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HomeMy WebLinkAbout123-22 RESOLUTION,� of s►ra �rFi. n 11 •� �gkaNs:•5 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 123-22 File Number: 2022-0393 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO. 6: A RESOLUTION TO APPROVE CHANGE ORDER NO. 6 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $999,510.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR, TO APPROVE A LOAN OF $988,070.00 FROM THE GENERAL FUND TO THE ARTS CORRIDOR 2022 BOND FUND TO BE REIMBURSED WHEN THE BONDS ARE ISSUED, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 19, 2018, the City Council approved a contract with Nelson Byrd Woltz, LLC, to provide landscape architecture services for the design of the Cultural Arts Corridor; and WHEREAS, change orders were previously approved to allow the landscape architect to proceed with Phase 2: Design Development, Construction Drawings, and Bidding Services; Phase 3: Construction Documentation, Bidding, and Negotiation; and Phase 4: Construction Administration; and WHEREAS, Change Order No. 6 will provide professional landscape architecture services for the completion of Construction Documentation, construction administration for the streetscapes in the Upper Ramble, as well as water and sewer replacement and additional construction administration for the Lower Ramble in the Cultural Arts Corridor. NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan Page 1 Printed on 5118122 Resolution: 123-22 File Number: 2022-0393 to sign Change Order No. 6 to the contract with Nelson Byrd Woltz, LLC in an amount not to exceed $999,510.00 for professional landscape architecture services for the Upper Ramble and additional construction administration services for the Lower Ramble as part of the Cultural Arts Corridor Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a loan of $988,070.00 from the General Fund to the Arts Corridor 2022 Bond Fund to be reimbursed when the bonds are issued. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/17/2022 Attest: ` BZ1 Kara Paxton, City Clerk �rreasurer TRp FAYFTI €.VILLF; p' Page 2 Printed on 5118122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0393 Agenda Date: 5/17/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: C.1 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO. 6: A RESOLUTION TO APPROVE CHANGE ORDER NO. 6 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $999,510.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR, TO APPROVE A LOAN OF $988,070.00 FROM THE GENERAL FUND TO THE ARTS CORRIDOR 2022 BOND FUND TO BE REIMBURSED WHEN THE BONDS ARE ISSUED, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 19, 2018, the City Council approved a contract with Nelson Byrd Woltz, LLC, to provide landscape architecture services for the design of the Cultural Arts Corridor; and WHEREAS, change orders were previously approved to allow the landscape architect to proceed with Phase 2: Design Development, Construction Drawings, and Bidding Services; Phase 3: Construction Documentation, Bidding, and Negotiation; and Phase 4: Construction Administration; and WHEREAS, Change Order No. 6 will provide professional landscape architecture services for the completion of Construction Documentation, construction administration for the streetscapes in the Upper Ramble, as well as water and sewer replacement and additional construction administration for the Lower Ramble in the Cultural Arts Corridor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 6 to the contract with Nelson Byrd Woltz, LLC in an amount not to exceed $999,510.00 for professional landscape architecture services for the Upper Ramble and additional construction administration services for the Lower Ramble as part of the Cultural Arts Corridor Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a loan of $988,070.00 from the General Fund to the Arts Corridor 2022 Bond Fund to be reimbursed when the bonds are issued. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a City of Fayetteville, Arkansas Page 1 Printed on 511812022 File Number: 2022-0393 copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 2 Printed on 511812022 Peter Nierengarten Submitted By City of Fayetteville Staff Review Form 2022-0393 Legistar File ID 5/17/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/29/2022 Submitted Date Action Recommendation: SUSTAINABILITY/RESILIENCE (631) Division / Department Approval of a Change Order to contract with Nelson Byrd Woltz in the amount of $999,510 to provide professional landscape architecture services for construction documentation and construction administration for the Upper Ramble, to approve a loan of $988,070 from the General Fund to the Arts Corridor 2022 Bond Fund to be reimbursed when issued, and to approve a budget adjustment. Budget Impact: 4708.860.7800-5860.02 Arts Corridor 2022 Bonds 5400.860.5700-5860.02 Water & Sewer Account Number Fund 46080.7800 Arts Corridor Bonds - Arts Corridor Impr 11011.2019.7800 W/S Relocations 2019 Bonds - Arts Corridor Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: 0 Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Comments: This item will be placed on a new Purchase Order Project Title $ 158,737.00 $ 158,735.55 5 1.45 $ 999,510.00 $ 999,510.00 $ 1.45 Previous Ordinance or Resolution # 276-21 Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 17, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: April 28, 2022 CITY COUNCIL MEMO SUBJECT: Resolution authorizing a Change Order to contract with Nelson Byrd Woltz in the amount of $999,510 to provide professional landscape architecture services for construction documentation and construction administration for the Upper Ramble, to approve a loan of $988,070 from the General Fund to the Arts Corridor 2022 Bond Fund to be reimbursed when issued, and to approve a budget adjustment. RECOMMENDATION: Staff recommends approval of a Change Order to contract with Nelson Byrd Woltz in the amount of $999,510 to provide professional landscape architecture services for construction documentation and construction administration for the Upper Ramble, to approve a loan of $988,070 from the General Fund to the Arts Corridor 2022 Bond Fund to be reimbursed when issued, and to approve a budget adjustment. BACKGROUND: The Ramble/Cultural Arts Corridor is a downtown revitalization project to activate a 50-acre outdoor public space and create a destination and attractions to draw residents and visitors to the city's urban core. Linking the city's key cultural institutions —including the Walton Arts Center, TheatreSquared, Nadine Baum Studios, Fayetteville Public Library, and the University of Arkansas' Art and Design District —the corridor will showcase and celebrate the local arts culture, enhance public space downtown, and serve as a catalyst for additional development and density in the area, increasing bike trails and connections, and improving streets and walkability. Schematic design for this portion of the Ramble focused on the West Avenue civic space was completed in January 2019, following a series of public design charettes. The design chosen by participants who engaged in the process consists of a gathering and event lawn, public plaza, garden spaces, and a civic promenade. