo.com
Greenspace Equity
& Public Health
SUPPORT &
INTEGRATION
Work
Reporting A
ADVANCED
SOFTWARE &
TECHNOLOGY
TREE INVENTORY &
CANOPY ANALYSIS
Tree Care Operations
Mapping &
visualization
DATA
DRIVEN
PLANS
1 Strategy,
Policy, &
Climate Action
MAP &
MANAGE
CONTENTS
PlanningFayetteville's Urban Forest......................................................................................................1
Overview.........................................................................................................................................................................................1
OurPlanning Framework..................................................................................................................................................2
AContinuous Process...........................................................................................................................................................2
Urban Forestry Services Costs..................................................................................................................3
Urban Forest Management Plan Tasks and Costs.............................................................................................3
Tree Inventory Services Option Selected.................................................................................................................4
ProposedTotal Project Cost............................................................................................................................................4
ManagementPlan Tasks....................................................................................................................................................5
AdditionalDetails....................................................................................................................................................................7
ProposedTimeline.........................................................................................................................................8
General Consultant Information..............................................................................................................9
UrbanForestry Consulting................................................................................................................................................9
GISand Geospatial Services..............................................................................................................................................9
Tree Inventory and Assessments.................................................................................................................................10
UrbanForestry Software...................................................................................................................................................10
GeneralApproach to Services..................................................................................................................11
Fundamental Framework of PlanIT Geo's Planning Process.....................................................................11
Urban Forestry Consulting - General Approach................................................................................................12
GIS-General Approach.....................................................................................................................................................15
Inventory -General Approach.......................................................................................................................................17
Software - General Approach.......................................................................................................................................20
ProjectTeams................................................................................................................................................21
Urban Forestry Consulting Team...............................................................................................................................22
Tree Canopy Assessment Project Team.................................................................................................................25
Tree Inventory Project Team.........................................................................................................................................26
ExampleProjects and References.........................................................................................................28
Urban Forest Planning Projects and References.............................................................................................28
Tree Canopy Assessment Projects and References.......................................................................................30
Tree Inventory Projects and References.................................................................................................................31
Resumes..........................................................................................................................................................32
BillingRates...................................................................................................................................................37
This page intentionally left blank
PLANNING FAYETTEVILLE'S URBAN FOREST
OVERVIEW
The trees and vegetation that we live around, including in parks, arboretums, rights -of -way,
boulevards, medians, facility grounds, and greenbelts, are collectively known as the urban
forest. Like storm drains and sidewalks, the urban forest is an essential part of city
infrastructure and provides meaningful, measurable benefits, like urban heat mitigation,
energy savings, climate resilience, and much more.
A plan for the urban forest such as an Urban Forest Management Plan ("UFMP" or "Plan") is a
framework for ensuring your forestry program is moving in the right direction. A tree canopy
assessment and up-to-date tree inventory establish a baseline of the current urban forest
conditions. From this foundation the UFMP looks to the future, asking what kind of urban
forest you would like to see and envisioning the actions, goals, and policies to get there.
Without a plan, urban forestry programs must operate reactively, mitigating risks and
emergencies as they arise. With a Plan there are still risks and threats to manage, but as time
progresses, less mitigation work has to be done on -demand, which saves time and money,
and proactive operations led to greater urban forest benefits.
The City of Fayetteville's Urban Forestry Program within the Parks & Recreation Department —
and supported by the Urban Forestry Advisory Board (UFAB), other departments, partners,
and contractors— manages the public tree population to be healthy, safe, and diverse while
addressing the needs of the community. This can be strengthened through progressive
forestry practices and public engagement. A UFMP charts a course for reaching a shared
vision for Fayetteville's public trees and can be extended to incorporate the goals of the whole
community and provide comprehensive guidance for the entire urban forest.
Fayetteville's Urban Forestry Program is managed by three separate entities within the City:
Street tree maintenance is performed by the Transportation Department right-of-way work
crews, park and trail tree maintenance is carried out bythe Parks and Recreation Department
Urban Forestry Services crew, and tree preservation and protection for new development is
performed by the Urban Forester. The City of Fayetteville Urban Forestry Department works
with other City departments, as well as outside contractors, to plant trees. As representatives
of the people of Fayetteville, the City's program focuses on providing an urban forest that is
safe, healthy, diverse, and able to provide the greatest benefit to the people, wildlife, and
environment of the City.
1 PLANIT GEC Plan Geo Quote to Fayetteville, AR May2022 1 I P a g e
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OUR PLANNING FRAMEWORK
Creating an actionable Plan requires a clear process and well -coordinated efforts between
stakeholders. PlanIT Geo has a proven planning framework for managing these many moving
parts and developing a document that ensures management decisions made today build
towards beneficial outcomes for decades to come. The Consulting Team will analyze the
changing urban forest to develop a forward -thinking strategic plan supported by a shared
vision.
As consultants for city, county, and nonprofit urban and community forest plans, our
Consulting Team has worked with a wide variety of groups to determine what they have,
where they want to be, and how to get there. The first step in preparing a plan involves a
conversation to learn about the needs and desires of the Urban Forestry Program, tree
resources, and the public. We listen and research to deliver the most effective and useful plan
for a community to achieve maximum, long-term benefits. From there, we gather vital data
regarding the public tree population through inventories and citywide tree canopy cover
using GIS canopy assessments.
Our consultants have experience working with internal and external stakeholders to achieve
the goals and expectations of the community. We incorporate recommendations that are
mindful of limited natural resources and economic constraints, striving to have these plans
become working documents. With any plan, the goals and strategies must be monitored to
allow for adaptive management over time as changes occur both in the physical/biological
environment and in the expectations of city residents. A robust tree inventory management
system is instrumental in enacting the plan efficiently and continually tracking progress.
A CONTINUOUS PROCESS
The process doesn't end once the inventory data is collected and the Plan is written. As your
long-term partner, PlanIT Geo's consultants commit to reviewing our client's progress and
offer recommendations via an implementation audit, typically one and two years out from
Plan adoption.
We understand that a robust urban forestry program can only thrive with accurate data,
effective planning, and the support and participation from the community. Our proposed
approach consists of data collection, external stakeholder exercises, community surveys and
meetings, and City staff interviews to guide plan development aligned with a shared vision for
the urban forest. In addition to community support, an extensive review of and
recommendations for the City's tree operations, policies, standards, and ordinances will
provide the backbone for successful implementation of the Plan.
This effort will support ongoing initiatives such as Fayetteville's Tree Preservation and
Landscape Manual, the 2012 Urban Tree Canopy Assessment, City Plan 2040, Master Street
Plan, Parks & Recreation System Master Plan, Energy Action Plan, neighborhood plans, Speak
Up Fayetteville, and other City and partner plans, resources, and programs. We will use our
combined expertise, project proven management approaches, and communications
protocols for a successful project experience.
PlanIT Geo is genuinely excited to collaborate with the City of Fayetteville and its partners on
this important effort to grow a more sustainable and equitable urban forest benefiting current
and future generations.
i�tPLPfANITGEO" PlanIT Geo Quote to Fayetteville, AR May2022 2 1 P a g e
URBAN FORESTRY SERVICES COSTS
URBAN FORESTRY PLANNING OPTION SELECTED
Urban Forest Management Plan: Includes all components of a comprehensive
management plan with a greater emphasis on benchmarking research, staff/stakeholder
consultations, program auditing, policy changes, canopy goals, strategic planting,
programmed pruning, resiliency and sustainability, long-range planning, and a long-term
shared vision with supporting goals.
URBAN FOREST MANAGEMENT PLAN TASKS AND COSTS
Task A. Project Management
$950
Task B. Research and Information Gathering
$2,050
Task C. City Operations and Workflows
$4,475
Task D. Existing Conditions
$2,900
Task E. Benchmarking Research
$1,775
Task F. Community Engagement
$2,000
Task G. Urban Forest Audit
$2,425
Task H. Strategies and Recommendations
$7,725
Task I. Goal Framework
$1,250
Task J. Plan Development
$8,400
Task K. Final Delivery
$1,350
Descriptions for the above tasks are provided on page 5. Pricing and estimated timelines are based on the needs
identified for Fayetteville's urban forest. Final pricing and timeline to be provided upon approval of desired scope
of work. Pricing good for 60 days.
Tree Species & Climate Analysis $2,500
Invasive Species Program Review $2,000
Trees & Construction Operations Solutions Template $0
Descriptions for additional considerations above are provided on page 7.
J1pP�NeTnGfEO PlanIT Geo Quote to Fayetteville, AR May2022 3 1 P a g e
TREE INVENTORY SERVICES OPTION SELECTED
Public Street Tree Inventory: 5% of linear road miles (25 miles) $350/mile $8,750
Public Park Tree Inventory:10% of 585 park acres (60 acres) $250/acre $15,000
Private Tree Sample from ROW of parcels adjacent to road $10,000
A description of the public street, public park, and private tree sample inventories is provided on page 77.
PROPOSED TOTAL PROJECT COST
Public Street and Park Tree Sample Inventory $23,750
Private Tree Sample Inventory $10,000
Option C, Urban Forest Management Plan $35,300
Tree Species & Climate Analysis $2,500
Invasive Species Program Review $2,000
Trees & Construction Operations Solutions Template $0
1PLANIT GEO Plan IT Geo Quote to Fayetteville, AR May2022 4 1 P a g e
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MANAGEMENT PLAN TASKS OPTION C
A remote project kickoff meeting with City project team. Option to record the meeting and share the
final presentation as a PDF. To guide the development of the Plan, an Internal Work Plan also referred
to as a Plan Narrative will be drafted as a living document that summarizes the project timeline,
milestones, tasks, communications, and other decisions.
Using the USFS Urban Forest Audit's Discovery Matrix, all available and pertinent resources (plans,
studies, reports, manuals, etc.) will be reviewed and cross-examined with the Matrix's 11 categories and
130 elements relating to urban forest management. After completing initial research, the Consulting
Team will prepare a Request for Information document for the City to fill in any information gaps that
will inform the development of the Plan.
The Consulting Team will provide a suggested list of staff and stakeholders to participate in the survey.
The survey (Google Form or Fillable PDF) will capture existing workflows, operations, strengths,
challenges, and shared priorities. Optional follow-up interviews (up to 4) to further discuss responses
will be available and held remotely. Once the information is gathered, the Consulting Team will
summarize and analyze findings to be incorporated into the Plan.
