HomeMy WebLinkAbout129-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 129-22
File Number: 2022-0438
FAYETTEVILLE AREA COMMUNITY FOUNDATION GIVING TREE GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE
FAYETTEVILLE AREA COMMUNITY FOUNDATION IN THE AMOUNT OF $1,224.00 TO
FUND AN AFTERSCHOOL PROGRAM FOR JUNIOR HIGH STUDENTS AT THE YVONNE
RICHARDSON COMMUNITY CENTER, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
the Fayetteville Area Community Foundation's Giving Tree Grant award in the amount of $1,224.00
for an afterschool program at the Yvonne Richardson Community Center.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 6/7/2022
Attest:
Kara Paxton, City Cl rk Treasurer
Page 1 Printed on 618122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0438
Agenda Date: 6/7/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.5
FAYETTEVILLE AREA COMMUNITY FOUNDATION GIVING TREE GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE FAYETTEVILLE
AREA COMMUNITY FOUNDATION IN THE AMOUNT OF $1,224.00 TO FUND AN
AFTERSCHOOL PROGRAM FOR JUNIOR HIGH STUDENTS AT THE YVONNE RICHARDSON
COMMUNITY CENTER, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the
Fayetteville Area Community Foundation's Giving Tree Grant award in the amount of $1,224.00 for an
afterschool program at the Yvonne Richardson Community Center.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 61812022
Tiffany Hoover
Submitted By
City of Fayetteville Staff Review Form
2022-0438
Legistar File ID
6/7/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/10/2022 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Approval to accept a Grant and Budget Adjustment in the amount of $1,224 from the Fayetteville Area Community
Foundation through their Giving Tree Grant program. Funds will be used for YRCC to offer an afterschool program
for Junior High students, beginning the fall semester of the 2022-2023 school year.
1010.520.5280-5342.00
Account Number
32201.2022
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Budget Impact:
General
Fund
Giving Tree Grant 2022
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,224.00
$
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 7, 2022
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director
Lee Farmer, Recreation Superintendent
FROM: Tiffany Hoover, Assistant Recreation Superintendent
DATE: June 7, 2022
SUBJECT: Approval to accept a Grant and Budget Adjustment in the amount of $1,224
from the Fayetteville Area Community Foundation for implementing an afterschool
program for junior high school students at the Yvonne Richardson Community Center.
RECOMMENDATION:
Approval to accept a grant in the amount of $1,224 from the Fayetteville Area Community
Foundation (FACF) through their Giving Tree Grant program. Funds will be used for Yvonne
Richardson Community Center (YRCC) to offer an afterschool program for Junior High students,
beginning the fall semester of the 2022-2023 school year.
BACKGROUND:
For several years, the focus of YRCC afterschool programming has been for students enrolled
in K-6 grades. While the summer camp program offers opportunity for teens, YRCC has not
been able to offer year-round options to that age group. To better serve the community and fulfill
the mission of the YRCC, an application for a Giving Tree grant was submitted to the FACF
proposing the startup of an afterschool program for junior high school students.
DISCUSSION:
Staff identified that external funding would be necessary to implement a junior high afterschool
program. The Giving Tree Grant spring cycle was an ideal opportunity. A proposal was
submitted in February and the award letter was received in April. Funds provided through the
grant will be used towards expense of developing and implementing an afterschool program for
junior high school students beginning in August of 2022. Planned program expenses funded by
the grant will include admission costs for educational field trips, project and activity supplies,
participant shirts, program incentives, and guest facilitator fees.
BUDGET/STAFF IMPACT:
The Giving Tree Grant is a non -match grant. Grant funding and existing staff will support the
new after school program. No additional impacts to budget are anticipated.
Attachments:
Staff Review Form — Giving Tree Grant 2022
Giving Tree Grant Award Letter
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Giving Tree Grant Application
Budget Adjustment
From: Stacy Keenan
To: Hoover, Tiffany
Subject: Giving Tree Proposal Update
Date: Friday, April 08, 2022 6:10:11 PM
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments
unless you recognize the sender and know the content is safe.
April 8, 2022
Dear Ms. Hoover:
Thank you for the grant application that you submitted to the Fayetteville Area Community Foundation
for funding through our Giving Tree Grants. We are happy to let you know that we had a large number
of exceptional applicants, and our board has selected your proposal for funding in the amount of $1,224
to support your new afterschool program for 7th and 8th graders.
We all enjoyed reading about the services provided by the Yvonne Richardson Center and we want to
thank you for all your organization does for our community. The ability to provide support for your new
afterschool program sounds like a wonderful service we can help with and we look forward to hearing
about your organization's continued progress.
Please note that your check will arrive in a separate mailing that comes from our central office in Little
Rock. You should receive it within the next week.
We wish you the utmost success in your future endeavors and will continue to keep your organization in
mind when, and if, additional funding opportunities come available in the future.
