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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 119-22
File Number: 2022-0405
TECHNOLOGY SOLUTIONS PRODUCTS, TIPS COOPERATIVE PURCHASING:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TECHNOLOGY SOLUTIONS,
PRODUCTS, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS
COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH
MARCH 31, 2027 AND ANY FUTURE RENEWAL PERIODS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approve the purchase of
technology solutions, products, and services from authorized resellers pursuant to a TIPS cooperative
purchasing contract, a copy of which is attached to this Resolution, on an as needed basis through
March 31, 2027, as well as any future renewal periods.
PASSED and APPROVED on 5/17/2022
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Page 1
Attest:
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0405
Agenda Date: 5/17/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.13
TECHNOLOGY SOLUTIONS PRODUCTS, TIPS COOPERATIVE PURCHASING:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TECHNOLOGY SOLUTIONS, PRODUCTS,
AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE
PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH MARCH 31, 2027 AND ANY
FUTURE RENEWAL PERIODS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approve the purchase of
technology solutions, products, and services from authorized resellers pursuant to a TIPS cooperative
purchasing contract, a copy of which is attached to this Resolution, on an as needed basis through March 31,
2027, as well as any future renewal periods.
City of Fayetteville, Arkansas Page 1 Printed on 511812022
Brad Fulmer
Submitted By
City of Fayetteville Staff Review Form
2022-0405
Legistar File ID
5/17/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/29/2022 INFORMATION TECHNOLOGY (170)
Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of technology solutions products and services on an as -needed basis, from
authorized resellers, pursuant to a TIPS Interlocal cooperative purchasing contract #220105 through March 31,
2027, and any future renewal periods.
Account Number
Project Number
Budgeted Item?
Does item have a cost?
Budget Adjustment Attached?
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
$
Previous Ordinance or Resolution #
Approval Date:
V20210527
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 17, 2022
TO: Mayor and City Council
THRU: Keith Macedo, IT Director
Susan Norton, Chief of Staff
FROM: Brad Fulmer, Assistant IT Director
DATE: April 29, 2022
SUBJECT: Technology Solutions
CITY COUNCIL MEMO
RECOMMENDATION:
A resolution to authorize the purchase of technology solutions products and services on an as -
needed basis, from authorized resellers, pursuant to a TIPS Interlocal cooperative purchasing
contract #220105 through March 31, 2027, and any future renewal periods.
BACKGROUND:
TIPS is an acronym for The Interlocal Purchasing System. TIPS is a national purchasing
cooperative that provides access to competitively bid purchasing contracts. Contract #220105
was awarded to multiple vendors and is valid through March 31, 2027.
DISCUSSION:
Purchasing technology solutions products and services from the TIPS contract gives the City an
opportunity to leverage competitive pricing which is based off a high -volume discount. If the City
were to bid such products and services itself, it would not benefit from the shared purchasing
power that the TIPS cooperative contract provides. There is no fee to the City to purchase from
the contract.
BUDGET/STAFF IMPACT:
Technology products are budgeted within each division and various capital improvement
projects and operating budgets across the City.
Attachments:
Staff Review Form
TIPS #220105 RFP
TIPS #220105 Awarded Vendors
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
COMPETITIVE PROCUREMENT SOLICITATION
DOCUMENT
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THE INTERLOCAL PURCHASING SYSTEM (TIPS)
A Cooperative Purchasing Program available for membership by Governmental and other eligible entities in all fifty states.
ESG
TEXAS REGION 8 EDUCATION SERVICE CENTER (Region 8 ESC)
TIPS Lead Agency
CONTACT INFORMATION:
TIPS/Region 8 ESC
4845 US Hwy. 271 North
Pittsburg, Texas 75686
Toll Free: (866) 839-8477
Email: bids@tips-usa.com
Website: www.tips-usa.com
NOTICE TO PROPOSERS
PROPOSAL DUE DATE:
February 18, 2022 AT 3:00 P.M. LOCAL TIME
ALL PROPOSALS TO BE RECEIVED ELECTRONICALLY, OR OTHERWISE, BY FOREGOING DATE &
TIME.
LOCATION OF SOLICITATION DOCUMENTS:
Solicitation documents are located at http://tips.ionwave.net. If you encounter a problem while accessing the
solicitation, please contact TIPS at the contact information provided above for assistance.