Using the inventory and canopydata, the Consulting Team will analyze the City's public tree population
(and private trees if applicable) and citywide urban forest to identify the current structure,
characteristics, trends, and vulnerabilities that will inform the Plan's strategies.
Using the 2014 Community Forestry Census of 670 U.S. communities (Hauer, et al.) and the most
recently available nationwide Tree City USA records (of about 3,500 communities), the Consulting Team
will compare the City's benchmarked values to cities of similar size, location, program structure,
number of public trees, and other considerations. Attributes collected during the comparison studywill
include metrics such as trees per capita, canopy cover, canopy goals, budget per tree, number of staff,
program budget, trees pruned/planted/removed, policies, ordinances, among others. The Consulting
Team will complete the first round of benchmarking after the City approves the comparison cities and
the attributes to collect. After City review, the Consulting Team will update the benchmarking. This
process enables the development of realistic strategies and targets and offers a means to measure Plan
implementation progress.
Community involvement in the Plan is essential to developing a shared vision and long-term
commitment for a sustainable urban forest. Engagement includes an online public survey and remote
presentations to City Council and the Urban Forestry Advisory Board. Additional considerations for
engagement are provided as a separate menu.
i tPLANITGEO' PlanIT Geo Quote to Fayetteville, AR May2022 5 1 P a g e
Pf
OPTION C
Using the USFS Urban Forest Audit system and the information gathered from the previous planning
tasks, the Consulting Team will review and rank the City's current status for 130 urban forest
management elements within 11 categories. This audit or gap analysis quantifies the City's current
status as it relates to the urban forest resource, the programs that manage it, and the community that
shapes and benefits from it. The audit will identify strengths and opportunities for improvement that
will be addressed in the Plan's goals and strategies. The framework of the audit enables the City to
monitor Plan implementation and track progress towards more optimal levels of management and
sustainability.
Based on the primary challenges, priorities, and opportunities identified in the planning process,
strategies and recommendations will be developed by the Consulting Team. These strategies may
address maintenance and removal priorities, optimal public tree pruning cycles and necessary
resources (staffing and funding), planting, community engagement, program structure/efficiencies,
canopy goals and planting priorities, ordinance revision, canopy vulnerabilities, replacement trees,
resiliency and equity, and funding, among others. Draft strategies and recommendations will be shared
with the City for review and input and incorporated into the Plan.
Using the findings from staff and stakeholder interviews and community engagement a draft and final
urban forest vision will be developed along with the goals, strategies, and actions to reach the vision.
Actionswill beSMART-- Strategic, Measurable, Attainable, Realistic, and Timebound and includetargets
and a monitoring plan to measure implementation progress. After City review, the final goal framework
will be prepared and incorporated into the Plan and will include a separate, interactive worksheet
where the City can rank and order actions based on priority, timeframe, level of effort, funding
mechanism, and other attributes. An implementation and monitoring plan within the UFMP will offer
guidance for evaluation, monitoring, reporting, and revising the Plan.
With all components of the planning and goal framework completed, the Consulting Team will draft
the plan based on a final approved outline. The Plan development process will include 2 drafts and 2
rounds of review followed by a remote presentation and preparation of the final Plan with graphic
design and local photos.
At any stage of the project, the Consulting Team can provide a remote presentation to the City's desired
audience, board, committee, or Council. This presentation is separate from the Community
Engagement and draft Plan presentations. After all project components are completed, the Consulting
Team will prepare a final delivery folder containing all project components and supporting files. The
Consulting Team will meet remotelywith the Cityto discuss the final deliverables for approval of project
completion.
1PLANIT GEO Plan IT Geo Quote to Fayetteville, AR May2022 6 1 P a g e
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ADDITIONAL DETAILS
Canopy Coal Setting
Short and long-term canopy goals Citywide and by planning area (i.e., land use) will be
developed based on existing policies and plans, City staff input, community feedback,
benchmarking research, baseline conditions, opportunities and vulnerabilities, and industry
standards and best practices.
Considerations for canopy goal setting include: intermediate canopy goal milestones and
planting targets; proportion of commitment from city and partners/public (i.e., SO/SO split on
# of trees peryear), proportion of largeversussmall-statured trees at maturity planted; natural
mortality and planting mortality rates; existing policies/ordinances and planned growth;
estimated number of trees removed via permits; and others.
Tree Inventory Analysis
An analysis of the inventory data collected will inform baseline conditions as well as planting,
maintenance, and preservation strategies to grow a sustainable and resilient urban forest. In
addition to the standard analyses of inventory populations— such as structure, relative age,
condition and maintenance needs— the relative performance index (RPI) and the
importance values (IVs) will be calculated for the top ten most common species on public and
private land (if applicable). This will determine existing tree species performance Citywide and
by growing space and planting site width to inform future planting strategies and the Tree
Species & Climate Analysis task described below. As a result, canopy goals can be achieved by
planting a diverse and sustainable urban forest that is properly managed and cared for by the
City and all members of the community.
Tree Species & Climate Analysis
To grow a sustainable urban forest, a climate forecast analysis will be conducted for the City
of Fayetteville using local inputs and tools such as Climate Mapper and Climate Impact
Explorer. The analysis will identify sister climate cities— those cities with a current
temperature and precipitation rate as forecasted 60-100years from now in Fayetteville. Based
on the findings, tree planting lists within the 3-4 sister climate cities will be evaluated to
identify current overlaps between their lists and Fayetteville's and potential tree species to
integrate into future planting along with those species of trees to begin phasing out of the
urban forest. For an additional $1,000 PlanIT Geo's Consulting Team can interview urban
foresters at the 3-4 sister climate cities to gather input on what is working well, what they are
trying out, and what is not working in their urban forest to inform Fayetteville's climate tree
species.
Invasive Species Program Review
Fayetteville has a robust program for invasive species management. The Consulting Team will
review the existing program, align operations with best practices, and develop a
recommendations report.
1PLANIT GEC Plan Geo Quote to Fayetteville, AR May2022 7 1 P a g e
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PROPOSED TIMELINE
Urban Forest Management Plan and Supporting Studies --- 9 months ---- Jun 2022- Feb 2023
Public Street and Park Tree, Private Tree Sample_______________ 2 months_______ Oct 2022 - Nov 2022
Task A. Project
Management
Task B. Research
and Information
Gathering
Task C. City
Operations and
Workflows
Task D. Existing
Conditions
Task E.
Benchmarking
Research
Task F. Community
Engagement
Task G. Urban
Forest Audit 0
Task H. Strategies
and
Recommendations
Task I. Goal
Framework
Task J. Plan
Development 0 0
Task K. Final
Delivery
■ UFMP tasks
■ Inventory tasks
1PLANIT GEO Plan Geo Quote to Fayetteville, AR May2022 8 1 P a g e
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GENERAL CONSULTANT INFORMATION
'�' The consultant for this project is PlanIT Geo, INC, an urban forestry consulting and software firm based in Arvada, CO (7878 Wadsworth Blvd.
9,1 Suite #340 Arvada, CO I P: 303-214-5067 1 E: info@planitgeo.com). In
PLAN IT GEO addition to our Colorado office, PlanIT Geo also has offices in strategic
mapping a greener future locations across the country as well as international partners. To date,
PlanIT Geo has 30 full-time employees.
Founded in 2012, PlanIT Geo is a services and software company specializing in urban and
community forestry, risk tree management, software development, planning, and GIS. Our
staff include ISA Certified Arborists, ISA Municipal Specialists, ISA Tree Risk Assessment
Qualified (TRAQ) personnel, urban foresters, GIS professionals, software developers, project
managers, and technical support.
PlanIT Geo provides contractual services including tree inventories and risk assessments
using TreePlotterTM software, urban forest and risk tree planning, tree inventory and
management software, land cover mapping (LiDAR/multispectral imagery), tree canopy
assessments, GIS analysis, and i-Tree studies. Over 400 communities, nonprofits, and
state/local governments throughout the United States, Canada, and Australia have employed
our team to perform tree inventories, write tailored management plans, and conduct tree
canopy assessments. The company is organized into four unique departments to provide
specialized services: Consulting, GIS, Inventory, and Software.
URBAN FORESTRY CONSULTING
In the past 7 years, PlanIT Geo has managed or continues to manage urban and community
forest management / master plan projects with budgets totaling over $1 million, engaging
over 6,200 community residents, and interviewing over 200 city staff representing nearly 6S
departments. PlanIT Geo has completed urban and community forest management/master
plans, maintenance plans, risk tree plans, strategic planting plans, storm response and
mitigation plans, and canopy action plans for the public, private, and nonprofit sectors.
GIS AND GEOSPATIAL SERVICES
PlanIT Geo's GIS or Geospatial Services department has completed services for communities
varying in size (less than 1 square mile to over 1,000 square miles), ecoregion (forest, tropical,
grassland, desert, Mediterranean), and tree species composition. Over 1,000,000 acres of
urban tree canopy have been mapped, helping each community to understand their gray
versus green infrastructure, locate and understand specific canopy gains and losses by land
use type, quantify ecosystem benefits being provided, assess tree equity, and target planting
spaces in the most suitable locations.
Currently nine US state agencies and dozens of communities utilize TreePlotter INVENTORY
and CANOPY software on a regional or statewide basis for cloud hosting of tree inventories,
canopy assessments, document storage, community engagement, and interactive
dashboards. And most recently, we are now offering 60 cm resolution land cover data
nationwide, off -the -shelf, through the advancements in Artificial Intelligence (AI) and Machine
Learning (ML). We have high -resolution data at 97%accuracyfortree canopy, impervious, and
plantable areas (grass, open space) for every city in the lower 48 states, as well as change
analysis from 2011. This data allows PlanIT Geo to offer significantly more data at lower cost
and ultimately more value to your local capacity -building programs.
J, PLANaIT GfEO PlanIT Geo Quote to Fayetteville, AR May2022 9 1 P a g e
TREE INVENTORY AND ASSESSMENTS
Our Certified Arborists have inventoried over 900,000 trees across 29 states using
TreePlotterTM. Also, the team has completed ISA Level 2 Risk Assessments for thousands of
trees and has completed inventory projects in every season and tree growing stages.