Regards,
Stacy T. Keenan, Executive Director
Fayetteville Area Community Foundation
0
Stacy Keenan — Executive Director
Fayetteville Area Community Foundation
1680 E Joyce Blvd. Suite 1, Fayetteville, AR 72703
479-444-6880 (office)
www.arcf.org/fayettevillearea
Smart Giving to Improve Communities
ARCF — Giving Tree Spring 2022 Grant Cycle
Tell us about your organization*
Provide a brief summary of your mission and history. What need or opportunity in the
community does your organization address?
The Yvonne Richardson Community Center, a community center located on Rock Street in southeast
Fayetteville, is staffed, operated, and maintained by the Fayetteville Parks & Recreation department.
The center was built in 1996 and was funded by former University of Arkansas Men's Basketball Coach
Nolan Richardson in honor of his daughter, Yvonne, and was specifically built to provide programming
for under -served families. YRCC programs are low cost / no cost and supported through by the City
along with the fundraising efforts of a non-profit board, the Friends of YRCC. The Yvonne Richardson
Community Center is committed to shaping today's youth for tomorrow's challenges by providing
recreational, educational, and social opportunities. The primary programs offered are a summer camp
for kids K-8th grade, an afterschool program for kids K-6th grade, a physical education program for
homeschooled kids, and community events such as Holiday Bingo. The facility also has a rental program,
giving the community access to the space at minimal costs for recreational sport leagues, club practices,
family gatherings, and more. The YRCC facility will soon be expanding, thanks to funding from the 2019
bond projects, and with the facility expansion comes the opportunity for its programs, reach, and
capacity to expand. Annually, over 56% of YRCC program participants are from extremely low, very low,
and low income households.
Program Summary*
How will you use a grant from the Community Foundation? In other words, what will you do
with the funds? Your answer should be 1-2 sentences, maximum.
Requested funds would go towards a new teen program to be offered at YRCC for 7th/8th graders. Our
current afterschool program which meets Monday -Friday is for K-6th grade. YRCC wants to focus on
staying connected to our youth participants as they enter their teenage years. "Junior High Hangout"
would meet once a week at YRCC and consist of curriculum that fosters social, educational, and
emotional growth. Costs to include admission for field trips, project supplies, and participant t-shirts.
Type of Grant*
Please select the type of grant you are requesting.
C Capacity Building
(: Project/Program
Describe how this request for support will address the need or opportunity identified*
• What will you do, specifically?
• Who will be involved?
• How do you identify and reach clients?
YRCC will implement a teen program, specific to Jr High school students, that would meet
afterschool once a week during the fall semester. The program could enroll up to 26 individual and
would meet once a week during afterschool hours of 4:00-6:00pm for 15 weeks. Enrichment
activities would be offered on various topics, selected by those students enrolled in the program, and
primarily focus on community engagement, social responsibility, exploring our city, and more. This
program is something that, if proven effective and successful in the fall, would continue to be offered
moving forward in both the spring and fall semesters.
YRCC staff will plan discussions, activities, and field trips for the program that will create a safe
space for this vulnerable age group to be in and most importantly to be themselves in. Much of the
program will provide opportunity for hands-on learning and feature service learning projects in the
community. Staff would coordinate local guest facilitators as needed to provide special topics of
interest and for service projects.
Outreach would begin by working with the FPS counseling department to identify students from the
junior highs whom could benefit from the program. In addition, YRCC will strive to retain youth as
they grown ineligible for the afterschool program (K-6th) with the Junior High Hangout option.
Addition outreach to specific low income housing areas would also be done in hopes of reaching
those that may have the highest need.
How many people will you serve through this request?*
Count only those directly served by your work. For example, if you are requesting funding
for an adult literacy program, count only the adults who will participate in literacy tutoring,
NOT their families or community members who will be indirectly impacted by the
program. Include demographic information about the people served by this request, if
possible.
The Junior High Hangout program can enroll up to 26 individuals, as this is the maximum amount
that YRCC would be able to transport in its vehicles to field trips. Additions could be made into the
program for weeks where the group would not be traveling offsite. As mentioned, the program would
be for students currently in 7th and 8th grade. Priority registration will be given to Fayetteville
residents and those from extremely low, very low, and low income households. It would be a goal to
have at least 75% of total enrollment from underserved households, while no more than 25% would
be open to those at/above the moderate income level. YRCC uses annual income level guidelines
provided by HUD and requests demographic information such as annual household income, number
in household, and single parent household in the pre -registration process for all programs. Staff will
communicate often with partner organizations such as the Boys & Girls Club, UAMS Northwest
Community Health and Research, and the Teen Action Support Center, to further identify and reach
young teens with a need to be involved in this opportunity. Two staff would be dedicated for
oversight of the program, along with an intern and volunteers from the U of A as able to be recruited
to support the program.
What will success look like?*
How will you know if you have made a difference on the need or opportunity described
above? If possible, explain how you will measure success. For example, if you are
requesting funding for a school absence prevention program, you might say something like,
"We will decrease the number of first -graders who are chronically absent by 15% compared
to the previous school year."