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Construction on the Lower Ramble in the Fay Jones Woods and along the southern portions of West Avenue and the Razorback Greenway began in September 2020 and will be completed in the Summer of 2022. Construction on replacement parking deck in the Upper Ramble began in January 2022. The replacement parking deck must be complete prior to the start of substantial construction on the Civic Plaza portion of the Upper Ramble. An early package of design work on the Upper Ramble that including work along the Razorback Greenway, West Ave and Dickson Street began in the fall of 2021. DISCUSSION: The scope of work and fees proposed in this change order are for the remaining work on the the Ramble project, including: 1) Construction Documents & Construction Administration for the Upper Ramble - Civic Plaza in the space that is currently occupied by the West Ave Parking Lot: 2) Construction Administration for the Streetscapes (Early Package) in the Upper Ramble a. West Avenue and Dickson Street (West Avenue intersection to railroad crossing) b. Water and Sewer Replacement 3) Additional Construction Administration Services for the Lower Ramble BUDGET/STAFF IMPACT: The maximum not -to -exceed amount authorized for this change order is $999,510. Funding for the work will come from the Arts Corridor 2022 Bond Fund and the Water & Sewer Fund. ACCOUNT PROJECT AMOUNT 5400.860.5700-5860.02 11011.2019.7800 $ 11,440 4708.860.7800-5860.02 46080.7800 $ 988,070 Attachments: Appendix A — Scope of Work Budget Adjustment Nelson Byrd Woltz Landscape Architects Proposal for The Upper Ramble - Civic Space and Associated Services Fayetteville, Arkansas Professional Landscape Architecture Services: I. Area B Civic Space: Construction Documents - Construction Administration II. Area B Early Package Streetscapes: Construction Administration III. Area A: Construction Administration Additional Services April 29, 2022 310 East Market Street, Charlottesville, VA • T.434.984.1358 I F.434.984.4158 • www.nbwla.com Project Understanding There are two Primary Scope Areas and four Design Phases of the Cultural Arts Corridor ("CAC") Primary Scope Areas: Scope Area A (Lower Ramble) • The Fay Jones Woods • The Razorback Regional Greenway Improvements • Cultural Arts Corridor Streetscape Enhancements Scope Area B (Upper Ramble) • West Avenue Civic Space • Streetscapes See Exhibit B for Scope Area/Extents of Design. Design Phases: Schematic Design Design Development Construction Documentation, Bidding & Negotiation Construction Administration The following scope of work and fees are for design services for Areas A and B as outlined in Basic Services below. The Schematic Design, including its illustrative package and estimated construction cost, served as the basis for inclusion in a bond referendum administered by the City of Fayetteville (the "City") to fund the proposed improvements. This bond referendum was passed by City voters on April 9, 2019. Basic Services The following proposal is intended to clearly describe the scope elements provided by NBW and those that will be provided by sub -consultants. As prime consultant, NBW will coordinate all sub -consultants and collect and submit design packages and billing directly to the City. The team of sub -consultants includes the following: • Flintlock, LTD — Landscape Architect • Olsson Associates — Civil/Structural Engineering • Rico Associates — Specifications Writer • HSA Engineering — MEP Engineer Nelson Byrd Woltz Landscape Architects page 2 of 24 • Hines Inc. — Irrigation consultant • Tillett Lighting Design — Lighting Design • Threshold — AV Consultant • Hydrodramatics — Fountain Consultant • Archetype — Signage and Wayfinding The sub -consultant team will assist with design services and documentation and with facilitating submittals to regulatory agencies. Their scopes specific to this proposal are outlined below. Scope Area The project scope areas are included in this proposal are as follows (please see Exhibit B, Scope Area, for further detail): Area B Civic Space: Construction Documents — Construction Administration II. Area B Streetscapes (Early Package): Construction Administration a. West Avenue and Dickson Street (West Avenue intersection to railroad crossing) b. Water and Sewer Replacement III. Area A: Construction Administration Additional Services a. CA additional services for Civil scope of work Nelson Byrd Woltz Landscape Architects (NBW) I. Area B Civic Space Construction Documents 5.5 months (May — October 2022) Scope • Incorporate VE options from Design Development Cost Estimate in 50% CDs • Develop required technical documentation for construction, including Paving Plans, Layout Plans, Grading Plans, Planting Plans, Sections, Elevations, and Construction Details. • Coordinate drawings with full sub -consultant team. • Finalize materials palette for all landscape elements in coordination with Client. • Coordinate with South and North Developers on establishing finish floor elevations and ground plane material transitions for 50% CDs. • Facilitate and review construction specifications to accompany 50% CDs, 90% CDs, and 100% CDs (by Rico Associates). • Meet with team and construction manager ("CM") to review 50% and 90% CDs. Nelson Byrd Woltz Landscape Architects page 3 of 24 • Provide information and coordinate with the CM as they provide Cost Estimates. • Continue documentation and lead the design team in preparation of project materials required for Sustainable Sites Initiative ("SITES") certification. Deliverables • 50% Construction Documents (drawings and specifications) • 90% Construction Documents (drawings and specifications) - Up to three (3) standalone packages will be incorporated in 90% CDs for use as early bid package submittal • 100% Construction Documents — Bid Set (drawings and specifications) Meetings • Eighteen (18) Biweekly online meetings with client group • Eighteen (18) Biweekly online meetings with Technical Committee • Two (2) online Steering Committee meetings • Design Team coordination meetings • Two (2) onsite meetings with client group and consultants Travel • 50% CD Meeting with Client Group and sub -consultants (2 days, 3 NBW Staff) • 90% CD Meeting with Client Group sub -consultants (2 days, 3 NBW Staff) Bidding and Negotiation 2 months (November 2022 — January 2023) Scope • Review and assist in evaluation of Bid Proposals • Respond to requests for information from building contractors. • Prepare necessary addendums as directed and requested by the City. Deliverables • Addendums as directed and requested by the City Meetings • Two (2) online meetings with client group Nelson Byrd Woltz Landscape Architects page 4 of 24 Construction Administration 9 months (March — December 2023) Scope • Review submittals and shop drawings • Review and respond to Requests for Information ("RFIs") from the contractor • Coordinate responses to RFIs with sub -consultant team • NBW to track, coordinate, and distribute all project construction records, pay apps, and construction administration communications from Contractor, City, and subconsultants • Review mockups and materials samples • Prepare and coordinate necessary addendums as directed and requested by the City. • Tag and inspect trees and plants, two (2) visits to selected nurseries • Participate in site visits and construction meetings with contractors and the Client representatives per schedule • Review planting layout in the field with Contractor • Provide punchlists at substantial completion and final acceptance/project closeout • Attend construction meetings in person that coincide with site visits • Attend all other construction meetings via web-conference/phone call as appropriate Deliverables • Submittal reviews • Punchlists • Field Reports and SKs (Clarification Sketches), as needed Meetings • Attend virtual pre -construction meeting • Attend bi-weekly virtual OAC meetings Travel • Seven (7) Site Visits (2 days, 1-2 NBW Staff) • Two (2) tree tagging visits Nelson Byrd Woltz Landscape Architects page 5 of 24 II. Area B Streetscapes (Early Package) Construction Administration 9 Months (June 2022 — March 2023) Scope • Respond to requests for information from contractor and subcontractors. • Coordinate responses to RFIs with sub -consultant team • Prepare and coordinate necessary addendums as directed and requested by the City. Meetings • Attend virtual pre -construction meeting • Attend bi-weekly virtual OAC meetings Assumptions • NBW assumes that all base materials including a current survey of the project site shall be provided by the client prior to start of work. Additional Services If any of the following Services are required due to circumstances beyond the Landscape Architect's control, the Landscape Architect shall notify the Client. No Additional Services will be performed until receipt of written authorization from the Client. If the Client deems that such Services are not required, the Client shall give prompt written notice to the Landscape Architect and the Landscape Architect shall have no obligation to provide such