URBAN FORESTRY SOFTWARE
Since 2012, there are over 400 TreePlotterTM clients which collectively contain over 4,000
individual user login accounts. Our GIS, Inventory, and Consulting teams also use TreePlotter
daily to perform project tasks for communities, organizations, and consultants.
SUMMARY
With our team, the City's short and long-term goals will be met through skilled, informed, and
accurate data production, the benefits of today's best technology and tools, superior
coordination, communication, project management, and local experience. Our managerial
and staffing capacity will ensure the project tasks for which Plall Geo is responsible are
completed on time and on budget.
For this project, Plal Geo will provide its Director of Geospatial Services (Denver, CO),
Director of Field Services (Boca Raton, FL), and Director of Urban Forestry Consulting Services
(Harrisburg, PA) to serve as project managers to complete any GIS/Tree Canopy Assessment,
Tree Inventory, Urban Forestry Consulting services, respectively.
V116111:iWJ:7=T_121:1•1:7*1111d.0rdh1:-41:I4:7
WE ARE WITH YOU EVERY STEP OF THE WAY
TreePlotterTM Software Suite Geospatial Mapping Services
Industry -specific software globally used as a Urban tree canopy assessments, green
comprehensive application fort! eld data collection rom na.�infrastructure mapping, web -mapping applications.
and inventory management
� Urban Forestry Consulting
Tree Inventory and Assessments Personalized consulting services including Urban
GIS-based tree Inventory, risk assessments, Forest Management Plans with websites, ordinance
maintenance recommendations, valuations, and and policy overview, and more.
mitigation reports.
�r Plail Geo, Inc. I info@planitgeo.com I (303) 214-5067
PLAN IT G EOM 7878 Wadsworth Blvd Ste 340 Arvada, Colorado 80003
0g.1
# mapping a greener future www.planitgeo.com
1PLANIT GEO Plail Geo Quote to Fayetteville, AR May2022 10 1 P a g e
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GENERAL APPROACH TO SERVICES
FUNDAMENTAL FRAMEWORK OF PLANIT GEO'S PLANNING PROCESS
v 00 J
WHAT Do WE HAVE?
Existing Conditions
Research
Data Analyses
Consultations
Public Input
WHAT Do
WE WANT?
Standards & Best Practices
Staff Consultations
Public Input
Benchmarking Research
Urban Forest Audit
How To GET
WHAT WE WANT?
Shared Vision
Recommendations
Goals, Strategies, Actions
Work Plans
Canopy Action Plan
Strategic Urban Forest Plan
ME WE DOING?
Urban Forest Audit
Work Plans
Implementation Team
Data Management
Policy Enforcement
Adaptive Management
PLANITGfEO PlanIT Geo Quote to Fayetteville, AR May2022 111 P a g e
URBAN FORESTRY CONSULTING — GENERAL APPROACH
11 Project Management
Kickoff, internal work plans, project management
software, monthly meetings
Existing Plans and Policies (Research Deep
Dive)
Research and review existing documents and plans to
gauge the city's readiness for urban forest
management improvements and opportunities to
leverage resources.
What do
we have?
What do
we want?
How are
we doing?
How do we get
what we wantT
0 a Stakeholder Consultations & Interviews
Interviews, meetings, and surveys for key staff and MV
stakeholders to gather an understanding of existing workflows, strengths, challenges,
and priorities.
Existing Conditions ("Needs Assessment")
Analysis of datasets to inform recommendations for improving baseline conditions.
Urban Forest Benchmarking Research
Utilize information gathered from research, staff consultations, and data analyses to
cross-examine baseline conditions to analogous communities and industry standards
enabling the development of realistic goals, actions, and targets.
Community Engagement
Guided by a community outreach strategy, engagement sessions at key project
intervals inform the development of plans. Sessions may include meetings, meet &
greets, surveys, contests, events, and social media, among others.
Urban Forest Audit System
Based on outcomes from all previous planning components, a systematic evaluation of
all elements pertaining to urban forest management is completed using the US Forest
Service's Urban Forest Audit System. Includes 130 elements that are scored on a 0-3
scale to quantify city strengths and challenges that inform goals and actions.
Recommendations, Goal and Action Framework
Specific recommendations and guidance based on cityobjectives, feedback, and needs
identified in the planning process. Examples include tree canopy cover goals, priority
/ N planting areas, ordinance updates, tree preservation guidance, risk tree management,
\ / storm preparedness and response, among others. SMART (Strategic, Measurable,
Attainable, Realistic, and Time -bound) goals and actions that are prioritized across the
desired planning horizon (e.g.,10- or 20-years).
r] Presentations
Presentations (in -person or virtual) can be provided on the findings, draft, and final plan
to the desired audience(s) such as Tree Boards, Planning Commissions, City Council.
�• Plan Writing and Delivery
Drafts prepared in Word and shared as PDFs for staff and stakeholders to provide
feedback. Typically, two (2) drafts are prepared and include remote meetings to discuss
revisions. Upon review and revision, the final plan or reports are prepared. Upon r n
completion of all required tasks, virtual training on the delivery items is provided.
J, PLANgIT GfEO PlanIT Geo Quote to Fayetteville, AR May2022 12 1 P a g e
Example Graphics for Urban Forestry Consulting
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1PLANeITGfEO PIanlT Geo Quote to Fayetteville, AP May2022 13 1 P a g e
Additional Consulting Services
Trees and Addresses tree removals due to sidewalk issues. The solutions workbook
Construction provides a decision checklist/matrix for the tree, the site, the hardscape and
(Sidewalk) details alternative solutions that are design-, tree-, root-, or material -based
Operations Plan along with the estimated costs, life expectancy, efficacy, and level of effort.
Use of existing and regional tree lists to identify a tree species palette specific
to the City to grow a sustainable and resilient urban forest. Considers species
performance and species resilient to the changing climate. Also introduces
"Sister Climate City" tree species i.e., those trees acclimated to climates
Master Tree List similar to the City's climate in 60 years. Includes attributes such as mature
tree height/width, key feature, minimum planting width, native/nonnative,
mature form, deciduous/coniferous/evergreen, and up to 5 other attributes
identified bythe City. Delivered as an interactive/sortable worksheet and PDF
document. Includes a draft, review session, and final document.
Community Provides guidance for the City, partners, and stakeholders to engage the
Engagement Plan Public in implementing the Strategic Urban Forest Plan. Includes a draft,
review session, and final document.
Evaluates the tree inventory data to provide tiers of trees for preservation
Tree Preservation based on a combination of criteria including tree size, species, location,
Guidance condition, ecosystem services, and other characteristics. Includes a draft,
review session, and final document.
Tree Pest and Identifies existing and potential exotic tree pests and diseases of concern
Disease facing the City's urban forest. Utilizes the inventory to assess susceptibility
Management Plan and risk and provides guidance for monitoring, managing, treating, and
recovering. Includes a draft, review session, and final document.
Provides the protocols, procedures, and mechanisms to plan, prepare,
Storm Preparedness respond, and recover from storms and natural disasters as it relates to the
and Response Plan urban forest. Utilizes tree inventory, canopy data, research, and industry
standards. Includes a draft, review session, and final document.
General Approach to Desired Additional Consulting Services
Master Tree List: No recommended tree list, only the climate considerations
1. Existing List Review
2. Climate Forecast Analysis
3. Confirmation of Sister Climate Cities
4. Sister Climate City Tree Lists Review
S. Identify Existing and New Trees for List
6. Draft Review
7. Final List for Climate Considerations
Tree Pest & Disease Management: A review of the City's Invasive Species Program
1. Review Existing Invasive Species Program
2. Align Operations with Best Practices
3. Recommendation Summary Report
i�1Pf PLAN GEO PlanIT Geo Quote to Fayetteville, AR May2022 14 1 P a g e
GIS - GENERAL APPROACH
Fayetteville recently had a tree canopy assessment completed. This section provides an
overview of the process along with additional considerations.
An assessment of tree canopy cover citywide provides the data and information to develop
goals and strategies relating to tree planting, preservation, tree equity, and risk management
along with the data to support community outreach and education. These urban tree canopy
assessments, referred to as "UTC Assessments" or "Tree Canopy Assessments" provide the
information for long-term planning and serves as a measurement of change and progress
over time. This information can be utilized with other city planning efforts for sustainability,
equity, human health, climate resiliency, stormwater management, water quality, wildlife
preservation and enhancement, air quality improvements, and development guidelines
among many others.
UTC assessments provide a baseline understanding of existing canopy cover across the entire
city. In addition, these assessments can provide an analysis of possible planting areas citywide
and by various planning boundaries.
Urban Tree Canopy (UTC) Assessments for cities represent an important step in
understanding current conditions of the urban forest, its tree canopy distribution and value,
and the importance of urban forestry during planning processes. Our assessments
encompass all public and private landsthroughout a city. Our process involvesthe use of high -
resolution orthoimagery, machine learning technologies, and Geographic Information
Systems (GIS). The products and outcomes support developing and monitoring of urban tree
canopy cover goals, provide key information on plantable spaces, and inform elements of the
urban forest management plan. The following outlines the management and technical
approaches of each option to successfully complete an updated canopy assessment project.
• Project Management, Initiation, and Communications
• Data Collection
• High -Resolution Land Cover and Urban Tree Canopy Assessment
• Land Cover Mapping
• Planting Opportunities
• Urban Tree Canopy Metrics & Maps
• Data Deliverables
• TreePlotter and Decision Support -TreePlotter CANOPY
J1 PLANaIT GfEO PlanIT Geo Quote to Fayetteville, AR May2022 15 1 P a g e
TreePlotter CANOPY and EarthDefine Data
With TreePlotter CANOPY, Fayetteville will receive high resolution, accurate, and frequently
updated tree canopy assessment data and interactive online maps. PlanIT Geo partnered with
EarthDefine who uses Artificial Intelligence (AI) and Machine Learning to transform earth
sensor data into consumable geospatial information products. A reliable low-cost subscription
model provides the data Bexley needs to monitor the urban forest. EarthDefine creates the
most detailed and up-to-date tree canopy data for the US. With 60-cm resolution, the data for
Bexley accurately captures individual trees and small gaps in the urban forest. The data is
reassessed annually to capture tree cover change.