REQUEST FOR PROPOSAL:
This solicitation document is a Request for Proposal as permitted in Texas Education Code § 44.031 for the
category:
RFP 220105 Technology Solutions, Products and Services
NOTICE: The type of solicitation document is identified directly above. The use of terms such as: "Solicitation",
"Bid", "Request for Proposal", "RFP", "Request for Competitive Sealed Proposal", "RCSP", or other specific
terms, may be inaccurate legal terminology and should be construed to mean the method of competitive procurement
identified directly above with the legal citation.
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
Page 1
PIGGYBACKING NOTICE:
THIS IDIQ SOLITICATION IS INTENDED FOR THE USE OF REGION 8 ESC, TIPS, TIPS MEMBER ENTITIES
(MEMBERS), AND FUTURE MEMBERS TO PIGGYBACK UPON AND UTILIZE AS THEIR OWN SOLICITATION
FOR LEGAL PROCUREMENT. SINCE MEMBER ENTITITES PIGGYBACKING ON AN AGREEMENT RESULTING
FROM THIS SOLICITATION MAY DO SO AT THEIR OWN DISCRETION/TIMING, THE SCOPE REQUIREMENTS
OF THE SOLICITATION MAY CHANGE DURING THE LIFE OF THE RESULTING IDIQ AGREEMENTS AND NO
SPECIFIC PURCHASE VOLUME IS GUARANTEED BY TIPS.
General Information
FINANCING OF TIPS
TIPS Vendor Paid Fee
The total cost of the TIPS program, in most cases, is primarily funded through an administration fee paid to
TIPS by the awarded contractors. The fee is based on actual vendor project sales. Vendor will pay the fee on
the amount actually invoiced and paid on TIPS sales by TIPS members. Fees are not assessed to vendors for
shipping cost, required bond cost, or any taxes that may be applicable.
TIPS establishes a fee for each solicitation for proposals that is in the best interest of TIPS and its
members.
The fee schedule for agreements awarded under solicitation is 1%.
Term of Agreement and Renewals
The Agreement with TIPS is for approximately five (5) years with an option for renewal for an additional one (1)
consecutive year. If TIPS offers the renewal extension year, the Vendor will be notified by email to the primary
contact of the awarded Vendor and shall be deemed accepted by the Vendor unless the awarded Vendor notifies
TIPS of its objection to the additional term. TIPS may or may not exercise the available extension(s) provided in
the original solicitation beyond the base five-year term. Whether or not to offer the extension is at the sole
discretion of TIPS.
"Start Date" for Term Calculation Purposes Only: Regardless of actual award/effective date of Contract, for
Agreement "term" calculation purposes only, the Agreement "start date" is the last day of the month that
Award Notifications are anticipated as published in the Solicitation.
Example: If the anticipated award date published in the Solicitation is May 22, 2020 but extended negotiations
delay award until June 27, 2020 the end date of the resulting initial "five-year" term Agreement, (which is
subject to an extension(s)) will still be May 31, 2025 in this example.
"Termination Date": The scheduled Agreement "termination date" shall be the last day of the month of the
month of the Original Solicitation's Anticipated Award Date plus five years.
Example: If the original term is approximately five years, and the solicitation provides an anticipated award
date of May 22, 2020, the expiration date of the original five-year term shall be May 31, 2025 in this example.
Extensions: Any extensions of the original term shall begin on the next day after the day the original term
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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expires.
Example Following the Previous Example: If TIPS offers a one-year extension, the expiration of the extended
term shall be May 31, 2026 in this example.
TIPS may offer to extend Vendor Agreements to the fullest extent the original Solicitation permits.
THIS CLAUSE CONTROLS OVER ANY OTHER TERM IN ANY OTHER PART OF THIS SOLICITATION. TIPS
reserves the right to solicit proposals at any time it is in the best interest of TIPS and/or its members.
VALUE OF THE CONTRACT
The estimated value for the life of the of the contract for all awarded vendors combined is
$74,707,120.00. This estimate is not a guarantee of the minimum or maximum value of the contract
because TIPS cannot accurately predict the future needs of our member entities, their budget
allocations, or the ongoing needs as they relate to this solicitation.
Termination
TIPS or the awarded vendor may terminate an award under this solicitation at will for cause or
no cause or for convenience. TIPS must provide the vendor with 30 days prior written notice to
the awarded vendor at the address provided in the response or as otherwise provided. The
Awarded vendor shall provide TIPS with 90 days prior written notice of termination in order to
protect the interests of the TIPS member that may be in negotiation or budget approval process.
Miscellaneous
The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole
discretion and that any Vendor may be removed from the participation in the Program at any time
with or without cause. Nothing in the Agreement or in any other communication between TIPS and
the Vendor may be construed as a guarantee that TIPS or TIPS Members will submit any orders at
any time. TIPS reserves the right to request additional proposals for items or services already on
Agreement at any time.