Services. Authorized Additional Services shall be paid for in accordance with the attached schedule of hourly rates. • Providing Services required because of changes to the Project Scope. • Providing Services in connection with a public hearing, administrative hearing, arbitration proceeding or legal proceeding to which the Landscape Architect is not a party. • Providing "project management" services to assist the Client in performing its obligations to other people or entities in connection with the Project. • Civic Space geotechnical services are not included in this proposal. Per client direction, the design team will reference the 2012 Geotech investigation for parking deck feasibility - 5 borings total. Additional Geotech borings will be considered as additional services. • Substantial changes to South and North Development layouts or elevations after 50% CD submission will be considered as additional services. • Additional CD submissions related to early bid packages which are not described the NBW CD scope of work will be considered as additional services. Nelson Byrd Woltz Landscape Architects page 6 of 24 Flintlock, LTD - Local Landscape Architect I. Area B Civic Space Construction Documents Scope • Provide ongoing design review and critique of overall design • Support the team with logistical support, meeting space, and attend internal design meetings during NBW visits. • Participate in twelve (12) coordination and design digital design meetings with North and South Building Developers, fire marshal, and City • Design scope duration of 5.5 months, beginning in May 2022 • Attend and participate in twelve (12) bi-weekly team digital meetings , led by NBW • Attend and participate in necessary meetings that may arise during the construction document development (i.e. w/ material suppliers, city officials, project construction manager), not to exceed six (6) • Provide full drawing review (in .dwg format) at key milestones (50%, 90%, 100%). Olsson and NBW to lead document production. Bidding and Negotiation Scope • Provide support to NBW in navigating the Bidding and Negotiation process with City. • Attend and participate in three (3) weekly team digital meetings, led by NBW • Attend and participate in two (2) bi-weekly OAC digital meetings, led by Nabholtz Construction Administration Scope • Provide on site Construction Administration support to NBW for a 9 month construction period • Attend a NBW led Pre -Construction meeting for Upper Ramble with contractor and all key subcontractor personnel in attendance. Assist with organizing in -person meeting site location and meeting provisions. • Serve as on -going liaison with property owners as requested by the City • Attend a maximum of thirty-two (32) on -site OAC meeting (organized and led by Construction Manager) and site visits to monitor progress and observe the quality of the work. NBW to attend and lead meeting. Written reports of site visits and meeting minutes to be provided by Construction Manager. • Attend a maximum of thirty-two (32) site walks with contractor as requested to review and comment on installation of streetscapes work or assist in resolution of issues in the field. Nelson Byrd Woltz Landscape Architects page 7 of 24 • Notify NBW and the City of any work that does not conform with the construction documents. Review construction materials testing, on site mockups, materials samples, submittals, and construction records (RFIs, ASIs, Cos, etc.) related to the streetscapes. Review these materials in person as requested by NBW for Fay Jones Woods • Provide described CA services for a maximum of nine (9) months of construction Upper Ramble II. Area B Streetscapes (Early Package) Construction Administration Scope • Attend a NBW led Pre -Construction meeting for Phase 2 with contractor and all key subcontractor personnel in attendance. Assist with organizing in -person meeting site location and meeting provisions. • Attend a NBW led Pre -Construction meeting for Fay Jones Woods with contractor and all key subcontractor personnel in attendance. Assist with organizing in -person meeting site location and meeting provisions. • Organize and lead individual block pre -construction meetings with property owners, contractor, and City to review schedule, temporary property access, working hours, construction easements, tree protection, and project contacts • Serve as on -going liaison with property owners as requested by the City • Attend a maximum of thirty (30) bi-weekly on -site OAC meeting (organized and led by Construction Manager) and site visit to monitor progress and observe the quality of the work. NBW to attend and lead meeting once per month. Written reports of site visits and meeting minutes to be provided by Construction Manager. • Attend a maximum of thirty (30) site walks with contractor as requested to review and comment on installation of streetscapes work or assist in resolution of issues in the field. • Notify NBW and the City of any work that does not conform with the construction documents. • Review construction materials testing, on site mockups, materials samples, submittals, and construction records (RFIs, ASIs, Cos, etc.) related to the streetscapes. Review these materials in person as requested by NBW for Fay Jones Woods • Provide described CA services for a maximum of 9 months of construction on Phase 2 Nelson Byrd Woltz Landscape Architects page 8 of 24 Olsson Associates - Civil, Soils, Surveying, Structural I. Area B Civic Space Construction Documents Scope • Civil Design Services - Finalize layout and grading with NBW coordination. Plans will be in Civil 3D AutoCAD format, latest edition. Preliminary layout drawings to be provided by NBW. Significant redesign of drawings provided by NBW or NBW's subconsultants after 50% CD submittal shall be additional services and shall be billed at Olsson's standard hourly rate. • Civil Design Services - Provide (1) Preliminary Existing Conditions Plan, (1) Demolition Plans, (2) Grading Plans, (2) Utility Plans, (2) Drainage plans, (1) Erosion Control Plan, and standard civil detail sheets. Standard civil detail sheets include standard City details. • Soils Design Services - Identify preliminary soil sources that may have suitable soil quality, quantity, and capability for providing appropriate planting and structural soils for the project. - After potential soil sources have been identified, conduct a soil source assessment inspection. This task will involve site visits and inspections of potential soil vendors to assess the quality, quantity, and capability of providers for supporting the project. This would involve a 2-day soil source inspection period in the Fayetteville region. Up to 4 soil samples would be collected from potential sources for laboratory analyses. - Collect data and information from source visits to develop a list of approved soil vendors for the project - Prepare 90 percent and final soil specifications. The soil specification will detail the information necessary for soil procurement, preparation, and installation. Structural Construction Documents — Provide the final design and detailing of the steel space frame shade structure that was previously developed to the Schematic Design level. Deliverables will include Structural General Notes and Sheet Specifications, Foundation Plan and Details, and Steel Framing Plan and Details. Also included is the review and determination of required reinforcing for miscellaneous site walls, signs, and water fountains. Not included in this scope of services are the following: - Site visits - Determination of quantities, material pricing, or construction cost estimates. - Determination of soil properties or allowable bearing pressures - Additional design services requested by the Owner beyond that which is included in this Scope. - Redesign of structure due to pricing overruns, excluding VE. • Franchise Utility Coordination - Coordinate potential relocations with the electric service provider, gas provider, and communications provider in the area. This assumes roughly 1.5 weeks of time for services, updates, coordination, etc. • Drainage Design & Coordination - Prepare drainage report meeting requirements