AI -driven tree canopy data is created by taking aerial imagery and LiDAR data with machine
learning algorithms to extract different ground cover classes and is updated as soon as new
imagery is available, usually every two years for most parts of the United States, to capture
changes due to deforestation, urbanization, land -use changes, and natural disasters.
AI -driven tree canopy data providesyou with rapid, high -resolution, accurate tree canopy data
updating on a higher frequency and at a lower cost than traditional urban tree canopy
assessments. Since the data is created using Al, it can be delivered almost immediately
(depending on the data desired). Traditional urban tree canopy assessments can take up to a
year to complete while AI -driven tree canopy data can be delivered within a week, or less. The
data is created using aerial imagery and LiDAR data that is updated on a regular schedule and
can be purchased through an annual subscription, providing you with the most up-to-date
tree canopy information. Using the imagery and Al technology, the data can be offered at a
lower cost, helping to flatline city budgets, having low annual costs instead of a large spike
every S-10 years for a comprehensive study.
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PLANITGfEO PlanIT Geo Quote to Fayetteville, AR May2022
161 Page
INVENTORY - GENERAL APPROACH
Tree Inventory Options for Fayetteville
At this time, a comprehensive citywide inventory of public and private trees is not feasible due
to cost limitations. Therefore, PlanIT Geo proposes options to conduct sample inventories of
public streets, public parks, and private properties abutting public roadways.
The sample of public streets is based on 567 total linear road miles and the rule of 5%. This
amounts to an inventory of trees in public rights -of -way along 25 road miles.
The public park tree inventory sample is based on 585 total non -forested acres of parks (3,915
total park acres).10% of the entire non -forested parks acres are to be inventoried resulting in
a total of 60 acres of parks.
For the private tree sample inventory, the inventory crew will inventory trees along the same
routes as the public street tree inventory sample and collect data from the public right-of-way
(i.e., sidewalk) for private properties adjacent to the roadway. Limited data fields will be
collected for this sample.
The inventory team will meet with the City to discuss the public and private priority areas,
protocols, procedures, methods, and final fields/values to inventory. The Consulting Team will
extrapolate this data to summarize citywide urban forestry metrics.
Web -Based GIS Data Collection
Our web -based capabilities allow us to utilize the mobile GPS location feature built into our
hardware devices (iPads/ Samsung tablets). This location feature serves as the first tier for
determining the exact location of the tree to be inventoried. Spatial information (latitude and
longitude coordinates) is then collected based on the location of the tree point placed on the
base maps (Google, Bing, Esri, OpenStreetMap, others) by the arborist. With this, our Tree
Inventory Specialists can accurately determine the ownership and exact location of each tree.
Using this approach, cities and PlanIT Geo's staff gain these advantages:
1. Data and production transparency. By utilizing a web -based data collection protocol PG
will share the real time data collection map service so that collection progress can be
monitored by appropriate staff members. Furthermore, web -based data collection
enables PG to ensure that no trees are missed or that trees are not double inventoried
throughout the entirety of the project.
2. Increased production rates. Location data entry using GIS with accurate base map
J, PLANaIT GfEO PlanIT Geo Quote to Fayetteville, AR May2022 17 1 P a g e
information is nearly twice as fast as using GPS equipment alone. Inventory personnel are
not limited by weather conditions or interference by buildings or other obstructions.
3. High level of location accuracy. GIS is only limited by the accuracy of the base map
information provided. By utilizing the built-in GPS functionality of our hardware and our
field expertise we can ensure accurate location information of 1-meter or less.
4. Understand and Update. With simple training, an unlimited number of simultaneous
users (i.e. City managers and staff) can track and analyze existing trees according to risk,
required action, species, diameter, or any other inventory attribute and quickly and
dynamically perform status updates as required over time.
A Note on Data Security - As inventory information is collected, data are instantaneously
stored on secure/remote servers eliminating the possibility of data loss and making it possible
for City staff to access and download at anytime.
Collection Method
PlanIT Geo equips our Tree Inventory Specialists with a customized version of TreePlotter
Software for recording the location and attributes of each tree. The GIS-based tree inventory
is performed using computer tablets (iPad and Samsung tablets) that read information
directly from the World Wide Web on PlanIT Geo's TreePlotter software. This means that any
similar web -connected device can also be used to collect, edit, and manage the inventory
resources. The application enables each tree to be precisely mapped (within 1-meter spatial
accuracy) with the attributes described in the next section.
Tree Inventory Data Fields
PlanIT Geo's final price will be based on the following protocols and fields to be populated for
each tree. Final fields will be determined on a project kick-off meeting and will be set for the
duration of the project. At minimum, our Tree Inventory Specialists typically collect the
following data for each tree mapped:
• Tree species - genus/species AND common names needed
• Measurement of tree DBH (diameter at breast height) in inches
• Street address location
• GPS coordinates
• Location and size of empty and/or potential tree planting sites/stumps appropriate to
applicant's current planting and removal patterns
• Crown condition and/or percentage of crown dieback (excellent to dead rating)
• Maintenance recommendation (prune, train, remove, etc.)
If this Citywould prefer PlanITGeo can add a list of common observations that we routinely
see in the field. The addition of these observations would not increase our per tree rate.
Quality Control
PlanIT Geo provides cities with professional, courteous, and informative tree inventory project
experiences beginning with high -quality tree inventory data. We can make this assurance
because:
1. Quality control begins with proper training and education. PlanIT Geo's ISA Certified
Arborists are college -educated and skilled at conducting tree inventories.
*All technicians working on this project have an ISA Certified Arborist credential and
are supervised by an Arborist with a Tree Risk Assessment Qualification (TRAQ)
credential.
i�Pf 1PLANITGEO PlanIT Geo Quote to Fayetteville, AR May2022 181 P a g e
2. During the inventory process, extensive quality control checks are applied regularly.
Using PlanIT Geo's proprietary TreePlotterTM application access will be granted to city
staff to dynamically monitor inventory progress.
3. In addition to daily quality checks and control, tree inventory Project Manager performs
remote and/or on -site data checks to ensure data collected by other staff adhere to city
work specifications and national industry standards.
4. PG welcomes and encourages city staff to perform on -site verification of the data. PG
staff will cooperate fully with city staff to achieve a high level of confidence in the
accuracy of the data. PG will provide staff with weekly or bi-weekly updates.
S. PG assures that if any errant tree site location is detected, it is our responsibility to
correct the data promptly.
Format Options for Inventory Data Deliverables
Upon completion of the inventory and the QA/QC process, PlanIT Geo delivers tree inventory
data in Microsoft Excel and ESRI Shapefile and/or File Geodatabase. PlanIT Geo will meet with
the city prior to data delivery to review preliminary inventory. Data can be delivered in the
desired coordinate system and contain full metadata references. Data will be reviewed for
errors prior to being provided to the City. TreePlotter's "Exporter" tool can save data as CSV or
Shapefile formats at any point in time during the project and active TreePlotter subscription.
Data export is free at any time and will be no extra cost to the city.
Species Identification Proficiency
PlanIT Geo has completed 90+ inventories across the country. Our arborists have nationwide
experience and a keen understanding of the tree species capable of growing across the US.
Our team can identify any tree species within the US and they routinely train staff on
identification and tree inventory methods.
Data Management Experience
Sound data management starts with proper data collection protocols and review. Each
inventory project is systematically planned to create an efficient and accurate data collection
experience, limiting, or fully preventing data entry errors or omissions. Data collected is
reviewed after every day of collection and corrections are made either on a desktop or by
revisiting the tree(s) in the field within the same week. Often, tree inventories are collected by
more than one Tree Inventory Specialist and effective/accurate collection is maintained
through the supervision of the Director of Field Services/Project Manager.
Additionally, TreePlotterTM is built to limit human error with its intuitive design and
functionality such as the drop -down menus (rather than typing responses and making typos).
PlanIT Geo's servers are capable of hosting large amounts of data, having many state and
county Tree Plotter TM clients, some with over 500,000 trees. The data is secure, and PlanIT Geo
has an offsite backup location with data backup automatically performed every 24 hours.
PLANITGfEO PlanIT Geo Quote to Fayetteville, AR May2022 19 1 P a g e
SOFTWARE — GENERAL APPROACH
The TreePlotter software platform is
web/mobile-based, accessible on all major
web browsers, responsive to smartphones,
can be used on most leading brands of - Z. Z-
TREEPLOTTER"
tablets, and is highly configurable. Data is =®®�o sRwaresu4e
securely stored in Amazon Web Services
(AWS) on a US server with access only by
our development and support team. Both
products, TreePlotter INVENTORY and
CANOPY, are offered assupporting tools for
public tree and citywide urban tree canopy
data management. The platform includes
numerous administrative, mapping, visualization, data management, data sharing,
filter/searching, and reporting functionality. Related additional technology information:
• Terms of Service and Privacy Policy
• Platform, Security, and Privacy FAQ
• https://support.treeplotter.com/
The TreePlotter platform will allowyou to:
• Upload, edit, manage, search/filter, share, analyze and report on tree inventorydata and
PDFs.
• Configure administrative levels (aka, roles) and permissions, e.g. to restrict data viewed
by administrators vs. user vs. public levels, as well as between projects.
• Interact with tree canopy assessment data if TreePlotter CANOPY is purchased:
o View land cover raster data
o Select/filter areas within a city based on land cover percentages by assessment
boundaries (aka, geographies) such as census blocks, neighborhoods, land use
types,
o Prioritize areas based on tree equity scores from American Forests and other
criteria from the American Community Survey census data
o Create canopy grow -out scenarios including eco benefit data from i-Tree.
Attach the following data formats to individual trees or at the "community level" (all
map -based records, see screenshots below):
o PDFs (eg management plans, grant applications, budgets, etc.)
o URLs or hyperlinks, including QR codes
o Microsoft Word, Access, Excel, and PowerPoint files (CSV as well). Files can then
be opened/saved for later use.