Vendor Questions
Questions about the specific SOLICITATION shall be submitted to bids@tips-usa.com with the following
in the subject line: "220105 Technology Solutions, Products and Services — Proposing Vendor
Question". Questions of a ministerial nature will be answered without an addendum, but questions of
a substantive nature that are not addressed in the SOLICITATION or deemed relevant to the process by
TIPS will be addressed by properly posted addendum.
SUBSTANTIVE QUESTIONS WILL BE RECEIVED UNTIL February 4, 2022 AT NOON Local Time.
Pre -Bid Meeting (Not Mandatory)
A Pre -Bid Meeting may be requested by any proposer, if you wish to request a Pre -Bid Meeting, please
email bids@tips-usa.com by Noon, January 20, 2022.
If requested, a Pre -Bid meeting will be scheduled if agreed by TIPS, an addendum posted and a
notification will be sent by the electronic bidding system to all known interested parties.
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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*If Requested, TIPS reserves the right to determine if a Pre -Bid Meeting is held.*
ANTICIPATED SCHEDULE OF AWARD OR RELATED EVENT:
These anticipated dates
time for the due date.
Posting Date
Proposal Deadline
Proposal Opening
Proposal Review Begins
Proposals Award
Award Notifications
chanee due to number of responses and staff workloads or extension of
JANUARY 6, 2022
FEBRUARY 18, 2022
FEBRUARY 18, 2022
FEBRUARY 18, 2022
MAY 27, 2022
MAY 27, 2022
8:00 A.M. Local Time
3:00 P.M. Local Time
3:00 P.M. Local Time
3:01 P.M. Local Time
8:30 A.M. Local Time
12:00 P.M. Local Time
Negotiating deviations to terms and conditions is very time consuming, so Vendors with deviations are
evaluated last, so TIPS does not delay awards to vendors that do not submit deviations.
TIPS agreements are available for use by all schools, colleges, universities, cities, counties and other
government entities in all fifty states if permitted by the jurisdictions of the governmental entities.
Pricing Models
Pricing for Line Items or Catalog
It is the intention of TIPS to establish an agreement to furnish and/or deliver all goods and services provided
by awarded vendors to its members. Proposers are requested to submit a proposal for offering their complete
and total line of available products and services to governmental entities, including school districts.
If a name brand is mentioned in the specifications, proposals on any reputable manufacturer's regularly
produced equipment of such items of a similar nature or similarly used and substantially equivalent will be
considered.
The list or category of goods or services sought by this solicitation is inclusive and not exclusive. There may be
other similarly used items that are sold by the responding vendors that may be included as part of the
proposing vendor's "catalog" (defined below) now or during the life of the agreement that are considered
included in this solicitation and subject to the minimum discount proposed. Pricing may also be exclusively
line item pricing or, and recommended, in combination with a minimum catalog discount.
Example: During the life of the agreement, models change and new products come to market that are in the
same category and are added to the vendor's "catalog" and are available for purchase by users of the
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
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agreement. If you fail to propose a minimum discount off your catalog, it may limit the ability to change pricing
of catalog items and services during the life of the award.
Definition of "catalog"
"Catalog" means the available list of tangible personal property or services, in the most current listing,
regardless of date, during the life of the contract, that takes the form of a catalog, price list, schedule, shelf
price or other form that:
A. is regularly maintained by the manufacturer or vendor of an item; and
B. is either published or otherwise available for inspection by a customer during the purchase
process;
C. to which the minimum discount proposed by the proposing vendor may be applied.
Adding New or Replacement Goods Items During the Life of the Agreement
Is easiest proposing a Minimum Discount off (PREFERRED MODEL) catalog prices for goods or a markup
on vendor's cost of a good item. See Pricing sheets 1.
Pay Careful Attention to This When Completing the Pricing spreadsheets.
Adding New or Replacement Services During the Life of the Agreement
Is easiest proposing a Discount off (PREFERRED MODEL) catalog prices for Services because there is no
manufacturer or supplier's price in which to apply a markup percentage. See Pricing sheets 2.
Pay Careful Attention to This When Completing the Pricing spreadsheet.
Explanation:
Markup on cost
Vendors may propose a markup on miscellaneous items that are not ordinarily in their catalog or for
which no list or manufacturer's pricing is available.
It is NOT recommended proposers use the Markup pricing method EXCLUSIVELY because many
members are not allowed to use a bid with a markup pricing method, specifically when using Federal
Grant Funds. Using this pricing method may limit the effectiveness of your award.