of the SITES and City for this Scope Area. Nelson Byrd Woltz Landscape Architects page 9 of 24 • SWPPP Permitting - Prepare and submit a Stormwater Pollution Prevention Plan (SWPPP) including design of erosion and sediment control plan which shall meet the requirements of the State NPDES Permit and local agency requirements and which shall include BMP's such as silt fence, construction entrances, sediment basins, etc. Bidding and Negotiation Scope • Provide services including but not limited to: review of shop drawings, participation in construction meetings, review and respond to BFI's, make construction site visits, provide punch lists, and record drawings. Construction Administration Civil Design Construction Administration Scope Attend Preconstruction meeting. Fee is limited to two (2) Olsson engineers to attend preconstruction meeting. • Attend monthly progress meetings. Fee is limited to one (1) Olsson engineer to attend monthly meetings. Furnish professional engineer to make monthly visits to the site (as distinguished from the services of a Resident Project Representative) as appropriate to observe the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the contract documents. In performing these services, the Engineer will endeavor to protect the Owner against defects and deficiencies in the work of the contractor; but he cannot guarantee the performance of the contractor, nor will the Engineer supervise, direct, control or have authority over or be responsible for Contractor's means, methods, techniques, sequences or procedures of construction or for the safety measures that the contractor takes or should take. • Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor submits. This review is for the benefit of the Owner to ensure general conformance with the design concept of the project and general compliance by the contractor with the information given in the contract documents. It does not relieve the contractor of any responsibility such as dimensions to be confirmed and correlated at the job site, appropriate safety measures to protect workers and the public, or the necessity to construct a complete and workable facility in accordance with the contract documents. • Prepare and review construction documentation including Requests for Information, Field Orders, Change Orders as directed by the Owner or Owner's representative. • Coordinate and conduct a final inspection with the Contractor and the Owner and Prepare a Punch List of deficient construction items for the Contractor to address. • Prepare record drawings of the completed project and provide one (1) hard copy and one (1) electronic copy for the Owner's records. Nelson Byrd Woltz Landscape Architects page 10 of 24 Soils Design Services Respond to Requests for Information (RFIs) and review soil test submittals. This task will be completed by Olsson's soil scientist to provide timely response for RFIs and for soil testing submittals. Conduct two (2) site inspections during the construction period to assess soil installation and provide technical support for the landscape contractor. It is anticipated that one of the site inspections will include the initial Pre -Construction Meeting followed by a site inspection during the construction process. Field reports summarizing observed site conditions and construction will be prepared following each site inspection. Civil and Structural Field Observation Scope • Construction Observer(s) (RPR) to review plans and construction documents and set up appropriate field documentation books • Perform full and part-time construction observation and document the work in progress. • Compile a daily diary that documents weather conditions, contractor(s) construction activity, contractor's personnel, equipment utilized, and discovered irregularities in the materials used or quality of work performed • Determine the contractor's compliance with the contract and specifications and reject work and/or materials that are not in compliance • Provide observation and documentation of the project traffic control and detour signage and communicate deficiencies to the contractor • Perform review of shop drawings and materials submittals and issue back to contractor • Receive contractor requests for interpretation or clarification on the intent of the contract specifications during construction and issue responses as required. Coordinate with the City, the communication of such responses to the prime contractor. • Determine whether the contractor is generally adhering to the specifications and plan documents, and schedule through on -going observations • Report to City, giving opinions and suggestions based on the observations regarding defects or deficiencies in the contractor's work and relating to compliance with the contract documents • Submit to the contractor a list of items observed to require completion or correction prior to final walk- through • Provide review of final documentation including the final pay estimate, final change order and punch list review II. Area B Streetscapes (Early Package) Construction Administration Scope • Attend a pre -construction conference • Construction Observer(s) (RPR) to review plans and construction documents and set up appropriate field documentation books Nelson Byrd Woltz Landscape Architects page 11 of 24 • Perform full or part-time construction observation and document the work in progress • Determine the contractor's compliance with the contract and specifications and reject work and/or materials that are not in compliance • Provide observation and documentation of the project traffic control and detour signage and communicate deficiencies to the contractor • Perform review of shop drawings and materials submittals and issue back to contractor • Receive contractor requests for interpretation or clarification on the intent of the contract specifications during construction and issue responses as required. Coordinate with the City, the communication of such responses to the prime contractor. • Determine whether the contractor is generally adhering to the specifications and plan documents, and schedule through on -going observations • Report to City, giving opinions and suggestions based on the observations regarding defects or deficiencies in the contractor's work and relating to compliance with the contract documents • Prior to final walk-through submit to the contractor a list of items observed to require completion or correction • Provide review of final documentation including the final pay estimate, final change order and punch list review Construction Administration — Water and Sewer Replacement Water/Sewer Construction Administration Scope The fee provided is limited to Water Construction Administration for Scope Area B elements of the project. Olsson shall provide engineering construction administration based on a 3-month construction schedule including the following: • Attend Preconstruction meeting. Fee is limited to two (2) Olsson engineers to attend preconstruction meeting. • Attend monthly progress meetings. Fee is limited to one (1) Olsson engineer to attend monthly meetings. Furnish professional engineer to make monthly visits to the site (as distinguished from the services of a Resident Project Representative) as appropriate to observe the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the contract documents. In performing these services, the Engineer will endeavor to protect the Owner against defects and deficiencies in the work of the contractor; but he cannot guarantee the performance of the contractor, nor will the Engineer supervise, direct, control or have authority over or be responsible for Contractor's means, methods, techniques, sequences or procedures of construction or for the safety measures that the contractor takes or should take. • Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor submits. This review is for the benefit of the Owner to ensure general conformance with the design concept of the project and general compliance by the contractor with the information given in the contract documents. It does not relieve the contractor of Nelson Byrd Woltz Landscape Architects page 12 of 24 any responsibility