Manage login user accounts
Create, save, and interactively share maps
Export a copy of various data to CSV, shapefile, and CAD DXF (city/client owns all data
in the application)
r✓af 1PLANIT GEO Plan IT Geo Quote to Fayetteville, AR May2022 20 1 P a g e
PROJECT TEAMS
PlanIT Geo is staffed with Certified Arborists, Tree Risk Assessment Qualified, Municipal
Specialists, college -educated, and experienced personnel to conduct tree canopy
assessments, tree inventories, and Urban Forest Management Plans. We will staff this project
according to the City's preferred schedule and final scope of work. In anyscenario, our Director
of Geospatial Services— Jeremy Cantor— would lead the GIS tasks, the Director of Field
Services—TJ Wood —would be the project manager for any inventory work, and the Director
of Urban Forestry Consulting Services— Chris Peiffer— will lead the development of urban
forest management plans, strategies, studies, analyses, and reports.
Director of Urban Forestry
Consulting L
C'
Rachel Ormseth,
Urban Forestry Solutions Consultant
IAlex Hancock, F
Urban Forestry Climate Consultant
Ben Wittman,
Geospatial Data Manager
Morgan Garner,
CIS & Natural Resources Specialist
David McCauley, 04
Tree Inventory Crew Leader
Nate Cummings,
Tree Inventory Specialist
Rocky Yosek,
Urban Forestry Consultant
As shown in the table above, the urban forest management planning (Urban Forest
Management Plan), tree canopy assessments/GIS, and tree inventories would be managed by
PlanIT Geo's Directors. These teams meet weekly to cross-examine total project tasks, provide
updates on tasks, milestones and timelines, and transfer information adequately to support
tasks.
The organizational chart above also shows the intra-departmental cooperation having staff
supporting multiple departments. For example, the Urban Forestry Climate Consultant (Alex
Hancock) integrates GIS into planning and canopy assessments and the Urban Forestry
Consultant (Rocky Yosek) will provide information and data regarding tree inventories.
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PLANITGfEC PlanIT Geo Quote to Fayetteville, AR May2022 211 Page
URBAN FORESTRY CONSULTING TEAM
Chris Peiffer
ISA Certified Arborist & Municipal Specialist #PD-2070AM
Director of Urban Forestry Consulting
Chris is an ISA Certified Arborist of 11 years and Municipal Specialist for 3 years. He
will be the project manager for the Canopy Action Plan or the Strategic Urban
Forest Plan.
Chris specializes in urban forest planning, management, development, and
innovation. He is experienced in the collection of tree inventory data, inventory
data synthesis and analysis, risk tree management, and urban forest management plan
writing. This experience includes urban forest management / master plans, tree risk
management plans, regional canopy action plans and strategies, strategic planting plans,
analysis and reporting of tree inventories, and Urban Tree Canopy (UTC) reports. In the past 7
years Chris has managed over 30 urban forest planning projects with budgets totaling over $1
million and has engaged over 6,200 community residents and over 200 city staff representing
nearly 65 departments.
Chris is also an expert arborist and seasoned field crew managerwith experience from leading
tree care firms, understanding the maintenance needs, tree physiology, risk prioritization, and
tree responses to proper tree care. He has a bachelor's degree in Urban Forestry and is a
graduate of the 2011 Municipal Forestry Institute, 2013 Urban Forestry Institute, and 2014 Urban
Forest Strike Team Training.
Experience
❖ Kettering, OH Urban Forest Management Plan (PIanIT Geo)
❖ Troy, NY Urban Forest Management Plan (PIanIT Geo)
❖ Wilsonville, OR Urban Forest Management Plan (PIanIT Geo)
❖ Metro Washington, DC Tree Canopy Management Strategy (PIanIT Geo)
❖ Colorado Springs, CO Urban Forest Management Plan (PIanIT Geo)
❖ Tacoma, WA Urban Forest Management Plan (PIanIT Geo)
❖ Alexandria, LA Urban Forest Management Plan (PIanIT Geo)
❖ Rochester, MN Urban Forest Master Plan (PIanIT Geo)
❖ Hutchinson, KS Urban Forest Master Plan (PIanIT Geo)
❖ Fremont, CA Urban Forest Management Plan (PIanIT Geo)
❖ Claremont, CA Urban Forest Management Plan (PIanIT Geo)
Project Roles (Proposed)
A. Project Management: Kickoff, monthly project meetings, Internal Work Plan
B. Research and Stakeholder Consultations: Development of framework, facilitate meetings
C. Data Analysis: Interpret findings from the inventory and canopy assessment
D. Community Engagement: Outreach Strategy, project website, survey, public forums
E. Urban Forest Audit (Gap Analysis): Conduct audit, participate in project team input
F. Strategic Recommendations: Canopy goals, planting priorities, planting strategies, others
G. Urban Forest Vision and Goal Development: Synthesize information gathered to draft
vision
H. Monitoring Plan: Provide insights on processes and protocols
I. Plan Drafts. Reviews. and Final Delivery: Review all deliverables for internal approval
1PLANIT GEO Plan IT Geo Quote to Fayetteville, AR May2022 22 1 P a g e
af
Alex Hancock
ISA Certified Arborist #FL-8295A
Urban Forestry Climate Consultant
Alex is an ISA Certified Arborist with a background in urban planning, urban
•: forestry, and sustainability. She is experienced in tree canopy cover analysis,
climate action planning, zoning and land use planning, and public policy.
PA
Alex has a Bachelor's of Urban Planning and earned her Master's in Forest
Resources and Conservation with a Graduate Certificate in Geospatial Analysis
while working full-time as a City Planner. Her most recent role as Sustainability Coordinator
and Certified Arborist for the City of St. Petersburg, FL focused on programs for climate
resilience, clean energy, waste reduction, environmental justice, and urban forestry. Her team
developed, published, and is implementing the Integrated Sustainability Action Plan, which
emphasizes equity as a primary focus of planning for a sustainable and resilient future.
At PIanIT Geo, Alex applies these experiences and skill sets to support the development of
urban forest management plans for communities. Specifically, she is directing the integration
of urban forestry into sustainability planning for communities through public engagement,
staff consultations, policy analysis, and plan development.
Experience
❖ Lakewood, WA Tree Canopy Goal Setting and Tree Ordinance Revision (PIanIT Geo)
❖ Saratoga Springs, NY Urban Forestry Management Plan (PIanIT Geo)
❖ Castleton-on-Hudson, NY Community Forest Management Plan (PIanIT Geo)
❖ Renton, WA Urban Forest Management Plan (PIanIT Geo)
❖ Los Banos, CA Urban Forest Management Plan (PIanIT Geo)
❖ Fremont, CA Urban Forest Management Plan (PIanIT Geo)
Project Roles (Proposed)
A. Project Management: Attend meetings, draft work plan, project management tracking
B. Research and Stakeholder Consultations: Facilitate meetings/surveys, input analysis
C. Data Analysis: Analyze and summarize the tree inventory and canopy assessment data
D. Community Engagement: Provide data to support community engagement
E. Urban Forest Audit (Gap Analysis): Conduct audit, participate in project team input
F. Strategic Recommendations: Canopy goals, planting priorities, planting strategies, others
G. Urban Forest Vision and Goal Development: Draft the goal and action framework, finalize
H. Monitoring Plan: Draft the monitoring plan, schedules, priorities, work plans, and budgets
I. Plan Drafts, Reviews, and Final Delivery: Plan writing, final delivery folder and training
i�1Pf PLAN GEO PIanIT Geo Quote to Fayetteville, AR May2022 23 1 P a g e
Rachel Ormseth
ISA Certified Arborist #MW-5815A
Urban Forestry Solutions Consultant
Rachel specializes in urban and community forestry planning, management,
development, and innovation. Rachel has extensive experience in working with
communities, big and small, to manage their city trees in a sustainable and
effective manner. Rachel has administered Urban Forestry programs from a
state level and has led a team of three urban foresters for work on the ground.
Rachel is experienced in the collection of tree inventory data, tree selection,
multi -organization project management, and coordination of partnerships for resource
sharing.
With five years of public service, Rachel has come to understand and effectively navigate the
facets of Urban Forestry in cities where funding and resources are sparse. Rachel knows that
successful collaboration can only be achieved when a personal relationship is formed with the
client and the client's individual situation is assessed. Through this relationship, the client can
receive the proper guidance and tools for a successful project.
Experience
❖ Kirkwood, MO Urban Forest Master Plan (PIanIT Geo)
❖ North Tonawanda, NY Community Forest Management Plan (PIanIT Geo)
❖ Schenectady, NY Community Forest Management Plan (PIanIT Geo)
❖ Renton, WA Urban Forest Management Plan (PIanIT Geo)
❖ Los Banos, CA Urban Forest Management Plan (PIanIT Geo)
❖ Fremont, CA Urban Forest Management Plan (PIanIT Geo)
Project Roles (Proposed)
A. Project Management: Attend meetings, project management tracking
B. Research and Stakeholder Consultations: Review community engagement opportunities
C. Data Analysis: Analyze community feedback gathered from surveys and meetings
D. Community Engagement: Develop Outreach Strategy, website, and engagement tasks
E. Urban Forest Audit (Gap Analysis): Provide insights on community framework
F. Strategic Recommendations: Support strategies development using public input
gathered
G. Urban Forest Vision and Goal Development: Support vision development using public
input
H. Monitoring Plan: Provide community engagement context to monitoring and reporting
I. Plan Drafts, Reviews, and Final Delivery: Graphic design, Plan writing
1PLANIT GEO Plan Geo Quote to Fayetteville, AR May2022 24 1 P a g e
af
TREE CANOPY ASSESSMENT PROJECT TEAM
Jeremy Cantor
Director of Geospatial Services and Project Manager
Jeremy has IS years of experience in geospatial analysis, data processing, object-
�, based image analysis (OBIA), Python scripting, LiDAR manipulation, and
cartography. He has served as the lead geospatial analyst and overall project
manager of over 60 urban tree canopy assessments during his 5 years at PlanIT
Geo. Jeremy previously worked for the U.S. National Park Service for 7 years. For
this project, he will be the primary remote sensing analyst and manager of all
GIS tasks, reporting, and final delivery. He will also serve as the primary point of contact for
communications with City staff.
Jeremy leads the geospatial team on urban tree canopy assessments, green infrastructure
analyses, and other GIS and remote sensing projects. He has managed 60 urban tree canopy
(UTC) assessments and contributes to GIS modeling, remote sensing analysis of multispectral
and LiDAR imagery, data production, IT, cartography, and web/mobile mapping app design.
