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Home My WebLink About101-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 101-22 File Number: 2022-0351 PROJECT SAFE NEIGHBORHOOD GRANT AWARD: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT AWARD IN THE AMOUNT OF $14,100.00 FOR THE FAYETTEVILLE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept the Fiscal Year 2022 Project Safe Neighborhood Grant award in the amount of $14,100.00 for the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/3/2022 Attest: �� + t ►i �.�,,� �y K FAYETTEV(LLE Kara Paxton, City Clerk Treasures TON Page 1 Printed on 514122 Infergovemmenb, Services MAY 18 2022 REC EUVED ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES FINANCE AND ADMINISTRATION Se West Sevemh Street, Suite 404 West P.O. Box 31 P.O. ® Little Rock, Arkansas 7220MO31 Phone: (501)682-1074 Fax: (501)02-52M ,nINgA n de.a,tansae.ana/n,e, n,,l.aenims X PSN RSAT CATALOG a DOMESTIC ROM ASSISTANCE (UOA Hanbv) 1G609-ThePmled Sate Ne1jdxxh&,ds(PSN) HUOMAWMO NUMBER(S): 2019GRBXD007 ❑ DLP' ❑ LLEEG imERALAWMDOATf: 01281101g 1. SURGRANTEE NAME AND ADDRESS (Including Zip Cade) 5. SUBGRANT NUMBER: PW22-233-P39 Mr. Uoneld Jordan, Mayor Day of Fayetteville\Fayetteville Police Department 7. START DATE: April 15,2022 113West Mountain Street END DATE: September30,= Fayetteville, Arkansas 72701 8. AWARD DATE: March 31,2022 2. FEDERAL IDENTIFICATION NUMBEFVDUNS: 716018462\075657742 9. ACTION: n Initial ❑ Modification 3. MODIFICATION EFFECTIVE DATE 4. MODIFICAMONAMOUNT $ 10. AWARDAMOUNT: $4,063.00 FEDERALAMOUNT: $ FEDERALAMOUNT: $4,063.00 STATEAMOUNT: $ STATEAMOUNT: N\A LOCAL MATCH: $ LOCAL MATCH: N\A W lMbed RnhUit 5. PROIECTDESCRIPDON Project Safe Neighborlwods (PSN) Is deslgned to create and foster safer neighborhoods dvough asustained reduction In Nolent crime, Including, but not limited to, addressing criminal gangs and the felonious possession and use of firearms. PSN provides critical fundim resources, and training for Jaw re farcement, prosecutors, and their PSN Hams to combat vwlent crime and male their mmmunitns safer through ammprehemNe approach to public &a" Dart mantes targeted law efforcement efforts with communhy aigagement, preven0on, aM reemry eRoris. This subasvard Is rwt an R&D. M SPECIAL CONDITIONS (Check if applicable) THE ABOVE GRAM PRO ECT IS APPROVED SUBJECT TO SUCH COO MON1 OR UMNATWN6 AS SET FORTH IN 1r5 APPLICATION AND ALL GRr61GTIIXi5, ASSUMN0.5 ANTI SPEOAL CONOINONS IRENOUStY AGREED i0. Thispro)ectissuppodeduMer FYl9(M-PSN)Pub.LNo.1t66,133Stat13,112;Pub.LNo.115-1 ,1325tat1 . ' 'AGENGYAPPROVAL SUBGRANTEE APPROVAL 11.TYFED NAMEANOTLRE OFAPPROVING IG50FFI0AL M.WPEONAMEANDT OFAUTNORrzED5U8GRANTEEOFFIONI Doris Smith, DFA Administrator M .Uoneld Jordan, Mayor Irltergowunmemal Services ty ofFayetteville\Fayetteville Polite Department 13. SOFAPR A 14. DATE 6. ANTUREOF H ZED KIL 17. DAM. C; tiz v 0 M sa 4r �l ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES r*o ;ay REQUEST TO DESIGNATE AN ACTING AUTHORIZED OFFICIAL Si1BGRANT ORGANIZATION City of Fayetteville OFFICIAL Lioneld Jordan, Mayor PRINT NAME tUSGR,4NT SUBGRANT lFRor.1 [13o NUMBER PW 233-Pl9 PERIOD: 4/15/2022 0/2022 As the highest-ranking official of the above named organization's governing body, 'i hereby request the Office of Intergovernmental Services, to recognize the individual listed below as authorized to act on my behalf in matters regarding the above -,referenced subgrant and project period. I will ensure that I am kept appropriately apprised of project performance, expenditures and other areas of administrative responsibility through this individual. I understand and accept that my designation of authority will In no wal release thi�"4jRnizatfon from any liability. This authOffiY specifrc,6y allo s my esignee to execute budget documents and reimbursement requests, and to speak iGS`stajrardin mattIrs related to the grant. 1 S J 2Z ❑ Board President ❑ County Judge A O iZED Q FIC A RE i7ATE [j Mayor ❑ Elected Prosecutor ❑ Other Authorized Official Having read the above referenced subgrant and all attachments, I certify that 1 will perform on behalf of this organization's authorized official, i am prepared to oversee at/ matters related to the subgrant In accordance with all state and federal laws and regulations. ACTING ARKANSAS DFA-10"AG 20180226 OFFICIAL SIGNATURE DATE U.S. Department of Justice Office of justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEETPage 1 of 18 -.� �R GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDMONS 1. Requirements of the award; remedies for non-compliance or for materinily false statements The conditions of this award ate material requirements of the award. Compliance with any wsat amces or certificalions s ulm Ited by or an belialfof the recipient that relate to conduct during Ili perW of perfot niece also is a material requirement of this award. By signing and accepting this award on behalfofthe recipient, the mtthorized recipient 0fficiat accepts all material requirements ofthe award, and specifically adopts all such assurances or ccrtifrcations as if personally executed by the authorized recipient official. Failure to comply with my one or more of these award requirements — whether a condition set out in full below, a condition incarporrited by referunoc below• nr an assurance or ccrtifisation related to conduct during the sward period - - may result in the Office of Justice Programs ("OJP") taking appropriate action wide respect to the recipient and the award_ Among other things, the 0jP may withhold award fimds, disallow casts, or suspend or to nninate time award. -fire U_S. Department of Justice ("DOJ"), including 0 P, also may ttllm *that h*W action as sppsppriMe Any materially false, fictitious, or frsudulent staternem to the f uderal govanmenut related to this award (or concealment or omission of a material fact) may be the subject OfQintinai prosaastioa Iincluding under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead trr imposition of civil penalties and administrative rain dics for false claims or o;herxise (including under 31 U-S.C. 3729-3730 and 3801-3$12). Shoutd any provision of requirement of this award be held W be invalid or unenforucable by its terms, that provision shall first be applied with a limited construrtian sa as to give it the maximum dicer permitted by law- Should it be herd, instead that the provision is utterly invalid or-unertforccable, such provision shall be deemed ssvoabic. from this award. 2. Appli abWty ofPart 200 Unititlm Requirements The Vniform Administrative Requirements. Cost Principles, and Audit Requirements in 2 C.F•R- Part 200. as adopted and supplcmcnLed by DOJ in 2 C.F.R_ Part 2800 (together, lit "Parr 200 Uniform Rrgttirements") apply to this FY 2019 award from OJP. The Part 200 Uniform Requirern en Es were first adapted by Doi on Deccmber26, 2014. ]f this FY 2019 award supplements funds previously awarded by OJP under the same award number (e•g., funds awarded during or before Docentber 2014), the Part 200 Uniform Requirements apply with respect to all fronds under that award number (regardless ofthe award date, and regardless of whether derived from the initial award or a supplemental award) that we obligated on or after the acceptance date of ibis FY 2019 award. For more information and resources on the Fart 200 Uniform RequheaMts as they relate to OJP awards and subawards ("subgranpt"), we the OJP website at hUp d/ojp, gov/fundingrnaraoounifomtxequilcow ttetome Record retentitrn and access: Records petin" to the awwd that the recipient (end any subrecipicnl (•'srrbgran(ee') at any tier) must retain — lyplmlly for a period of 3 years from the date of submission of the fin at expenditure report (SF 425). unless it different retention period applies -- and to which the recipient (and any subrecipicni ("subgrantoc") at any tier) must provide access, include performance measurement information, in addition to the ftnanciid records, supporting documents, statistical records, and odwr pertinent rectrrds indicated at 2 C.F.R. 200.333. In the event that an award -related question arises frarn documrnts a other maicxiats prepared or distrihutrd by OJP that may appear to conflict with, or differ in same way from, the provisious of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clariftcativn. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initial U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET page 2 of 18 GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide we to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Ffi=cial Guide" available at https:/lojp.gov/fbmncWguideWl/indcx.btm). including any updated version that may be posted during the period ofpe rformanee. The recipient agrees to comply with the DOJ Grant-, Financial Guide. 4, Reclaasification of various statutory provisions to a nmv Title 34 of the United States Code On Se:ptceubcr 1, 20I7, venous swuIory provisiotLS pfevious ly ou dificd elsevs here in the U.S. Code V1'cre editoTially redamificd ([hag is, moved and rcnurnbtrcd) to a new Title 34, entitled "Crime Control and Law Enforoemcnt.' The reclassification encomptamed a number of statutory provisions pertinent to OJP awards (that is, OJP grunts and cnoperative agr=me-n>.$), including many provisions previously codified in Tide 42 of the U.S. Code. Effective: as nfSeptemhcr 1, 2017, any refemncx tII this award document to a statutory provision dial bas been reclassifcd to the now Title 34 of the U& Code is to be read as a rofe rence to that statutory provision as redassifted to Title 34-This rule of c❑nstrucrion speeifrcatly includes refctcnces set out in award conditions, re:fsrtncts set out in Material incvrpuratod by re:furencc dimugh award conditions, and references set out in other award requimments. S. Requked training for Point of Contact and all Financial Points of Cemtact Both the Point of Comacx (1'C)C:) and A]I Financial Points ❑f Contact (FPOCs) for this award must have succaesfiilly oampfeted an "03P ftnatncial management anti grant administration training" by 120 days after the date ofthe recipient's acceptancc of the award. Successful completion ofsucha training on" after January ],2017,wilI snosfy this ctwzticn. In tie event that antler the POC or on FPOC for this award changes during the period ofperFommance, the new POC or FPCIC must have successfully complctcd an 'OJP financial management and grant administration training" by 120 calendar days after — (1) the date ol'031" s approval of the "Change Grantee Contact" GAN (in the ca-x of a new POC), or (2) the date the POC'. enters info maiion on the new FPOC in GM3 (in the case of a new FPOC). Suoee ssfitl completion of auch a training on or afar January 1, 2017, win aati* this condition, A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purpo-scs of this condition is available at httpsJ/www.ojp.gov/usininglfmts.him. All trainings that satisfy this condition include asc lion oe grant fra Lid prevention and detection The recipient should anticipate that OJP W311 immediately withhold ("freeze") award funds if the recipient fails to comply with this condition, The recipient's fsilurr to comply also may lead C}JP to impose additional appropriate conditions on thin award. 6. Requirements related to "de minimis" indirect cost rKe A recipient that is eligible under the Part 200 Uniform Requirement and other applicable law to uses the 'do minimis" indirect oust r*te do 5c ibed in 2 C.F.R. 200.414(f), and that elects to use the "dc minimis" indirect cost rote, must advise OJP in writing of both its eligibility and its ekNxtioa, and must comply wish all :L%,%osiated rcquixim exits in die Puri 200 iJni farm Rcquirctmenis. The "tit ininimis" crate troy be applied unit' to trtotltfaed total direct com (riTPDC) as defined by the Part 200 Uniform Requirements. OJP FORM 4060/2 (REV. 4-88) Authorized Grantee Official Initials U-S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bluvau of Justice Assistance SHEET Page 3 of 18 A GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS I 7. Requirement to report potentially duplfcativc titnding If the recipient currently hay other active awards of federal funds, or if d+c recpicnL receives arty other award of federal funds during the period ofpciformame for this award, the recipient promptly must determine whether Funds from any of thoae ct€ter federal is, "i ,r been, are being, or are to be used (in vehnle or in part) for one or more of the identical cost items for which funds arc provided under this award. lfso, the rtripicni must promptly notify Etc € 03 awarding iaerncy (GIP or OVW. as appropriate) in Writing of Ow potential duplication, and, if so requcstcd by the DOI awarding agency, must seek a budget-modifientivn or cbangc-Of-pru}cct-scope grant ai jus mcnt naticc (GAN) to eliminate any inaMepriatc duplication 0f fltndins. 8. Requirements related to System lbr Award MnaM= >tt end Universal ,td4mditer Roquircf=ts 11-4 recipient must eamp]y with applicable requirements regarding the System for Award Managcmcrtt (SAM), currently acccsvible al h1":/twww,tam.gov/, This ittcludes applicable requirements regarding registration with SAK as well as Mai tnini ling the currency of information in SAM, T7nc recipient also must cum ply with applicable restriction on ituba,v rds ("subsranu") to first -tier subrecipicnts (first -tier `subgrantoos"), including restrictions on subawatds [o en[iues that do not aoquirc and providc (to !hc rocipiem) the unique entity identifier requires! for 9AM mgistratiou. IUdclaily ofthe re cipien['s Obligations related to SA and to unique entity identifiers arc posted on ttie OdP web site athttps://njp.govliundingJExplore/SAM.him (Award condition: System fur Award Manngeanent (STEM) and Universal Identifier Requirementsj, and arc incorporated by mki-ence bt-M. 7hia aonditlon does not apply to an award to an individual who received the award as a antwal parson (i.e., unrelated to any busin265 er con -profit Organization tint he or she may own or aparAta in his orb" umc). OJP FORM 4000/2 (REV. 4.88) Authorized Grantee Official U.S. Department ofJustice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS Employment eligibility verification fhr hiring under the award 1, The recipient (end any subrecipient at any tier) must — Page 4 of 18 A. Esastrrc that, as part of tlic Hiring pracecs for any position K-iihin the united States lliat is or will be funded (in whole or in pan) with award funds, the rk-cipienI (Of any Sabre cip ica 1) properly verities aic employment eligibility ofthe individual who is being hired, consistent Kith file provisions of'8 U.S.C. 1324a(a)(1) and (2). 0- Noti fY all Persons associated with die recipient (or any subrecipienf) who we or will be involved in activities under this awtu•d of both— (1) this award requirement for verification ofamploytaent eligibility, and (2) the associated provisions in a U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawK in the United States, to hire (or recruit for employment) certain dien& C. Provide training (to the extent neoes3&D) to those persons required by this condition to be notified ofthe award requirement for employment eligiihility verification and ofthe- associated provisions of$ U.S.C. 1324e(ax1) and (2). D. As part of the rcoordkeeping for the award (including pursuant to the Pan Zoo Uniform Requiretncttts), maintain records of all employment cligibility verification pertinent in comp) tancc with this award condition in accordance with Forst 1-9 record retention requirements, as well as records ofall pertinent notifications and trainings. 2. Monitoring The necipierift monharing respormbilides fttdude tnamitoring of mbrocipient cotupliaoee with this condition. 3. A]lovmNa costs To the extent that such costs are" reimbursed under any Other fi+tlera! progrrm, award funds may be obtiguted for the reasonable, necessary, and allocablecoats (ifany) of actions designed to ensure compliance with Ibis condition. 4. Rides ofcanstntcdon A. Stefiinvolved in the hiring process For purposes Of this Condition, persons "who are or Will be involved in activities under this award" specifically .includes (without limitation) any and all recipient (or any submcipiern) WEcials or other staff who are ar will be involved le flue hiring prnss eewith respect to a position that is or will be funded (in svtwle or in part) with award funds. B. Emphryrnenteligibf* corllirt ation wfth E-Verify Far purposes of satisfying the requirrmcnt of this condition regarding verification ofemploymcnt eligibt7ity, the recipient (or any subrecipient) may choose to, participaEC tut, and use, E-Verify (www.e-veri4y.gov), ptavided an appmPdritc Person authorized to act on behalf of the recipient (or subr cipitni) uses E-Vcrify (anti follows the proper E-Verify procedures, including in the event ofa "Tentative Nonconfirm atinn" or a "Final Nanconfirm attion") to EaOnfirm crnpioymcnt eligibility for each hiring fur a position in the United Slates that is or will be. funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia. Puerto Rico, G,uarn, the Virgin Islands ofthe Weed Slates, and the Comroon%vealtit of the Northern Mtrriana ]stands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at sny tier. or OR FORM 40002 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice office of Justice Programs AWARD CONTINUATION Bureau of Justice AssistPage 5 of 18 i Assistance SHEET g GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/2812019 SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination. taw. E. Nothing in this condition, including in paragraph 4.B., sliall hr understood to relieve any recipient, any suimcipient at any tier, or any person or other entity, of any obligation othenvise Imposed by law, including 8 U.S.C. 1 ]24e(a)( l ) and (2). Questions about E-Verity should be directed to DHS. For more information about E-Verify visit the E-Vct* website (httpsJfwww,c-vcd1y1.gov/) or email E-Verify at E-Vaify@4hs.gov. E-Verify employer agents we email Pr Verify at E-Ver11yEmp1oyerAgcm@dhs.gov. Qatstiots about the meaning at soope of this condition should be directed to OJP, before award acceptance. 10. Requiremeat to report actual or krtminent breach of personally identifiable information (P[l) The recipient (and any "subretapiett" at arty tier) mast have written procedures in place to respond in the event of an edual or imminent -breach" (OMB M-17-12) if it (or a subredpient) -- (1) orates, collects, uses, processes, stores, mzCmcains. disserninares, discloses, err disgxxes of "Pcssonally idtntitlable information (Pll)" (2 CPR 200.79) within the scope of an ON grant -funded program or aak ity. or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedtues must include a requirement to report actual or imminent breach of PH to an OJP Program Manager no later than 24 hours after an occiurrace of an actual breach, or the detection of an imminent breach. 11. All subawards ("subgrants") must have specific federal authorization Tire rerapiant. and any subrecipie nt ewbgramtee") at any tier. mast comply with all applicable requirements for authorization of any suba■vard- This condition applies tU agreements that — for purposes of federal grants adminis=ive requirements •- OJP considers a %ftbaward" (and thexcfore does nut consider a promremmt "contract"). The details of the requirement for autlwrization of any subrAwd are posted on the OJP web site at hdps://ojp.gov/finding/EzplorcJSubaww"udnrindomhum (Aware! condition: All subawads ("subgrants") must have specific federal authorization), and ate incorporated by re ference here. 12. Specific post -award approval required to we a noncompetitive approach in any procurement oumtract that would exeocd =50,000 The recipient, and any subrecy»ent ("subgraatoc") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurmnaat contract lhat would exceed tha Simplified Acquisition Threshold (currently, 5250,000). This condition applies to agreements that -- fior purposes of federal grants administrative requirements — OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at httpsJlojp.gov/ inn/ExplmdNonompetitivepop t.hun (Award condition: Specific post -award approval roquired to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by referees hero. ON FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Deparltnent of Aistice Office of Justice ProeralM V*hBureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 Page 6 of 18 SPECIAL CONDITIONS I4. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) 1-be recipient, and any subrccipieni ("subgraniee") at any tier, must comply with all applicable rcyurrcmcmS (inetudwg requirements to report sltegations) pertaining to prohibited conduct rcl&led to 0ae "Mcking of persons, whether on the part of mcipicnm subrccipicnts ('subgrantees"). or individuals defined (for ptu-pnscs of this condition) as 'employees" ofthe recipient or of any subrecipient. Tha details of the recipient's obligations related to prohibited conduct related to trafficking in persona acre posted on the OJPweb site atllaprs-Itt)jp.gov/funding/E- xp)cFre/P%lhibitc-,dCtiiducE-Trafn,;king.htni (Award condition: Prohibited conduct by recipients and subrecip i en Es relatcd to VafRcking in persons Vnchi ding reporting requirements and OJP m*oaity to terminate award)), and are incorporated by rscc here. 15. Determination ofsuitabt7ity to interact with participating minors SCOPE. This condition applies to Isis tr and if it is indicaled -- in the application for the award (as approved by DOJ)(ar in the application for any subaward, at any tics], the DOJ funding announcement ("icitstion), ur an atsociatcd federnl statute -- that a purpose of some or all of the activities to be Carried out under the award (whether by the recipirnt, or a subrec`ipimt at any tier) is to benefit a set of indivi duals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations ofs uitability before certain individuals n7t#5r interact with participating minors- This requirenunt applies regardless of an individnal`s employment .status. The datails of this negaircrue nt tare posted on the OJP web siteat bt":/ p-govf&mding/F.xplrma/[tt nKt MiaorsNm (Award condition: Determination ofsuilability required, in advuucc, forc=tain iudividtnabwho may interact with participating minors), and we incorporated by reference here. 16. Compliance with appticable rules regarding apProval. planning, and reporting of conftenees, meetings, trainings, and other evctrts The recipient, and any subrccipkem ("subgrantec") at any tier, must comply, whit all applicable laws, regulations, policies, and aiSekrtl DOJ guidance (including specilio cost limits, prior approval and reporting requirements, where applicaltle) governing the use of federal funds for expenses related to rnnfc cracrs (as that term is defined by 1DOJ), including the provision of lived andlor beverages at such conferences. and cons of aticndance at such conrem nLes. information on the pertinent D03 definition of conferencw and the rules appticabie to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of Postawward Requiremetits" in the "DOJ Cuaots Financial Guide"> 17. Requirement for data on performance and eftctiveneas undo thee award The recipient must collect and maintain data that:measum the performance and etibctivenen of wodc tinderthis award. 1'he data must be provided to QJP in the manner (including within the timeframes) specified by OJP in the progtarn solicitation of corer applicable written guidance. Data cot lcction supports comp IiartcL -Aiih the Government Perforrnanee and Results Act (G PI(.A )turd the GPRA Moderrdzation Act of2O10, turd other applicable laws. 19. OJP Training Gulding Principles Any training or training rnatci-Ws that the recipient— or any subfecipient ("subgraruce") at any tier -- develops or delivers with OJP award funds must adl=c to the OJP Training Guiding Pnocipics fbr Gtnntees and Subgrantees, available at htim-.ifojp-gov/fundinglimptrmenr/irainingPrinciplesf orGrantees-Subgrantees.httn_ OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Prottrants ��f T Bureau of Justice Assistance L Ise, PROJECT NUMBER: 2019-GP-BX-0007 19_ Effect of ftulum to address audit issues AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS Page 7 of 18 The recipient understands and aUces [hnt the DOJ at;ard[ng agency (0JP or OVW, as appropriate) may Kill,hold award funds, Or truay appose Other related ncquircnaanLs, if has dctettnhied by the DO) awarding agency) the recipient does not satisfactorily and prumptly address outstanding issues from audits rcquircd by the Part 200 Uniform Requirements (or by the tcmrs of this ativurd), or other outstanding issues that arise in conntction Kitt, ftudi(s, investigations, or reviews of ❑O) awar&. 20. Potential imposition ofatdditioual requirement, The tecipicnt agrees to comply with an additional requirements that may be imposed by the Doi awarding agency (011P ar OVW. as appropriate) during the period of perfiL,rmancc lbr this award, if the recipient is designated as -higb- risk' fur purposes of the DOJ high -risk ST=cc list. 21. Compliance wIM DOJ regulations pertaining to civil rights and uotdiscriminatioe - 28 C.F.R. Part 42 The rucipicni, and an}- subrvcipient ("subgrantec") as my tier, must comply with an applicable requircrnents of 28 C.F.R. Part 42, specifically including any applicable requirements in SubpW E of C -F-R- Part 42 that rciate to an equal cmployrnent opportunity program. 