such as dimensions to be confirmed and correlated at the job site, appropriate safety measures to protect workers and the public, or the necessity to construct a complete and workable facility in accordance with the contract documents. Prepare and review construction documentation including Requests for Information, Field Orders, Change Orders as directed by the Owner or Owner's representative. Coordinate and conduct a final inspection with the Contractor and the Owner and prepare a Punch List of deficient construction items for the Contractor to address. Prepare record drawings of the completed project and provide one (1) hard copy and one (1) electronic copy for the Owner's records. Water Field Observation Scope • Construction Observer(s) (RPR) to review plans and construction documents and set up appropriate field documentation books • Perform full and part-time construction observation and document the work in progress. • Compile a daily diary that documents weather conditions, contractor(s) construction activity, contractor's personnel, equipment utilized, and discovered irregularities in the materials used or quality of work performed • Determine the contractor's compliance with the contract and specifications and reject work and/or materials that are not in compliance • Provide observation and documentation of the project traffic control and detour signage and communicate deficiencies to the contractor • Perform review of shop drawings and materials submittals and issue back to contractor • Receive contractor requests for interpretation or clarification on the intent of the contract specifications during construction and issue responses as required. Coordinate with the City, the communication of such responses to the prime contractor. • Determine whether the contractor is generally adhering to the specifications and plan documents, and schedule through on -going observations • Report to City, giving opinions and suggestions based on the observations regarding defects or deficiencies in the contractor's work and relating to compliance with the contract documents • Prior to final walk-through submit to the contractor a list of items observed to require completion or correction • Provide review of final documentation including the final pay estimate, final change order and punch list review III. Area A Construction Administration Additional Services Scope • Provide grading and drainage redesign and drawings of West Avenue from Center Street to Meadow Street. Nelson Byrd Woltz Landscape Architects page 13 of 24 Rico Associates - Specifications I. Area B Civic Space Construction Documents Scope • Prepare the 50%, 90% and 100% CD Phases in CSI Industry Standard 2020 MasterFormat, based on drawings, sketches, cut sheets and direct communication with Landscape Architect and design team members. It is understood SITES initiative credits will be pursued. Consultant anticipates preparing approximately thirty-five (35) spec sections and coordinating and assembling approximately fifty (50) subconsultant spec sections. • Coordinate and compile sub -consultant specification sections. • Produce documents in accordance with the following estimated schedule: 50% CD Phase Specifications Submittal: On or about June, 2022 90% CD Phase Specifications Submittal: On or about August, 2022 100% CD Phase Specifications Submittal: On or about October, 2022 • Communication will be via email, telephone, fax and US mail. Fees include approx. twelve (12) On - Line Team Coordination Meetings. No in -person meetings are scheduled with the Landscape Architect or project team. Hines - Irrigation I. Area B Civic Space Construction Documents Scope — Water Use & Infrastructure Planning • Attend one (1) design/coordination meeting (online conference calls/video conferences) with Owner &/or design team as needed throughout the scope of water -planning. • Meet online with the Owner and design team to discuss the water source strategy for the project, outline water delivery to the site and discuss initial concepts for irrigation water distribution throughout the building, pumping and irrigation. • Obtain site landscape and infrastructure information for key areas of the development. • Obtain & review project design documents for development, landscape planting approaches and irrigation equipment preferences. • Develop Site irrigation water -use plan to estimate annual water usage from potable water. Water use information will detail the following: - Summary of landscape types and quantities for the project site - Peak season water use estimates - Annual & monthly water use Nelson Byrd Woltz Landscape Architects page 14 of 24 • Determine size and confirm physical locations of potable irrigation water taps for each area of development. • Draft water -use Plan drawing showing proposed potable water tap and meter locations, areas to be irrigated, preliminary mainline pipe routing, isolation valve locations, pipe and wiring sleeves under hardscapes, and controller locations with electrical power drop requirements. • Determine the anticipated irrigation approach for general areas of development, primary equipment recommendations, estimated peak demand and annual water usage for the site. Deliverables: • Information requests, notes, communications provided in the required format. One (1) 40-scale water - use plan drawing for coordination of tap, meter and backflow locations. Plan will show irrigation application types in landscaped areas with preliminary schedule of irrigation products. Summary and charts of water -use demands annually, monthly, weekly, peak -month daily & GPM. The above will serve as the 50% CD submittal for pricing exercise. Scope - Irrigation Plan Design, Details and Specifications • Prior to design, determine point -of -connection ("POC") location(s), available pressure and size in coordination with the Civil or Mechanical Engineer, Landscape Architect, and Architect. • Present water & cost saving strategies to achieve reduced water use by implementing weather -based irrigation controls with system performance & management features, efficient irrigation strategies and superior system design. • Based on coordination with the Owner & Design Team, review specifications of the irrigation control system for the appropriate level of system monitoring & water conservation features commensurate with the project budget and long-term maintenance targets. • Coordinate mainline and wire routing, controller location and power requirements with the LA, ME, and Architect as necessary. • Document irrigation controller location, electrical power source location and water tap information (available pressure, meter requirements, etc.). • Ensure that design will comply with applicable City or local equipment specification and design standards. • Coordinate with landscape architect to match soil profile, minimum soil depth requirements for on - structure planted areas. • Develop detailed irrigation design that will include: sprinkler layout, mainline and lateral pipe routing & sizing, drip irrigation valves and diagrammatic routing of drip laterals and remote -control valve locations, backflow prevention and controller. • Prepare irrigation details in required format. • Prepare irrigation specifications in CSI format. Deliverables: • Two (2) 20-scale drawings of plans with details and specifications. The above will serve as the 90% CD submittal for pricing, and 100% CD package. Nelson Byrd Woltz Landscape Architects page 15 of 24 Scope - Plan Evaluation for LEED/SITES Certification • Complete the EPA Water Budget Calculator for the project based on the landscape plans and the current irrigation approach. We will include that as an upload to gain the pertinent LEED/SITES points. • Review and differentiate project water needs by irrigation method using the final landscape planting plan and verify landscape square footages with client to ensure consistency between LA and Irrigation LEED/SITES submissions. • Complete and submit worksheet for `Water Efficient Landscape' on the project's Online web portal. Deliverables: Completion of the EPA Water Budget Tool Calculator. Submit information and upload documentation on project's