If you choose to use the markup pricing method:
When proposing a markup on cost model, the vendor shall be required to provide proof of actual cost
to the vendor of the goods sold to verify pricing markup is properly and legally applied for the sale of
the goods.
NEW ITEMS: TIPS will allow the addition of new goods items to be added to the agreement when
they become available to the market through the vendor under the discount off published pricing
model or markup on cost model. You must stipulate a discount or markup on catalog price in the
appropriate section of the pricing Excel sheet to be eligible for this option. You may stipulate
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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discount off specific brands or lines of goods if you desire. Be thorough and concise. Any items
added must be available to all customers, within legal or contractual limitations, if any. (Example:
Apple products are not permitted to be sold to the education market without special agreement
from Apple but may be sold to other government customers.)
REPLACEMENT OF DISCONTINUED OR LIMITED AVAILABILITY ITEMS: When proposing a Line
Item pricing model - TIPS will allow replacement items to the original list item if it is no longer
manufactured or is available in limited quantities. Limited availability must be documented by a
letter from the manufacturer. Vendor may replace it with an item of like kind and quality and the
price will remain the same as proposed, except if it is cheaper, vendor shall lower the price
accordingly and if it is more expensive due to vendor's actual cost from the manufacturer, it will
be priced and the same discount shall apply as the item it replaces. Vendor shall be required to
prove the pricing if the cost is higher than the original core list price to customer.
Note: If you propose a minimum Discount off catalog, you avoid this process since you are adding
an item to your catalog and list price and the proposed minimum discount off catalog would apply
to the new item.
Shipping cost:
Pricing presented for goods offered should not include shipping costs from dealer to Member customer.
IF shipping is included in the price regardless of the situation, then you simply state no additional cost
for shipping or delivery to any customer. Example if the truck includes deliver but parts do not, them be
sure to specify the variations in your pricing. Shipping method is determined by the vendor and the
Member/Customer at the time of the quote/purchase by the Member/Customer and satisfactory
shipping methods and costs are agreed at that time. Shipping should be passed through at actual cost to
the TIPS Member.
SPECIFICATIONS and PRICING FORMAT
(EXCEL SPREADSHEET)
Proposals on any reputable manufacturers regularly produced goods falling within the general categories
solicited herein will be considered for award. If a name brand is mentioned, it is only to illustrate type
and quality and is not intended to restrict competition. Any list included herein is inclusive and not
exclusive. There may be other similarly used items that are sold by the responding vendors that may be
included as part of the proposing vendor's "catalog" (Defined above) now or during the life of the
contract that are considered included in this RFP. Example: During the life of the contract, models change
and new products come to market that are in the same category and are added to the vendor's "catalog"
and are available for purchase by users of the contract provided the catalog discount or cost markup
proposed is honored by the awarded vendor.
TIPS leaves it to the proposer to determine what goods or services that perform or serve this function and the
proposer may list or include anything applicable.
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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This solicitation is seeking providers for:
Technology Solutions, Products and Services
Specifications and Pricing
It is the intention of Region 8 ESC to contract with reliable, high performance vendors to supply
technology solutions, products, and services to public agencies and certain non-profit organizations in
the United States.
This solicitation is open to, but not limited to, the following list. Any goods, or services related to the
provision of technology solutions, products, and services will be considered. TIPS shall make the final
determination if the offerings of a vendor are to be considered for this solicitation.
Computers- new and refurbished
Printers and other accessories
Technology mounting hardware
Cables
Data storage
Internet services
Software as a service— all types
Software — all types
Scanners
Cameras
Surveillance equipment running over network
Network equipment
Cloud based technology services
Wireless systems and equipment and services
WAN, LAN
Fiber access or use
Computer based educational systems
Technology consulting services
Technology for transportation equipment, buses, cars, etc.
Data and system security services or equipment
Building and facility technology including but not limited to environmental controls, access systems,
security, etc.
Backup power systems for technology equipment
Communications systems- telephony, wireless and radios
Notification software
Electronic and online ticketing systems
Technology based voting systems
Assistive Technology
Audio visual systems and equipment
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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Notification Systems
Data Backup Disaster Recovery
Management Software and Services
Distance Learning Services and Hardware
Managed Print Services
Internet & Network Security
If a price list or catalog is submitted or available as defined herein, then a percentage off catalog is
acceptable. If line item pricing is proposed, proposals should include any and all listings of product
names, sizes, packaging, quantity, pricing, description of services and any other related information.