After -school programs keep children of all ages safe and out of trouble. The after -school hours are
the time when juvenile crime hits its peak, but through attentive adult supervision, quality after -
school programs can protect our children. Success would be providing curriculum that connects
learning to more relaxed and enriching activities, thereby improving academic performance. Since
this will be a first attempt at a new program, a pre/post experience evaluation would be facilitated
with participants. This will be one tool to help us measure success. Questions would be used to
gage satisfaction with the program, if expectations were met, if participants would return, if the
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 PARKS &RECREATION (520)
2022
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
YRCC Afterschool Program - To receive/recognize grant funds of $1,224 from Fayetteville Area Community Foundation
(FACF) through their Giving Tree Grant program. The funds will be used for YRCC to provide an afterschool program for
Junior High students, beginning the fall semester of the 2022-2023 school year.
RESOLUTION/ORDINANCE
COUNCIL DATE: 6/7/2022
LEGISTAR FILE ID#: 2022-0438
Hovy 3lack�
5/12/2022 12:08 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 6/7/2022
CHKD/POSTED:
TOTAL 1,224 1,224
Increase / (Decrease)
Account Number Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20220414
Account Name
1010.520.5280-5342.00 1,224 -
32201 2022 EX
Promotionals - Activities
1010.520.5280-4305.00 - 1,224
32201 2022 RE
Grants - Commercial
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\06-07-22\2022-0438 BA YRCC FACF Giving Tree Grant 1 of 1
program would be recommended to others. In addition, each participant would set individual goals at
the beginning of the semester and those goals would be reviewed with staff throughout the
semester. Upon conclusion of the program, students would reflect on which goals were
accomplished and other takeaways learned/gained in their experience. After -school programs
contribute to raising children's self-confidence as well as academic performance, which is something
the program would track as well.
Program/Project start date*
09/01/2022
Program/Project end date*
12/15/2022
Below is a hypothetical scenario showing how you would use the information to answer each
question in the budget section.
For example: My organization's total operating budget is $500, 000 for the year. I'm asking for
support for an after -school tutoring program, the total budget of which is $25, 000. I'm asking the
community foundation for $2,500 to support the cost of the after -school tutoring program. I have
$10,000 in other funding from the Dollar General literacy foundation, which I've applied for but is not
confirmed. The $2, 500 from the community foundation will pay for books and supplies for the
tutoring program.
What is your total operating budget for your most recent fiscal year?*
This number is the total amount your organization spent on all of its programs, projects and
administrative expenses in the last fiscal year.
81, 000.00
What is your total Project (or Program) budget?*
This number is the total amount your organization will spend for the project or program you're asking
the Community Foundation to support.
1,224.00
What amount are you requesting from the Community Foundation?*
1,024.00
What amount, if any, are you requesting from "other sources" for this project/program?*
If you don't have "other" funding for your project, enter a zero (0).
200.00
List your "other sources of funding".*
Include org name, amount requested, and if funding is requested or confirmed. (If you don't
have "other" funding for your project, enter N/A)
City of Fayetteville, Parks & Recreation. YRCC has some funds in it's operational budget under
"contract services" that could go towards paying guest facilitators if needed. Confirmed.
Friends of Yvonne Richardson Community Center. YRCC will request funds from its non-profit
organization that donates annually towards the programming budget. Confirmed.
Please explain what specific items you will pay for using a Grant from the Community Foundation*
This could be materials, mileage reimbursements, printing, contractor fees, etc. The total
amount should equal the number you entered above under "What amount are you requesting
from the Community Foundation?"
Expenses for the program would include service project supplies, activity supplies, program incentives,
participant t-shirts, admission fees for field trips, and guest facilitators. Examples of service project
supplies may include paint and painting supplies, construction materials, or landscaping materials.
Activity supplies may include books, journals, craft items. YRCC strives to secure as many donations as
possible to offset costs and even with grant funding, will be seeking out donations of goods and services
for the program.
Item
Participant Shirts
Field Trips
#1
#2
#3
Project Supplies
Activity Supplies
Cost Quantity
$7.00 32
$8.00 30
$7.00 30
$5.00 30
Program Incentives
GRANT REQUEST
Additional Cost - other sources
Total
$224.00
$240.00
$210.00
$150.00
$150.00
$50.00
$50.00
$1,024.00
Guest facilitators (City funds) $50.00 2 $100.00
Guest facilitators (FOYRCC funds) $50.00 2 $100.00
TOTAL BUDGET $1,224.00
Tell us how your organization receives money*
Check all that apply.
V a. Fundraiser events
b. Individual gifts/annual giving donations made in response to a fundraising appeal)
9� g� 9 ( p 9 pp )
c. Planned giving (gifts from a life insurance policy, stocks, real estate, or gifts from a Will)
d. Major gifts (larger gifts)
V e. Grants from foundations
f. Grants from federal, state, or local government
g. Government contracts
h. Endowment or investment income
W i. Fees for services (ticket sales, insurance reimbursements, membership dues)
N-0 j.Other
If you selected "Other" tell us the other ways your organization receives gifts
Annual donations from the Friends of YRCC 501(c)3