22. Compliioxe with DO] regalatim a patainiag to civil tights and nondiscrimination - 28 C.F.R, Part 54 Tberecipient, and any subrocipient ('suhgranrec") at any tier, must comply with all applicable requirements of 29 C.F.R. Part54. which relates to nondigctmminauon on the basis of sex in certain -education pmgran,s-" 23, Cornglipnm Wslh DQJ reguladom patsanfng to civil ail to and nonditctimination - 28 C.F.R. Part38 The recipient, and any subtecipiepl ('subgmntee') at any tier, must comply with all applicable requirements of28 C.F.R. part 38 (as may bo applicable front urnc to lime), specifically induding any applicable reWimmwnts regarding written notice to program beneficiaries and prospective progran, henericimim- CUrrendy• among other fittings. 28 C-F.R. fart 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious bclier, a refusal to hold it religious belies; or refusal to attend or participate in a religious Practice. Pent 38, crrrentlyy, also sets out rules and rryuire rnents that pertain to recipient and subrocipient ("subgrantest") organ i7Atiom that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to rceipients and subrecipients brat arc faith -based or religious organi Lions. Tkw text of28 C.F.R. Pats 38 is available via tlae El1Ltmnic Code of Federal Regulations (currently acocssiblc at htps:/Avww.ocfr.gov/cgi-hin/FcFR'?jat;c---bro►vseX by bra wsing to Tffka 2&judjr, ial Administration 39. under a.CFR "current- dot$. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S, Department of Justice Office of Justice Programs AWARD CONTINUATION i� Blu•eau of Justice Assistance Page 8 of 18 SHEET •J GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 24. Restrictions oo "lobbying" In general, as a matter of federal Iaw, federal finds aavarded by OJP may not he used by the recipient. or any subrccipient ["sul trantcc") at any tier, either directly or indireedy, to support of appose tie enat t nw. repeal, modification, or adoption of arty law, regulation, or policy, at any level ref government. Ste t 8 U.S.C. 1913. (There may be cxccption9 if an applicable federal statute specifically authofi= Main activities that otherwise Hout d be barred by law.) Another federal law generally prohibits federal funds awarded by 0.113 from being utied by the recipieni, or any subrccipient at rosy tier. to pay any person to irlffurnce (or ancmpl to influence) a federal agnicy, a Member of Congress, or Congresy [or an official or employee of any ofthcm) Keith re"et to the awarding of a federal grant or catrperative agreement, subgrant, contras, subcontract, or Egan, ox with reupert to actions such as renewing, extending, or modifying any such award. See 31 U,S.C. 1352. Certain exceptions to this law apply, including an exception riot applies to Indian tribes and tribal orgmizatiow. Should aay question arise as to whether a particular use of federal funds by a meipient (orsubreeipient) would or aright fall within the scope of these prohibitiors_s, the rrxipicut is to contact OJP for guidance, amdmtry not proceed without die cxprras prior written approval ort7JP. 2.5. Compliance with general appropriations-lawresrhittiont on the use offcderal funds (F'Y 2019) The recipient, and any subMdpient ("subgranwe")tit any tier, must Con IP1 V with all aPplicablc rrstrictiona on the use of fcderlE finds set out in federal appropriadons stattiles . Pertinent Tmtrictions, including from various "general Pro Visioas" in the Cortsolidated Appropriations Act, 2019, arc act out at httpsJ/ajp.goy/lirndinpf£xpinrrfrY19AppropristionsRestrictions.lstin, endure incorporated byrefen acebm. Should a questlon arise as to whether a particular use of federal funds by It recipient (or r< submcipient) would or might fait within the "ope of an appropriations -Law MslriCtion, the recipient is to contact OJP for gutdancr, and raay not pmoccd without the express prior written approval orolp. 26. Reporting potential fraud, waste, and abuse, and similar misconduct The rccipierst and any subrecipients ("."bgsun(ees") must promptly refer to the DOJ Office ofOx Inspector Gerscrtrl (010) any crcdiblc evidm= tint a principal, can ploy—, ages[[, sulxeaipient, contractor, subcontractor, or other Neon lots, in cormect ion with finds tinder this award -- ( I) submitted a claim that violates Lbc Fake Clttiara Act; ar (2) committed a Crimin&I or civil violation of iaws pertaining to fraud, conflict 0finterest, bribery, gratuity, or similar miscondua Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the 010 by —(I) online submission accessible via the 010w,ebpage st beeps:/loig}tutice.gov/hotlindcontw-grants.htm (select "Submit Report [Jrtlixre"): (2) mail directed to: 0flice of the Inspector General, 1.1.S. Dcparb,im t ofJumicc. Investigations ❑ivmiion, 1425 New York Avenue, N.W. Suite 7100. Washington. DC 20530; and/or (3) by facsimile directed to the Doi 01G Fraud Detection Office (Atln: Omntee Reporting) at (202) 616-9881 (fax)_ Additional information is available from the DOJ 010 website at httpsWoi$ justi=govihodiae. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official - U.S. Department of Justice Office of justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 9 of 18 GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 27. Restrictions and c erdiicatiotu regarding non. discloswe agreements and related earners No tccipinn t ar subretipient ("subgmntec") under this awrrd, or entity that re ccivcs a procurement contract or sulv*ntrua with any funds under this award, may require any employee or contractor to sign an internal coaltdcntielity Wcents I ❑r statcmeal tfast pro III bits or otherwisc rcatricts, or purports to prohibit or restrict, the rcpOrdng (in aecordance Kith law) of waric, rraud. or ebb sc to an invcstigatisr- or into cn-forecmrnt repmm1auve ofa fcdaaI dcpmrincnt or agency authorized to receive such inrormation. Tihc foregoing is not inicnacd, and shall not be understood by the agency making this award, to contravene raquircments appticablr fn Standard Form 312 (which relates to classified information). Form 4414 (which relates to sensitive compartmented irtfortnation), or any othor form issued by a federal department or agency eaysxning the nondisclosure ofelassifed information. 1. 1n accepting this award, the mcipifmt— a, rcpresents that it neither requires nor has required internal confidentiality agrtxttrnts or statements front employees or contractors titan currently prohibit ar etheF14isc currently restrict (or purport to prohibit ar restrict) crop Ioyces or contractors fium reporting waste, frond, or abase as descr bed above. and b, certifies that, if it kw w or is notified that his or has been requiring its employees or coluilctors to execute aSretvrrnts or statelneilLs that, prohibit or otherwise restrict (or purport to propibit or restrice). reporting afwas tc, fraud, or abuse as described above, it will itnuiediatcly stop any further obligndons of award Ands, will provide prompt %%Tittcn cod fication w the fedezYti agency making this award, and will resume (or permit resumption of) such 0bligatiotrs only if expressly authorized to do so by that agency. 2. if the recipient does or is audmized under this award to matte subawards ("subgrantsts" X procurement contracts, or both— & ft represents tbK (I ) it has determined that no atlhcr entity that the recipient's anpliration propusa; may or trill receive award funds (whctha through a subaward ("subgrant'). Proem— "t contract, or subcontract under a procurement contract) either requires or has required intsanal confidentiality agrcemccnts or statements from employees or contractors that currently prohibit or otherwise contently restrict. (or pur}wrt so prohibit or restrict) employees or contractors fmm reporting «rastc f cud, or abuse as described above: and (2) it bas made approptlate inquiry, or otherwise has an adequate tactual basis, to ompport this representation; old b. it certifies that, if it learns or is notified that any submcipient, contractor, or subcontractor entity filet receives funds under this award is or has been requiring its employees or contractors to execute agrtrocments Or xtatcmcots that prohibit or ethcmisc ICsh et (Or purport to prohibit or restrict), reporting of waytc, rraud, or abuse as descnlxd above. it will h3lMediately slop any fiuther obligations of award funds to or by that entity, wilt provide prompt written notification to the federal agency rnaking this award, and wBI r=ume (or permit resumption or) such Ohl igIt, ions only if expressly authorized to do so by that agency. OJP FORM 4000/2 (REV. 4-88) U.S. Department of htstice Office of Justice Programs t Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET Page 10 of 18 GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 28. Compliance with 41 U.S.C. 4712'(inoluding prohibitions on reprisal; notice to employees) The recipient (and any subrccipient at an%, tier) must comply ►virh, and is 9-313*1 10. all applicable provisions of d I U.S.G. 4712, including all applip,hle proV slons that prohibit, under specified circumstances, discrimination against an employee as reprisal for the empioy'cc's disclwsurc of information related to gross mismanagcntcni of a federal grant, a gross n-a.qc cf federal fwyds, an abuse of authority relating to a f%:dcral grant, a substantial wid specific danger to public health Or safety, ur a viulativn 01718W, rule, or regulation restated to a federal grant. The recipient aLso must inform its employees, in writing (and in the predominant native language of the workf)rce), of employee rights and rernediLs under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award. the recipient is to otmtact the DOJ awarding agency: (OJP or OVW, as appropfiate) fur guidance. 29- Encouragement ofpolicics to ban lent messaging white driving Pursuant to Executive Order 13513, "Federal L.cadership out Reducing Test hicssaging While LWiving," 74 Fed. Res. 5 t225 (0c[Ober 1, 21309), DOJ encourages recipients and subrecipitnIs ("subgrarlices") to adopt and enforce policies banning empIOyexs from text mcssaging whike d-ir•ing any vchicic during the cvurle ofperfornung ►vurk funded by this award, and to cstablish workplace safety policies and conduct educalioa. awnrcncss, and other outreach to dcc7ea5c crashes caused by distracted drivers. 30. Requirement to disclose whether recaipient is designated "high risk" by a federal grant -making agency outt9iria ofDOJ If the recipient is designated *high risk" by a fedcrai gams -making agency outside orM. nurently or at any time during the course ofthe period afperfomrance under dkis award, the recipient inu n disclo;,e that fact and curtain relined infonnstion to t7lp by email at t]Jp.ComplianocReparting r+ajp.usdoj.gov. For purposes of this disclosure, high risk includes nny status under which a fe•.dcral awarding agency provides additional Oversight due to the recipient's past perfvrm4rtCO3 Or Other programmatic or financial concerns with the recipient. The recipient's disclosure must inclu4c the following: I. The federal awarding agency that currently design at" the recipient high silk. 2 The date the recipient was designated high risk, 3. The high -risk point ofr,.ontaex at that federal awarding agency (name, phone nund3cr, and email address), and 4. The re coons for the high -risk status, as act out by the federal awarding sgemey. 3 L FFATA reporemg. Subawards and executive compensation The rvcipicrit mum comply with applicable requinepacnts to report tsetse -tier subawards (" subgra &') of525.0W or more and, in cc Lain circumstanocs, to sport the names and IoHflI compensation of the five most highly compensalt:d executives of the recipient and first -tier suhrccipicriis (first -tier "subgraretees") of award funds. The details of recipient obligations, which deritir fxorn the Fedcral Funding Aescounuibility and Transparency Aet of2006 WFATA), arc posted on the OJP web site at https:llojp.gov/ftmdinglExplorcit"FAl'Ahtm (Award condition: Reporting Subawards and Executive Con)per,sation). and arc incorporated by refercmcc here. This ecnrditian, including its reporting mquirennont, does not apply to— (1) an award of less than 325.400, or (2) an award made to an individual who rrceivcd the award as a osteuat person (Le,, unrelated to any btisin"i or non-profit of 17-lion that he or she may Own or ope ift in this or her name). OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official r U.B. Department of Justice Office of Justice Programs F ' Btll•eau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 Page 11 of 18 SPECIAL CONDITIONS 32. The recipient agrees to submit to 8 J A for rrvinv and approval any curricula, truining materials• proposed publications, reports• a an}r ottier wriaen materials that rstiit be pubiished, including web-bWsed materials and web site content, [brough fwrds frrnn this gran at least thirty (30) working days prior to the Iargcied dissemination date. Any cvrittcxr, visual, or audio pub] ications, with the exccptiOn of press reIcascs, whether published at the grantee's or gavervn,cnCs expense• shall contain the following statetnents: -111is project %vas supported by Grwix No. 2019-GP-BX-O+J07 awarded by the Bureau oflustice Assistance. The Bureau afJustice Assistance is a oompwneni ofthe racpmunent of JasIicc's Oflicc of Justice Programs which also includes the Durt:au afJustice Statistics, the Natinual Institute of J13NIicc, the 011xcc V FJuvettile Justice and DcIinqucncy Prevention, the Ofliec for Victims of Crime, and the SMART Ofticc. Points of view or opinions in this ducurn mI are those of the author and do not necessarily mpaeserrt the ❑fiscial position ar policies of the U.S. Dcparmwnt of]ustice. " The cufmnt editien of the DOJ Grants Financial Guide provides guidance on allowable printing and publicKiom activities- 33. 111-C recipient Agrees to cooperate with any asscssm mis, nalional cvaluntiott efforts, cr infurrnation or data collection requests, secluding, but not limited to, the provision of any ittfarmahon rcquircd for the assessment or valuation of any activities wittrin this project, 34. Witb respect la this vvwd, federal funds may not lac used to pay cash ecanpensariom (salary plus bonuses) to any employee of the award recipient at a ralc pleat exceeds 1 10'/. of the maximum: annual salary payable to a mernber of the federal 80'Mu neni's Senior Executive Service (SES) at an agency ► ith a Ceriificd SES Per fvmianoe Appraisal System for that year- (An atva d recipient may compensate an ompioyee st a higher rate, provided ibc arnounl in excess of this coruptasation limitation is paid with non-fedcrel funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the prrrgratn announeemcnt under which this award is made. 35. Vaification and updating of recipiew contact lnfbrtnation The rocipient must Verify its Point of Camtaet(POQ) Firmda] Point 0fConlnci (FPOC), sad Authariud Rrpre -ntntive contact information in GMS, including telephone number and e-mail address. lfany in£armation is ntcarrecl or has changed, a Green A(Yustl cat Notice (GAIN) Faust be submitted via the Grants Ivlanegencnt System (GMS) to document changes_ 36. Recipient understands and agrees that it must submit quaricrlp Federal Financial Rcporu (SF-425) and serni•atnual perfo—a`vc roparts through GMS (11ups�I19runts-njp-usdoj.gov), and that it must submit quarterly perfarmanca metrics repatts duvugh DIA's Performance Mcz-urcment -fool fPtcdi� wCbsize (hn ://bjapmtojp-giav/). For more detnlled inCsrmarion an repeirlimg axed otittr requlstxnents, rLfer w BJA's wcbsite. Failure to submit required reports by establisbcd deadlines may result in the. freezing of grant funds and High Risk designation, 37. Required BUcndance at BJA-sponsored vlxtts The recipient (and its submuipicnts t#.Lay tier) mast participate in WA-sponstomd bminingevent%tedmical assistance events, or oonfrncnces he]d by RJA or its designees, upon BJA's regtrest. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official 1 U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION } { SHEET Bureau of Justice Assistance Page 12 of 18 ti. GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 38. "nie mcipicnr agues to comply with 01P grant monitoring guidelines, prolmvis, and pro cedurw, and to cooperate with DJA and OCrO on a11 grant monitoring requests, including requests related to desk txvic-ms, enhanced programmatic disk reviews, and/or site visits. The m�ipient agrees Ih provide. to BJA and OCFO all cl&nuncmation nctcssary to compluc monitoring tasks, including dncurnwtation related to any subawardi made under this award. Further. like recipitnt derees to abide by reasonable deadlines set by BJA and OC FO for providing Iltc requested doctrntenLs. Failure to cooperate with 13JAWOC'1=0's grant momtoring activities may result in sanctions affecting. the recipient's EX)J awards, including. but not limited ter: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General far audit review; designation of the rccipicnI as a DOJ Aiglk Risk grantee; or termination of an award(s). 39. The award re<ipient agrees io participate in a data collection proor ss measuring program outputs and outcomes. The data elemcnls for this prrwcss will be outlined by the Office ofJuoic a Nogrttms. 40. Protection. of hunm research subjects The recipient (and any submcspient at any tier) must comply with the rrquirerrenIs of28 C.f .R. Fiat 46 cad all 0.1P policies and procedures regarding the protection of human r scarvh subjectx, including ohminmenr of Institutional Review Board approval, if appmpriatc, and subject informed consent 41. Cmildentiality ofdata The recipient (and any subrecipient at any tier) must comply %vith all confidentiality requimnecnts of34 U.S.C. 14231 and 28 C.F.R. Pant 22 that are appIic able to collection, use. and revelation of data or infonnation, The recipient Furrier agreesas a condition of award approval, to submit a Privacy Certificate that is in accord with requirements 0f29 C.F.R. Pert 22 and, in particular, 28 C.F.K. 22.23. 42. Copyright; .Data rights The recipient ack-wwledgesliiat UJP reserves a royalty -free, non-exclusive, and irrevocable Ii> caw to reproduce, publish. or othcrAise use, and authorize other; to use (in whole or in part, including In conneQion with derivative works), for FtdcTal purposes: (1) any work Subject to copyrighl developed under an award or subaward (at any tier); and (2) any rights orcopyrigln to which a recipient or subrecipicnt (al any tier) ptrrchacses oe+nership wjlh Fed" Suppott- The recipient acknowledges dw OJP has the right to ( I ) obtain, reproduce, publish, or otllenvise use the data fni produced under any such awwd or subaward; and (2) auslsorize others to mceive, reproduce, publish, or othenvise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52?27--14 (Rights in Data - Germ7l). It is the rt--Wns i b il ity of the recipient (and of earh subrccipient (at any tier'), ifapplieable) to ensure that the provisions ofihis condition arc included in any subaaward (at any tier) under this award. The recipient has the responsibility, to obtain from subnrcipienni, contractors, and subcontractors (if any) all rights avid data necessary to fulfill the rccipjeors obi I90lions to the Guvernment under this award I f a proposed subrccipicnr, ooritraclor. or subcontractor refines to accept Icrms affording the Government such rights, the recipient shall promptly bring such refLtsa] to the attention oftlte OJP program manager for die award and not proccod with thv agreetncrrt in gs:cVion without thither autboriration fram the 0JP program ofiicc. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION . Bureau Assistance Page 13 of 18 u of Justice A SHEET _ GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 43. Any Web site that is funded in whole or in part under this award must indude the following statement on the home pagr, on all major entry pages (Lc.. pages (exclusive of &k cumenis) whose primary purpose is to navigate the u.5tr io interior conten(), emd on any pages from which a visitor may access or use a Web-htued service, including any pages that pmvide results or outputs $om the service: "Mis Web site is funded Iinscrt 'in part," if Opp] icableI through a grant from the (insert time ofOJP component], Office ❑fJuslicx Yrtvgrurns, [I.S. I]cputr[mt ni of lustiee. Neither the U.S. €?cpwi.-matt of Justice nor any of t!s components aperutc, control, are responsible for. of neoessarily endorse, this Web site (including, without limitation, its twnttntt, technical infrastructure, and policies, and arty services nr tools provided)," The full =1 of the foregoing statement must Uc clearly visible inn the home page. On other pages. ute statement may be included thmugh a link, entitled "Notice orf•odcral Funding and Federal Disclaimer," to the fill text ofdtc statemenL 44. Applicatras must cenify that! Limited Enaliah Proficiency persons have meaningful deers% to the services under this progrnrn(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compUlince with Title Vl and the Safe Street Act. recipients are required to take reasonable stcpa to ensure that LL'•P persons have meaningful ncccss to their programs. Meaningful acoeas may entail providing language assistance services, itvchiding oral and written translation when necessary. The U S. Department Oflustioc has issued guidancc for grantees to Itclp deem comply with Title V1 requiretncros. The guidance document can be accessed on use Inferno at Vn.AV.lep.gov, 45. The grtuttcc ngrecs w securc and maintain on file signed Staterooms by each ntctnber of the selection comm awc appointed by the United States Attorney or the PSN Task Force indicating that in making rc,cornmertdarions or decisions regarding contracts or subgrants paid for by this grant. the member had no eenfliox Of interest, such statcmersts must include all Of tile language included in the PSN Corrflia of Interest Certification, hotivever, the grantee may use a different format or may add outer refuted omificttions o€their o'Sm. 46. JuWftcationofconsWuntzat; Approval ofthis award does not indic U approval of any consultant rate in cxccsz of S650 per day. A dctaW juslifuxition must he submitted to and approved by the QJP progiram ofSeeprior la obligation or expenditurr afssueh funds. 47. Tile rc6picrtt agrees to coordinate tine pmjeet with the U.S. Attorney and Projac:t Safe Neighborhoods Task Force fbt the district covered by the award "Chic recipient also is encouraged to coordinate with other community justice initiatives, and other ongoing, local gum prosecution autd law en -for,, ent strategies. 48. The recipient akoccs to ensure that 30 percent of PSN funding is used to suppom gang task forces in the United. States Yegionsexpericncing it significant or increased presence of criminal or tranmational organ ixetioas engaging in high levels ofviolent dune, firearms offenses. human tratiscking, and drug traiTrcking. 49. The recipient agrees to submit to DOJ for review and approval, any proposed or phut for Project Safe Neighborhoods media -related outre:nc:h_ DOJ approval must be mccivcd prior to any obligation or expenditure ol'grrtnt funds itIatcd to the development ofmcdia-related ouh'eadr projects. 50, PSN Fiscal Agent Defwition Re fercnccs in this award docunwnt to ` recipeent' atd "fiscal agent" both refer egvrally to Me entity or crganization receiving this award dirccuy. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance Page 14 of 18 SHEET GRANT PROJECT' NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 51, The recipient understand and agrees that no mwc. thart 10 prroent of the total amount ofthis award may be used by the recipicnt for cats msmisled with administering the award. 92. Required monitoring ofsubawards The rmipunt truest monitor subawards under this award in accordance with all applicable statutes, segulalions, award conditions, and the DOI Grants Financial Guide, and must include the applicabL. cou' ili" ofthis award in any subaward. Among other things, the recipient is segtonsble fornversight afaubrtcipicat spendit►g ar:d monitoring of specific outoontcs and bsnefirs attributable to use of;wand funds by suhrccipicnrs. 17ue Tacit icnt agrees to submit, upon request, documentation of its politics and procodtnvs for monitoring of nub wards under this award, OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance Page 15 of 18 SHEET GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 53_ Audzority to obligate award funds contingmt on noninterference (within the funded "program or aetiviity'� with federal iaivenforvemenu 8 U.S.C. 1373; unallownble costs; notification I. If the redpient is a "State," it local government, Ora "public" institution of hiigber education: A. TMe recipicni may not obligate award funds if, at the time of the obligation, the "pro grant or activity' of the recipienl (or of any inbrccipitnt of any tier that is a State, a local government, or a public tastiltrtion ofhigher education) That is funded in whole or in part with award funds is subject to any "Information -communication restriction-" B. In addition, with rcspcet to any project costs it inctus "at risk,, the recipient may not obligate award funds to reimburse itself if — at the times it inc um such Costs -- the program or activity of the recipient (or of any subrecipient at any tirr that is a State, a local government. or a public institution ofhigher education) that would be reimbursod in whole or in part with award funds was subject to any infornmalion-communication restriction, C; Any drawdown of award funds by the recipient shall be considered. for all purposes. to be It material ttpreseatation by the recipient to OJP that, ass of the dale the recipient requests the drawdown, the recipicnt And each subrecipient (regardless of tier) brat is a Stare, tocal government, of public institution of higher education, is in compliance with the award condition eotit]cd "N minterferencc (within the fimdcd'progrum or &Aivily') with fedemI law crt.faroement: 9 U.S-C. 1373. ongoing compliance." O. The recipient must prom ptiy notify OIP tin writing) if the recipient, from its requisite manitoTing of oomplA once with award coadidoas or nthenvise. has credible evidence that indicates that the funded program or activity ofthc recipient, or ❑fmy subrraipient at any tier tlut is either a State or a locxI goverttmertt or a public institution of higher rducMion, may be subject to any information-cornmunicatioit restriction_ In addition, any aubaward (at any tier) to a subrecipicut that I a Stale., a local govemrncut, or a public institution ofIsighcr education must require prompt notification to the entity that rnsKk the subaward, should the subrecipitnt have such crediblc evidence regarding an Information -communication restriction. 