Proposals should include all listings of technology solutions, products, and services, description of
services, and any other related services. DO NOT INCLUDE ITEMS THAT ARE NOT CONSIDERED
technology solutions, products, and services. Hourly or other unit pricing for services providing
installation, training, repair, maintenance, or other technology services may be submitted. Accessories
to support technology solutions, products, and services should be submitted.
Offerors may provide pricing based on a discount from a manufacturer's price list or catalog, or fixed
price, or a combination of both with indefinite quantities. An Electronic Catalog, links to same, and/or
availability to access the list prices should accompany the proposal if a discount off catalog is proposed.
Multiple percentage discount structure is also acceptable. Please specify where different percentage
discounts apply. Additional pricing and/or discounts may be included. Each service proposed is to be
priced separately with all ineligible items identified. TIPS may award to multiple vendors. See pricing
instruction in this document and on the pricing forms 1 and 2.
Offerors may elect to limit their proposals to a single service within any category, or multiple services
within any or all categories. Region 8 ESC is seeking service providers that have the depth, breadth and
quality of resources necessary to complete various aspects of this contract. In addition, TIPS also
requests any relevant value add commodity or service that could be provided under this contract. While
this solicitation specifically covers the above -mentioned category, Offerors are encouraged to submit an
offering on any and all products or services available that they currently perform in their normal course
of business.
Respondent shall perform and provide these products and/or services under the terms of this
agreement. The supplier shall assist the end user with making a determination of their individual needs.
The following is a list of included (but not limited to) categories.
Proposers may serve a local area only or a broader geographic area at their discretion and should indicate
their limitations for a service area.
Proposers may submit all items and goods related to supplying technology solutions, products, and services
that they offer. Proposer should submit all applicable services for all types of technology equipment and
supplies.
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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Value Added Pricing
Value added services should be explained in detail. If proposer can offer greater quantities at lower pricing,
these "value added" prices should be submitted in this section.
Proposal should list offerings to be considered as part of the category of technology solutions, products, and
services that can be provided by the Vendor. Servicing of technology equipment and supplies or any related
service to support technology equipment and supplies may be included in this proposal.
A discount off list price pricing model is ideal as list prices change over the life of the awarded agreement.
Possible pricing models are discussed in this document. Any other goods and services that are logically related
to this general category. TIPS reserves the sole right to determine whether or not proposed goods or services
are logically related to this general category.
Additional Services:
Proposer should list in the Pricing Sheet 2 excel spreadsheet all related services, installation, travel, and hourly
fee or other defined unit cost according to category offered on this contract. Offering must be related to this
category. No inappropriate offerings will be considered.
The Vendor may furnish all necessary labor, materials, tools, supplies, equipment, transportation, supervision,
management and may perform all operations necessary and required for services. All work shall be performed
in accordance with the requirements set forth in the resulting contract and each mutually agreed upon work
request or purchase order issued by TIPS participating members.
NOTHING HEREIN IS REQUESTING SERVICES THAT ARE CONSIDERED A PUBLIC WORK/CONSTRUCTION.
Pricing Sheets 1 and 2 must be downloaded from the "Attachments" section, completed and uploaded to the
"Response Attachments" PRICING sections.
Since the list of items a vendor may carry is potentially very long, and items are removed and added to the
market frequently, it may be more advantageous to propose a minimum discount off your catalog for goods
and services. You may offer different discounts for different brands or lines or services of goods if you choose.
A zero discount off catalog proposal is permitted, but TIPS encourages vendors to propose the best
discount they feel is necessary to compete with other retailers to provide the greatest benefit to TIPS
members.
Proposer shall propose a minimum discount off catalog in the eBid system attribute for all non -line items
proposed so you will be covered when future items are available in you catalog. By doing this, the pricing
is a ceiling and not a floor. You may always lower your price or increase your minimum discount
percentage to be more competitive in a particular situation
You may propose all goods as a line item list if you prefer but the PREFERRED proposal method is a
minimum discount off catalog prices. Line item proposal prices may only be increased by the markup
method or by application of the US Department of Labor (General (not industry specific) Consumer Price
Index (CPI) percentage increase applied annually, so proposing the discount off catalog price may provide
easier price adjustments but ensures that they are applied fairly to all customers of the vendor because
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
Page 9
they are published for all customers to see. If proposer offers a maximum increase percentage in their
proposal, that maximum percentage shall control over the CPI. Proposer may propose, both discount
off a catalog AND line item pricing for specific lists of items if you choose to.
