HomeMy WebLinkAbout122-22 RESOLUTION` u� ¢Artr.�,r
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 122-22
File Number: 2022-0402
LAKE FAYETTEVILLE REGIONAL PARK TRAILS GRANT APPLICATION:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO
APPLY FOR AND UTILIZE FEDERAL -AID RECREATIONAL TRAILS PROGRAM FUNDS
IN THE AMOUNT OF $250,000.00 FOR IMPROVEMENTS TO LAKE FAYETTEVILLE
REGIONAL PARK TRAILS, AND TO APPROVE A CITY MATCH OF $62,500.00 FOR THE
PROJECT
WHEREAS, the City of Fayetteville understands Federal -aid Arkansas Department of Transportation
- Transportation Alternatives Program Grant funds are available at 80% federal participation and 20%
local match to be used for improvements to the Lake Fayetteville Regional Park trails; and
WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project
on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual
monetary reimbursement; and
WHEREAS, this project, using federal funding, will be open and available for use by the general
public and maintained by the City of Fayetteville.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas expresses its willingness to
participate in accordance with its designated responsibilities in this project, including maintenance of
this project and providing local matching funds in the amount of $62,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to
Page 1 Punted on 5118122
Resolution: 122-22
File Number: 2022-0402
execute all appropriate applications, agreements, and contracts necessary to expedite the construction
of the above stated project.
Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and
hereby authorizes the City of Fayetteville to cooperate with the Arkansas Department of
Transportation to initiate action to implement this project.
PASSED and APPROVED on 5/17/2022
App
Attest:
ioneld Jordan, KI Kara Paxton, City Clerk Treasurer
=~• FAYETTEVILLE;�_
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Page 2 Printed on 5118122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0402
Agenda Date: 5/17/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.16
LAKE FAYETTEVILLE REGIONAL PARK TRAILS GRANT APPLICATION:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO APPLY
FOR AND UTILIZE FEDERAL -AID RECREATIONAL TRAILS PROGRAM FUNDS IN THE
AMOUNT OF $250,000.00 FOR IMPROVEMENTS TO LAKE FAYETTEVILLE REGIONAL PARK
TRAILS, AND TO APPROVE A CITY MATCH OF $62,500.00 FOR THE PROJECT
WHEREAS, the City of Fayetteville understands Federal -aid Arkansas Department of Transportation -
Transportation Alternatives Program Grant funds are available at 80% federal participation and 20% local
match to be used for improvements to the Lake Fayetteville Regional Park trails; and
WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a
reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary
reimbursement; and
WHEREAS, this project, using federal funding, will be open and available for use by the general public and
maintained by the City of Fayetteville.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas expresses its willingness to participate in
accordance with its designated responsibilities in this project, including maintenance of this project and
providing local matching funds in the amount of $62,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute
all appropriate applications, agreements, and contracts necessary to expedite the construction of the above
stated project.
Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby
authorizes the City of Fayetteville to cooperate with the Arkansas Department of Transportation to initiate
action to implement this project.
City of Fayetteville, Arkansas Page 1 Printed on 511812022
Ted Jack
Submitted By
City of Fayetteville Staff Review Form
2022-0402
Legistar File ID
5/17/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/28/2022 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a resolution expressing the willingness to apply for federal -aid funds for trail
improvements to Lake Fayetteville Regional Park and allow staff to submit an application of an 80 percent federal
20 percent local matching grant through the Arkansas Department of Transportation - Recreational Trails Program
for an award of up to $250,000 and a City match of up to $62,500 for a total project of $312,500.