LEED/SITES Online portal. Source, compile and upload latest product cut sheets demonstrating irrigation product efficiencies. Bidding and Negotiation/ Construction Administration Scope • During bidding period, review questions from contractors and provide revised drawings &/or specifications as an Addendum to clarify irrigation issues. • Participate in a pre -construction conference call/video conference to answer Contractor questions and to provide clarification to bid documents as required. • Review RFIs, shop drawings and material submittals; make comments, re -review and approve for construction. II. Area B Streetscapes (Early Package) Construction Administration Scope • Participate in a pre -construction conference call/video conference to answer Contractor questions and to provide clarification to bid documents as required. • Review RFIs, shop drawings, and material submittals; make comments, re -review and approve for construction • Schedule and participate in preliminary walk-through (at `Substantial Completion') with Contractor for review of irrigation installation and system operation. Prepare "punch list" of all items which need adjustment or correction to be performed by Contractor prior to Final Acceptance. Nelson Byrd Woltz Landscape Architects page 16 of 24 HSA Engineering - MEP I. Area B Civic Space Construction Documents Scope • Prepare CD documentation of the project in coordination w/ NBW as the lead, including, but not limited to: - MEP plans and details — Site Power: Design, layout and specify required developed space electrical power distribution system including size and selection of required panelboards, electrical risers, related equipment and specifications. Coordinate required new power feeds with local electrical utility company. - Power to Lighting — With control zones, load diagrams. Etc. as provided by lighting designer. — Site Lighting: Provide power layout to all lighting designer selected site lighting for outdoor spaces. Design will include all zoning and controls as required by space designs provided by lighting consultants. - Coordination with North and South developers for future utility needs - Specifications for applicable sections • Prepare submissions: 50%, 90%, & 100% CD Sets • Attend on site meetings, and online coordination meetings as needed Bidding and Negotiation Scope • Assist in answering any RFIs or clarifications during the BN process as required. • Attend Site Inspections and Onsite Meetings: All required site inspections and onsite meetings requiring HSA's participation during the bidding phase services would be included in our fee. Construction Administration Scope • Assist in answering any RFIs or clarifications during the construction as required. • Attend Site Inspections and Onsite Meetings: All required site inspections and onsite meetings requiring HSA's participation during the construction phase services would be included in our fee. • Prepare Submittal Review: All required shop drawing review would be included as part of construction phase services. Nelson Byrd Woltz Landscape Architects page 17 of 24 II. Area B Streetscapes (Early Package) Construction Administration Scope • Assist in answering any RFIs or clarifications during the construction as required. • Attend Site Inspections and Onsite Meetings: All required site inspections and onsite meetings requiring HSA's participation during the construction phase services would be included in our fee. • Prepare Submittal Review: All required shop drawing review would be included as part of construction phase services. Tillett Lighting Design - Lighting Design I. Area B Civic Space Construction Documents Scope • Participate in bi-weekly design meetings via Zoom, or similar, with the Landscape Architect and other design team consultants when lighting is an integral topic. Similar to the previous phase of the FCAC project, we have not included any client meetings. Prepare final design and layouts of proposed lighting fixtures on background drawings as provided by the Landscape Architect. We have allowed for a maximum of 3 submission sets during CDs, at 50%, 90% and 100% complete. LTLDA will provide lighting layouts as AutoCAD layers to the Landscape Architect/Electrical Engineer for their use in producing contract documents. The Landscape Architect will produce final lighting layout sheets and the Electrical engineer will produce electrical circuiting and control drawing sheets for construction. Please Note: Once 100% complete Bid Documents have been issued, any subsequent revisions to the layouts will be reviewed and redlined with revisions to be completed by the Landscape Architect; or by LTLDA as an Additional Service. • Prepare a CD level assembly and fixture schedules listing fixture types included in the lighting design, including manufacturer's names and designations. Schedules will be submitted as documents to be included in the project manual. • Provide final lighting fixture cuts or other descriptive material describing equipment that is part of the lighting design. Fixture cut sheets will be submitted as documents to be included in the project manual. • Provide assembly diagrams for pole mounted fixtures and accommodation sketches for architectural mounted fixtures as needed for coordination. • Provide light fixture specifications, in CSI Format, for inclusion in the contract documents to be included in the project manual. • Coordinate lighting design with landscape, structural, electrical subconsultants. • Coordinate lighting design with Developers of the north and south buildings. We are assuming that this will require exchange of lighting information between the design teams, several meetings, and coordination of fixture locations within the immediate building surrounding areas. Nelson Byrd Woltz Landscape Architects page 18 of 24 • Provide a control zone diagram and schedule as required to explain the control intent to the Electrical Engineer. Control system to be designed and specified by Others. (All electrical circuiting and power distribution to be designed and specified by electrical engineer; all control equipment to be verified, specified, and coordinated by the electrical engineer.) • Review of construction document drawings as prepared by the Landscape Architect and Electrical Engineer as related to the lighting. • Participate in costing exercises at 50% and 90% submissions. Provide information to the Owner, /Landscape Architect and Cost Estimator related to lighting fixture costs for their use in verifying overall project budget estimates. LTLDA will provide Dealer Net unit pricing; all "take -offs" and installation costs to be determined by others. • We will provide lighting information for 2 SITES credits: Documentation for Credit 6.8 - Reduce Light Pollution and GFedot 8.6 Reduee GutdOOF EneFgy Gensumpti . Formal submission by Others. In this revised proposal we have eliminated credit 8.5 from our scope. We believe this can be handled by the SITES consultant as they are doing the work for this credit for the Phase 1 portion of the project. Deliverables: for 50%, 90%, and 100% CD submittals. • Construction Documentation Lighting layouts (CAD) for inclusion in architectural, land. architectural, and electrical engineering drawing sheets. • Fixture and Assembly Schedules, Control Schedule, and Fixture cuts. • Lighting fixture specifications (CSI) Bidding and Negotiation Scope • Respond to requests for information during the bidding process. Construction Administration Scope • LTLDA has not allowed for any meeting time in this phase. It is understood that NBW will participate in OAC meetings and convey information to LTLDA as necessary. • Review shop drawings and lighting submittals of equipment specified by LTLDA. More than three (3) reviews of any contractor submittal during this phase will be done as an Additional Service. • Respond to requests for information (RFI's) during the construction process. This is limited to questions regarding fixture types and accessories, fixture relocations due to conflicts in the field, providing manufacturers information for installation questions, and assisting the landscape architect with questions related