2. Any subaward (at any licr) to a subrecipient that is a Slate, a local government, or a public institution ofhiglter education must provide that the subrecipient may not obligate award funds if, at the time ofthe obligation the program or activity of the subrccipiertt for of any further xuch subsecipien at any liar) that is funded in whole or in part with award funds is subject to any informwion •comm uunication restriction. 3. Absent an express wrktcn determination by DOJ to the contrary, based upon a finding by DOI of compelling circus —names (e.g., a small amount of award funds obligated by the recipient at Ilnc time ofa subrccipient's minor and transitory noel-cvmptiance, which was unknown to the recipient despite diligent monAcii-ing). any obligations of award fhnds that, under this condition, may not be made shall be una]Iowable costs for purposes of this award. In making any such dturm in ation, D01 will give great weight to eviderKe submi(tcd by the recipient that demonstrates diligent monstorm S ofsuturcipicnt compliance with the requiremonis get OW in the "Noninterference: ... 8 U.S.C. 1373: ongoing compliance" award condition. 4..Rules of Construction A. For purposes of this cot &Wn "itr fhrmaaion- ommunication restriction" has the moaning Oct Out in the "Noninterference .-. 8 UJS.C. 1373. ongoing compliance" condition. B. Both the "Rules of Construction` and the "Important Note" get out in The "Noninterference ... $ U.S.C. 1373; ongoing eonnAitume condition are incorporated by reference as though set forth here in fidl. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau oAssistance SHEET Page Justice AssistPa a 16 of 18 v, GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 54. Authority to obligate award finds contingent on no use of fiords to interfere with federal law enforcement; 8 U.S.C. 1373; unallowable costs; notification 1. If the recipient is 4 "State," a local goveratnattt or a "public" institution of higher education: A. The recipient may not obligate award fonds iL at the time ofthe obligatioi4 the 'program or activity" of the recipient for of any subrecipient at any tier that is a Stale. a local government, or a public instinnion ofhighcr education) that is funded in whole or in part with award funds is subject to any 'information -communication restriction." B. In addition, with n spcet to any pfoject costs it incurs at rislc." the recipient may not obligate award funds to rcimbume itsd f if — as the time it ine.'tux such costs -- tlhc program or activity of the recipient (or of any subrocipirnt at any tier that is a State, a local gownrimcat, or a public institution of higher education) that Would be reimbursed in whole or in pout with award funds was su.bjeex to any information -communication restriction. C, An3 drowdown afaward funds by the recipient shall be considered, for all purposes, to be a material representtetion by the, recipient to OOP that, as of tic date the rr6Picnt requests the dr■-,%-doven, die rcciphent Karl each subrecipient (regardless of tier) that is a State, local goverwnont, or public institution ofhiglser education, is in rnmptiaace widi the award condition emitted 'Nc, use of funds to interfere with federal law ertforcernent: 9 U.S.C, 1373: ongoing compliance." D. The rtcipicni must promptly notify QIP (in writing) if the rceipicnr, from its rtquisitc monitoring orcomplianee with award conditions or otherwise, has credible evidence that indicates that the funded program or actit6ty of the recipient, or of any subriecipient at any tier that is either a State or a local government or a public institution of bigber edueatiM may be subject to 4ny information-commtudcation restriction. In addition, may submwd (at say tier) to a 3ulxe Vient dial is a State, a local go►emmirn% or a public institution of higher ed;w miofn must require: prompt notification to the entity that made the subtnvarti, should the subrcrApient have such credible evidence regarding an mfarmatitm-communication restriction. 2. Any subawi rd (at any tier) to a submdpient that is o State, a loam govemmcnt, or a public institution ofhigh tr education roust provide that the subrccipient rraay not obi igatc invard hands if, at the tirne of the obligation, the progrruu ar act msy of the subrecipiert (or of tiny further such subrccipient at any tier) that is funded in whole or ut part with award finds is subject to any information-comtntmication rc5irictian. 3. Absent run express written determination by DO3 to the contrary, board upon a finding by DOI ofcompolling circumctneoes (c.p., a small runount of award funds obligated try the recipient at the time ofa submcipicrst's minor anJ transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of award funds that, under this Wndition, may not be made shall be unaflow-able costs for purposes of this 6,vard In making any such determination, Doi will give great weight to evidc ncc submitted by the recipient that dcmanstrines diligcid monitoring of subrecipical compliance widi the rcquircmcnt.r set out in the "No use of flntd9 to itttzrfere ... 8 U.S_C. 1373. ongoing compliance" award condition. 4. Rules of Construction. The "RuLcs of Construction" set out in the "Authority to obligate award fluids contingent txi noninterfv-renc7e (within the funded "progrrun or activity") with federal law enforcement: S U.S.C. 1373; unallowable costs; notification" condition rue in onrporatcd by referimtx"sthough set forth Isere in Hall. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice ` Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 17 of 18 GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 55. Noninterference (within the funded "program or activity") with federal law eaforcemenr. 8 U.S.C. 1373; ongoing compliance 1. With respect to the 'program or activity" landed in whole or part under this award (including any such program or activity of any subrecipient at any tier), throughout the period of perforin=oc, no State or local government entity. agency, car -official may prohibit or in mmy way restrict-- (1) any gneernmciu entity Or -official from sending or receiving information regarding ciriaenship or immigration status as dcsLnhcd in 8 U S.C— 1373(a): or (2) a government entity err -agency frame srnding, requesting or receiving. maintaining, or cxchet:ging information regarding immigration status as described in 8 U.S.C. 1373(b). Any prohibition (arreftiction) Thai violates d icondltion ism "information_ communication rrstriuion' under this award. 2. The recipieaft monitoring reWoneibilities induda anamitoring ofsubrecipient compliance with the reguinemcnts of this condition. 3. Allowable costs. Compliance with these requirement_% is an authnrired and priority purpose orthh xw+ ird. To the extent that such costs are not reimbursed under any other federal program, award funds may bt obligated for the rcasanabl a. necessary, and allocable costs (if any) that the reciprent, or any subrccipient at am. Iicr that Ls a Sane, a iota! government, or a public institution of higher education, inClrrs to implement this eondifion_ 4. Rules ofCooswaction A. For ptuposes of this condition: (1) "State" and "load go—t" include any agency or other entity thereof, but not any institution of higher education or any Indian tribe (2) A "pubTic" institution of higher education is defined as one that is co ncd, controlled, or directly funded (in whole or in substantial part) by a State or local govemment. (Such a public institution is ounsidercd to be a-goverrtracnI entity," and its officials to be "government officials.") (3) "Program or activity" means what it meets under title V1 of the Civil Rights Act of 1W (see 42 U.S.C. 2000d•4a). (4) "Immigration sfaW nneatis what itmuns under 8 U.S.0 1373; and team that ttre defined in 8 U,S.C. 1101 mesa what they mean under ffiat section i 101. exixpt that ^SfaW also includes American Samoa- (5) Pursuant to the Mwiskm at out at (or referenced in) 8 U.S.C. 1551 note ("Abolition ... and Transfer of Functions"). ielimmces to the "Immigration and Naturalb2tion Service" in 8 U.S.C. 13,73 ate to be read as refercaces to particular components ofthe Department ofHomelmd Security (DHS). B. Nothing in this condition shell be understood to authorize or require any recipient, any subrecipient at any Bear, airy Stan or local government, any public institution ofhiglier education, or any other entity (or individual) to violate my fcdrral Inw, including any applicable civil nghls or nendiscrimicaiion lativ. IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to 4JP, before award acceptonm OR FORM4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 56. No use of fiends to interfere vidt federal law enforcement-_ * U.S.C. 1373; ongoing compliance Page 18 of 18 I. Throughout [ten period ofperformancc, no State or locaeal gvvrmmcnt cntity. -agency, or -official may use funds under tliis award (including under any suhaward, at any fief) to prohibit or in any -ay restrict--- ( I ) any govemment rarity or -*fEteial from sendi118 or reeeiving information regarding citizenship or immigration status as described in 9 U-S.C. 1373(a). or (2) a government entity or -agency from sending, requesting or receiving,, maintaining, or cxchmging info rrnatian regardLug immgrauon status as dcscribed in 8 U.S.C. 1373(b). Any prohibition (or restriction) that violates this condition ]s an "informatian-cOmmunication restriction" under this atvardI 2. The recipient's monitoring responsibrTities indude monitoring of subrecipienl oompliance with the raquitcmemts of this condition. 3. All -wAble costs. Camp] iance with these requirernenLs ii an authorized and priority purpose ❑fthis award To the cx -I that such costs arc not rcbrLtnrrsed under any other redcral program, a+yard funds away be obligated for the reasonable, necessary, and allocnblc costs (if any) that the recipient, or any subrecipient at any tier the/ is a State, a local government, or a public institution of higher education, incurs to implement this condition. 4. Rulcs afConstruuion . Both the 'Rules afConstntctinn" and the 'Imp, onant NotcI set out in the "Non inter fcrencc 0K61hin tlx runded "progrurn or ac(ivity") with federal law rnfnrocmenl 8 US.C. 1373. Ongoing compliance" condition are incorporated by reference as though .set forth here in full. 57. Requirement to Collect oertain information 1}om subaecipicaft Except as provided in this condition, the recipient may not make a subaward to a SIKc, a local government, or a "public' institution of higher education, unless it fast uhutins from the proposed subrecipient responses to die questions identified in the program solicitation as "Iafvrmatit0 regarding Communication with the Departraeni of Homcland Security (Di IS) and/or Irnmigrmtion and Customs Enforcerncnt GCE)_" A]I subr^eipicnl responses must be eollcettd and maintained by, the recipient, cartaistenl with 40C11ment retention requirements, and must be made avnilable to DOJ upon mquesL. Responses to these questions are not required from subrec=ipic is that are ciLher a tribal govcrntnentlOrg:snixalion, a nonprofit organization, or a privaW institution oPhigber emotion. so. Recipient may not Obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office o0ustiee Programs has re -viewed and approved the Budget Nw-tativc portion Oftbe application and has issued a orant Adjustment Notice (GAN) inform utg the nxipicnt of the approval. 59. The Tecipieni is authorized to incur obligations, expend, and drmv down funds far travel, lodging. and per dice costs only, in an amount not to exdxcd 515.6M. for the wle pLupose of attending a requited 01F conference associated with this grant a►yard. The grantee is not authorized to incur any additional obligations. or make any additional expcndiLtrres or draw downs omit the awarding agency and the Office oft]te Chief Financial Officcr (OCFO) has revicmd and approved the rmipicat's budget and budget narrative, and a OrtweI Adjustment Notice (GAN) has been issued to remove this special condition. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official AO Initials STATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax :(501)092-5206 l�tt�:!Iw�vw_d i:i.tirl:ansus.�oy GENERAL TERMS AND SPECIAL SUBGRANT CONDITIONS The applicant assures that federal funds made available under the Project Safe Neighborhoods (PSN) Program will not be used to supplant state and local funds, but will be used to increase the amount of funds that would, in the absence of federal funds, be made available for the activities of this project. The subrecipient shall ensure that federal and/or state matching funds are used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose. Federal and/or state matching funds made available under this grant will be used to increase the amount of funds that would, in the absence of federal and/or state matching funds, be made available for law enforcement activities. If there is a potential presence of supplanting, the subrecipient will supply documentation demonstrating that the reduction in non - Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. For example, no maintenance and operation costs previously funded by a state, city or county government may be supported with Drug Crime Fund and/or state matching funds. Any federal and/or state matching funds budgeted to supplement existing state and/or local funds due to increased maintenance and operation costs (e.g. fuel, utilities, etc.) shall not be used until all state and/or local funds budgeted for those costs are exhausted. The applicant assures that fund accounting, auditing, monitoring, and evaluation procedures as may be necessary to keep such records as the Department of Justice and the Department of Finance and Administration shall be provided to assure fiscal control, proper management, and effective disbursement/reimbursement of funds received under this sub award. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these assurances, are met. The applicant assures that it will comply with the OJP Financial Guide In its administration of the grant. The OJP Financial Guide can be accessed online at htti?s://ww_w,jus_tice.gov/ovw/page/file/1228061/download . The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the as the Department of Justice and the Department of Finance and Administration may require. The applicant agrees to use the grant and matching funds only for the purposes stated in this �Olication. Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be based on the percent of time the personnel actually devote to the project. PSN 18 —Project Safe Neighborhoods Grant Program 1 OF 5 1 0 STATE OFARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501)682-1074 Fax: (501 ) 692-5206 I][[11:.` ��'L4ll'.Klt:k.�31'li.ln5ati�'i,V the applicant assures that in the event a federal/state court or federal/state administrative agency hakes a finding of discrimination after a due process hearing on the grounds of race, color, religion, rational origin or sex against a recipient of funds, the recipient will forward a copy of the finding to :he Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas )epartment of Finance and Administration, Office of Intergovernmental Services. Fhe applicant assures that if it is required to formulate an Equal Employment Opportunity Program EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it ias a current EEOP on file which meets the requirements therein. "he applicant assures that it will comply with the provisions of 28 CFR applicable to grants and :ooperative agreements including Part 18, OJP Hearing and Appeals Procedures; Part 20, Criminal ustice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical nformation; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Department of ustice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies nd Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and 'art 63, Floodplain Management and Wetland Protection Procedures. 'he applicant assures that in addition to all other audit requirements, It will allow the Division of egislative Audit or any other independent or internal auditors of the Department of Finance and administration to have access to the applicant's records and financial statements; (A) as maybe necessary for the Department of Finance and Administration to comply with 2 C.F.R. 200 and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations. he applicant assures that it will fully participate in the compilation of statistical information as 2quired by state agencies, i.e., providing complete finger print arrest information. he applicant assures that both federal, state, and matching funds used for this project will be used Kclusively to support defined in Justice Assistance Grant (JAG) Program activities and will not be sed to support any general purpose law enforcement or other activity maintained by the applicant. PSN 18—Project Safe Neighborhoods Grant Program 2OF5 STATE OF ARKANSAS Department of Finance and Administration OFFICE OF iNTERGOVE'RNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501) 082-5206 h i tn: //www.dfa.airk.tltxax.�;cy� The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or'Control Group' will hold regularly scheduled meetings every two (2) months, and will provide DFA-IGS and the State Drug Director with copies of the agenda and minutes of each meeting. The applicant assures that if the grant funds are used to support a Task Force, appropriate and adequate staffing would be maintained for the duration of the project period. For efficiency in project implementation, the State Drug Director's office highly recommend that appropriate staff include a full-time Drug Task Force Commander (certified law enforcement officer) and a Fiscal Officer regardless if funds are used to pay salaries. The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator/Director/Commander and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. Copies of the Policy and Procedures Manual as well as updates and revisions shall be forwarded to DFA-IGS and the State Drug Director's Office. (Updates and Revisions shall be submitted when occurred.) The applicant assures that all proposals for out of state travel for conference and training will be submitted for approval prior to any expense being incurred. If Drug Crime Funds are awarded, the sub -recipient must comply with Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund http:/Jwww.arkIee.state.ar.us/assemblv12007/R/Acts/Act 1086.adf If applicable, the sub -recipient agrees to prepare and submit an Inventory Report for equipment purchased with federal, state, and/or local matching funds with the 1sr Quarterly Report. (Updates to Inventory Reporting shall be submitted with quarterly reports.) The sub -recipient agrees to prepare and submit a Monthly Request for Reimbursement Form (with copies of invoices, cancelled checks, and other documentation of expenditures by line item) by the 151" day of each month following the month for which subgrant expenditures were paid. A supporting document(s) (Excel Spreadsheet) reporting the allocation of subgrant expenditures between federal, state and/or local funds shall accompany each Request for Reimbursement. Reimbursement requests must be timely. Documentation must be appropriate, legible, and accurate. Sub -recipients are required to submit requests monthly, even if the request is zero. Failure to submit monthly reimbursement requests in a timely manner may impose additional special conditions. Please note and acknowledge the additional items below. a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred or made outside the approved budget line items/categories will be disallowed. b. All lease agreements (i.e. vehicle, storage, office space, and/or rental) must be submitted to DFA-IGS for the file within 60 days of the award date. c. Preapproval is required for out of state travel. Prior to travel, sub - recipient must submit an out-of-state travel request form to IGS for approval no later than 30 days before the travel. IGS will provide the oject Safe Neighborhoods Grant Program 30F5 STATE OFARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501 j 682-5206 littit;//w►vw.df-Is.;iri:ansas.env standard form to use. Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed. d. Before unique purchases, review federal/state solicitations and be aware of other unallowable items or items that require special conditions for approval. The sub -recipient agrees to prepare and submit Quarterly Reports by the 10th of the month following the end of a quarter. Report due dates are October loth, January loth, April loth, and July loth. Sub - recipient must utilize the Accountability Measures Quarterly Report Tool when submitting quarterly reports. Failure to submit quarterly reports in a timely manner may result in suspension of funds. N/A The sub -recipient agrees to prepare and submit Monthly Reports by the loth of each month to both DFA-IGS and the State Drug Director's Office. Monthly Reports are to be submitted in an excel format utilizing DFA-IGS Reporting Tool #2. Failure to submit quarterly reports in a timely manner may result in suspension of funds. Budget Modifications/Revision Requests must be submitted by the loth of the month in order for them to be considered for expenditures made during that month. Budget revisions will not be accepted during the last month of the grant period absent extraordinary circumstances. Sub - recipient may request modification of the approved budget to reallocate funds between existing categories. Requests for the addition of new budget categories or line items may not be approved. The final budget request modification/revision must be submitted no later than October 10th. DFA- IGS will only accept four (4) budget modifications request during the awarded project period. This does not include the initial budget modification which is due within 45 days of the Award Date. The subrecipient agrees to submit within thirty (30) days of the end of the grant period a Cumulative Financial Report and Annual Narrative Report "MARKED FINAL." Reimbursement requests not submitted by ninety days past the final day of the grant period will be denied payment subject extraordinary circumstances. Absent such circumstances, the federal and/or state funds will be de - obligated from the subaward. The sub -recipient agrees to provide notification to IGS of all changes made to the General Project Information, i.e. scope, contact information -name, address, telephone, fax, e-mail, etc. and changes made to authorized officials and/or staffing. The sub -recipient will assure that DFA-IGS has complete and correct contact information for the Contract Official for the grant. Changes in contact information will include physical address, phone, fax and e-mail information as well as any updated Memorandum of Understanding. Replacement or changes of DTF officers/staff who are paid directly by the grant or whose salary is used in whole or in part as match to the grant must also be reported the DFA-IGS. The sub -recipient agrees to attend any required DFA-IGS sponsored trainings/meetings as deemed pessary as well as other local trainings/meetings. PSN 18—Project Safe Neighborhoods Grant Program 40F5 - CSTATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAT, SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone; (501) 682-1074 Fax. (501 02-5206 hap:i W—%V%Y In.arkansas. ov The sub -recipient understands that p,ripr written anr3royal is required for subgrant expenditures from federal and/or state funds budgeted in equipment and travel and training line items. The subrecipient shall submit to IGS a written request to purchase small equipment items not approved in the initial budget and submit a written requestfor use of funds for out-of-state travel and training. Federal and/or state funds budgeted for these purposes shall neither be obligated nor expended until approved by DFA-IGS. All approvals will be transmitted in written form to the subrecipient. The sub -recipient understands that should it fail to comply with the Federal Award Special Conditions and State Terms and Conditions of this subaward, including civil rights requirements, whether stated In a Federal or State statute, regulation, assurance, application, or notice of award, IGS may take one or more of the following actions, as appropriate in the circumstances: (1) temporarily withhold cash payments pending correction of the deficiency by the