Budget Impact:
n/a
n/a
Account Number Fund
n/a n/a
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
V20210527
Purchase Order Number: n/a Previous Ordinance or Resolution # n/a
Change Order Number:
Original Contract Number:
n/a
Approval Date:
n/a
Comments: This resolution is for approval to apply for a grant only. If approved, Park Land Dedication Funds will
utilized for the match (2250-2505.01) and approved with grant acceptance.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 17TH, 2022
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Alison Jumper, Parks, Natural Resources and Cultural Affairs Director
FROM: Ted Jack, Park Planning Superintendent
DATE: April 27, 2022
SUBJECT: Lake Fayetteville 2022 Recreation Trails Program Grant Application
RECOMMENDATION:
Staff recommends approval of a resolution expressing the willingness to apply for federal -aid
funds for trail improvements to Lake Fayetteville Regional Park and allow staff to submit an
application of an 80 percent federal 20 percent local matching grant through the Arkansas
Department of Transportation - Recreational Trails Program for an award of up to $250,000 and
a City match of up to $62,500 for a total project of $312,500.
BACKGROUND:
Lake Fayetteville Regional Park offers both hard surface and soft surface trails to park users.
The most heavily used section of the Razorback Greenway passes over the lake dam, but
interaction with the lake is limited. South of the dam is a peninsula that has no official access
but offers interesting views and interaction with the lake and natural areas. A primary goal is to
create a fully accessible nature trail in this area as outlined in the attached conceptual sketch.
This grant application will be for trail and trail related work primarily in this area of the park but
may include other areas as funding allows.
DISCUSSION:
If successful in securing this grant, this project will be added to the future work, funded by
Phase II Bond Funds, at the Veterans area of Lake Fayetteville Regional Park. Funding may
only allow for phasing of this project.
BUDGET/STAFF IMPACT:
The City will be responsible for a minimum of 20% of the total project cost. If the grant is
approved for the full amount requested the city will have a $62,500 match requirement which is
anticipated to come from North East Park Land Dedication Funds (2250-2505.01)
Attachments:
Staff Review Form
Lake Fayetteville Nature Trail Concept Sketch.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
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Comments:
Purchase Order Number:
Change Order Number:
Previous Ordinance or Resolution #122-22
Approval Date:
Original Contract Number:
13001.3000.2301
Project Number
Budget Impact:
Community Park Improvements, Lake
Fayetteville, ARDOT RTP Grant
Fund
Parks Development2250.520.9256-5814.05
Account Number
Project Title
City of Fayetteville Staff Review Form
2024-0025
Item ID
N/A
City Council Meeting Date - Agenda Item Only
Staff recommends entering into a contract with Flat Earth Archeology, LLC, to provide a cultural resources survey
within the Veterans Memorial Park area of Lake Fayetteville for a fee not to exceed $2,000.00.
N/A for Non-Agenda Item
Action Recommendation:
Submitted By
Zach Foster PARKS & RECREATION (520)
Division / Department
1/22/2024
Submitted Date
Yes
224,000.00$
2,000.00$
V20221130
Budgeted Item?
Does item have a direct cost?
Is a Budget Adjustment attached?
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
224,000.00$
-$
Yes
No -$
222,000.00$
01/25/2024
Flat Earth Archeology, LLC
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs
Ted Jack, Park Planning Superintendent
FROM: Zach Foster, Park Planner II
DATE: January 22, 2024
SUBJECT: Lake Fayetteville Cultural Resources Survey Contract
RECOMMENDATION:
Staff recommends entering into a contract with Flat Earth Archeology, LLC, to provide a cultural
resources survey within the Veterans Memorial Park area of Lake Fayetteville for a fee not to
exceed $2,000.00.
BACKGROUND:
The City was awarded a grant through the Arkansas Department of Transportation (ARDOT) in
2023 to make trail improvements at Lake Fayetteville. The planned nature trail will run parallel to
the lake shore and connect the Veterans Park playground to the existing multi-use paved trail.
ARDOT gave notice that a cultural resources survey must be performed on the project area
before any grant work could proceed.