Jeremy also has seven years of federal government experience working with ocean and
coastal resources in the National Park Service focusing on coastal systems, resource
assessments, and web mapping design.
Education
Master of Natural Resources Stewardship in Spatial Information Systems I Colorado State
University, 2010
Bachelor of Arts in Geography; Economics Minor I University of Vermont, 2006
Experience: Urban Tree Canopy Assessments
Jeremy has led and managed accurate and comprehensive analyses to assess the current
status of tree canopy and available planting space. Tasks managed included remote sensing
classification, canopy analysis, GIS mapping, tree planting prioritization, summary reports, and
web map design. Communication, training, and presentations of project deliverables were
provided throughout the project and upon completion. Project examples include: Charlotte
and Davidson, North Carolina; Washington, D.C.; Dallas -Fort Worth, TX; West Palm Beach, FL;
Charlotte, NC; Colorado Springs, CO; King County, WA (12 cities); Tacoma, WA; Salem, OR;
Wichita, KS; Snake River Valley, ID (15 cities); Jacksonville, FL; Fremont, CA, Florida Panhandle
(32), and Southwest Georgia (23).
Ben Wittman
Geospatial Data Manager
Ben has over 5 years of experience in GIS and data processing. He has a
background in GIS, Geography, and Environmental Studies. At PlanIT Geo, Ben
applies natural resource and forestry concepts to manage environmental and
geographic (GIS) data sets. He produces geographically modeled data using
geoprocessing tools and leads the quality assurance/quality control (QA/QC)
process to review, organize, and process aerial imagery and remotely sensed
land cover data. He will lead the production of maps and planting areas and
assist in data preparation, organization, and visualization.
1PLANIT GEO PlanIT Geo Quote to Fayetteville, AR May2022 25 � P a g e
af
Ben has a background in the fields of GIS/GPS analysis, GPS data collection, forestry,
geomorphology, remote sensing and cartography. He has experience managing large and
complex geospatial datasets, creating GIS data, performing land cover classification quality
control, writing technical reports, and using and managing SQL databases. Ben joined PlanIT
Geo as a GIS Technician in 2016 and has taken a larger role in managing geospatial projects
and associated tasks.
Education
Bachelor of Arts in Geography & Environmental Studies; GIS Certificate I University of Colorado
at Colorado Springs, 2014
TREE INVENTORY PROJECT TEAM
TJ Wood
ISA Certified Arborist #RM- 7676A I Tree Risk Assessment Qualification (TRAQ)
Director of Field Services that will facilitate the kickoff meeting, project
deliverables, and daily communications between field staff and City employees.
TJ oversees the field crew on day-to-day data collection. He will lead any tree
inventory discussions and bethe main point ofcontactwith Citystaff during data
ZI
collection. He will work with the City to establish protocols, communications,
priority inventory areas, and final delivery of inventory data. He will also be available to provide
in -person training on our tree inventory data collection/management software, TreePlotter.
He has been an ISA Certified Arborist for 6+ years and will provide tree inventory data
collection and assure that other staff members are adequately collecting data. He has 10+
years of collective tree inventory management experience.
TJ graduated with a Bachelor of Science in Landscape Architecture from Colorado State
University. At PlanIT Geo, he manages all tree inventory and risk assessment projects,
conducts site and tree -specific evaluations, designs planting plans, compiles summary
reports, and prepares project deliverables. TJ has experience conducting tree inventories
across the nation (100+ projects in 29 states) and provides invaluable tree identification and
risk assessment skills. He has collected data on 120,000 trees at PlanIT Geo.
David McCauley
ISA Certified Arborist #IL-9733A I Tree Risk Assessment Qualification (TRAQ)
Tree Inventory Crew Leader that would be stationed locally to the project during
the data collection phase of this project. David will be a tree inventory data
collector for this project and will report all questions and project updates to TJ
Wood, who will be directly in contact with City staff. He will be available to provide
in -person training on our tree inventory data collection/management software,
TreePlotter.
David has a Bachelor of Science in Forestry specializing in Urban Forest Management from
Southern Illinois University of Carbondale and a master's certificate in environmental law and
public policy from Loyola University Chicago. To reinforce his knowledge from his degree he
also has a widespread background with disease in urban forests with his work history as a
Plant Health Care Technician. David has treated hundreds of Ash trees for emerald ash borer,
as well as many other species for a variety of diseases. At PlanIT Geo, David has collected data
on nearly 60,000 trees and 20 projects across the country.
0041Pf IPLANITGEO" Plan IT Geo Quote to Fayetteville, AR May2022 261 P a g e
Rocky Yosek
ISA Certified Arborist #WE-114S7A I TRAQ I Municipal Specialist
Tree Inventory Specialist and Urban Forestry Consultant that will be stationed
in Kirkwood, MO during the data collection phase of this project.
Rocky will be a tree inventory data collector for this project and will report all
questions and project updates to TJ Wood, who will be directly in contact with
City staff. He will be available to provide in -person training on our tree inventory
data collection/management software, TreePlotter.
Rocky has an extensive urban forestry background he gained while directing the operations
of a nonprofit tree program in Tucson, AZ for almost a decade. During his time working there
he led large scale tree plantings, taught tree education workshops, led mapping and
assessment projects, and managed the operations of two energy efficiency tree distribution
programs that delivered approximately 50,000 trees to area utility customers. At PlanlT Geo,
Rocky has collected data on nearly 50,000 trees and 20 projects across the country.
Nate Cummings
ISA Certified Arborist #NY-6214A
4o Tree Inventory Specialist that would be stationed locally to the project. Nate
will collect the majority of the tree inventory data for this project and will report
all questions and project updates to TJ Wood, who will be directly in contact
with City staff. He will be available to provide in -person training on our tree
inventory data collection/management software, TreePlotter.
Nate has a Bachelor of Science in Natural Resource Management from SUNY College of
Environmental Science and Forestry. At PlanIT Geo, Nate has collected data on our largest
project to date, Prince George's County, Maryland, and has collected nearly 20,000 trees.
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EXAMPLE PROJECTS AND REFERENCES
URBAN FOREST PLANNING PROJECTS AND REFERENCES
A) City of Kettering, OH Urban Forest Management Plan
Project Manager(s): Chris Peiffer (PIanIT Geo)
Contact Name: Gary Schussler, Parks Superintendent
Contact Info: gary.schussler@ketteringoh.org 1 (937) 296-2486
Date: February 2020 - April 2020 (2 months) I Budget: $7,500
Scope of Services Provided: Extensive information gathering and research was conducted
to guide the development of the UFMP. This Plan includes an analysis and summary of the
newly collected tree inventory data, program recommendations, and a tree management
approach that provides recommendations, schedules, and budgets for tree management
activities such as priority removals, routine pruning, young tree training, and planting. The
Plan provides a vision for the long-term urban forest and the strategies to achieve this. View
the plan here.
Status: Completed
B) Colorado Springs, CO Urban Forest Management Plan
Project Manager(s): Chris Peiffer (PIanIT Geo)
Contact Name: Dennis Will, City Forester
Contact Info: dennis.will@coloradosprings.gov 1 (719) 385-6550
Date: August 2019 - October 2020 (14 months) I Budget: $70,500
Scope of Services Provided: This Plan provided the framework for enhancing the City
Forestry Division's levels of service as it relates to the management of the urban forest and
meeting community goals. The planning process includes an extensive analysis of the
existing conditions and operations. The Audit is informed by information gathering via city
staff interviews, public meetings, data analyses, and benchmarking research. The results of
the planning included guidance for and impacts of multiple management scenarios and
recommended management approach to achieve long-term goals for sustainability.
Project includes extensive review of Code and policies. Includes analysis of costs of not
pruning, estimated costs for a 7-year rotational pruning program, staffing and budget
requirements, emerald ash borer plan, trees and sidewalks operations plan, and fact sheets.
View the plan here and the Research Summary supporting the primary framework.
Status: Completed
C) Tacoma, WA Urban Forest Management Plan
Project Manager(s): Chris Peiffer (PIanIT Geo)
Contact Name: Michael Carey, Urban Forest Program Manager
Contact Info: mcarey@cityoftacoma.org 1 (253) 404-6989
Date: April 2019 - December 2019 (8 months) I Budget: $274,901
Scope of Services Provided: This project required extensive City policies and procedures
reviews. Three public meetings, two public surveys, twelve City staff meetings, and other
stakeholder events were completed to engage with a wide range of audiences. Additional
data gathering included the inventory of 7,000 street trees and budget analysis. 5-year
action strategies were developed for the 20-year UFMP, each with their own criteria and
thresholds. The project included an extensive review with recommendations for the
Tacoma Municipal Code (includes use of ISA BMPs and ANSI Standards). Phase 3 will
consist of a Trees and Construction Operations Plan, a Tree Risk Reduction Plan, and a
Sustained Funding Report. View the project website at www.tacomatreeplan.org and the
final plan here.
Status: Completed
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1 PLANIT GEO Plan IT Geo Quote to Fayetteville, AR May2022 28 1 P a g e
D) City of Hutchinson, KS Urban Forest Master Plan
Project Manager(s): Chris Peiffer (PIanIT Geo)
Contact Name: Justin Combs, Parks and Facilities Director
Contact Info: justin.combs@hutchgov.com 1 (620) 694-1912
Date: January 2019 - November 2019 (11 months) I Budget: $17,750
Scope of Services Provided: The Urban Forest Master Plan was prepared for the City's Tree
Board in partnership with the City and community residents. To support plan development,
an i-Tree Canopy assessment was completed to identify existing tree canopy and areas
available for tree plantings. To refine these possible areas, PIanIT Geo completed a Tree
Planting Prioritization task analyzing planting areas bydetermining feasibility and prioritizing
them based on the following themes: socio-demographic data, air quality improvement,
energy savings, and stormwater reduction. These priorities are provided on the
neighborhood, census tract, and census block group levels to assist the City in preserving and
enhancing tree canopy —guided by the UFMP. The UFMP also includes an assessment of the
urban forest resource and program, community engagement recommendations, criteria and
indicators for management, management for urban forest equity, and recommendations for
shared maintenance responsibility. The urban forest assessments and findings informed
short- and long-term goals that are guided by actions, responsible department(s), and an
implementation timetable. View the plan here.