recipient; (2) disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance; (3) wholly or partly suspend or terminate the current award-, (4) withhold further awards for the project or program and (5) take other remedies that may be legally available. V ( lgna re Aurh i2ed Official) (Date) - Lioneld j 'da Niayar i4' 4 (Print Name) (Title yy ti YK5 (Signature of Fiscal Officer) (Date) Support Services Manager,'': (Print Name) (Title) PSN 18 —Project Safe Neighborhoods Grant Program 5OF5 ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 404 P.O. Box 8031 c4i)) Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501) 682-5206 hI1vv1Lww.d€:S.?Frkamas. L'6y1 in1Prpo%femrnNital-sPfV4M5 CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.609—The Project Safe Neighborhoods (PSN) PSN RSAT FEDERALAWARD NUMBER(S): 2018-GP-BX-0072 ❑ DCF ❑ LLEEG FEDERAL AWARD DATE: 10/02/2018 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER: PW22-233-P18 Mr. Lioneld Jordan, Mayor City of Fayetteville\Fayetteville Police Department 7. START DATE.: April 15, 2022 113 West Mountain Street END DATE: September 30, 2022 Fayetteville, Arkansas 72701 8. AWARD DATE: March 31, 2022 2. FEDERAL IDENTIFICATION NUMBER/DUNS: 71-6018462 \ 075657742 9. ACTION: FX-1 Initial 3. MODIFICATION EFFECTIVE ❑ Modification DATE: 4. MODIFICATION AMOUNT: $ 10. AWARD AMOUNT: $ 10,037.00 FEDERALAMOUNT: $ FEDERALAMOUNT: $10,037.00 STATE AMOUNT: $ STATE AMOUNT: N\A LOCAL MATCH: $ LOCAL MATCH: N\A No Indirect Rate Cost 5. PROJECT DESCRIPTION: Project Safe Neighborhoods (PSN) is designed to create and foster safer neighborhoods through a sustained reduction in violent crime, including, but not limited to, addressing criminal gangs and the felonious possession and use of firearms. PSN provides critical funding, resources, and training for law enforcement, prosecutors, and their PSN teams to combat violent crime and make their communities safer through a comprehensive approach to public safety that marries targeted law enforcement efforts with community engagement, prevention, and reentry efforts. This subaward is not an R&D. 11. SPECIAL CONDITIONS (Check if applicable) I1 1 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL �X I CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. I This project is supported under FY18(BJA —Project Safe Neighborhoods Award) Public Law 115-141, 132 Stat. 348, 420; title I of Public Law 90- 351(generally codified at 34 USC ch. SOS); 28 USC 530C(a). _ AGENGY APPROVAL SU)3GRANTEE APPROVAL 12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, DFA Administrator Mr. Lioneld Jordan, Mayor Intergovernmental Services ity of Fayettev' \Fayetteville Police Department 13. SIGNATURE OF APPROVING OFFICIAL 14. DATE: 1 S ANTL{RE OF HO ED 0 €CIAL 17. DATE: 5-3•ZZ O 7 r H� A- 94 t/] Cd r� qj Z o S� a ::r - iCa] 5 -•y_F1• - kk ��' 7 LL 1p� i� � 3•FY.: !may � F �: r •� c. -,: �• '-�'Y lit d N M it W yr •+ r yy t ig iy R °d U.S. Deparhneut of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2018-GP-BX-0072 AWARD CONTINUATION SHEET GRANT AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 1 _ Requirements of thee award, remedies for non comphanm or for materially false statements Page 1 of 16 The conditions of this award are material requirements of the award_ Compliance with any certifications or assurances submitted by or on behalf of the recipumt that relate to conduct dining the period of performance also is a material regooirement of this award Farlme to comply wrilhany one or more of these awrard requirements — whether a coodition set out in fan below, a condition incorporated by mfismcebelow, or a certification or assurance related to conduct during the award period — way result in the Office of Justice Programs (O]P") taking appropriate action with respect to the nec4 imt and the award Among other things; the OIP may -withhold award funds, disallow costs, or suspend or gate the awrard. The Department of Justice ('DOTj including OIP, also may take other legal action as apprmpaiat+e_ Tiny materially false, 5ctitioas, or fraudulent statement to the federal government related to this award (or emcaalment mr omission of a material fact) may be the subject ofcnmmA prosecution(including —der 12 U S.C. 1.001 and/or 1621, and/or 34 U. S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or odmowise (including under 31 U_S_C. 3729-3730 and 3901-3812). Should any pmvison ofa requirement of this award be held to be invalid or unenformible by its tams, that provision shall firstbe applied wi& a limited cousax lion so as to give it the maxiaem eBewt permitted try law. Shouldit be held, instead, that the provision is utterly invalid or->menforceable, such provision shall be deemed severable from Ibis award- 2. Aypheabffity of Part 200.Uniform R&gWnonents The Uniform Admi2istrativ4 Regaumeots, Cost Principles, and Audit Regnim neza, in 2 C.F.R. Part 200, as adopted and swpplemouted. by DOI in 2 C.F.R_ Part 2900 (io ethw, the "Part 200 U nif ram Requireenmts) apply to this FY 2018 award:fmmi 0jF_ The Part 200 Uniform Requmments were first adopted by DOI" on December 26, 2014. If This FY 2012 award supplements Bonds previously awarded by QJP under the same award onmber (e.g., fimds awarded &Wring or before December 2014), the Part 200 Uniform Requamments apply with respect to all frmds umder that award number (regardless offtm award date, and regardless of wbetiier dem-ed from the initial award or a supplemental away that am obligated an or of bon the acceptance daft: of this FY 2018 award - For more infinzaation and resources an the Part 200 Uniform Requirements as They relate to OJP awards and subawards ('subg=br), see tie IOIP wabsite at hfivs!/ojp.govlfvmdmWPart2d 0[iaiformR*quuemeots.htm Record retention and access: Records pertinent to the award that the recipient (and any sabre ient ('subgrantee") at any tier) must retain — typically far a period o£3 years from the date of submission of the Seal apeodrium report (SF 425), —1s a dif amt retention period applies —and to which the recipient (and any mbrec*4ent ("subgnmi e") at any ties) must provide access, include performance meaazment iufarmation, in additionto $re fh=6-1 records, supporting documents, statistical records, and other pertinent records indicated at 2 CF.R_ 200333. In the event that an award -related question arises fiumr documents or athm n a e ials prepared or distributed by OIP that may appear to conflict with, or differ in some way $om, the provisions of the Part 200 uniform Requirement;, the recipient is to contact OIP promptly for clarification. ON FORM 400012 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 2 of 16 GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 3- Compliance with DO] Grants Financial Guide References to the DOI Grants Fin—c»1 Guide are to the DO] Grants Financial Guide as posted on the OJP website (currently. the.'DOJ Grants Financial Guide" available at hops_//ojp.gor/Snancialgmde'DOJ/indez.htm), including any updated version that maybe posted during do period ofperformance. The recipient agrees to comply with the DOI Grants Financial Guide 4. Reclassification ofvarions statutory provisions to a new Title 34 oftle United States Code On September 1, 2017, various statutory provisions previously codified elsewhere is the U.S. Code were editorially reclas-,,ified to a new Title 34, entitled "'Crime Control and Law Enforcement." The reclassification encompassed a amber of statutory prof ismas pertinent to OJP awards (that is, OJP ,grants and coc paraative agreements), including many provisions previously codified in Title 42 of the US_ Code Effective as of September 1, 2017, any reference is this award document to a statutory provision mat has been reclassified to the new Tide 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes refumces set out in award conditions, references set out in material incorporated by reference through award conditions, and references set ant is other award requutsments. S. Required training for Point of Contact and all Fiaanaal Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (PPOCs) far this award must have successfully completed an "OJP finmcial management and gnat administration training by 120 days after the date ofthe recipients :acceptance of the award. Successful completion of such a training an or after Im mary 1, 2016, will satisfy this conaikma In the event that either the POC or an FPOC for this award changes daring g the period of performance, the new POC .ar FPOC must have successfully completed am "OJP financial management and grant adminisbratiam tramme by 120 calendar days after— (1) the date of OlFs approval of the "Change Ceramtee Contact" GAN (m the case ofa. new POC), or (2) the date the POC enters inliarmatica on the new FPOC in GMS (fie the case of a new FP0Q. Successful completion of such a training as or aftsw Jamrary 1, 2016, will satisfy this condition. A list of€3JP tramings that OJP will consider'OJP fi,a,mr.iat management and pant administ ahmtraming" for purposes ofthis condition is available at https://www.gjp.govitraining/forhA m_ Allhainimgsthat satisfy thus condition include a session an pant fraud prevention and. detection_ The recipient should anticipate that OIP will immediately withhold ('teem") award funds if the recipient fails to comply with this condition_ The recipient's failure to — ly also may lead OIP to impose additional appropriate conditions an this award. 6. Requirements related io 'de minis' indirect cost rate A recipient that is eligible ender the Part 200 Uniform Requirements and other applicable law rouse the'de indirect cost rate desenbed m 2 CY R- 200A14f;}, and that elects to use the 'de minis indirect cost rate, must advise 011? in writing of both its eligibility and its election, and must comply with all usocuted:mggxrements in the Part 200 Uniform Requirements- The "de minim«" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements- OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of justice Programs AWARD CONTINUATION Bureau of Just ice Assistance Page 3 of 16 SHEET n� GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 7. Requirement to report potentiaUy duplicator. a f®diog If the recipient currently Las other active awards of federal funds, or rf the recipient recenivs any other award of federal finds during theperiod of performance for this award, the recipient promptly must detumme whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for a ne or more of the identical cost items for which femds are provided under this award- If so, fbe recipient must promptly notify the DOJ awarding agency (OJP or O V W, as appropriate) in writing of. the potential duplication, and, if so requested by the. DOJ awarding agency, mast seek a budget -modification or change -of -protect -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication. of funding. S. Requirements related to System fur Award h1an Bement and Universal Identifier Regeruements The recipieui must comply wi& applicable requirements regarding the System for Award Management (SA d), cu nently accessible at https:llwww.sam gavel_ TLis indudes applicable regair®mts regarding repstrat wu widkSAM, as well as maintaining the currency of information in SAM. T]he recipient also must comply with applicable restrictions on sabawards ("subgramts") to fiist-tier subrecipients (first -tier "subgffitees'), iaabadmu restrictions on sabawards to entities that do not acquire and provide (in the recipient) the unique entity ideniifiarequired for SAM re&tration. The details of the recipient's obligations related to SAM and to unique uhty identifiers are posted on the OJP web ate at httpsJtojp.gmr/fuudingMxplcwe/SA14 -him (Award condition: System for Award Managisrunt (SAM) and Universal Identifier Requirements), and are incorporated by refemace here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., umehrtedto any business or norm -profit organization that hee or she may own or operate in his or Ler name). 9- Requirement to report actual or imminent breach of penonaW idmti5able information (P11) The recipient (and any "subreopient' at: any tier) must have w itien procedures in place to respond is the event of. an adual or imminrat "'.breach" (OMt3 Zr1-17-Z2) if it (or a aabrecipimt)— 1) creates, coliecYs, rases, processes, atones, maiataias, disseminates, discloses, or disposes of'personauy identifiable information M" (2 CFR 240.79)within the scope. of an OJP grant-fimdedprogram or activity, or 2),uses or operates a'Federal information system' (OMB Circnlu A-130)- The recipient's breach procedures rent include a req+•irvn*ent to report actual or im>mnent breach. of PII to an OJP Program Manager no late than 24 hours after an occurrence of an achuZ bread or the detection of an immiaeutbreach. 10. AA sabawards ("subg ants) must have specific federal author The recipient, and any subreopient Csubgrantee") at nay tier; must comply with ail applicable requirements for auffiorwatioa of any subaward- This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract")_ The details of the requzemment for authorization of any subaward airs posted on &e OJP web sdE at https:l/ojp.govlfimding/F.xplorc/SuhawardAu&orizatumld n (Award condition. A11 mbawards ("subg anis") must have specific federal authorizations, and are incorporated by reference ]here. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION l SHEET Bureau of Justice Assistance Page 4 of 16 GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 11- Specific post -award approval required to use a noncompetitive approach in any procurement contract duat would exceed S150,t100 The recipient, and any subrecrpsmt ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, S 150,000). This condition applies to agreements that -- for purposes of federal gpranis administrative xequiimme+rts — OJP considers a procurement "contract" (ate therefore does not consider a subaward). The details ofilia requirement far advrance approval to use a noncompetitive approach in a procurement contract ender an OJP award are posted on the OJP web site at hltpsliojp-gavlfnadingT-xplor+dNamompeuusvPmcurement.htm (Award cauddion- Specific post -award approval required to use a noncompetitive approach in a procurement contract (ifcontract would exceed S150,000)l and am incorporated by reference bere. 12. Requirements perms to prohibited conduct related to trafficking it pew+• (including reporting requirements and OJP authority to ter+ninats award) The recgngz& and any subrecip ent Csubgrantee") at any tier, must comply with all applicable requirements Onclndmg regnnaments to report allegations) pertaining to prohibited conduct related to the traffickrug ofpersons, whether on the part of recipients, subrecipienis ("sabgrmtees"), or individuals defined (for purposes of this condition) as employees" of the recipient or of any subrecipient The details of the recipiees obligations relatedto prohibited conduct related to traffic— i fug in persaas are posted an the 03P' web site atbtlps*ojp.govifnattrngJFsplone/ProhrbitedCondicrt-Trafsckingbtin(Award ca : PYohibited conduct by recipients and mbrec%pients related to tra�kv.a in persons (including tepor rug requirements mad OJP authority to terminate award)), and are incorporated by reference here_ 13. Compliance with applicable races regarding approval, planning , and ring of conSrenees, meetings, traminp and other events The recrpimt, and any subrecipimt C -ftrantee") at any tier, must comply with all applicable laws, regulatimus, policies, and offirialDOJ guidance (aachiding specific costlimits, prior approval and reporting requirements, where applicable) govurnrng the use of federal Surds for expense related to conferences (as that term is defined by DO]), including the provision of food and/or beverages at such conference:, and costs of attendance at such conferences_ Iafarmation an the pertinent DO] definmon of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (c®mtiy, as section 3.10 of Postaward Requirements" in the: DGJGrants FinancialGuide"). 114_ Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the per£ar>mnee and a ffectiveness ofwodc under this award_ The data must be provided to OJP in the manner (including within the timed _) specified by 0JP in the ptogram soli6eationcr other applicable writtengnidmct Data collection supports ice with the Government Performance and Results Act (GPRA) and the GPRA Modernmation Act of 2010, and odor applicable laws. 15_ OJP Training Guiding Principles Any training or training materials that the recipient —or any sabcecipien t Csubgrantee") at any tier —develops or delivers with OJP award Surds mast adhere to the OIP Training Guiding Principles for Grantees and Subgrantees, available at https:/iojp_g—tf-ding/ImplementrrrziningP>� l-ForGrante—SnbgrAnteeshtm OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Progrtuns AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 5 of 16 GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 16_ Ef ectoffiiluretoaddress audit issues The rempientmaderstaads and agrees that the DOT awarding agency (03P ar OTVW, as appropnate) may withhold award funds, or may impose other related requirements, if (as determined by the D03 awarding agency) the recipient does not satisfactorily and promptly address outstanding issues fiom audits required by the Part 200 Uniform Raquirainaars (or by the terms o€this award), or other outstanding issues that arise is connsetion with:audits, iuvrest gations,orreviewsofDOJawards_ 17_ Potential imposition of additional ri,ir+�+en The recipient agrees to comply with any additional requirements 1hat may be imposed by the DO] awarding agency (01P or OV W, as appropriate) during the period of performance for this award, if the recipient is designated as ".high- rish" far purposes of the DOJ high -ask grantee list. 18_ Compliance withDGJ regaladnns pertaining tu civil rights and noaducnuunatwn - 28 CFR Prat 42 The *acip-auj� and any subrecipient ("subgrantee') at nay tier, mast comply with all applicable requirements of 22 CFR. Part 42, specifically including any applicable requirements in Subpart E of 28 C-FIL Part 42 that relate to an equal employment opportunity program 19. Compliance with DGJ regulations pertaining to civil rights and nondiscrimination - 28 CF1i. Part 54 The recipient and any subrecipimt Csvbgrantee") at any tier, must comply with all applicable requirements of 28 CFlt. Part 54, which relates to nnndis,cria nation on the basis of sac in. certain "education programs ' 20. Compliance with DGJ regulations pertaining to civil rights and nondiicnrrimitzou. - 28 CF.i_ Part 38 The —mpieFk and any sobrecipient Csubgrantee") at any tier, must comply with an applicable requirenumb of28 CFR. Part 38, specificany incinding any applicable regraremenft regarding written mehoe io program beneficiaries and prospectitia program benefi-ei-rie, Among other things, 28 C.FR. Part 38 inehides Hiles that prohibit specific farms of discli—matien ou die bans of religion, a religions belief; a refusal to hold a religions belief or refusal to attend or participate is a religions practice. Part 38 also sets mot rules and requirements that pertain to recipient and subaecipient ("subgrantee") organizations that engage in or conduct explicitly relrgums activities, as well as males and mpikements that perdu to recipients and subrecwtaii ,that are faith -based or religious organmhons. The test afibe regulation, now entitled Fartnaships with Faith -Based and Other Neighborhood Orgmiotioos,"' is available via the Electronic Code of Feddsl Regulabous (currently accessible at https:/jwwur.ecfr.gmv/cg- bia/ECFR?page browse), by browsing to Title 28-3udicial Administration, Chapter 1, Part 39, �der e-CFR "currene data_ OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 6 of 16 GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 21_ Restrictions an 'lobbying" In general, as a matter of federal law, federal funds awarded byOJP may not be used by the recipient, or any subrecipeent Csubgrmtee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of soveroment. See 18 U.S.C_ 1913. Cnwre may be exceptions if an applicable federal statute specifically authori= certain actwities that otherwise would be barred by law-) Another federal law generally prohibits federal fiords awarded by OJP from being used by the recipient, or any subrecipiant at any tier, to pay my person to influence (or ath mpt to influence) a federal agency, a Member of Congress, or Congress Car an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreemaut� subgrant, contract, :subcontract, or loan, or with respect to actions such as *+newma& �nduin or modifying any such award See 31 U_S.C. 1352, Certain a eeptions to this law apply, including m exception that applies to Indian tubes and tribal organizations. Should any question wise as to whether a particular use of federal foods by a recipient (or subrecipient) would or might fall within the scope of these prohibAian% the recipient is to card ct OJP for guidance, and may not proceed without the express prior written approval of OJP. 22_ Compliancewidz general appropriations -law restrictions ou the use of federal funds (FY 2019) The recipient, and any subrecipient Csubgrmtee") at any tie, must comply with all applicable restrictions an .the use of federal funds set out in federal appropriations statutes_ Pertinent restrictions, including form various "general provisions" in the. Consolidated Appropriations Act, 2013, are set out at httpsilojp.gaW dkg/ExplomtFYISAppmpnzboosRestnctwusldm, and areincogmratedby reference here. Should a goesbon arise as to whether a particular use of federal fends by a recipient (or a subrecipient) would or might fail within the scope of an appropriations -taw restriction, the recipient is to contact GIP for guidance, and may not proceed without the express prim written approval of OJP_ 23. Reporting Po—fia Fraud, Waste, and Abuse, and Similar Misconduct The recipient and any subrecipients Csnbgrantees") must promptly refer to the DOI Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, sulemcipient, contractor, subcontractor, m other person has,:in connection with funds under this award — (1) submitted a claim that violates the False Claims Act; or (2) ctied a c imminai ar civil violation of lacers pertaining to fraud, conflict of interest, bribery, gratuity; or similar misconduct_ Potential fraud, wade, abuse, or misconduct involving or relating to fonds —der this award should be reported to the 01Gby--- (1) mall diTededto: Office ofthe Inspector General, US_ DeparbzHmt of Iustica, Investibations Division, 1425 New York Avenue, N_W_ Suite 7100, Washington, DC 20530, and/or 0) the DO] 0% hotline-. (contact information in English and Spanish) at (800) 869-44" (plane) or (202) 616-9891 (fax). Additional information is available from the DO] OIG website at https://oig jushcr_govAuWme_ OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs t Bureau of Justice Assistance PROJECT NUMBER: 2018-GP-BX-0072 AWARD CONTINUATION SHEET Page 7 of 16 GRANT AWARD DATE: 10/02/2018 SPECIAL CONDMONS 24. ltestricfi and certifications regarding non-discioswe agreements and related matters No recipient or subewipieni Csubgrantee") under this award, or entity that receives a procurement contract or subcontract with any fiends under11ris award, may require any employee or cantractw to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accord_ with law) of waste, fraud, or abuse to an investigative or law enforcement repsesenbt*ve of a federal department or agency authorized to receive such information_ The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Forrn 4414 (which relates to sensitive compartmented information), or any other farm issued by a federal department or ave—y governing the JR'TtS4M M 1. In accepting this award, the recipient - a. represents that it neitba requires nor has required internal confidentiality agreements or statements Sven employees or contractors that chrm dly prohibit or otherwise currently restrict (or purport to prohibit or resizict) employees or corift clan fiom reporting waste &sad, or abuse as described abotiz; and b. certifies that if it learns or is notified diat it is or has been requiring its employees or contractors to execute agreements or statements tbiat prohibit or otherwise restrict (or purport to prohibit or. rest), reporting of waste, fraud, or abuse as described above, it will immediately stop nay £rather obligations of award fiords, will provide prompt written notification to the federal agency --Icing this award and will resume (or permit resu mption 4 such obligations only if expressly authorized to do so by flat agency- 2- If the recipient sloes err is authorized under this award to make subawards ("subgaants', procurement contracts, or both— a- it represents that— (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a sabaward ('subgrant7, procur®ent contract, or subcontractvnder a procurement Contract) either :requires or has required internal Confidentiality agreemosits or statements from employees or contactors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual bass, to support this reprematation; and b, it certifies that, if it learns or is notified that any subrecipieot, contractor, or strbcontractm entity that receives finds wader this award is or has been requiring its employees OF courtractars to eaecate agree- rah Or statements that prohibit or otherwise, restrict (or purport to prohibit or restrict), repotting of waste„ fraud, or abuse as describedabove it will immediately stop any fir die obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption *0 such obligations only if expressly au&orized to do so by that agency. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of htstice Office of Justice Programs ' Bureau of Justice Assistance PROJECT NUMBER: 2018-GP-BX-0072 AWARD CONTINUATION SHEET GRANT AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 25- Compliance with 41 U-S.C. 4712 (including prohibitions on reprisal; notice to employees) Page 8 of 16 The recipient (and any subiecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U-S_C- 4712, including all applicable provisions that prohibit, under specified cinmnstances, discrimination a gainst an employee as reprisal for the employee's disclosure of information related to gross misma gement of a federal grant, a gross waste of federal finds, an abuse of authority relating to a federal grant a substantial and specific danger to public health or safety, or a violation of law, rude, or regulation related to a federal grant. The recipient also must inform its employee, rn wyAmg (and in the predominant Mire language ofilm workforceX of employee rights and remedies under 41 U. S.G. 4712. Should a question arise as to the applicability of the provisions of 41 U.S_C- 4712 to this award, the recipient is to contact the DOA awarding agency (OJP or OV W, as appropriate) for guidance. 26- Eneou ragement ofpolicies to ban teximessaging while driving Pursuant to Executive Order 13 513, "Federal Leadership an Reducing Test Messaging While Driving,' 74 Fed. Reg- 51225 (October 1, .2009), DOI emcourage recipients and subrecipients ("srbgrantees')to adopt and enforce policies banning employees tram teat messaging while diking any vehicle during the course ofperformmg mark fuudedby this award, and to establish workplace safety policies and conduct education, awareness, and ather outreach to decrease crashes caused by distracted drivers- 27. Requirement to disclose whether recipient is designated "high risk' by a federal grant -making agency outside of DOI If fine recipient is designated "high ride' by a federal &taut -making agency outside of: DOI, currently or at any time during the course of the period of performance under this award, th& recipient nn, disclose that fad and certain related iufwmatinmtoOJPbyemailatO3P.Complxanc,eR-imFtng'v;ulp.usdai.Mm. For purposes ofthisdisclosure, high risk inctiulas any status under which a federal awarding ageny Provides addiri nal oversight due to the recipients past performance; or o&erprogrammatic ar Soanmal coneens with dm recipient The recipient disclosure must include. the &Nosing: 1. The federal awarding agency that currently designates the recipient high. risk, 2- The data the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4- The reasons for the high -risk status, as set out by the federal awarding agency. 23. FFATA reporting: Subawards and executive compensation 1'he recipient must comply with applicable requirements to report first he sub-m mds ("suibgrants) of;25,000 or move and, in certain circumstances, to report the names and total, compensation of the five most highly compensated executives ofthe recipient and f>Bt tier subiecipimts (fiat -tier 'subgraniees") of award f6nds. The details of recipient obligations, which derive from the Federal Funding Accountability and Tramspinvney Act of.2006 (FF ATA), are posted on the OJP web site at https:lfoip-gov iigT► r+iorrTFATA.htm (Award condition; Reporting Subawards and Exentiv^e Compensation), and are incorporated by i mfermx* here. This condition, including its reporting =-purrement does not apply to— (1) an award ofless than $25,000, or (2) an award made to an individual who received the award as a natural person (ie., umrr]ated to any business w non-profit organization that he or she may own or operate is his or her name). OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance Page 9 of 16 SHEET GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 29_ The recipient agrees to submit to BJA for review and appw al any curricula training materials, proposed publications, reports, or my other written materials that will be publi%lie including web -based materuls and web site content, through funds from this grant at least thirty (30) wailing days prior -to the targeted diss�mxinatioo date, Any written, visual, or andic publications, with the exception ofpness releases, whether published at the grantee's or gactrament's expnee; shall contain the following statement '"rhis project was supported by Grp No. 2019-GP-BX-0072 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justices Office oflustice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency PresZation, the Office for Victims of Crime, and the SMART Office. Points of ties, or opinions in this docum2evt am those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice_" The current edition of the DOJ Grants FioaaciA Guide provides guidance on allowable printing and publication actmines. 30_ The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but mot limited to, the provision of any information required for the assessment or erahtation of any activities within this project 31 _ Verification and updating of recipient contact infoamation The recipient must vm* its Point of Contact�POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in. GMS, including telephone number and e-mail address. If way information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Mamagement System (GMS) to document changes. 32. Reckient understands and agrees than it must submit quarterly Federal Financial Reports (SF-425) and semi-annual performance —pods through GMS Qttps=//grants.ojp.usdoj gw)� and mat it mast submit quarterly performance metrics reports throughBJXs Perfomance Menwmmenf Tool (PMT) websdLL 0&MJ/bjapmtoJp govt7. For more detailed information on reporting and other requirements, yefir to BIAS web de. Failure to submit required reports by established deadlines may result is the freezing of grant funds and High Risk designation- 33- Required atlmdance at BJA-sponsored events The recipient (end its subrecipients at any tier) must participate m BIA-sponsored trainin events, technical assistance ecmta or conferences held by BJA or its designees, upon BJXs request 3+4- Cooperating with OIP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP% guidelines; protocols, :and procedures, and to cooperate with GIP (inetading the grant manages for this award and the Office afChief Financial Officer (OCFO)) requests related to suck monitoring, including requests related to desk reviews and/or site visits- The recipient agaves to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, iadludimg documenhtion related to any subawards made uxer this award. Further, the recipient agrees to abide by reasonable deadlines vet byGJP far pravidint the requested documents. Failure to cooperate with OJ?s monitoring activities:may result in actions that affect the recipients DOJ awards, including, but not limited to withholdings anchor other restrictions an thr recipient's access to award fiends; referral to the. DOI DIG for audit review; designation of the recipient as a DOJ high Risk grantee; or termination of an award(s)- 35. The award recipient agrees to participate in a data collection process measuring program outputs amd outcomes. The data elexnmh far this process will be outlined by the Office of Justice Programs - OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2018-GP-BX-0072 36- ' Protection of hrunan research subjects AWARD CONTINUATION SHEET GRANT AWARD DATE: 10/02/2018 SPECIAL CONDITIONS Page 10 of 16 The recipient (and any subecipient at any tier) must comply with the requirements of 28 C.F.R- Part 46 and all 01P policies and procedures regarding the protection of human research subjects, including obtainment of 1wtitational Re4-iew Board approval, of appropnate, and subject informed consent 37. Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U-S-C. 10231 and 28 C.FR. Part 22 that are applicable to collection, use, and revelation of data ar information- The recipient further agrees, as a conditison of award approval, to submit a Pmracy Certificate thatis is accord witha,quirements of 28 C.FIC Part 22 and, in particular, 28 CFJL 22.23- 38- Copyught; Data rights The recipient acknowledges that OJP resenes a royalty -free, non-rxlnsiue, and metiocable license to r prroduce publish, or otherwise use, and autborim others to use (in whole or in part, including in connection with derivsative wwks), for Federal purposes: (1) any wodc subject to copyright developed under an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or subredpient (at any tier) purchases ownership with Federal support The cipie t acknowledges that 03P Las the right to (1) obtain, reproduce, publish or otherwise use the data first produced under any such award or subaward; and (2) authorize others to- recent, reproduce, publish, or otherwise use Mach data for Federal purposes "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52227-14 (Rights in Data - General). It is the responsibility of the recipient (and of each subrecipient (at any fier), if applicabk) to ensure fiat the provisions of this condition are included in any subaward (at any tier) nnder this award. The recipient has the responsibility to obtain from subrecipients, conh3xtom, and subcontractors (if any) all rigirts and data necessary to folfili the recipient`s obligations to the Government under this aware£ 1f2 proposed subcecipient, contractor, or subcontractor refuses to accept teams affording the Government such rights, the recipient shall promptly bring such refirsal to the attention of the GJP program manager for the award and not proceed with the agreement m question without further andhorization from the GIP program affic e- 39. Any Web site &at is fimded in whole or impart under this award must include the following statement on the home page, as an maleer sudsy pages (Le-, pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access ar use a Web -based service, invading any pages that provide results or outputs from $ace service: "This Web site is Guided [insert "inpaM" if applicable] through grant from the [insert name of 03P compoueoi], Office of Justice Programs, US. Department of Jusuce. Neither the U-S. Department of Justice Tor any of its componeats operate, control, are responsible fad or necessarily endorse, this Web site (including, v iriffiont limitation, its content, techmcalinfrzstrucnue, and policies, and any services or toolsproxvded)--" The full test of the foregoing statement most be clearly visible on the )Tame page. On offer pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer,' to the Gill text ofthe sta ame t� ON FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance Page 11 of 16 SHEET GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDIMAIS 40. Applicants mast certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited FRvtish proficiency U XP)_ To ensure compliance with Tide VI and the Safe Streets Act, recipients we required to take reasonable steps to ensure that 2.EP persons have meanmg access to ibeir programs_ Meaningfial access may email luoviding language assistance services, including oral and wnt en translation when necessary_ The U.S. Department of Justice has issued guidance for grantees to help them comply with Title V1 requirements. The guidance document can be accessed on the Internet atwww.lep.giov. 41_ The grantee agrees to secure and maintain on file signed statements by each member of the sal —ion committee appomtad by the United States Attorney or the PSN Task Farce indicating that in making recommendation at decisions regarding contracts or mrbgrants paid farby this grant, the member had no diet of interest. Such stahenems must include ail ofthe laegoage included in the PSN Conflict of Interest Certification, however, the grantee may use a different format or may add other related certifications of their own 42. Justification ofconsultant rate Approval ofthis award does not indicate approval of any consultant rate in excess of $650 per day- A detailed justilicatiun mast be submitted to and approved by the OJP program office prior to obligation or expenditure of such f rods. 43- The reciptaul agrees to coordinate the project with the U.S- Attorney and Project Safe Neighborhoods Task Force for the district covered by the award. The recipient 2No is encouraged. to coordinate with a her cammenity justice r diatrves, and other angomg local gun prosecution and law enfarcammt strategies- 44_ The recipient agrees to submit to DOJ for review and approval, any proposal or pl:m for Project Safe Neighborhoods media -related outreach. DOJ approval mast be received prior to any obligation or expeudduare of grant funds related to the development of media -related ouhwach projects_ 45- The recipient may obligati, expend, and draw down $15,000 for ffia sole purpose ofderelopmg a PSN Strategic Action Plan (SAP)_ The recipient is not autharised to incur any additional obligations, or make any additional expenditures or draw -downs until the awarding agency has reviewed and approved the recipient's SAP and a Grant Adjust mwnt Nahce (GAN) bias been issued to remove this special condition 46. PSN Conditional Clearance with exception offunds released for required travel The recipi®t is authorised to incur obligations, spend, and draw down funds for travel, Iodging, and per diem costs only, in an amaunt not to exceed $15,000, for thesole propose of covering costs for PSN task farce members to attend a required GJP confn-encehneeting associated with this grant award. The recipient m not authod d to incur any additional obligations, ar:make any additional expenditures or draw -downs until the awarding agency and the OfFice of the Chief Finanrial Officer (OCFO) has reviewed and approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove this special condition- 47_ The recipient must submit a description and timelin far the .subawaad competition process and projected start dam for the PSN strategy implementation phase of the inifiative no :later than 180 days after.— acceptance (BJA may, at its dtscretron, grant an ex4mson for good cause drown). The recipient is not authorised to incur any additional obbgations, make any additional expenditures, or draw down any additional funds until BIA has approved the recipient's completed Desagrtioa of Competition Process and has issued a Grant Adjustment Notice (GAM) removing this condition. OJP FORM 4000/2 (REV. 4-88) —1 Authorized Grantee Official lnifials a U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION t '1 Buivau of Justice Assistance %GRANT SPIFFY Page 12 of 16 PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 49. PSN Competition Requizement The recipient must coordinate a competitive application process to detemiine award subrecipients, in line with priorities .a - C!.-..1. --::.......«.i.i.- U--A .... -U;--44— -l. L;h criteria, application regoarments, and appheatioa review procedures determined in advance of competition_ Individuals who evaluate the sub:ecipient applications must mat be federal employees or employees of any applicant for a subaw•ard. In addition, they must not have played aayy part in the development ofthe subrecipient application. The recipient is pernri ted to retain. award funds. (ni addition to any amount retained for administrative expenses) for implementation ofa program activity, only if (1) it was selected by the PSN task force or stee ing1selection committee associated with tiris award, (2) it was not involved in disco mans to detemm funding allocation a.w ounts by strategy or activity, or to identify target ama(s) for the award, and (3) the act h ity cannot be performed by or competed to another entity_ 45- PSN Withholding- Budget Warrative The recipient may only abllz expend, and draw down $15,000 fur the sole purpose of attending a requited OJP c•+nfiTMnce/meeting assorted with$is grant award. The recgnentis not authorized to incur any additional obligations, or make any additional expenditures or drawdowns until (1) it has provided to the Rant manager for tkis OJP award the budget narrative, (2) OJP has completed its review of the information provided and of any sapple,.m—I information it may request; and (3) a Grant Adjustment Notice has been issued removing this special condition. Recipient should tinther be aware that the provisions found herein may be superseded by more restrictive special conditions otberwise placed upon this. award- SO- PSN Withholding- Application Attachment The recipient may only obligate, expend, and draw dawn $15 000 for the sole purpose ofattending a required OJP con6erencef meeting associated with this grant awurd. Recipient may not obligate, expend or draw down funds until. (1) it has provided to the grant manager for thus OJF award the required application attachment(s), V) OJP has completed its review of the mformaiu m provided and ofany supplemental information it may request, and (3) a Grant Adjustment Nahce has been issued removing this special condition. Recipient should further be aware that the provLuons found herein may be superseded by more fictive special conditions otherwise placed mpon this award. 51. PSN Fiscal Agent Definition Refer nces :in this award documentto' recipient' and LT3scal agent" both refer equally to the entity �w organization receiving this award directly- 52. The recipient understands and agrees chat no more than 10 percent ofthe total amount of this award maybe used by the recipient for costs associated with administering the awrard 53- Required numitn%g of subawards The rempientmasI monitor subawards under this award in accordance with all applicable statutes. regulations, award conditions, and the DGJ Grmb Finaam-d Guide, and must include the applicable conditions ofthis award in any subaward Among other things, tin recipient is responsible for oversight of swbrecipient spending and mandming of specific outcomes and benefits attrilmiabieto use: of award fords by subreerpamts. The rec4nem agrees to sub -it. upon request, documentation station of its policies and procedures for moodoring of sobawards under this award - OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official ` ' U.S. Department of Justice Office of Justice Programs F Bureau of Justice Assistance AWARD CONTINUATION SHEET GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 Page 13 of 16 SPECIAL CONDITIONS 54_ Ca tiScatiou of Compliance with 8 US-C. 1373 (Rithin the funded 'program or activity") required for valid award acceptance by a "State In order validly to accept this award, the prospective recipient must submit the required'State or Local Government PY 201 & Certification of Compliance with 8 U_S.C. 1373" (emecuted by Sre ..11 legal officer of the State). Unless that e=eentell cerefikation aiffiar— (1) is submitted to OJP together with the Ably -executed award document, or {2) is uploaded in OJP's GMS no later than the dry the signed award document is submitted to OJP, any submission by a State dhst purports to accept the award is:iuvaliii If am initial award-acee� . . certificatim regndmg 1 or after thee date of that OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice I Office of Justice Programs AWARD CONTINUATION i f Bureau of Justice Assistance Page 14 of 16 SHEET GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 55. Noninterference (withm the fimded "*-gram err activity') wi& federal law enfamemem_ E US.C_ 1373; ongoing compliance 1. With respect to the "program cc activity" funded in. whole or part under dhis award (including any such program or activity of any subrec4nent at any tier), throughout the period of performance, no Stale or local government entity, - agency, or -official may prohibit or m any way restrict— (1) any government entity or -official from sending or receiving information regarding cio=imship or immigotin. status as described err It US.G. 1373(a); or (2) a government entity or -agency fsnm —hng, —q—stmg m reeercang, marntarnmg, or exchangmg information regarding—m►grabon status as described in S U_S.C. 1373(b)_ Any prohibition (or restriction) that violates this condition is an "information- commnaication restriction" under this award. 2. Certifications fro® subrecipients. The recipient may not make a subaward to a State, a local govaument, at a ppubW institution afhigher education, unless it first obtains a certification ofcampliauce with S US_C_ 1373, properly executed by the rhieflegal officer ofthe government or educational institution that would receive the subaward, using the appropriate farm available at https_Uajp.govlfanainglExploae/SampieCeriiScatioos-SUSC 1373.hun. Also, the recipient mast require that mo submegnent (at any tier) may mate a findmw subaward to a State, a local ga%vrnrnent, or a public institution of higba education, unless it first obtains a certification ofcomphance.with S U-S.C_ 1373, properly executed by the chief legal officer ofthe government or institution that would receive the fiuther subaward, using the appropriate OIP form 3_ The recipime monitoring responsibilities inclode monitoring of sabrecipient compliance with the requirements of this condition. 4. Allowable costs_ Compliance with these requirements is an andwr;".a and priority purpose of this award. To the extent that such costs are not reimbursed under any o$rer federal program., award fiords may be obligated for the reasonable, nemsary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a local gave rnmeut, or a puBhe institution of higher education, incurs to iarplement this condition- 618 L-?M "TTiL* A. For purposes of this condition: (1) "State' and 'local government include nay agency or other entity thereof, but not any institution of bigher education. or any ludum tribe (2) A "public" institution of higher education is defined as name that is owned, controlled, or directly funded (in whole or in substantial part) by a State err local gm -mamma. (Such a public institution is considered to be a "government entity," and its officials tobe 'gov arament afficials.") (3) "Program eracticity" means what it means under title VI ofthe Civil Rights Act of 1.964 (see 42 U.S.C_ 2000d-4a). (4) "Immigration status" means what it means under 8 U.S.C- 1373; and terms defined in 8 U.S.C. 1101 mean what they mean under that section 1101, except that 'State" also includes American Samoa (cf 34 U.:S.C. 10251(a)(2)). (5) Pursuant to thee provisions set out at (or referenced in) B 1l_S_C_ 1551 mote (".Abolition _.. and Transfer of Functions"), references to the "Imuaigration and Natmalization Service in $ U-S_C. 1373 are to be read as references in particular components of the Department ofHomelaod Security (DRS). B_ Nothing in this condition shall be understood to authorize orvequire any rempunt, any subaectinent at any tier, any State or local government any public: institution of higher education, or any ofimer entity (or individual) tea violate any federal law, including any applicable civil rights ornoudisccmmination law. Ih2PORTANr NOTE: A.ny questions about the meaning or scope of this condition should be directed to 03$, before OR FORM 400012 (REV. 4-88) Authorized Grantee Official U.S. Departnimit of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 15 of 16 GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS award acceptance. 56. Authority to obligate award finds contingent on nonirference (within ifte f+mded program or activity) with federal law en&rcement ($ U.S-C- 1373); unallowable costs; notification 1. If the recipient is a "State," a local gov rum�nf or a pr he" insirtmion of higher education_ A. The recipient may mot obligate award funds if, at the time of the obligation, the program or activity" of the. recipient (or a€any subrecipieut at any tiw &A is a State, a local government, or a public institution of bigber educatim) tit is funded in whole or in part with award funds is subject to any "information -communication restriction." B- Any drawdoern of award funds by the recipient shall be considered for all purposes, to be a material representation by the recipient to O]P that, as ofthe date the recipient requests the drawdown, the recipient and each subrectpient (regardless oftiw) thatis a State, local cove®ent, or public institution of higher education, is in compliance with. the award condition entitled "Noninterfamuce (withm the funded )Program sir activityl with Etddal law enforcement 8 U.S.C.1373 and ongoing compliance.' C- The recipient must promptly notify OlP On writing) if the recipient, from itss requisite maoutoring of c omphance with award conditions or otherwise, has credible evidence: that indicates that the funded program or activity of the recipient, or of any subrecipient at any tiro that is eritba a State or a local government at a public institution of higher education, maybe subject to any restrichaa In addition, any subaorard (at any Bier) in a subrecipient that is a State, a local gvvesumesd, or a public institution of higher education runst require prompt n0tificahaa to the entity that made the subaarard, sbaold the subrecipient have such credible a wdence regarding an infosmatiou-commumcahon restriction. 