DISCUSSION:
This cultural resources survey will be a Phase I archeological survey meant to identify and
assess any cultural deposits or features in the project area. An estimated one business day of
fieldwork will take place in addition to office work. The report will include information on any
archeological sites identified and recommendations for the prosed project to be in compliance
with federal and state regulations regarding cultural resources.
BUDGET/STAFF IMPACT:
Funds for this contract are available in Project 13001.3000.2301.
Attachments:
SRF
Proposal from Flat Earth Archeology, LLC
117 Financial Drive Cabot, AR 72023
(501) 286-7124 – office
(501) 593-0609 – cell
Website: FlatEarthArcheology.com
Email: chrisb@flateartharcheology.com
December 22, 2023
Zach Foster
Parks and Recreation
City of Fayetteville, Arkansas
RE: Cultural Resources Survey for the Lake Fayetteville Accessible Nature Trail Project
in Washington County, Arkansas
Mr. Foster:
This proposal is submitted in relation to your request for a cultural resources survey of the
above referenced project. I have examined the map provided. Flat Earth Archeology can
conduct a Phase I archeological survey covering the linear project area as identified in the
map provided, totaling approximately 0.5 mile in length. To achieve this, a pedestrian
survey will be performed utilizing shovel test excavations in 20-meter intervals on transects
within the proposed project area to identify and assess the status of any cultural deposits or
features in the project area.
Background research and fieldwork can begin within two weeks of the receipt of the signed
contract and/or written notice to proceed. Fieldwork will take a crew of archeologists an
estimated one business day to complete, depending on field conditions and the number
of cultural resources identified.
Flat Earth Archeology will write and submit the cultural resources report within 15
business days from the completion of fieldwork. The report will include information on
any archeological sites identified and recommendations for the proposed project to be in
compliance with federal and state regulations regarding cultural resources. The exact
locations of any significant prehistoric or historic archeological sites found will be supplied
to you and your representatives for planning purposes only, with the stipulation that their
locations will not be part of any document released to the public.
All work will conform to the standards set for the state of Arkansas which are described in
A State Plan for the Conservation of Archeological Resources in Arkansas (Davis, ed.
1982, amended 2010) and the standards set by the U.S. Secretary of Interior’s Standards
and Guidelines for Archeological and Historic Preservation.
A digital copy of the report will be submitted to you. Up to two hard copies of the report
will be supplied upon request. You will be responsible for disseminating the report to the
appropriate agency or agencies for review. The required copies of the final report will be
sent by Flat Earth Archeology to the Arkansas Archeological Survey in Fayetteville for the
state archives along with any artifacts recovered during the project for permanent curation.
You will need to provide maps (if necessary) of the proposed project to Flat Earth
Archeology and notify us of any changes to the project area prior to fieldwork. You or your
representative will obtain necessary permission for access to the properties. We will not
investigate areas where landowner permission is denied.
The cost estimate of the cultural resources work includes:
•cultural resources survey
•archeological site boundary documentation related to your project
•forms and preliminary assessments
•project paperwork
•historical research and assessment of any potentially historic structures
•laboratory analysis of artifacts
•permanent curation of any artifacts recovered during fieldwork at the
University of Arkansas Collections Facility and payment of their associated
fees
•production of the written report for the project and recommendations
•minimum of two hard copies of the final report (a digital version can be
supplied to all parties also)
The cost of this cultural resources project is a fixed rate of $2,000.00
The invoice will be sent upon completion and submittal of the report. Payment should be
received within 30 days of receipt of the invoice.
A supplemental agreement will be needed if any additional items (such as Phase II
significance testing, deep trenching, removal of cultural features, monitoring . . . etc.) are
requested by you. If additional archeological work (i.e. Phase II site testing or Phase III
site mitigation) is required by the SHPO, a separate contract can be negotiated for that
work.
Thank you for giving us the opportunity to assist you with your cultural resources needs.
Sincerely,
Chris Branam, RPA
I agree to the terms of this proposal and give
notice to proceed.
Title Mayor
Date I /25 /2024