Caution: Using the Markup method of pricing may exclude some members when using Federal funds as
Federal regulations prohibit this type of pricing and some local regulations prohibit this type of pricing
and it always requires the proposer to make available to TIPS or its members proof of the cost of the
item to the proposer to verify the markup is applied according to the terms of this solicitation ad resulting
award. However, offering a markup method percentage may allow you to sell items or services that do
not have a catalog or list price.
You may stipulate different discounts off on specific brands or lines of goods if you desire.
PRICING FORMAT (EXCEL SPREADSHEETS 1 and 2)
DO NOT PROPOSE "PRICE TO BE DETERMINED" or "ON REQUEST". This method is not lawful to award
by TIPS.
You must have unit pricing that can be applied to the needs of the customer.
Pricing Sheet 1 excel sheet
There are three (3) sections in the Excel sheet #1, Section A, B, and C provided in the solicitation
documents, please complete all that are applicable to your proposal. The discount off catalog price is
an excellent method if list prices are available and please propose that method in addition to any other
method you desire to cover future item or service availability.
Example: IF you are providing a line item pricing sheet AND a discount off the rest of your catalog, be
sure to provide both the line item prices on the list of items proposed and a minimum discount off the
rest of your catalog. If different sections of your catalog have different minimum discounts, please note
accordingly.
Pricing Sheet 2 excel sheet
List any other services, maintenance agreements, mileage fees, maximum travel costs, etc. with line item
pricing for year One and maximum percentage increase in pricing for years Two and Three of the
awarded contract AND/OR discount off Catalog price as defined above if services are routinely listed in
your catalog and priced therein.
Vendor may provide additional pricing in another format.
ALL PRICING SHALL BE FIRM AND CALCULABLE ATTHE TIME OF SALE DURING THE LIFE OF THE CONTRACT
AND MUST CONFORM AND COMPLY WITH THE VENDOR'S PROPOSED PRICING MODEL IN RESPONSE TO
THE ORIGINAL SOLICITATION. DO NOT PROPOSE "PRICE TO BE DETERMINED". If you have question on
this process, call TIPS for clarification.
Example: Proposed catalog, web or store price for an item is $10.00 each and your proposed minimum
discount is 5%, then the price is firm and calculable as $9.50.
Please provide any explanatory information on your pricing proposal you believe is necessary to fully
inform TIPS of your intent.
The Interlocal Purchasing System (TIPS) Lead Agency —
Region 8 Education Service Center Pittsburg, Texas
REV.10212020.sr
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Service Incidental to the Sale of Goods
Many times, the sale of goods may be accompanied by the installation or set up of said goods. Proposers
may submit pricing for the services in the Pricing Sheet 2 spreadsheet or in an attachment.
Any and All SERVICES may be proposed, but must be priced either as a line item or as a discount off
the published Catalog price for said services. You may provide a catalog of services or a link to the
available services or you may create a TIPS -specific Catalog list of services with applicable pricing.
Please specify or illustrate your chosen method.
If LINE ITEM GOODS pricing, and during the life of the award, prices may be increased only
commensurate, dollar for dollar as your cost for the item increases. To increase the price of a line item
prices good, vendor must submit proof from the manufacturer or distributor that the pricing has
increased and by how much.
NOTE: FAILURE TO PROPOSE SERVICES SHALL EXCLUDE THEM FROM YOUR OFFERING THROUGH THIS
AWARD SO, PLEASE INCLUDE THEM IS SOME CALCULABLE WAY. YOU MAY PROVIDE A PERCENTAGE
DISCOUNT OFF POSTED PRICES OR CATALOG PRICES FOR THE LOCATION OF THE STORE OR IN SOME
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When using line item pricing, vendor should provide on pricing template 2 a maximum price increase
percentage for annually for renewal years. Complete all excel pricing forms or their equivalents.
PRICING FORMAT (EXCEL SPREADSHEETS 1 and 2)
DO NOT PROPOSE "PRICE TO BE DETERMINED" or "ON REQUEST". This method is not lawful to award
by TIPS.
You must have unit pricing that can be applied to the needs of the customer.
Pricing Sheet 1 excel sheet
There are three (3) sections in the Excel sheet #1, Section A, B, and C provided in the solicitation
documents, please complete all that are applicable to your proposal. The discount off catalog price is
an excellent method if list prices are available and please propose that method in addition to any other
method you desire to cover future item or service availability.
Example: IF you are providing a line item pricing sheet AND a discount off the rest of your catalog, be
sure to provide both the line item prices on the list of items proposed and a minimum discount off the
rest of your catalog. If different sections of your catalog have different minimum discounts, please note
accordingly.