2. Any subaward (at any tier) to a subrecipieoi that is a State, a local government; or a public institution of higher education mustprovide that the subrecipient may not obligate award funds if, at the time o€the obligation, the program or activity of the sabmcspi®R (or of any further such subrecipient at any tier) chat is funded in whole or in part with award finds is subject to any information -communication. restrictiaa 3. Absent an otpress written determination byDOI to the contrary, based upon a finding by DdJ ofeen4m tino circumstan s. (e.g., a small amount of award Funds abligatied by the recipient at the time of a subrecipimCs minor and transitory urn -compliance, which was unknownto the recipient despite diligent monitoring), any obliptwos of awed finds that, uudQ this cooditian, may not be made shall be unallowable costs for purposes of this award. In making any such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring ofsubrecipient compliance with the requirements set out in the "Nouiaterfmmee ... 8 U.S-C. 1373 and ongoing compliance award condition. 4. Rules of Construction A- For purposes of ibis restriction" has the meaning set outin the 'Noninterference --- B U.SJC- 1373 and ongoing compliance" award condition. B. Both the "Rules of Construction" and the "Important Note" set out in the 'Noninterference --- 8 U-S.C- 1373 and ongoing compliance" award condition are incorporated by reference as though set forth bere in f ill, OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office ofJustice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 16 of 16 N" GRANT PROJECT NUMBER: 2018-GP-BX-0072 AWARD DATE: 10/02/2018 SPECIAL CONDITIONS 57_ PSH — Subrecipient DHS question requiremient The recipient may not snake a subaward to a Stale, a local government; or a "public- institution of higher education, unless and until the following steps have occurred first 1) the recipient obtains a properly executed certification of compliance with 8 U.S-C. 1373 from the proposed sabrecipient, along with responses to the questions identified in the program solicitation as "Information regarding Communication with the Department of Hameland Security (DRS) and/or Immigration and Customs Enforcement (ICE')," and 2) that certification and question responses have been submitted to BJA and BJA approves the subaward, or 3) that certification and question responses Lame been submitted to BJA and 30 days have passed since the submisszon without a denial from BJA_ OJP FORM 400012 (REV. 4-88) Authorized Grantee Official AO Initials STATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax:(5oI)f,82•S2Ut, hLtp:7l+xw A l i.arkmi ssis. GENERAL. TERMS AND SPECIAL SUBGRANT CONDITIONS The applicant assures that federal funds made available underthe Project Safe Neighborhoods (PSN) Program will not be used to supplant state and local funds, but will be used to increase the amount of funds that would, in the absence of federal funds, be made available for the activities of this project. The subrecipient shall ensure that federal and/or state matching funds are used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose. Federal and/or state matching funds made available under this grant will be used to increase the amount of funds that would, in the absence of federal and/or state matching funds, be made available for law enforcement activities. If there is a potential presence of supplanting, the subrecipient will supply documentation demonstrating that the reduction in non - Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. For example, no maintenance and operation costs previously funded by a state, city or county government may be supported with Drug Crime Fund and/or state matching funds. Any federal and/or state matching funds budgeted to supplement existing state and/or local funds due to increased maintenance and operation costs (e.g. fuel, utilities, etc.) shall not be used until all state and/or local funds budgeted for those costs are exhausted. The applicant assures that fund accounting, auditing, monitoring, and evaluation procedures as may be necessary to keep such records as the Department of Justice and the Department of Finance and Administration shall be provided to assure fiscal control, proper management, and effective disbursement/reimbursement of funds received under this sub award. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these assurances, are met. The applicant assures that it will comply with the 01P Financial Guide in its administration of the grant. The UP Financial Guide can be accessed online at httpS:_Lwww.iust_ice.l ovlovwlga�e�file/12280fi11down load . The applicant assures that it shall maintain such data and information and submit such reports in s-ruch form, at such times, and containing such data and information as the as the Department of Justice and the Department of Finance and Administration may require. The applicant agrees to use the grant and matching funds only for the purposes stated in this application. Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be based on the percent of time the personnel actually devote to the project. PSN 18 — Project Safe Neighborhoods Grant Program 1 OF 5 STATE OF ARKANSAS ti 1 Department of Finance .J P J ,r and Administration OFFICE OF MERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (5(11) 082-520h http:, w%vw.dia.arkansas.go The applicant assures that in the event a federal/state court or federal/state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office of Intergovernmental Services. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (ESOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, OJP Hearing and Appeals Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland Protection Procedures. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; (A) as maybe necessary for the Department of Finance and Administration to comply with 2 C.F.R. 200 and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information. N/A The applicant assures that both federal, state, and matching funds used for this project will be used exclusively to support defined in Justice Assistance Grant (JAG) Program activities and will not be used to support any general purpose law enforcement or other activity maintained by the applicant. PSN 18—Project Safe Neighborhoods Grant Program 2OF5 STATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501) 682-5206 111:11:r tuww,dfa.arkansas.gov The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or'Control Group' will hold regularly scheduled meetings every two (2) months, and will provide DFA-IGS and the State Drug Director with copies of the agenda and minutes of each meeting. The applicant assures that if the grant funds are used to support a Task Force, appropriate and adequate staffing would be maintained for the duration of the project period. For efficiency in project implementation, the State Drug Director's Office highly recommend that appropriate staff include a full-time Drug Task Force Commander (certified law enforcement officer) and a Fiscal Officer regardless if funds are used to pay salaries. The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator/Director/Commander and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. Copies of the Policy and Procedures Manual as well as updates and revisions shall be forwarded to DFA-IGS and the State Drug Director's Office. (Updates and Revisions shall be submitted when occurred.) The applicant assures that all proposals for out of state travel for conference and training will be submitted for approval prior to any expense being incurred. If Drug Crime Funds are awarded, the sub -recipient must comply with Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund htt www.arkIeg.state.ar.uss/assernbly/2007/R/Acts/ActlOg6.pdf If applicable, the sub -recipient agrees to prepare and submit an Inventory Report for equipment purchased with federal, state, and/or local matching funds with the 1" Quarterly Report. (Updates to Inventory Reporting shall be submitted with quarterly reports.) The sub -recipient agrees to prepare and submit a Monthly Request for Reimbursement Form (with copies of invoices, cancelled checks, and other documentation of expenditures by line item) by the 15t' day of each month following the month for which subgrant expenditures were paid. A supporting document(s) (Excel Spreadsheet) reporting the allocation of subgrant expenditures between federal, state and/or local funds shall accompany each Request for Reimbursement. Reimbursement requests must be timely. Documentation must be appropriate, legible, and accurate. Sub -recipients are required to submit requests monthly, even if the request is zero. Failure to submit monthly reimbursement requests in a timely manner may impose additional special conditions. Please note and acknowledge the additional items below. a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred or made outside the approved budget line items/categories will be disallowed. b. All lease agreements (i.e. vehicle, storage, office space, and/or rental) must be submitted to DFA-IGS for the file within 60 days of the award date. c. Preapproval is required for out of state travel. Prior to travel, sub - recipient must submit an out-of-state travel request form to IGS for approval no later than 30 days before the travel. IGS will provide the oject Safe Nelghborhoods Grant Program 3OF5 I )STATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (5tII ) 682-5206 IiI Ip:/, www.d 1.1.-,1rkansas.&()v standard form to use. Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed. d. Before unique purchases, review federal/state solicitations and be aware of other unallowable items or items that require special conditions for approval. The sub -recipient agrees to prepare and submit Quarterly Reports by the 10th of the month following the end of a quarter. Report due dates are October loth, January loth, April loth, and July 101. Sub - recipient must utilize the Accountability Measures Quarterly Report Tool when submitting quarterly reports. Failure to submit quarterly reports in a timely manner may result in suspension of funds. The sub -recipient agrees to prepare and submit Monthly Reports by the 101h of each month to both DFA-IGS and the State Drug Director's Office. Monthly Reports are to be submitted in an excel format utilizing DFA-IGS Reporting Tool fit. Failure to submit quarterly reports in a timely manner may result in suspension of funds. Budget Modifications/Revision Requests must be submitted by the 10th of the month in order for them to be considered for expenditures made during that month. Budget revisions will not be accepted during the last month of the grant period absent extraordinary circumstances. Sub - recipient may request modification of the approved budget to reallocate funds between existing categories. Requests for the addition of new budget categories or line items may not be approved., The final budget request modification/revision must be submitted no later than October loth. DFA- IGS will only accept four (4) budget modifications request during the awarded project period. This does not include the initial budget modification which is due within 45 days of the Award Date. The subrecipient agrees to submit within thirty (30) days of the end of the grant period a Cumulative Financial Report and Annual Narrative Report "MARKED FINAL." Reimbursement requests not submitted by ninety days past the final day of the grant period will be denied payment subject extraordinary circumstances. Absent such circumstances, the federal and/or state funds will be de - obligated from the subaward. The sub -recipient agrees to provide notification to IGS of all changes made to the General Project Information, i.e. scope, contact information -name, address, telephone, fax, e-mail, etc. and changes made to authorized officials and/or staffing. The sub -recipient will assure that DFA-IGS has complete and correct contact information for the Contract Official for the grant. Changes in contact information will include physical address, phone, fax and e-mail information as well as any updated Memorandum of Understanding. Replacement or changes of DTF officers/staff who are paid directly by the grant or whose salary is used in whole or in part as match to the grant must also be reported the DFAAGS. The sub -recipient agrees to attend any required DFA-IGS sponsored trainings/meetings as deemed necessary as well as other local trainings/meetings. PSN 18— Project Safe Nelghborhoods Grant Program 40F5 ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES REQUEST TO DESIGNATE AN ACTING AUTHORIZED OFFICIAL SUBGRANT ORGANIZATION City of Fayetteville AUTHORIZED OFFICIAL Lioneld Jordan, Mayor (PRINT NAMEI SUBGRANT PW-233-P18 SUBGRANT NUMBER PERIOD: FKUM 04115/2022 TU 09/30/2022 As the highest-ranking official of the above named organization's governing body, I hereby request the Office of Intergovernmental Services, to recognize the individual listed below as authorized to act on my behalf in matters regarding the above -referenced subgrant and project period. I will ensure that I am kept appropriately apprised of project performance, expenditures and other areas of administrative responsibility through this individual. I understand and accept that my designation of authority will in no way release this organization from any liability. This autho ty specifi ly a ws my designee to execute budget documents and reimbursement requests, and to spe k 'IGS sta ardi g matt s related to the grant. ❑ Board President "7,7- ❑ County Judge AL"OlkIZED ❑F I SIGNATURE DATE ❑ Mayor ❑ Elected Prosecutor ❑ Other Authorized Official PROPOSED ACTING AUTHORIZED OFFICIAL PRINT NAME/TITLE I Willie Newman, Support Services Manager TELEPHONE NUMBER (479) 587-3581 E-MAIL wnewman@fayetteville-ar.gov Having read the above referenced subgrant and all attachments, I certify that I will perform on behalf of this organization's authorized official, I am prepared to oversee all matters related to the subgrant in accordance with all state and federal laws and regulations. ACTING ARKANSAS OFA-IGS-JAG 20150226 OFFICIAL SIGNATURE DATE t �Z ZDZz STATE OFARKANSAS Department of Finance and Administration OTT- ICE OF INTERGOVERNIv1ENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rack, Arkansas 72203-8031 Phone: (501) 682-1074 Fax; (S01 ) 6ii2.5206 littl,:ll�v,sw.cl faaritinrtsas.gov The sub -recipient understands that prior written_ approval is required for subgrant expenditures from federal and/or state funds budgeted In equipment and travel and training line items. The subrecipient shall submit to IGS a written request to purchase small equipment items not approved in the initial budget and submit a written requestfor use of funds for out-of-state travel and training. Federal and/or state funds budgeted for these purposes shall neither be obligated nor expended until approved by DFAAGS. All approvals will be transmitted in written form to the subrecipient. The sub -recipient understands that should it fall to comply with the Federal Award Special Conditions and State Terms and Conditions of this subaward, Including civil rights requirements, whether stated In a Federal or State statute, regulation, assurance, application, or notice of award, IGS may take one or more of the following actions, as appropriate in the circumstances: (1) temporarily withhold cash payments pending correction of the deficiency by the recipient; (2) disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not In compliance; (3) wholly or partly suspend orterminate the current award; (4) withhold further awards for the project or program and (5) take other remedies that may be legally available. fSigrr a Authorized afficiat) (pate) I,jo.ne)d J�rdari Maydr (Print Name) (ilrfeJ (Signature of fiscal officer) jaate} ;Willie Newman ', "' SUpporL Services Manager (Print Name) (Title) PSN 18 —Project Safe Neighborhoods Grant Program SOF5 Modification of the Project Safe Neighborhood Grant City of Fayetteville Staff Review Form 2022-0498 Legistar File ID N/A City Council Meeting Date - Agenda Item Only / N/A for Non -Agenda Item Mike Reynold 5/26/2022 POLICE (200) Submitted By Submitted Date Division Department Action Recommendation: Approval of a modification of the Project Safe Neighborhoods (PSN) grant award to the Fayetteville Police Department in the amount of $10,037 from FY2018 to FY2020 funding source. Budget Impact: 1010.200.2920-various General Account Number Fund 32210.2220 Police PSN 2022 State Grant Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance $ Does item have a cost? No Item Cost $ - Budget Adjustment Attached? No Budget Adjustment $ 10,037.00 Remaining Budget $ 10,037.00 Purchase Order Number: Previous Ordinance or Resolution # 101-22 Change Order Number: Original Contract Number: Comments: Approval Date: 41100liIIIIIN 5-31-22 CITY OF Lqs' FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor �o FROM: Mike Reynolds, Chief of Police DATE: May 27, 2022 STAFF MEMO SUBJECT: Proposed Budget Revision for Project Safe Neighborhoods Grant to the Fayetteville Police Department RECOMMENDATION: Approval of proposed budget revision for the Project Safe Neighborhoods (PSN) grant to the Fayetteville Police Department (FPD) in the amount of $10,037 from FY2018 to FY2020 funding source. BACKGROUND: The Fayetteville Police Department applied for the PSN grant on November 12, 2021, to the Department of Finance & Administration, Office of Intergovernmental Services in the amount of $22,943. On March 31, 2022, the Fayetteville Police Department was awarded a total of $14,100 in grant funds, divided into two separate subawards. Grant number PW-233-P18 is in the amount of $10,037, allocated for overtime, maintenance and operations, and professional services. Grant number PW-233-P19 is in the amount of $4,063, allocated for overtime. The total of these two subawards is $14,100. These awards were presented and approved by the City Council on May 3, 2022. DISCUSSION: On May 20, 2022, an email was received from the Arkansas Department of Finance & Administration Intergovernmental Services stating the PSN subaward PW-233-P18 has been modified to include PSN 20 funding. The new subaward, PW-233-P20 replaces the prior PSN subaward PW-233-P18. The proposed budget remains the same in the amount of $10,037. These proposed budgets were previously approved via staff review on February 3, 2022. BUDGET/STAFF IMPACT: There are no matching funds or staffing impact associated with this grant award or modification. Attachments: Resolution 101-22 Award modification document Federal special conditions Email notification of recommended award Initial award documents and budget narratives Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 `IrgovemmenIcos JUN 0 7 �n�^ LL�51111 � J ARKANSAS DEPARTMENT OF OFF'CE OF INTERGOVERNMENTAL SERVICES FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 404 P.O. Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501) 682-5206 FX PSN RSAT CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFOA Number) 16609-INProJWSafe Ne{hborhoods(PSN) FEDERAL AWARD NU MBER(5): 2020-GP-BX-0016 ❑ DCF a LLE13G FEDERAL AWARD DATE: NSA 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER: PW22-233-P20 Mr. Uoneld Jordan, Mayor City of Fayetteville\Fayetteville Police Department 7. START DATE: April 15, 2022 113 West Mountain Street END DATE: September 30, 2022 Fayetteville, Arkansas 72701 S. AWARD DATE: March 31, 2022 2. FEDERAL IDENTIFICATION NUMBER/UEI: 71-6018462 \ FKCQRMDULFH9 9. ACTION: ❑ initial 3. MODIFICATION EFFECTIVE DATE: a Modification May 18, 2022 4. MODIFICATION AMOUNT: $ 10. AWARD AMOUNT: $10,037.00 FEOERALAMOUNT: $ FEDERALAMOUNT: $10.037.00 STATE AMOUNT: $ STATE AMOUNT: N\A LOCAL MATCH: $ LOCAL MATCH: N\A No kxWf[t Rare Cost S. PROJECT DESCRIPTION: Project Safe Neighborhoods (PSN) Is designed to create and foster safer neighborhoods through a sustained reduction in violent crime, including, but not limited to, addressing criminal gangs and the felonlous possession and use of firearms. PSN provides critical funding, resources, and training for law enforcement, prosecutors, and their PSN teams to combat violent crime and make their communities safer through a comprehensive approach to public safety that marries targeted law enforcement efforts with community engagement, prevention. and reentry efforts. This subaward is not an R&D. 11. SPECIAL CONDITIONS (Check If applicable) THE ABOVE GRANT PROJECr 15 APPROVED SUBJECT TO SUCH CONDITIONS OR UMITATIONs AS SET FORTH IN ITS APPLICATION AND ALL X CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is supported under FY18(BJA — Project Safe Neighborhoods Award) Public Law 115-141, 132 Stat. 348, 420; title I of Public Law 9D- 351(generally codified at 34 USC ch. 101); 28 USC 530C(a). AGENGY APPROVAL SUBGRANTEE APPROVAL 12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 15. TYPED NAME ANOITIU OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, DFA Administrator Mr. Uoneld Jordan, Mayor Intergovernmental Services C' y of Fayetteville\F tteville Police Department 13. StGNA E OF APPF) VING OFFICIAL 114. DATE: 16. SIG TURE OF AU FUZE OFFICIA 17. DATE: p % I� Z2 5-31-22 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 101-22 File Number: 2022-0351 PROJECT SAFE NEIGHBORHOOD GRANT AWARD: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT AWARD IN THE AMOUNT OF $14,100.00 FOR THE FAYETTEVILLE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept the Fiscal Year 2022 Project Safe Neighborhood Grant award in the amount of S 14,100.00 for the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/3/2022 Attest: IRK trrirrr�� DER 7- A, Kara Paxton, City Clerk Treasures FAYcTTEti`1LLE it Pape r Prtntod on 'SAW U.S. Departmmit of Justice Office of Justice Proaruus AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 1 of 18 t: GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NSA SPECIAL CONDITIONS L Requirement of the award, remedies for non-compliance or for materially false statement The conditions of this award are material requirements of the award. Compliance with any assurance-, or certifications submitted by or an behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award Limited Exceptions_ In certain special circumstances. the U.S. Department of Justice ("DOI") may determine that it will not enforce, or enforce only is part, axle or mart requirements otherwise applicable to the award Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions' (ojp gov'fuudmg,'Explore'LegaLNotices-AwardRegts-htm); and incorporated by reference into the award - By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts ail material requirement of the award, and specifically adopts, as ifpersomally executed by the authorized recipient official, all assurances at certifications submitted by or on behalf of the recipient that relate to conduct daring the period of performance_ Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result im OJp taking appropriate action with respect to the revs . and the award Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any matenally false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a materiel fact) may be the subject of criminal prosecution (including under 18 U-S.C. 1001 andlor 1621, and -'or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and admimstrahve remedies for false claims or otherwise (including under 31 U-S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, tint pruyc aeon shall first be applied with a limited construction so as to give it the maximum effect permitted by lava- Should it be held, instead, that the pivision is utterly invalid or -unenforceable, such provision shill be deemed setivrable from this award - OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES APPROVED BUDGETS AGENCY NAME: SUBGRANT NO: PROJECT PERIOD: City of Fayetteville PW22-233-P20 April 15. 2022-September 30, 2022 ORIGINAL —BUDGET REVISION 1 BUDGETED LINE ITEM ORIGINAL BUDGET AMOUNT (PSN 20) BUDGETED LINE ITEM REVISION 1 BUDGET AMOUNT (PSN 20) SALARIES 59 SALARIES s _.-- - - 8.011 00 Otficers - (lverhmo MANDATEI) 8,ENEFITS.FAANbATED BENEFITS ... , .... EMPLOYER E ENcFITS' EMPLOYER BENEFITS AIAINTENANCF AND OPERATIONS MAINTENANCE AND OPERATIONS rimed Items U*med message of artli•vioience 1,250.00 Pruned Items Ihemed message of anli-vioksnce Arm Bracelets anti-vfoience message - 500.00 Br its. "ence message Water Bottles - Arawi erca message 250.00 Wale, Bollles - ANi-vfolenca message PROFESSIONAL'SERVICES -'- PROFESSIONAL SERVICES;: , :TRAVEL( TRAINING - - TRAVEUTRAINING . EOUIOMEN7 EQUIPMENT ' CAPITALOUTLAY :'' CAPITALOUTLAY:..., TOTAL S 10,037.00 TOTAL $ PSN 20 PSN 20 SALARIES 8,037.00 SALARIES MANDATED BENEFITS MANDATED BENEFITS EMPLOYER BENEFITS EMPLOYER BENEFITS MAINTENANCE AND OPERATIONS 2,000.00 MAINTENANCE AND OPERATIONS PROFESSIONAL SERVICES PROFESSIONAL SERVICES TRAVEL/ TRAINING TRAVEU TRAINING EQUIPMENT EQUIPMENT CAPITAL OUTLAY E37JT.W CAPITAL OUTLAY Total S I 0E,0 r SI rdhtn of Fhcel OfficerkDate Cate o PSN 20 TOTALS SALARIES (8.037 00i S 8.037.00) MANDATED BENEFITS S EMPLOYER BENEFITS $ (2.000.00) t (�t)D0.00) PROFESSIONAL SERVICES S TRAVEU TRAINING = EQUIPMENT S CAPITAL OUTLAY S S(10,037.00) S 10.037.00 Z PAGE 1 OF 1 Q:\ZZ-IGSIAG\PSN Project Safe Neighborhoods\OD-PSN Project Safe Neighborhoods FFY 2019\PSN19 Workbooks\Fayetteville PW22-233-P18 Workbook.xlsx :APPROVED BUDGETS SJ23/20224:17PM U.S. Depamnent of Justice Office of Justice Proeranis AWARD CONTINUATION 1 Bureau of Justice Assistance Page 2 of 18 SHEET GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL C'ONDI TIONS 2. Applicability of Part 200 Uniform Requirement The Uniform Administrative Requirements. Cost Principles, and Audit Requirements in 2 C.F R- Part 200, as adopted and supplemented by DO] in 2 C P.R. Part 2K0 (together, the "Part 200 Uniform Requirements") apply to this FY 2020 award from OJP_ The Part 200 Uniform Requirements were first adopted by DOI on December 26, 2014. If this FY 2020 award supplements fbait - previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014). the Pat 200 Uniform Requirements apply with respect to all foods miler that award number (regardless of the award date, and regardless of whether derived from the itutial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2020 award_ For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subaw•ards ("subgrants"), seethe OJP webstte at hups:?o)p.goc:fundmg-'Part200UnifonnRequi �ts.htm_ Record retention and access: Records pertinent to the award that the recipient (and any subrecipimt ("subgrzntee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 423), unless a different retention period applies — and to which the recipient (and any subrecgnent ("subgnntee") at any her) must- provide access, include performance measurement =formation, in addition to the financial records, supporting documents. statistical records, and other pertinent records indicated at 2 C.F.R- 200.333- In the event that an. award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly fox clarification. 