Status: Completed
E) City of Rochester, MN Urban Forest Master Plan (in progress)
Project Manager(s): Chris Peiffer (PIanIT Geo)
Contact Name: Jeff Haberman, City Forester
Contact Info: jhaberman@rochestermn.gov 1 (507) 328-2515
Date: June 2020 - (anticipated) December 2021 (18 months) I Budget: $55,000
Scope of Services Provided: The purpose of this project is to utilize the data from the canopy
assessment to develop a public engagement supported comprehensive Urban Forest Master
Plan for Rochester, applicable for the period 2021-2041. This Plan will align with other City
comprehensive plans and Rochester's infill development and transit -oriented development
strategies. The Canopy Coverage Analysis enable City staff to use accurate and up-to-date
Urban Tree Canopy (UTC) and Potential Plantable Area (PPA) metrics to establish canopy
cover targets at various geographic scales, and to develop the strategies necessary to achieve
these goals. To complete the Master Plan, public meetings, surveys, research, data analyses,
benchmarking research, and program auditing will be conducted. This information will
inform the development of goals, strategies, actions, and adaptive management measures
to make this a living document for years to come.
Status: In Progress
F) Other Completed Urban Forest Management Planning Projects
❖ Hutchinson, KS Urban Forest Master Plan; Iowa City, IA Urban Forest Management Plan;
Memphis Regional Canopy Action Plan; Meridian, MS Urban Forest Management Plan;
Alexandria, LA Urban Forest Management Plan; Hunterdon County, NJ High Risk Plan;
West Virginia State University Tree Maintenance Plan; Tacoma Mall, WA Strategic
Urban Forest Action Plan; Claremont, CA Urban Forest Management Plan; Laurel, MS
Tree Management Program Evaluation Report; Fairfax, VA Urban Forestry Program
Evaluation Report; Metro Washington, D.C. Council of Governments Tree Canopy
Management Strategy; Learn more here.
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TREE CANOPY ASSESSMENT PROJECTS AND REFERENCES
A) Washington, D.C., UTC Assessments and Urban Forestry Program Review
Project Manager(s): Jeremy Cantor (PIanIT Geo)
Contact Name: Brian LeCouteur
Contact Info: blecouteur@mwcog.org 1 (202) 962-3393
Date: October 2020 - Current I Budget: $95,000
Scope of Services Provided: Fouryears of UTC Assessments and implementation/outreach
tools; land cover change analysis from 2006 to 2011 to 2015 to 2020; web -based planning
tools integrating UTC data, priority planting areas, land cover classification and canopy
cover forecasting; community handbook for expanding tree canopy; urban forestry
program review to evaluate management activity success.
Status: Near Completion
B) Cupertino, CA Urban Tree Canopy Assessment
Project Manager(s): Jeremy Cantor (PIanIT Geo)
Contact Name: Teri Gerhardt
Contact Info: TeriGCa cupertino.org 1 (408) 777-3200
Date: June 2019 -August 2019 1 Budget: $33,500
Scope of Services Provided: Provided: Imagery/LiDAP- based remote sensing classification
of the land and canopy cover of the City of Cupertino in 2018 and 2009; analysis of
distribution of tree canopy and plantable space throughout various geographic planning
scales; recommendations for policy, planning, and priority planting areas; calculated
ecosystem service benefits of the canopy; analyzed correlations between tree canopy and
socio-demographic indicators to prioritize new tree plantings; measured canopy change
over the last decade; developed online decision support tool; wrote assessment report
Status: Completed
C) King Conservation District, WA UTC Assessment and Report
Project Manager(s): Jeremy Cantor (PIanIT Geo)
Contact Name: Ellen Arnstein, Forest Stewardship Program Manager
Contact Info: ellen.arnstein@kingcd.org 1 (425) 282-1929
Date: February 2018 - December 2018 1 Budget: $128,000
Scope of Services Provided: Imagery/LiDAP- based remote sensing classification of 18
communities in the Seattle metro area; deciduous/conifer distinction; data preparation and
analysis; recommendations for policy, planning, and priority planting areas; calculated
ecosystem service benefits of the canopy; correlations between tree canopy and socio-
demographic indicators; hydrologic modeling to measure impact of tree canopy cover
scenarios; wrote customized assessment reports and 2-page fact sheets for each
community; developed online decision support tool. Our agreement involved mapping and
measuring tree canopy and other land cover types in many constituent cities that KCD
serves. We worked directly with both KCD as well as the individual cities and provided the
proposed products and services on time. We continue to work with KCD on a recurring
basis.
Status: Completed
Additional local and relevant canopy projects available upon request.
1PLANIT GEO Plan Geo Quote to Fayetteville, AR May2022 30 1 P a g e
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TREE INVENTORY PROJECTS AND REFERENCES
A) City of Kettering, OH
Project Manager(s): TJ Wood (PIanIT Geo)
Contact Name: Gary Schussler - Parks superintendent
Contact Info: Gary.Schussler@ketteringoh.org I (937) 296-2486
Date: November 2019 -January 2020 (www.pg-cloud.com/KetteringOH/) I Budget:
$35,000
Scope of Services Provided: PIanIT Geo conducted a city-wide tree inventory containing
all trees in parks and city -maintained medians. Overall, 7,500 trees and available planting
spaces were inventoried for the city. An Urban Forest Management Plan was also
completed after tree inventory data collection was finished.
Status: Completed
B) Village of Libertyville, IL Tree Inventory
Project Manager(s): TJ Wood (PIanIT Geo)
Contact Name: David Thornborough
Contact Info: dthornborough@libertyville.com I (847) 918-2076
Date: February 2020 - May 2020 1 Budget: $38,000
Scope of Services Provided: PIanIT Geo has completed a tree inventory on 11,000 trees and
planting sites in rights -of -ways, parks, and open spaces for the Village of Libertyville
Status: Completed
C) Village of Western Springs, IL
Project Manager(s): TJ Wood (PIanIT Geo)
Contact Name: Christopher Breakey
Contact Info: cbreakeypw@wsprings.com
Date: May 2020 1 Budget: $23,600 (DNR Grant Funded)
Scope of Services Provided: PIanIT Geo conducted a city-wide inventory in Western
Springs' rights -of -ways for the Village of Western Springs collecting 8,000 trees.
Status: Completed
D) Iowa City, IA Parks and Forestry Tree Inventory and Management Plan
Project Manager(s): TJ Wood (PIanIT Geo)
Contact Name: Rae Lynn Schepers
Contact Info: Rae-Lynn-Schepers@iowa-city.org 1 (319) 356-5000
Date: Completed March 2018 (www.pg-cloud.com/lowaCity/) I Budget: $97,500
Scope of Services Provided: PIanIT Geo collected data on 50,000 city -owned trees within
the public rights of way, parks, and open spaces in Iowa City. This inventory included a risk
assessment for 8,800 trees. PG has also completed an Urban Forest Management Plan for
the city.
Status: Completed
E) St. Charles County Parks, MO
Project Manager(s): TJ Wood (PIanIT Geo)
Contact Name: Nick Dziuba
Contact Info: ndziuba@sccmo.org
Date: April 2016 1 Budget: $16,000 (TRIM Grant Funded)
Scope of Services Provided: PIanIT Geo conducted a county -wide inventory in all county
owned parks. Plan IT Geo assessed over 4,000 trees in total.
Status: Completed
Additional local and relevant inventory projects available upon request.
C�P
1PLANITGfEO" PIanIT Geo Quote to Fayetteville, AR May2022 311 Pa g e
RESUMES
CHRIS PEIFFER
Director of Urban Forestry Consulting Services, PlanIT Geo
Professional Summary
Chris specializes in urban and rural forest planning, management, development,
and innovation. Chris is experienced in the collection of tree inventory data,
inventory data synthesis and analysis, tree selection, urban and rural forest conservation /
preservation / restoration, multi -organization project management, and urban forest
management plan writing. His planning experience includes urban forest management -
master plans, regional canopy action plans and strategies, strategic planting plans, analysis
and reporting of tree inventories, and Urban Tree Canopy (UTC) reports. In the past 7 years,
Chris has managed urban forestry planning projects with budgets totaling over $1 million.
Chris specializes in strategic assessment and planning of natural resources, resulting in long
lasting positive impacts on communities and the environment. With four years of public
service and a combined 11 years in the private sector, Chris understands both sectors'
perspectives, enabling effective collaboration to achieve successful projects and programs
and deliver sustaining results.
Chris is also an expert arborist and seasoned field crew managerwith experience from leading
tree care firms, understanding the maintenance needs, tree physiology, and tree responses
to proper care.
Chris Peiffer has managed or continues to manage projects with budgets totaling over $1
million in the past 7 years. As of March 2022, urban forest planning projects have directly
engaged over 6,200 community residents and a total of 203 city staff have been interviewed
representing 63 different departments.
Education
Bachelor of Science, Urban Forestry- Pennsylvania State University (2009)
Professional Certifications
Certified Arborist and Municipal Specialist International Society of Arboriculture (PD-2070AM)
Graduate of 2011 Municipal Forestry Institute (MFI)
2013 Urban Forestry Institute
2014 Urban Forest Strike Team
Relevant Skills and Expertise
Director of Urban Forestry Consulting Services, PlanIT Geo (2014 - Present)
As Director of Urban Forestry Consulting Services, Chris provides urban forestry services for
communities, organizations, and private firms. His expertise includes urban and rural forest
management, planning, software, and innovation. In this role, Chrisworkswith small and large
communities, statewide agencies, and non-profit organizations to enhance urban and rural
forest management through projects such as strategic tree planting, tree inventories,
management plans, canopy plans, tree conservation and restoration, tree and maintenance
specs and ordinances, and regional planning.
References
Mike Carey, City of Tacoma, WA I (2S3) 404-6989 1 mcarey@ci.tacoma.wa.us
Dennis Will, City of Colorado Springs, CO I (719) 38S-6SS0 I dennis.will@coloradosprings.gov
Kerry Rappold, City of Wilsonville, OR 1 (S03) S70-IS70 I rappold@ci.wilsonville.or.us
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Relevant Projects
Urban Forest Management Plan, Colorado Springs, CO (2020): This plan provided the
framework for enhancing the City Forestry Division's levels of service as it relates to the
management of the urban forest and meeting community goals. The planning process
includes an extensive analysis of the existing conditions and operations by using the U.S.