to fixture installations in integrated structures (walls and rails). • SITE VISIT: We have allowed for (1) site visit at the end of construction for a final review of the completed lighting installation and for supervision of focusing the aimable fixtures and balancing of light levels with the control system. We will aim and focus all adjustable lighting equipment at this time and provide a final punchlist. The aiming and focus of fixtures takes place at night and the electrical Nelson Byrd Woltz Landscape Architects page 19 of 24 contractor will need to supply personnel and equipment (ladders, lifts, etc.) to perform this work in compliance with local laws and union agreements. The focus can take place only if all pavement has been installed, all lighting is installed, and all lighting is powered. The site visit consists of 3 days and 2 nights for two (2x) Tillett staff members for this work. II. Area B Streetscapes (Early Package) Construction Administration Scope • Participate in construction teleconferences via Go to Meeting or similar, when lighting is an agenda item. • Review shop drawings and submittals of specified equipment and associated elements. More than three (3) reviews of any contractor submittal during this phase will be done as an Additional Service. • Respond to requests for information and issuing clarifications of contract documents as required. • Final review of completed lighting installation to be done remotely. We will review photographs and other content to support a punch list for lighting. Threshold - Audio Visual Systems I. Area B Civic Space Construction Documents Scope • Participate in up to four (4) virtual meetings during this phase. • Prepare drawings and specifications for the AV cable infrastructure scope defined during the previous phase. Coordinate with the Electrical Engineer during the Engineer's design of the isolated -ground AV power and provide a Termination Schedule that allows the Electrical Engineer and/or Electrical Subcontractor to properly size and route conduit for the AV cable infrastructure. • Review documents prepared by the full Design Team at approximately 50% and 90% completion. We will provide and coordinate the following: - Sketches and markups of drawings illustrating our recommendations. - Preliminary specification language (either partial or complete sections as required) for AV -specific products and construction techniques insofar as the products and construction techniques are necessary for end -user experience. Bidding and Negotiation Scope • Respond to questions regarding AV systems during the bidding process Review AV system bids and provide comments for the City and NBW evaluation. Review contractor qualifications, identify most responsive qualified bidder, recommend contractor that best meets requirements of the project, review contractor's understanding of scope and/or materials needed. Nelson Byrd Woltz Landscape Architects page 20 of 24 Construction Administration Scope • Review submittals and contractor clarification requests. • Make one mid -construction site visit to observe construction progress related to AV infrastructure and equipment and prepare a field report following the visit. • Make one visit at Substantial Completion to prepare a punch list for AV infrastructure. Hydrodramatics - Fountain Design I. Area B Civic Space Construction Documents Scope • Produce drawings showing mechanical and electrical plans & sections of fountain piping, pool fittings, conduit, valves & manifolds, water supply and drains. Plans & sections will include installation details of fountain equipment. • Provide submittals at the 50%, 90%, and 100% CD Submittal deadlines. • Provide estimate of costs for furnishing fountain equipment only, including mechanical and electrical components, water supply, drains, etc. HD can provide an estimate of installed costs based on other projects but not guarantee the price. HD will provide submittals at the 50% and 90% CD Submittal deadlines. Bidding and Negotiation Scope • Assist City with any question that occur to during the bidding process. Adjust drawings as needed along with any Narrative to respond to questions. Anticipated length — 2 months Construction Administration Scope • Review & respond to RFI's, review submittals and shop drawings. Anticipated length of CA phase — 9 months. Nelson Byrd Woltz Landscape Architects page 21 of 24 Archetype - Wayfinding and Signage I. Area B Civic Space Construction Documents Scope: Upper Ramble Signage • Develop Identification, Entry and Wayfinding signage for the Upper Ramble Spaces • Design Interpretive signs (History, Stormwater, Arts and Culture) in coordination with the City and NBW • Coordinate with NBW and design team on integrated signage (furnishings, pavilion, etc.) • Coordinate with North and South Developers on developing guidelines for building signage (Archetype will not be designing building signage but the language needs to be harmonious with the Upper Ramble Spaces) • Produce style guide for potential event signs, as well as any future giveaway or swag type items Scope: Razorback Greenway Signage • Work with Greenway signage team and trails coordinator to incorporate Ramble wayfinding at key intersections and entry points Construction Administration Scope • Coordinate with NBW, design teams and North and South Developers on reviewing RFI and Mockup documents to ensure consistency with The Ramble identity and Fayetteville entities. Nelson Byrd Woltz Landscape Architects page 22 of 24 Fee Summary Fayetteville Cultural Arts Corridor I. Area 9 Civic Space: CID - CA 4281= Construction Documents NBW Design Fees, incl. SITES NBW Expenses Oz her Design Co-:. Sub Consultant Fees Stub Consultant Contingency WaterlSswer Des�gr. Cos;= Sub Consultant Fees CA TWW Bidding and Negotiation Corvstnuction Administration 274,256 NBW Design Fees. incl. SITES 13278 NBW Design Fees, incl. SITES 173,064 12,000 NBW Expenses NEW Expenses 24,200 $206.266 $13,278 $197.264 Ctrer Les:gr Cccrs 221,902 Sub Consultant Fees 15,020 Sub Consullard Fees 125,922 Sub Consultant Contingency Sub Consultant Contingency $221,902 $1S,D20 $126.922 Design Costs 0 Sub Consultant Fees Sub Consullant Fees $0 $Q $0 $5%,158 BN Total $28,298 CA Tots!! $323,186 %*ftAI Cupural Arts Corridor Fayetteville Cultural Arts Corridor 11. Area B Early Package Streetscapes: CA III. Area A CA -AS 41M2022 4728PL022 Construction Administration Additional S�s NBW Design Fees, inel. SITES 18,643 NBW Design Fees 875 NBW EKIpenses 0 SITES documentation 0 NBW Expenses 0 $18,643 $876 Other Da -fan Costs Sub Consultant Fees 91,410 -_.'a: Sub Consultant Contingency Sub Consultant Fees 17 500 Sub Consultant Contingency $91,410 $17,600 Wster.Se:/er Design Costs Sub Consultant Fees 11,440 CA Total $18,375 $11,440 CA Total $121.493 Fee Summary I. Area B Civic Space. CD - CA Construction Documents $508,158 Bidding and Negotiation $28,288 Construction Administration $323,186 II. Area B Early Pa 4xju Stoffl .capes: CA Construction Administration $121,493 III. Area A CA - AS Additional Ser ees $18,376 $999,510 The figures above represent fixed fee amounts for the phases and scope as described. Fee disbursement will be according to percentage work complete as reported by NBW every month, and will include sub -consultant fees, mark-up, and Reimbursable Expenses. NBW fees include 5% mark-up on expenses and sub -consultant fees. Nelson Byrd Woltz Landscape Architects page 23 of 24 2022 Schedule of Hourly Rates Nelson Byrd Woltz Landscape Architects Principal $400 Associate Principal $250 Senior Associate $210 Associate II $190 Associate 1 $170 Designer III $150 Communications Director $150 Designer II $140 Designer 1 $130 Senior Ecosystem Ecologist $130 Historian $130 Graphic Designer $130 Technical $110 Fees for professional services are calculated using the hourly rates listed above. Expenses are marked up 10% to cover administrative costs. Rates are subject to change annually. Nelson Byrd Woltz Landscape Architects page 24 of 24 EXHIBIT B DICKSON ST O 0 i i i I THE UPPER RAMBLE — CIVIC SPACE AND ASSOCIATED SERVICES I. Area B CIVIC SPACE: CD, B&N, CA II Area B Early Package Streetscapes: CA 1, {�� 111. Area