3, Compliance with DOI Grants Financial Guide References to the DO] Grants Financial Guide are to the DOI Grants Financial Guide as pasted on the OIP website (currently, the "DOJ Grants Financial Guide" available at httpsLIojp.govtfinmcaiguide/DO]Imd:.hmr), including any updated version that may be posted during the period of performance- The recipient agrees to comply with the DOI Grants Fiaanciai Guide_ 4. Reclassification of various statutory provisions to anew Title 34 of the Lratted States Cade On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled 'Crime Control and Law Fnfarcement_" The reclassification encompassed a comber of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 ofthe U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34- This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Deparanent of Justice Office of Justice Proumis AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 3 of 18 _. GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS 5. Requued traimng for Point of Contact and all Financial Point of Conbet Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training- by 120 days after the date of the recipients acceptance of the award Successful completion of sneh a training on or after Jamuaiy 1, 2018, Brill satisfy this condition_ In the event that either the POC or an FPOC for this award changes dining the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training- by 120 calendar days after — (1) the date of OJP's appival of the "Change Grantee Contact" GAIX (m the case of a sew POC), or (2) the date the POC enters information on the new FPOC in GisfS (in the case Ufa new FPOC). Successful completion of such a training on or after January 1, 2018, will satisfy this condition. A list of OJP tramings that OJP will consider "OJP financial management and grant administration tnuung" for purpox. of this condition is available at https:i,' w.ojp, govtuamingtfinmhtm. All trainings dLat satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this conditwn. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de miaimis" indirect cost rate A recipient that is eligible under the Fait 200 Uniform Requirements and other applicable law to use the "de a++*+-i' indirect cost rate described in 2 C.F.R_ 200.414(f), and that elects to use the "de rims=• indirect cost rate, crust advise OJP in writing of both in eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de mmimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 U'inform Requirements. 7. Requirtment to report potentially dnplicatrce funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal finds during the period of performance for thn award, the recipunt promptly must determine whether funds faro® any of those other federal award. have been, are being, or ale to be used (in whole or in part) for one or more of the identical cost items for which finds are provided under this award If so, the recipient must prompdy notify the DOJ awarding agency (OJP or OV W, as appropriate) in writing of the potential duplication, and, if so requested by the DO] awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of fundng. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 4 of 18 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NSA SPECIAL CONDITIONS S. Requuements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at htrps://wwwsamgov-'. This includes applicable requirements regarding registration with SW as well as maintaining the currency of information in SAM. The recrpiemt also must comply with applicable restrictions on subawards ("subErarita") to fist -tier snbrecipients (first -tier "subgrantees'), including restrictions on subaw'ards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the rempient's obligations related to SAM and to unique entity identifies are punted on the OJP web site at hllpsjlojp.6ovlhmdmgTxploWSAbthtm (Award condzhon_ System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference hen. This condition does riot apply to an award to an indn a hull. who recer- ed the award a: a natur al person 0-e., un:e'ated to any business or non-profit organization that he or she may own or operate in hr. or her name) OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice 4ft9 Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 5 of 18 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NIA SPECIAL CONDITIONS 9. Emplovment eligibility verification for hiring under the award 1. The recipient (and any subrectpient at any tier) must -- A. Ensure that, as part of the hiring process for any position within the United States that is as will be funded (in whole or in part) with award funds, the reczpieut (or any-ubrecipient) properly verifies the employment eligibility of the individual who is being hired. consistent with the provisions of 8 U.S-C- 1324a(axi) and (2). B. Notify all persons associated with the recipient (or any subreciptent) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment elggibihty, and (2) the associated provistons in 9 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United States, to hue (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C- i 324a(a)(1) and (2). D. As part of the recordkeepmg far the award (including ptm rant to the Part 200 Uniform Requirements), mat ri records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainmgs. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipmut compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award finds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition_ 4. Rides of construction A. Staff invol ed m the hiring process For purposes of d is condition, persons "who are or will be imohcd in activities ender this award" specifically mchides (without limitation) any and all recipient (or any subreciptent) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award fimds. B- Employment eligibility confirmation with E-Verify For proposes of satisfying die requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and nse, E-Verify (w-wwje-verify-gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Venfy (and follows the proper E-Venfy procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmatson") to confirm employment ehpbilrty for each timing for a position in the United States that is or will be funded (in whole or in part) with award funds- C. "United States" specifically includes the District of Columbia, Puerto Rico, ("ream, the Virgin Islands of the United States, and flue Commonwealth of the Northern Manana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecrpient at any tier, or OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Progruns AWARD CONTINUATION l Bureau of Justice Assistance Page 6 of 18 SHEET GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS any person or other entity, to violate any federal last, including any applicable civil rights or nondiscrimination law E. Nothing in this condition, including in paragraph 4.8., shall be understood to relieve any recipient, any subiecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, ui luding S U.S.C. 1324a(a)(1) and (2)_ Questions about E-Verify should be duetted to DHS. For more information about E Venfy vmt the E-Verify website (https: -' awww_e-verify.gov0 or email E-Verify at E-Verify(r3dhs_gov. E-Verify employer agents can email E- Verify at E-VerifyEmplo)^erAgentr`a;dhs.gov. Question: about the meaning or scope of this condition should be directed to OJP, before award acceptance 10 Requirement to report actual or imminent breach of personally identifiable informatwn (PH) The recipient (amd any "subreciputnt" at any tier) must have written procedures in place to respond m the event of an actual or imminent "breach" (OhfB 1Mf-17-12) if it (or a subreciptent) — (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (P1I)" (2 CFR 200.79) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a 'Federal informahou system" (OMB Circular A-130)_ The recisiera's breach procedures must include a requirement to report actual or imminent breach of FIT to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breacb. I1.. All subawards ("subgrants") must have specific federal authorization The recipient. and any subrecipient ('subgranttee") at any tier, must comply with all applicable requremmts for authorization of any subaward This condition applies to agreements that -- for purposes of federal grants aduatmstrative requinyo mrs -- OJP considers a "sabaward" (and therefore does not consider a procurement 'contract")_ The details of the requirement for authorization of any suhaward are posted on the OJP web site at https:Poip-gov fRmding ExplomlSubawardAuthon=tion.him (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requrements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently. $250,000). This condition applies to agreements that — for purposes of federal grants administrative requirements -- OJP considers a procurement 'contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach m a procurement contract under an OJP award are posted on the OJP web zits at haps;,"cip.Eovtfunding.TxplomNoncompetitivePrecurement_htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Pmgramc AWARD CONTINUATION { Bureau of Justice Assistance SHEET page 7 of 18 A " t GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS 13. Uweasonable restrictions an competition under die award; association with federal government SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by thr: award, whether by the recipient or by any subrecipient at anv tier. and regardless of the dollar amount of the purchase or acquisition. the method of procurement or the nature of any legal instrument used. The pro-. moos of this condition mutt be among those included in airy subaward (at any tier). 1. No discnmrnation, in procurement transachoas, against associates of the federal government Consistent with the (DOn Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring award, to be 'manage[d] and admuuster[ed] in a manner so as to ensure that Federal funding is expended and associated propmas are implemented in full accordance with U.S. sta wort' and public policy requirements') and 200.319(a) (generally requiring "[a]ll procurement trausactions [to] be conducted in a manuar prodding full and open competition" and forbrddmg practices "restrictive of compeatron.- such as "[p]lacing unreasonable requirements an firms in order for them to qualify to do business' and taking "[a]ny arbitrary action in the procurement process-) — no recipient (or subrecipient. at any tier) may (in any procurement transaction) discrimmate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R 200.319(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3_ Allowable costs To the extent that such costs are not reimbursed tinder any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4_ Rules of construction A. The term "associate of the federal government" means airy person or etitity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at anv tier). grant recipient or-subrecipient (at any tier), agent, or otherwise -- in undertaking any work, protect, or actn-Ity for or on behalf of (or in prodding goods or services to or on behalf on the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrent to undertake any such wort. project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient any subrecipient at any tier, or any person or other entity, to vzalate any federal law, including any applicable civil nghts or nondiscrimination law. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Depirtinenl of Justice Office of Justice Progrmus AWARD CONTINUATION l Bureau of Justice Assistance Page 8 of 18 ` SHEET GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS 14 Requirements pertamrag to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient Csubgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertainingto prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipient ("subgrantees"), or individuals defined (for purposes of this condition) as 'employees" of the recipient or of any subrxrpient. The details of the recipient's obligations related to prohibited conduct related to traff%lang in persons are posted on the OJP web site at hops:?tojp-rovafundmglExpiamrPmhrbitedCooduct-TnfEekingbtm (Award conditron: Prohibited conduct by recipients and subrecipients related to trafficking m persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 15. Determination of suitability to interact with participating rumors SCOPE. This condition applies to ibis award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute — that a purpose of some or all of the actn-ihes to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age_ The rempient, and any subrecipient at any tier, must make determinations of suitability before certain mdwiduals may interact with participating minors. This requirement applies regardless of an individuars employment status. The details oftho requirement are posted on the OJP web site at bttps_/.'ojp.gav/firndmg�Txplomlate wit -Min n-htm (Award condition: Determination of suitability required, in advance, for certain indniduals who may interact with participating mmors), and are incorporated by reference here. 16. Compliance with applicable rules regarding approval, phmmg, and reporting of conSerences, meetings, t*ainin s, and other events The maptent, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and ofticia) DOI guidance (including specific cost limits, prior approval and repotting requirements, where applicable) goo truing the use of federal funds for expenses related to conferences (as that term is defined by DOI), including the provision of food andtor bevera;es at such conferences, and costs of attendance at such conferences. Information on the pertment DOJ definition of conferences and the races applicable to this award appear, in the DOJ Grants Financial Guide (currently, as section 3.10 of'Postaward Kequnements" in the 'DCJ Grants Financial Guide")_ 17. Requirement for data an performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effecav-eness of work under this award. The data must be provided to OJP in the manner (including within the tmreframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modern=ation Act of 2010, and other applicable lawn. 18. OJP Trammg Guiding Fnnciples Any training or training materials that the recipient -- or any subrecipient (rsubgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Trammg Grading Principles for Grantees and Subgnnmes, available at https-Ifeip.govlfrmdmt'Implement/Tra=LngPnnciplesFoiCrantees-Sebpwaees.htra. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Depament of Justice Office ofJustice Programs AWARD CONTINUATION tsi Bureau of Justice Assistance Page 9 of 18 SHEET GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NSA SPECIAL CONDITIONS 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVU4, as appropriate) may withhold award funds, or may impose other related requirements, if (as dete.muied by the DOI awarding agency) the recipi,enr does not satisfactorily and promptly address outstanding issues fiam audits required by the Put 200 Umform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigatsom, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appiopnate) during the period ofperformance for this award, ifthe recipient is designated as "high - risk" for purposes of the DO] high -risk grantee list. 21. Compliance with DOI regulations pertaining to civil rights and nondiscrimination - 28 CF'.R. Part 42 The recipient, and any subi:cipient ('subgrantee) at any tier, must comply with all applicable requirements of 28 CXR. Pat 42, specifically —1nding any applicable requirements in Subpart E of 28 C.F_R. Part 42 that relate to an equal employment opportanity program 22_ Compliance with DOJ regulations pertaining to civil rights and non&wm ••;,, atroa - 28 CI'_R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.FR. Part 54, which relates to nondiscrimination on the basis of sea in certain "education programs_" 23_ Compliancy with DOJ regulations pertaining to civil ngbts and tiondiscrimmation - 28 CF_R. Part 38 The recipient, and any subrtcipient ("subgraneee") at any tier, must comply with all applicable requirements of 28 C.FR. Part 38 (as may be applicable from time to time), specifically mclu&ng any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries Currently, among other thmgs, 28 CT-R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refitsal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out riles and requirements that pertain to recipient and subrecipient Csubgrantee') argan—tioos that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipient: that are faith -based or religions organizations. The text of 28 C.F.R_ Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https: %/wrww.ecfr.govlcp-b=a ECFR?page=brvwse), by browsing to Title 28-Judicial Administration. Chapter 1, Part 39, under e-CFR "current" data OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEETel Page 10 of 113 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS 24- Restrictions on "lobbying" In general, as a matter of federal last, federal funds awarded by OJP may not be used by the recipient, or any subrecipreut Csubgautee") at my tier, either directly or indirectly. to art or oppose the enactment, repeal, modification, or adoption of any late, regulation, or policy, at any level of govnrt$tent_ See 18 U.S.C. 1913_ (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by last.) Another federal law generally prohibits federal funds awarded by OJP 13om being used by the recipient, am any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal pant or cooperative agreement subgrant, contract, subcontract, or loam, or with respect to actions such as mu"Wung, extra ading, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply. including an exception that applies to Indian tribes and tribal organiattow. Should any question arise as to whether a particular use of federal funds by a recipient (or subreciptent) would or might fall wnthm the scope of these prohibitions. the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJR 25_ Compliance with general appropnaucus-law restrictions on the use of fe&sral fnnds (FY 202D) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal finds set out in federal appropriations statutes. Pertinent restrictions that may be set ant in applicable appropriations acts are indicated at httpsJ`ojp.gov�&ndmg'ExplortIFY20AppropnahonzRestrictions.htm, and art incorporated by reference here. Should a question arise as to whether a particular use of federal finds by a recipient (or a snbrecipieut) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP - 26. Reporting potential fraud, waste, and abuse, and smrilar rni*Mndnct The recipawA, and airy subrecipients ("subgrantees") at any tier, most promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, Subrecipient, contactor, subcontractor, or other person has, in connection with funds under this award— (1) submitted a claim that violates the False Claims Act or (2) committed a criminal or civil violation of laws pertaining to fi-aud, conflict of interest, bribery, gratuity, or scimitar wascondua. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by --(I) online submission accessible via the OIG webpage at https.ficig.justice.goviwdinelcantact-grants_htm (select "Submit Report Onhoe"), (2) mail directed to: U.S- Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reposing, 950 Pennsylvania Ave., NV47, Washington, DC 20530, aNNI err (3) by facsimile directed to the DOI OIG Investigations Division (Attu: Grantee Reporting) at (202) 616-9991 (fax). Additional information is available from the DOJ OIG webute at hteps floig.justice-govlhotline_ OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Proesau►s AWARD CONTINUATION I. wo Bureau of Justice Assistance SHEET Page 11 of 18 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NSA SPECIAL CONDITIONS 27_ Restncttons and certifications regarding non -disclosure agreements and related matten No recipient or subrecipient (`subgrantee'•) under this awud, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restrict;, or purport to prohibit or rr tttct_ the reporting (in accordance with taw) of waste, fraud, or abuse to an ravestigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, mad shall not be understood by the agency making this award, to contravene regauements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relater to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting $rs award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that curreatty prohibit or otherwise currently restrict (or purport to prohibit or restnct) employees or contractors from reporting gram. fraud- or abuse as described above. and b. certifies that, if it learns ov is notified that it is or has been requiring its employees or contractors to execute a freemeata or statements that prohibit or othem-me remit (or purport to prohibit or restrict), reporting of waste, 5auad, or abuse as described above, it will immediately stop any further obligations of award hinds, will prot-ide prompt written nonfication to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If ibe recipient does or is authorised under this award to make subawards ("subgrants'7, procurement contracts, or both -- a- it represents that— (1) it has determined that no other entity that the recipient's application proposes may or will reserve award finds (whether through a subaward Csubgrant'), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict),employees or contractors from reporting waste, fraud, or abuse as de:cnbed above; and (!) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this repit,entatiou; and b it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor ennty that receies funds under thu award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of wash, fraud. or abuse as described above, it will i-- diately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (orpermit resumption of) such oblhgationa only ifexlaesslp authorized to do so by that agency. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Jiutice Office of Justice Proms AWARD CONTINUATION ;��"� . ' Bureau of Justice Assistance SHEET Page 12 of 18 i AP, GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL C'ONDI77ONS 28_ Compliance with 41 U_S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipuent at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of lave, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predomm ni native langtuge of the workforce), of employee rights and remedies nnder 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S-C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Teat Messaging While Driving," 74 Fed Reg. 51225 (October 1, 20091 DOJ encourages recipients and subrecipients ("subgrantees) to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course ofperfarming work funded by this award, and to establish workplace safety policies and conduct education. awareness, and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated "high risk' by a federal grant -making agency outside of DOI If the recipient is designated "high risk' by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related mformatwn tc OJP by email at OJP-CamphanceRrportuog!�p.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agen y provides additional oversight due to the recipienes past performance, or other programmatic or financial concerns with the recipient. The recipients disclosure must include the following- 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -ride point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set oat by the federal awarding agency. 31. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -tier subawards ("subgrants) of S25,000 or more and, in certain cirrumstances, to report the names and total compensation of the five most highly compensated executive of the recipient and first -tier subreciptents (first -tier 'subgrantees") of award funds. The details of recipient obligations, which derive Sven the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https:'.ojp.gov+f tndiaglH,cplcrelFFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.. This condition, including its reporting requirement, does not apply to-- (1) as award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i e., unrelated to any business or non-profit organization that he or she may open or operate in his or her name). OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Depaitrnent of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 13 of 18 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS 32 The recgnnw agrees to submit to BJA for resew and approval any curricula, training materials, proposed pubhcatious. reports, or any other written materials that will be published, including web -based materials and wwb sate content. through funds from than grant at least thirty (30) working days prior to the targeted dissemination date_ Any written. visual or audio publications, with the exception of press release.. whether published at the grantee's or government's expense, shall contain the following statements: "Thu project was supported by Grant No. 2D20-GP-3X-0016 awarded by the Bureau of hishce Assistance. The Bureau of Ju-hce Assistance is a component of the Department of Justices Office of Justice Programs, which also includes the Bureau of Juice Statistics, the National Institute of Justice, the Office of Iuremle Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of crew or opinions in dug document are those of the author and do not necessarily utptesent the official position or policies of the U.S_ Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication actxvdtes. 33. The recipient agrees to cooperate ulth any assessments, national evaluation efforts, or infosanation or data collection requests, including, but not limited to. the provision of any information required for the assessment or evaluation of any activities within this project. 34_ Verification and updating of recipient contact information The recipient must verify its Point of Coatact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number ande-mail address If art information is incorrect or has changed. a Giant Adjustment Notice (GAN) must be submitted ,6 La the Grants Management System (GMS) to document changes- 35. Recipient rmderstands and agrees that it must submit quarterly Federal Fume+al Reports (5F423) and semi-annual performance reports through GM (https:i. grants.ojp-usdoj.gov). and that it must submit quarterly per&rm.nce metrics reports through BIA's Performance Measurement Tool (PMT) webute (https:!%apmt.ojp.sov.j. For mote detailed information on reporting and other requirements, refer to BIA's website. Failure to submit required reports by established deadlines may result in the titeezing of grunt funds and High Risk designation_ 36 Required attendance at BJA-sponsored events The recipient (and its mbrecrpients at any tier) must participate in BIA-sponsored training events, technical assistance events, or conferences held by BIA or its designees, upon BJA's request. 37. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate month BIA and OCFO on all grant monitoring requests, including requests related to desk rn-iews, enhanced programmatic desk reviews, an&or sit* visits. The recipient agrees to provide to BIA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award Further, the recipient agrees to abide by reasonable deadlines set by BIA and OCFO for providing the requested documents. Failure to cooperate erith BJA's1OCFO's grant mamtormg activities may result in sanje ,ors- affecting the recipient's DOI awards, including, but not limited to: withholdings anid'or other restrictions on the recipient's access to grant funds-, referral to the Office of the Inspector General for audit review: designation of the recipient as a DOJ High Risk grantee-, or termination of an award(s) 39. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes_ The data elements for this process will be outlined by the Office of lustwe Programs_ OJP FORM 4000f2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 14 of 18 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NW SPECIAL CONDITIONS 39 Protection of human research subjec[z The recipient (and any subrncipwut at any tier) must comply with the requirements of 28 C.F.ii Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent 40_ Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requ mments of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection- use and revelation of data or information The recipient further agrees, as a condition of award approval• to submit a Privacy Certificate that is in accord with requirements of 28 C.F_R. Part 22 and, in particular, 28 C.F.R. 22.23. 41_ Copyright; Data rights The recgnent acknowledges that OJP reserves a royalty -free, non-exclusive, and umvoc able license to reproduce, publish, ar otherwise use, and authorize others to use (in whole at in part, including in caenection with derivative works), for Federal purposes: (1) any stork subject to copyright developed under an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or submcipient (at any tier) purchases ownership with Federal support. The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under any such award w subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" mchrdes data as defined m Federal Acquisitiou Regulation (FAR) provision 52.227-14 (Rights in Data - General). It is the responsibility of the recipient (and of each submcipient (at any tier), if applicable) to ensure that the provisions of this condition are included in any subaward (at any tier) under this awani The recipient has the respon:rbrirty to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to frrlisll the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, air subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attenhon ofthe OJP program manager for the award and not proceed with the agreement in question without further mtharmation from the OJP program office. 42. Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (Le_, pages (exclusive of documents) whose primary purpose is to navigate the uses to interior content), and on any pages from which a visitor may access or use a Web -based service,, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S- Departimnt of Justice. Neither the U.S- Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full test of the foregoing statement must be clearly visible on the home page_ On other pages, the statement may be included through a link, entitled 'Notice of Federal Funding and Federal Disdaimer,' to the fun text of the statement OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. D"rtutent of Justice Office of Justice Progruiis AWARD CONTINUATION Bureau of Justice Assistnuce Page 15 of 18 SHEET GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: N\A SPECIAL CONDITIONS 43 Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin daQiniination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title V1 and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meatimltfal access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has is sued gwdance for grantees to help them comply with Title Vl requirements. The guidance document can be accessed on the Internet at ww w lep_go•. 44_ The grantee agrees to secure and maintain on file signed statements by each member of the selection committee appointed by the United States Attorney or the PSN Task Force indicating that m making recommendations or decisions regarding contracts or subgrants paid for by this grant, the member had no conflict of ingest. Such statements must include all of the language included in the PSN Conflict ofbiterest Certification, however, the grantee may use a different format or may add other related cettfications of their own 45. Juistification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of $650 per day A detailed jwAification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such fonds. 46_ The recipient agrees to coordinate the project with the U-S. Attorney and Project Safe Neighborhoods Task Force for the district covered by the award_ The recipient also is encouraged to coordinate with other community justice imtutives, and other ongoing, local gum prosecution and law enforcement strategies. 47. The recipient agrees to ensue that 30 percent of PSN fuudinf is rived to support sang task forces in the united Sates regions experien=ng a significant of increased presence of criminal or transuational organigtions engagmg in high levels of violent crime, firearms offenses, human trafficking, and drug trafficking. 48_ The recipient agrees to submit to DOJ for revuw and approval, any proposal or plan for Project Safe Neighborhoods media -related outreach. DOJ approval must be received prior to any obligation or expenditure of grant Rinds related to the &eve opmant of media -related outreach projects. 49. PSN Fiscal Agent Definition References in this award document to 'recipient" and "fiscal agent" both refer equally to the entity or organization receiving this award directly. SO_ The recipient smdentands and agrees that no more than 10 percent of the total amount of this award maybe used by the recipient for costs associated with administering the award. 51. Required monitorug o£subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions. and the DOI Grants Financial Guide, and must include ilia applicable conditions of this award in any subaw-ard. Among other things, the recipient is responsible for oversight of subracipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subreerp►ents. The recipient agrees to subuau_ upon request, documentation of it-, polictes and procedures for monuormg of subawards under this award. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initial U.S. Department of Justice Office of Justice Programs AWARD CONTINliATION Bureau of Justice Assistance Page 16 of 18 � SHEET GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NA SPECIAL CONDITIONS 52. No use of funds to interfere with federal law enforremmr mformation-communication restrictions; ongoing compliance 1. Throughout the period of performance, no State or local rnvaument entity. -agency, or -official may use funds under this award (including under my subawaid, at any tier) to prohibit or in any way iesawt-- (1) any government entity or -official from sending or receiving information regarding citizenship or immigration status to `from DHS; or (2) a government entity or -agency from sending. requesting or receiving, or exchanging information regarding immigration status mr&om's-tth DHS, or from maintaining such information. Any prohibition (or restriction) that violates this condition is an "information-commumrcatioa restriction" tinder this award. 2. The recipient's monitoring responsibilities inchrde monitoring of subremprent compliance with the requirements of this condition. 3. Allowable costs. Compliance with these requirements is an authotized and priority purpose of this award. To the extent that such costs are not reimbursed under any other federal program. award funds may be obligated for the reasonablc necessary, and allocable costs (if any) that the recipient or any subteciptent at any tier that is a State, a local government, or a public institution of higher education, incurs to implement this: condition- 4. Rules of Construchou A. For purposes of this condition: (1) "State" and 'local government" include any agency or other entity thereof (including any public institution of higher eduicaaon), but not any Indim tnbe. (2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in- whole or in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity," and its officials to be 'government officials.") (3) "Program or activity' means what it means under title V1 of the Civil Rights Act of 1964 (see 42 U.S.C_ 2000d4a). (4) "Immigration status" means what it means under 9 U.S.C. 1373 and 8 U.S-C. 1644; and terms that are defined in 8 U.S.C. 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa. (5) "DHS" means the U.S. Department of Homeland Security. B. Nothing in the condition shall be understood to authorize or require any mcipi rat, any subrecipient at any tier, any State or local government, any public institution of highv edueatwti, or any other entity (or individual) to violate any federal law, including any applicable civil rights or nondiscrimination law . LMMRTAINT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Proeranis AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 17 of 18 GRANT PROJECT NUMBER: 2020-CP-BX-0016 AWARD DATE: NA SPECIAL CONDTFIONS 53_ Authority to obligate award fonds contingent on no use of funds to interfere with federal law enforcement information -communication restrictions; unallowable costs; notification 1. If the recipient is a "State," a local goverument, or a "public" institution of higher education: A. The recipient may not obligate award funds if, at the time of the obligation, the 'program or activity" of the recipient (or of any subrecipient at any tier that is a State, a local govemment, or a public institution of higher education) that is funded in whole or in part wraith award funds is subject to any " information-commumcation restriction" B. In addition, with respect to any project costs it incur "at risk," the recipient may not obligate award funds to reimburse itself if -- at the time it incurs such costs -- the program or activity of the recipient (or of any subrecipient, at any tier, described in paragraph LA of this condition) that would be reimbursed in whole or in part with award funds was subject to any information -communication restriction. C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation by the recipient to ON that, as of the date the recipient requests the drawdown, the recipient and each subrecipient (regardless of tier) described in paragraph I A of Ibis condition, is in compliance with the award condition entitled "No use of funds to interfere with federal law enforcement: information -communication restrictions; ongoing compliance." D. The recipient must promptly notify OJP (in =Wring) if the recipient, from its requisite monitoring of compliance with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the recipient, or of any subrecipient (at any tier) described in paragraph lA of this condition, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a snbrecipient de.cnbed in paragraph IA of this condition must require prompt notification to the entity that made the subaward, should the subtecipient have such credible evidence regarding an information-coum miucatiom restriction. 2. Any subaward (at any her) to a smbrecipsent described in paragraph I _A of this condition must provide that the subrecipient may not obligate award funds if, at the time of the obligation_ the program or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in who]* or in pait with award funds is subject to any inf innation-communication restriction. 3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecip►ent's minor and transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of award funds that, under this condition, may not be made shall be unallowable costs for purposes of this award In malttur any such deter man2tion, DOJ will gn-e great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "No use of funds to interfiere ... imformation-coma nnicatiom restnctions; ongoing compliance" award condition_ 4. Rules of Construction A. For purposes of this condition "information -communication restriction" has the meatmng set ota in the "No use of funds to interfere _- information -communication restrictions; ongoing compliance" condition. B. Bath the "Rules of Construction" and the "Important Note" set out in the 'No use of funds to interfere .- mformation-communication restrictions; ongoing compliance" condition are incorporated by reference as though set forth here in full. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials Emoo U.S. Department of Justice Office of Justice Proerauus AWARD CONTINUATION Bureau of Justice Assistance SHEET Page 18 of 18 GRANT PROJECT NUMBER: 2020-GP-BX-0016 AWARD DATE: NSA SPECIAL CONDITIONS 54, Requirement to collect certain in&rmation from subrecipxents Except as provided in this condition, the recipient may not make a mbaward to a State, a local government. or a "public" mstitubon of higher education, unless it fist obtains from the proposed subrectpient responses to the questions identified in the program sohcttation as "Information regarding Communication with the Department of Homeland Security (DHS) andlor Immigration and Customs Enforcement (ICE)_" All subrecipiew responses mast be collected and maintained by the recipient, consistent with document retention requtrememis. and must be trade available to DO] upon request. Responses to these questiona are not required from submccipients that are ether a tnhal government/orgataintron, a nonprofit organization, or a private institution of higher education 55_ Withholding of funds: DHS questions The recipient may not obligate, expend or drawdown f m& until the Office of Iusbee Programs has received and approved the required application attachments) described in the program solicitation as "Information regarding Communication with due Department of Homeland Security a1HS) atrdlor Immigration and Customs Enforcemem (ICE)," and has issued a Grant Adjustment Notice (GAN) rekasmg this special condition OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official Tannehill, Tonvia From: Tanya Patton < Tanya. Patton@dfa.arkansas.gov> Sent: Friday, May 20, 2022 4:55 PM To: Mayor; Newman, Willie; Tannehill, Tonyia Cc: Kenya Buffington; Letha Bell Subject: City of Fayetteville PW22-233-Pl9 (Attention Required and Time Sensitive) Attachments: City of Fayetteville _PW22-233-P20_PSNW_Award Document Mod.pdf; Federal Special Conditions - PSN-Western 2020.pdf Importance: High CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Afternoon, The PSN 18 subaward in the amount of $10,037 for the City of Fayetteville has been modified to reflect PSN 20 funding. At your earliest convenience, please have your Authorized Official to sign and return the attached modified subaward documents. If you have any questions or concerns, please feel free to contact your Grants Analyst - Tanya Patton @ 501-683-1743 or the JAG Program Manager - Kenya Buffington @ 501-416-3741. Thanking you in advance for your immediate attention. Have a great day! Ms. Tanya L. Patton Arkansas Department of Finance and Administration Intergovernmental Services Lead Grants Analyst Office:501-683-1743 1 Main: 501-682-1074 Email: tanya.Patton@dfa.arkansas.gov Website: https:/Iwww.dfa.arkansas.gov City of Fayetteville Budget Narrative PW22-233-P18 Personnel — Overtime - $4,637 Gun violence investigation overtime (sworn personnel only) of $4,637 will be allocated, based on the average hourly overtime rate of $45.00 per hour for a projected 96.60 hours. These 96.60 overtime hours will be dedicated to in-depth interviews and investigations of gun history, ownership/possession tracking and linking gun crime activity through association on social media outlets. Maintenance and Operations - $2,000 Fayetteville plans to host four community events during this grant period within our identified hot spot areas. A PSN themed coloring book will be distributed at these events, at a cost of $1,000. Other items are handed out to the attendees of these community events, including bracelets at a cast of $500, stickers at a cost of $250 and water bottles at a cost of $250. Professional Services -Contracts - $3,400 This grant funding will be dedicated to obtaining supplies for gun violence outreach activities including face painting at a cost of $400, inflatable bounce houses at a cost of $1,500, and a mobile virtual gaming center, at a cost of $1,500. ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 404 I P.O. Box 8031 Little Rock, Arkansas 72203-8031 ! i Phone: (501) 682-1074 Fax: (501(682-5206 hliva'�/www.d(a arA:n�lllclvirol��'Y�tnnlnial.»�.rw< I—XIPSN RSAT CATALOG OF DOMESTIC FEDERAL ASSISTANCE jCFDA Number] 16.609—The Project Safe Neighborhoods (PSN) aDCF ❑ LLEEG FEDERAL AWARD NUMBER(S): 201B-GP-SX-0072 FEDERAL AWARD DATE: 10/02/2018 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER: PW22-233-P18 Mr. Lioneld Jordan, Mayor City of Fayettevllle\Fayetteville Police Department 7. START DATE: April 15, 2022 113 West Mountain Street END DATE: September 30, 2022 Fayetteville, Arkansas 72701 8. AWARD DATE: March 31, 2022 2. FEDERAL IDENTIFICATION NUMBER/DUNS: 71-6028462 \ 075657742 9. ACTION: a Initial 3. MODIFICATION EFFECTIVE GATE: ❑ Modification 4. MODIFICATION AMOUNT: $ 10. AWARD AMOUNT: $10,037.00 FEDERALAMOUNT: $ FEDERALAMOUNT.- $10,037.00 STATE AMOUNT: $ STATE AMOUNT: N\A LOCAL MATCH: $ LOCAL MATCH: N\A No indirect Rate Cost 5. PROJECT DESCRIPTION: Project Safe Neighborhoods (PSN) is designed tocreate and foster safer neighborhoods through a sustained reduction in violent crime, Including, but not limited to, addressing criminal gangs and the felonious possession and use of firearms. PSN provides critical funding, resources, and training for law enforcement, prosecutors, and their PSN teams to combat violent crime and make their communities safer through a comprehensive approach to public safety that marries targeted law enforcement efforts with community engagement, prevention, and reentry efforts. This subaward Is not an R&D. 11. SPECIAL CON DITIONS (Check if applicable) THE ABOVE GRANT PROJECT 15 APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL x CERTIFICATIONS. ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project Is supported under FY18(BJA— Project Safe Neighborhoods Award) Public Law 115-141, 132 Stat. 348, 420; title I of Public Law 9D- 351(generally codified at 34 USC ch. 101); 28 USC 530C(a). 12. TYPED NAME AND TiTLE OF APPROVING IGS OFFICIAL 15. TYPED NAME AND TiTLE OF AUTHORIZED SUBGRANTEE OFFICAL Doris Smith, DFA Administrator Mr. Lioneld Jordan, Mayor Intergovernmental Services ty of Fayetteyiii \Fayetteville Police Department / 13. SIGNATURE OF APPROVING OFFICIAL 14. DATE: 2 NTILIRE OF A ZED O CIAL t 17. DATE; 5-�.ZZ- DEPARTMENT OF FINANCE AND ADmVfsMnON PAGE i CE i OFFICE Of WTHtOOVERNABNTAL SEWCCS 1\ � i I APPROVED _�BIIDGErS i 127 Z Manager rG.i.S hs.. .eM6eZY5NJ111Y.SY! G:ai: PStt�Hi3�Y tEs t-037.00 SALARr3 ktAl10AT ED 4ENE1T5 NAN,^r1TED 6ENERT3 EMPLOYER BENEFITS _ EUKOYER SZM%'fTS `•?`: WANTENANCE AND OPMYIONi 7.000.00 mAomwA{EANDOPEAAms �� PROFESSIOMI. S61tVIC2i PROFESSIONAL SERVICES TMVFIJ-.RAININO WVELI T"NVQ Nf EOUPOENT ALOtITLAII CA TAL OUTLAY rT at�IRl�a t110 �0l0 _ ygt'►i+,---':w.:..s ";,z SaCT ^:.:...aata"so 0V4GSIAGIP5N Fl*d Sah WtMoftOdr\O"SN PYO}CSr% NdtAborhoodr FFT 701"NL3 wOrkbOWV*TrmrAlla_Jw2I-213PIRa_wortbook: APPROVED eUnGETS 3%3l/1021155 GM City of Fayetteville Budget Narrative PW22-233-P19 Personnel — Overtime - $4,063 Gun violence investigation overtime (sworn personnel only) of $4,063 will be allocated, based on the average hourly overtime rate of $48.00 per hour for a projected 84.65 hours. These overtime hours will be dedicated to in-depth interviews and investigation of gun history, ownership/possession tracking and linking gun crime activity through association on social media outlets. Intergovernmental services MAY 18 21 REC2NED ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 404 t P.O. Box 8031 Little Rcck, Arkansas 72203-8031 /' Phcne: (501) 682-1074 Fax: (501) 682-5206 htl 1: wwW '�� ]ikln:a! Prrv/Ia;xrprly+�n./'CrtlAI hf�(�S X CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDN Number) 16.609 -The Prcject Safe Ne (PSNI PSN RSAT ghborhoods FEDERALAWARD NUMBER(SI: 2019-GP-OX 0007 ❑ DCF LLEEG FEDERAL AWARD DATE: 09/28/2019 ' 1. SUBGRANTEF NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER: PW22.233•P19 Mr. Lioneld Jordan, Mayor City of Fayetteville\Fayetteville Police Department 7. START DATE: April 15, 2022 113 West Mountain Street END DATE: September 30, 2022 Fayetteville, Arkansas 72701 8. AWARD DATE: March 31, 2022 2. FEDERAL IDENTIFICATION NUMBER/DUNS: 71-6019462 \07S657742 9. ACTION: r X] Initial ❑ Modification 3. MODIFICATION EFFECTIVE DATE: 4. MODIFICATION AMOUNT $ 10. AWARD AMOUNT: $ 4,063.00 FEDERAL AMOUNT: $ FEDERAL AMOUNT: $ 4,063.00 STATE AMOUNT: S STATE AMOUNT: N\A LOCAL MATCH: $ LOCAL MATCH: N\A No Indi wt Rate Carr 5. PROJECT DESCRIPTION Project Safe Neighborhoods (PSN) is designed to create and foster safer neighborhoods through a sustained reduction In violent crime, includir& but not limited to, addressing criminal gangs and the felonious possession and use of firearms. PSN provides critical funding, resources, and training for law enforcement, prosecutors, and their PSN teams to combat v"alent crime and make their communities safer through a comprehensive approach to public safety that marries targeted law enforcement efforts with ccmmunity engagement, prevention, and reentry efforts. This subaward Is not an R&D. 11. SPECIAL CONDITIONS (Check if applicable) THE ABOVE GRANT PROTECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN R'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is supported under FY19(81A — PSN) Pub. L. No. 116-6, 133 Stat, 13, 112; Pub. L No. 115-185, 132 Stat. 1485. AGENGY APPROVAL SUBGRANTEE APPROVAL 12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, DFA Administrator Mr. Lloneld Jordan, Mayor Intergovernmental Services ty of Fayettevil'e\Fayetteville Police Department 13.57LIRE OF APPR VI OFFICIAL 14. DATE: 16. ANTURE OF UTH RIZED 0 ICIAL 17. DATE: DEPARTMENT OF FMANCE AND AOMMSTRATION r OA1ff OF YVIFf2GOVER/Q/Ei/tA1 SliTMCE'S APPROVED 9UDDETf CLAY!--vACVnN PIW4 Tal. N.yhbwfoof bG13N Pma Uk N.M4vAm/. Na/wultiNawnr..rVw.l+2s2-aa+�,,_we1Nw.►,e.:.v..ovcD a,Dam 100022432 FN