Forest Service's Urban Forest Sustainability and Management Audit. The Audit is informed by
information gathering via city staff interviews, public meetings, data analyses, and
benchmarking research. The results of the planning included guidance for and impacts of
multiple management scenarios and recommended management approach to achieve long-
term goals for sustainability. Project includes extensive review of City Code and policies to
provide recommendations. Includes analysis of costs deferred maintenance, estimated costs
for a 7-year rotational pruning program, staffing and budget requirements, EAB plan, and fact
sheets. Viewthe plan here, the Research Summary, and the UFMP Fact Sheet.
Tacoma, WA Urban Forest Management Plan (2079): Chris managed this project that
includes a sample tree inventory across the City, existing conditions and operations audit, data
analysis, urban forestry program benchmarking, municipal code review and
recommendations, a series of community meetings and multiple public surveys, community
outreach strategies, and an urban forest management plan website. The final plan provides a
Research Summary and the Management Plan with short and long-term implementation
strategies, a Tree Risk Reduction Plan, Trees and Sidewalks Operations Plan, and a Sustained
Funding Report.
Tacoma Mall, WA Strategic Urban Forest Action Plan (2020): The information in this Action
Plan led by Chris is provided to guide future maintenance and management, aligned with the
Citywide Urban Forest Management Plan (2019), to better plan for the health and longevity of
the Tacoma Mall's urban forest. The project includes an inventory of trees in the Tacoma Mall
Subarea, an analysis of tree data, tree canopy assessment summaries, priority planting areas,
and recommendations for outreach and management of the trees in the Tacoma Mall area.
Claremont, CA Urban Forest Management Plan (2079): This project, led by Chris, included 6
community outreach meetings and surveys, city staff interviews, external stakeholder
engagement, tree canopy assessment and analysis to inform canopy and plan goals, and tree
and vacant site inventory analysis. The plan focuses on climate change resiliency, sustained
funding, staffing structure, trees and sidewalk conflicts, canopy goals, private tree care and
pest management, improved maintenance, recommended maintenance cycles, tree policy
manual reviews and recommendations, pest and disease management, increased
partnerships, and community outreach and engagement. View the plan here.
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JEREMY CANTOR
Director of Geospatial Services
Jeremy leads the geospatial team on urban tree canopy assessments, green
infrastructure analyses, and other GIS and remote sensing projects. He has
managed 60 urban tree canopy (UTC) assessments and contributes to GIS modeling, remote
sensing analysis of multispectral and LiDAR imagery, data production, IT, cartography, and
web/mobile mapping app design. Jeremy also has seven years of federal government
experience working with ocean and coastal resources in the National Park Service focusing
on coastal systems, resource assessments, and web mapping design.
Education
Masterof Natural ResourcesStewardship in Spatial Information Systems I Colorado State University,
2010 BachelorofArts in Geography; Economics Minorl University ofVermont,2006
Geospatial Projects
Urban Tree Canopy Assessments
Jeremy has led and managed accurate and comprehensive analyses to assess the current status
of tree canopy and available planting space. Tasks managed included remote sensing
classification, canopy analysis, GIS mapping, tree planting prioritization, summary reports, and
web map design. Communication, training, and presentations of project deliverables were
provided throughout the project and upon completion.
Million Trees Miami: Miami -Dade Canopy Action Plan and Interactive Online Tree Tool
Served as a GIS analyst and web designerto provide an online engagement tool forthe public and
tree managerstoview existing canopy, plan priority reforestation efforts based on environmental,
health, and socioeconomic data, and track newly planted trees as a means to achieve local and
regional canopygoals. (https://pg-cloud.com/MillionTreesMiami/)
Denver, CO: South Platte River Urban Waters Partnership Natural Capital Grant Project
Served as a GIS analyst on a multidisciplinary team to map and evaluate the regional network of
green infrastructure in Colorado's South Platte River wate rshed.De rived spatial data were used to
deve lop atoo Ito prioritize keyareasforconservationand restoration based on the ecosystem services
thatthe natural resources provide (https://pg-cloud.com/NaturalCapital�.
Washington, D.C.: Community Forestry Resource Guide, Canopy Strategy, and
Management Handbook
Contributed textual content, graphics, and styling to this document which provided a strategyfor
managing the region's urban forest and a handbook to guide Metro Washington Council of
Government's approach tocomm unity engagement and outreach as it relatesto education and
encouraging tree planting, protection, and engagement strategies. The handbook also
included an i-Tree demonstration project and user guidefor i-Tree Canopy.
TreePlotterTM CANOPY Product Owner
Jeremy has managed an iterative re -design of our interactive canopy mapping and decision
support web application formerlyknown as Canopy Planner. Overthecourseofthe lastthreeyears,
variousGISfunctionalityhas been added and graphic design elements have provided afresh look
to make the software more user-friendly with additional features and smootherfunctionality.
Jeremy has also been instrumental in the design of our modern web portal used to display tree
canopy data in a lightweight, mobile -friendly web platform.
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Pf
TJ WOOD
�.• Director of Field Services
Professional Summary
TJ directs PlanIT Geo's tree inventories and other field services. He has provided project
management for 80+ tree inventories ranging from South Florida to the Pacific Northwest.
These inventories, mitigation reports, and risk assessments have accounted for over a half
million trees in each US climate zone. TJ graduated with a degree in Landscape Architecture
and is proficient with the design and planting plan process. He speaks at conferences across
the country and demonstrates best practices while in the field. He has over 10 years of
experience performing and managing tree inventories and has been an ISA Certified arborist
for 6 years.
Education
B.S. Landscape Architecture
Colorado State University, 2013
Professional Certifications
International Society of Arboriculture: Certified Arborist #RM-7676A
International Society of Arboriculture: Tree Risk Assessment Qualification
Memberships/Affiliations
International Society of Arboriculture - Rocky Mountain Chapter
American Society of Landscape Architecture
Featured Projects
Fremont, CA (2020)
Inventory Project Managerfor 75,000 trees and plantings siteswithin public rights -of way and
parks. TJ managed 9 Tree Inventory Specialists/Technicians and set daily routes and
expectations. This project will be completed by August 2020 and could have more than
100,000 features mapped. All inventory data will be used to inform a management plan in
2021.
Prince George's County, MD (2017 - 2018)
Inventory Project Manager for 176,000 trees within public rights -of way managed by the
county. TJ managed 6 Tree Inventory Specialists/Technicians and set daily routes and
expectations. Over 68,000 level 2 risk assessments were performed for this project on 2,000+
linear roadway miles. This is an ongoing project with the county and newly planted trees will
be added to the database and planting practices will be audited.
Longview, WA (2018)
Inventory Project Manager for the collection of 12,000 trees and 4,000 planting spaces in
Longview's street rights -of -way and park system. All work was completed in less than two
months with a crew of three ISA Certified Arborists.
Charlotte, NC (2018)
Inventory Project Manager for the collection of 20,000 right-of-way trees. Managed a crew of
4 ISA Certified Arborists. Each oak (Quercus species) above 20 inches in diameter was sounded
for internal decay and had a level 2 risk assessment performed.
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Ritz Carlton - Dorado, Puerto Rico (2018)
Teamed with Earth Advisors, LLC (Hollywood, FL.), TJ managed a crew of 4 Certified Arborists
to conduct a damage assessment for an insurance claim after Hurricane Maria surged
through the Caribbean causing millions in damage to resorts. Over 8,000 trees and palms
were surveyed and assessed for damage within resort boundaries.
Iowa City, IA (2016-2017)
Inventory Project Managerfor collection of50,000trees in public rights -of -way, parks, and trail
systems within Iowa City. Managed and set routes for 4 Tree Inventory Technicians based in
Iowa City. The City utilized this data in the formation of an Urban Forest Management Plan
that set goals and prioritized maintenance for its public trees.
Loveland, CO (2015 -2017)
Inventory Project Manager for the collection of12,000 street right-of-way trees within the city
limits. All trees were collected in a four phase project. Appraisal values were collected for each
tree to help the City value it's street tree population.
Colorado Springs, CO (2018)
Inventory Project Manager for collection on 5,000 street right-of-way trees. The project was a
statistical sample of trees in two distinct areas of the city with high and low canopy
percentages. The city plans to expand the inventory over the next few years in hopes to collect
data on all trees within public spaces.
Joplin, MO (2016)
Inventory Project Manager for collection of 6,250 city -managed trees in all parks and street
ROW. This inventory was the first to be conducted after the devastating 2011 tornado that
destroyed the City and it's urban forest. TJ also provided Tree Plotter Software training to city
staff while on site for surveys.
Other Inventory Projects and Tree Counts
Troy, NY:11,000 trees
Bozeman, MT:10,000 trees
Audubon Zoo/Park, New Orleans, LA: 3,500 trees
Annapolis, MD: 5,000 trees
St. Charles County, MO (2016): 4,400 trees
West Virginia University, WV: 2,300 trees
Valencia Reserve, FL: 3,000 trees,
Deerfield Beach, FL:1,700 trees
Sanford, FL: 2,000 trees
Columbia Association, MD:1,900 trees
Rock Springs, WY: 4,000 trees
Green River, WY: 2,100 trees
Lakeway, TX: 3,000 trees
Highlands Garden Village, CO: 400 trees
Hunter Douglas Corporate Campus, CO: 600 trees
Jehn Engineering/Outdoor Design Group, CO Mitigation Assessments: 5 sites with 200
trees
Sedalia, MO:1,800 trees
Spring Hill Cemetery, WV:1,500 trees
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BILLING RATES
Ben Wittman Geospatial Data Manager $90
Morgan Garner GIS & Natural Resources $80
Specialist
Tree Inventory
David McCauley Tree Inventory Crew Leader $90
Nate Cummings Tree Inventory Specialist $80
Rocky Yosek Tree Inventory Specialist & $90
Urban Forestry Consultant
Rachel Ormseth Urban Forestry Solutions $100
Consultant
Alexandria Hancock Urban Forestry Climate $110
Consultant
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Mapping a Green Future
Geospatial Technology, Planning, Software, and Natural Resources
7878 Wadsworth Blvd, Suite 3 -Arvada,-CO 80CFO3'N.
info@a plan - o.com 1303.214.5067 i www.planitgeo.com
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