Pricing Sheet 2 excel sheet
List any other services, maintenance agreements, mileage fees, maximum travel costs, etc. with line item
pricing for year One and maximum percentage increase in pricing for years Two and Three of the
awarded contract AND/OR discount off Catalog price as defined above if services are routinely listed in
your catalog and priced therein.
Vendor may provide additional pricing in another format.
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ALL PRICING SHALL BE FIRM AND CALCULABLE AT THE TIME OF SALE DURING THE LIFE OF THE CONTRACT
AND MUST CONFORM AND COMPLY WITH THE VENDOR'S PROPOSED PRICING MODEL IN RESPONSE TO
THE ORIGINAL SOLICITATION. DO NOT PROPOSE "PRICE TO BE DETERMINED". If you have question on
this process, call TIPS for clarification.
Example: Proposed catalog, web or store price for an item is $10.00 each and your proposed minimum
discount is 5%, then the price is firm and calculable as $9.50.
Please provide any explanatory information on your pricing proposal you believe is necessary to fully
inform TIPS of your intent.
Goods Incidental to the Sale of Services
Many times, the sale of services may be accompanied by the sale of incidental, directly related goods
(ex. Literature, app, or online portal to support consulting services). Proposers may submit pricing for
the services in the Pricing Sheet 2 spreadsheet or in an attachment.
Any and All SERVICES may be proposed, but must be priced either as a line item or as a discount off
the published Catalog price for said services. You may provide a catalog of services or a link to the
available services or you may create a TIPS -specific Catalog list of services with applicable pricing.
Please specify or illustrate your chosen method.
If LINE ITEM GOODS pricing, and during the life of the award, prices may be increased only
commensurate, dollar for dollar as your cost for the item increases. To increase the price of a line item
prices good, vendor must submit proof from the manufacturer or distributor that the pricing has
increased and by how much.
NOTE: FAILURE TO PROPOSE SERVICES SHALL EXCLUDE THEM FROM YOUR OFFERING THROUGH THIS
AWARD SO, PLEASE INCLUDE THEM IS SOME CALCULABLE WAY. YOU MAY PROVIDE A PERCENTAGE
DISCOUNT OFF POSTED PRICES OR CATALOG PRICES FOR THE LOCATION OF THE STORE OR IN SOME
SPECIFIC MANNER THAT FITS YOU BUSINESS MODEL.
When using line item pricing, vendor should provide on pricing template 2 a maximum price increase
percentage for annually for renewal years. Complete all excel pricing forms or their equivalents.
PROPOSAL SCORING AND EVALUATION
TIPS staff evaluates and scores all responsive proposals. Recommendations for award will be made to
the Region 8 Education Service Center Board of Directors. Awards will be granted or denied at the
monthly stated meeting of the Region 8 ESC Board of Directors or as delegated by the Board of Directors.
TIPS will base a recommendation for award on several factors mandated by the Texas Education Code
section 44.031. The factors which will be considered and assigned points in each area as follows (100
total points possible).
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TIPS utilizes a value approach for awarding agreements under this solicitation and applies the mandated
evaluation criteria under Texas Education Code §44.031. TIPS reserves the right to assign any number
of point awards or penalties it considers warranted if an offeror stipulates exceptions, exclusions, or
limitations of liabilities. TIPS shall reserve the right to reject any or all proposals or any part of any
proposal. TIPS is the sole arbiter of scoring.
The following evaluation criteria are mandated for consideration by Texas Education Code § 44.031
(b).
1. Purchase Price: (22) point weight. Per prices quoted as related to information within the request
for proposals and/or the discount off MSRP or other published list pricing or stated prices of
goods or services. Points are awarded based on the prices and or discount, and the
reasonableness in the market of the pricing offered. TIPS is the sole arbiter of what constitutes
price criterion scoring.
2. The reputation of the vendor and of the vendor's goods or services; (3) point weight. References
or TIPS staff knowledge and any other available information known to TIPS may be used to score
this criterion.
3. The quality of the vendor's goods or services; (21.5) point weight. References or TIPS staff
knowledge or any other available information known or available through the RFP or otherwise
to TIPS may be used to score this criterion.
4. The total long-term cost to TIPS and its members to acquire the vendor's goods or services; (10)
point weight. Points will be assigned to this criterion based on the Vendor's response to the
Attribute entitled "MINIMUM Discount Term." A "YES" answer agreeing to at least offer the
Minimum Discount Percentage off list or catalog proposed by Vendor will be awarded the
maximum 10 points for this criterion out of the 100 total points and a "NO" answer is awarded 0
points.