A Additional Services: CA City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 SUSTAINABILITY/RESILIENCE (631) 2022 Requestor: Peter Nierengarten BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a Change Order to contract with Nelson Byrd Woltz in the amount of $999,510 to provide professional landscape architecture services for construction documentation and construction administration for the Upper Ramble, to approve a loan of $988,070 from the General Fund to the Arts Corridor 2022 Bond Fund to be reimbursed when issued, and to approve a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 5/1 7/2022 LEGISTAR FILE ID#: 2022-0393 Hovy 3lack� 4/29/2022 11:49 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 5/17/2022 CHKD/POSTED: TOTAL Account Number 988,070 988,070 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220414 Account Name 5400.860.5700-5860.02 11,440 - 11011 2019.7800 EX Capital Prof Svcs - Engineering/Architectu 5400.720.5600-5808.00 (11,440) - 11011 1 EX Improvements - Water Line 4708.860.7800-5860.02 4708.860.7000-4999.99 988,070 - - 988,070 46080 7800 EX RE Capital Prof Svcs - Engineering/Architectu Use Fund Balance - Current H:\Budget Adjustments\2022_Budget\CITY COUNCIL\05-17-22\2022-0393 BA NBW Upper Ramble 1 of 1 Nelson Byrd Woltz Change Order No. 7 City of Fayetteville Staff Review Form ARCHIVED 2023-0817 Item ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Peter Nierengarten 7/26/2023 SUSTAINABILITY/RESILIENCE(631) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of an Add Service Amendment to the Existing Design Contract with Nelson Byrd Woltz for the Ramble Project Budget Impact: xxxx.xxx.xxxx-5860.02 Various Account Number Fund XXXXX.7800 Arts Corridor Improvements Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 1.45 Expenses(Actual+Encum) $ - Available Budget $ 1.45 Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget $ 1.45 VM221130 Purchase Order Number: Previous Ordinance or Resolution If 276-21, 123-22 Change Order Number: Original Contract Number: Comments: 7 Approval Date: 07/31/2023 CITY OF .'FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: July 26, 2023 SUBJECT: Ramble Design —Add Services Change Order STAFF MEMO RECOMMENDATION: Staff recommends approval of an Add Service Amendment to the Existing Design Contract with Nelson Byrd Woltz for the Ramble Project BACKGROUND: The Fayetteville City Council passed Resolution 276-21 on November 2, 2021 to approve change order number 5 to the contract with Nelson Byrd Woltz in the amount of $395,009.00 to provide professional landscape architecture service for the early package of the Upper Ramble. Later, due to value engineering decisions, the original scope of work was reduced for the early package therefore existing budget remains within the design fees for this work. DISCUSSION: Extended construction administration (CA) on the Lower Ramble and extended time for bidding and negotiations (B&N) on the Upper Ramble Plaza have exhausted previously authorized consultant fees for this work. Specifically, this additional work includes: CA (substantial completion December 2022) • Extended construction and redesign period of Hillcrest block • Extended duration of Phase 1 CA B&N (increase of phase duration from 2 to 6.6 months) • Participate in VE and Bid markups, meetings and reviews • Prepared diagrams of VE strategies including: o Review of alternative materials o Advise on deletion and phasing of key design elements o Strategies for shrub and tree planting reductions o Reduction of electrical bollards o Coordination of lighting and electrical reviews of bids • Meetings and reviews of play structure • Coordination, meetings and review of O&M Manual • Meetings and reviews of Archetype signage • Presentation to the WAC • Fundraising and donor strategies meeting Mailing Address: 113 W. Mountain Street www.fayetteville-acgov Fayetteville, AR 72701 In order to cover this additional work, staff proposes to use the remaining fee of $66,721,00 from the early package of the Upper Ramble to perform this scope of work. There is no additional cost for this change. BUDGET/STAFF IMPACT: No budget impact for this contract change order. Attachments: Additional Service Agreement Nelson Byrd Woltz Landscape Architects July 25, 2023 Peter Nierenganen City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Subject: The Ramble - Phase If Civic Space: Bidding & Negotiation and Phase I Fay Jones Woods: Construction Administration - Additional Services Agreement 012 Dear Peter Nelson Byrd Woltz LLC ("NBW") respectfully requests authorization to perform Additional Services, as described below, in accordance with the terms and conditions of the Agreement dated June 19, 2018 between the Client and NBW for the Project, for the following scope. Phase II Civic Space: Bidding & Negotiation Scope • Provide extended duration of Bidding and Negotiation phase from 2 months (January- February 2023) to 6.5 months (January - mid August 2023) • Review and assist in evaluation of Bid Proposals • Attend up to six (6) VE and B&N associated meetings with GC and Client • Review and propose VIE alternates, including: - Material substitutions - Deferrals or deletions of design elements - Planting sizes Alternate play structure • Respond to requests for information from building contractors • Prepare necessary addenda as directed and requested by the Client Deliverables • Addenda as directed and requested by the Client Consultants: Tillett Lighting Design Scope • Provide extended duration of Bidding and Negotiation phase from 2 months (January - February 2023) to 6.5 months (January - mid August 2023) • Participate in Bid and VE review meetings • Review and assist in evaluation of electrical bid proposals Contact manufacturers for pricing information Review VE lighting alternates Phase I Fay Jones Woods: Construction Administration Scope • Provide extended duration of Phase I CA, due to revisions of Hillcrest block of West Avenue • Provide final warranty review and site visit (July 2023) Deliverables • Site report and punch list The following adjustments shall be made to compensation and time for performance Fee An hourly, not -to -exceed amount of Sixty -Six Thousand Seven Hundred Twenty -One Dollars ($66,721.00), plus reimbursable expenses (see attached Schedule of Hourly Rates). NBW proposes to use the remaining fee of $66,721.00 in Phase II Early Package CD phase to perform this scope of work. Fee Breakdown: $34,560 Phase II Civic Space B&N and VE $5,289.38 Phase II Civic Space B&N and VE (Consultants: Tillett) $4,320 Phase I Fay Jones Woods CA Site Visit $22,551.62 Phase I Fay Jones Woods CA Overage $66,721 Total Schedule March - mid August 2023 Exclusions • Updates and reissue of 100% CD documents based on the above VE exercise are not included in this proposal. Nelson Byrd Woliz Landscape Architects page 2 of 4 Your signature below indicates that you agree with the proposed changes in the scope of Services, Fee and Schedule, as stated herein, and authorize us to proceed with such Additional Services. In witness of the making and execution of this Amendment to the original Agreement as of the date of this letter, please sign this Amendment in the space provided below. Accepted by: Nelson Byrd Woltz LLC In, a/1412" Thomas L. Woltz, FASLA, CLAPS Principal and Owner City of Fayetteville Name.J Title: Mavor The Ramble - Phase II Civic Space: Bidding & Negotiation and Phase I Fay Jones Woods: Construction Administration - Additional Services Agreement 012 Nelson Byrd Woltz Landscape Architects page 3 of 4 2023 Schedule of Hourly Rates Nelson Byrd Woltz Landscape Architects Principal S400 Associate Principal $250 Senior Associate $220 Associate II $200 Associate 1 $180 Communications Director $180 Designer III $160 Designer 11 $150 Designer 1 $140 Historian $150 Conservation Designer II $150 Conservation Designer 1 $140 Senior Ecosystem Ecologist $140 Graphic Designer $140 Technical $120 Fees for professional services are calculated using the hourly rates listed above. Expenses are marked up 10%to cover administrative costs. Rates are subject to change annually. Nelson Byrd Woltz Landscape Archdacts page 4 of 4