HomeMy WebLinkAbout2022-04-18 - Minutes - FinalFayetteville
400 Public Library
Board of Trustees
April 18, 2022 4 pm
MINUTES
Regular Meeting —Ann Henry Board Room
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
Trustees present: R. Qualls, S. Overbey, J. Parry, H. Garner, M. Sutherland, S. Rodgers, A.
Wilbourn
Staff present: D. Johnson, R. Duarte, C. Moody, T. Ball, W. Fitzgibbon, C. Karnatz, S. Palmer, S.
McClure, H. Robideaux, M. Eiler, K. Hoover, S. Herrera, L. Husband, A. Taylor
Attorney: V. Chadick
Public: M. Rice, K. Agee, J. Agee, B. Park
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:01 PM
II. Minutes: H. Garner moved to approve the minutes from February 21, 2022. J. Parry
seconded the motion. All voted AYE.
III. Presentation of Trustee Emeritus status to K. Agee
IV. Presentation to retiring Trustees Bryn Bagwell and Bret Park
V. New Trustees sworn in by Judge Clinton Jones
VI. Reports
A. Key Upcoming Events: an evening with Meg Medina, Newberry Award winner;
Free Comic Book Day; David Grann, author of Lost City of Z and Killers of the
Flower Moon; Summer Reading kickoff.
B. Mission Moment: S. McClure, Manager of Youth Services presented the Summer
Reading Club theme: Oceans of Possibilities. Program highlights include music
performances, weekly camps, and guest entertainers.
C. Library Administration
1. Management Reports
a. Performance Measures: With increased visits and checkouts,
cardholders are up to 83,000. In March, there were 631 bookings in
the CFI. Holds lockers are an option in the lobby.
b. Strategic Plan progress through March 2022: In -person story times
mark a step to returning to normal. Kitchen events and small business
classes were popular and standard events like yoga and book clubs
continued.
2. Financial reports
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
a. Overview: Revenue reached $1.8 million for the library - a 46% increase
compared to 2021. Total library operating expenditures make 22% of the
budget. The Deli and Event Center have increased in revenue by 139%
and 18%, respectively. Budget adjustments for staff covid bonuses
totaled $804,120.
b. Budget to actual through March 2022
c. Balance sheet as of March 2022
3. Informational
a. BKD-DHG merger: Effective June 1, 2022, the merger will offer no change
in services. The new firm's name is yet to be announced.
b. ARPA update: The Mayor and S. Norton toured the CFI and Teaching
Kitchen. FPL is waiting on a decision from the City about the $2.5 million
workforce development grant.
c. Expansion project updates: 140 contractors worked on the expansion,
and a few punch list items remained: Event Center retractable seating
and lighting, merging of old and new security systems, and landscaping.
Estimated completion is 90 days.
d. Community Needs Assessment update: The Ivy Group held multiple staff,
focus group, and community input sessions. A detailed benchmark report
will be presented at the end of their research in June/July.
e. New staff & staff recognition: Five new staff members: 2 full-time
custodians, 1 part-time custodian, 1 full-time kitchen employee, 1 full-
time audio engineer. Staff demographics: 64% female, 22% POC, 19%
multilingual. 67 fulltime staff, 48 part-time. J. Curry and L. Frieden
cmmnlPtPd their first ALL -In lihrary leadership nroeram.
D. Fayetteville Public Library Foundation - monthly report: The Capital Campaign
has refreshed the Foundation website. Fundraising strategies include social
media posts, videos, and fundraising events such as Dining in the Dark and a
cookie decorating class. Library Giving Day raised over $16,000; 78 of 138 donors
were first time givers.
E. Friends of the Fayetteville Public Library: A group email keeps volunteers
informed and the bookstore well -stocked.
F. Art Committee: Exhibits include NWA Regional art show, Lifestyles/UA
collaboration, and Art Ventures.
VII. New business
A. Consent items
VIII
IA
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@fayl i b.org
faylib.org
1. New Foundation Treasurer- Katie Terrell: J. Parry moved to accept K. Terrell
as the new Foundation Treasurer. M. Sutherland seconded the motion. All
voted AYE.
2. Budget adjustment for the bookmobile: H. Garner moved to approve the
budget adjustment for the bookmobile as presented. M. Sutherland
seconded the motion. All voted AYE.
3. Utilize Retrofit Trailer for bookmobile construction: H. Garner moved to
approve Retrofit Trailer for the bookmobile construction. J. Parry seconded
the motion. All voted AYE.
B. Discussion items
1. Appoint nominating committee to select officers: R. Qualls and S. Overbey
will remain members of the nominating committee.
2. Appoint liaison to Foundation Board: S. Rodgers will be the liaison to the
Foundation Board.
3. Appoint liaison to Friends Board: S. Overbey will stay the liaison to the
Friends Board.
4. Appoint Finance Committee: S. Rodgers and the new Board President will
serve on the Finance Committee.
5. Increase FTE amount: As the Event Center, Deli, and CFI continue to become
more popular, more staff will be needed to address demand. Employees will
be hired as sustainable funds are acquired. S. Overbey moved to increase
the FTE amount as described. H. Garner seconded the motion. All voted
AYE.
6. Waive purchasing requirements for ongoing contracts: To reduce future
mishaps and contractor disagreements, the installing contractor will remain
the sole vendor for 3 years. J. Parry moved to waive purchasing
requirements for ongoing contracts. M. Sutherland seconded the motion.
All voted AYE.
Executive Session: R. Qualls motioned that the Board go into Executive Session. The
Executive Session began at 5:02 PM and ended at 5:30 PM.
Public Comment: None.
Adjournment: H. Garner moved to adjourn the meeting. J. Parry seconded the motion. The
meeting adjourned at 5:34 PM.
Secretary, Board of Trustees
20.
Date