5. Extent to which the Goods or Services meet the Needs: (21.5) point weight. TIPS evaluators will
determine if the proposal provides value to TIPS members and if the goods and/or services
offered by the proposer meets the needs outlined in the solicitation. In the judgment of TIPS
points are awarded incrementally 0-21.5 points depending if the proposal meets the needs
outlined in the solicitation.
6. Vendor's Past Relationship: (10) point weight — No past relationship scores 5 points and a good
relationship scores 6 to 10 points and a poor relationship scores 0 to 4 points.
7. Impact on the Ability of the District to Comply with Laws and Rules Relating to Historically
Underutilized Businesses: (2) point weight —Points are assigned if the vendor agrees to abide by
the federal regulations in the Attribute entitled "Subcontracting with small and minority
businesses, women's business enterprises, and labor surplus area firms" and the attribute that
immediately follows, if applicable, of this solicitation in the ION Wave bidding system. related to
underutilized businesses in its subcontracting practices, when applicable. NOTE: Failure to agree
to comply with the federal regulations herein shall make use of federal funds to purchase the
goods or services proposed unallowable.
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8. Experience: 10 point weight - <1 year = 0 points; 1 -3 years = 5 points; 4-5 years = 8
points; >5 years = 10 points
9. Residency: 0 point weight. For a contract for goods and services, other than goods and services
related to telecommunications and information services, building construction and maintenance,
or instructional materials, whether the vendor or the vendor's ultimate parent company or
majority owner:
A. has its principal place of business in this state; or
B. employs at least 500 persons in this state.
Federal funds may be utilized by ESC Region 8 or TIPS member entities during the life of this contract,
and residency is a prohibited criterion under federal regulation, it has been considered and assigned a
weight of 0 points.
PROPOSERS FALLING BELOW AN 70-POINT THRESHOLD WILL NOT BE CONSIDERED FOR AN
AWARn_
About TIPS
It is the purpose of this solicitation to establish awarded vendor agreements to satisfy the procurement needs
of participating member entities in this particular commodity category. These awarded agreements will
enable member entities to purchase on an "as needed" basis from competitively awarded agreements with
high performance vendors. Proposers are requested to submit a proposal for offering their line of available
products that are commonly purchased by government agencies, cities, counties and educational entities.
• Awards will be made to the successful proposer(s) for the products and/or services. (Unless proposer
has submitted inappropriate items for the commodity category. Those items will not be awarded.
Example: a software company may not propose to perform construction work)
• TIPS reserves the right to award multiple vendors for each solicitation.
• This proposal is requested for the benefit of the current list of members and other new members as
they execute TIPS membership Agreements in the future. Member List: http://www.tips-
usa.com/assets/documents/docs/membership.pdf
• TIPS reserves the right to extend the proposal deadline for any reason.
• TIPS reserves the right to make changes to this Solicitation by way of one or more posted addenda.
Benefits of TIPS
• Provide government entities opportunities for greater efficiency and economy in acquiring goods and
services through competitively procured vendor agreements.
• Provide comprehensive purchasing practices according the Laws of the State of Texas and Federal
Regulation 2 CFR part 200, when appropriate, and is designed to result in competitive agreements that
meet a wide variety of needs.
• Provide competitively priced purchasing options for multiple government entities that yields
economic benefits usually unobtainable by the individual entity.
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• Provide quick and efficient delivery of goods and services by entering into pricing agreements with
"high performance" vendors.
• Equalized purchasing power for smaller entities.
• Maintain credibility and confidence in business procedures by maintaining free, full and open
competition for purchases and by complying with purchasing laws and ethical business practices.
• Provide document retention for competitive procurement process for all TIPS Awarded Agreements.
Customer Service
• TIPS staff is available to members for assistance in viewing/contacting awarded vendors for categories
to makepurchases and agreement decisions.
• TIPS provides a way for government entities to avoid the time and expense of seeking competition for
purchases on an agency -by -agency basis.
• TIPS enables vendors to become more efficient and competitive by reducing the number of proposals
that require responses to be made to individual entities.
Purchasing Procedures
• Agreements are established through free, full and open competition as described by the laws of the
State of Texas and are available for piggy -back by other government entities anywhere in the United
States, subject to each entities' jurisdictional law and regulation. Purchase orders or equivalent are
issued by participating governmental entities directly to the Vendor or vendor assigned dealer.
Purchase orders or equivalent are usually sent to the TIPS office where they are reviewed by the TIPS
staff and forwarded to the Vendor within one working day. In some instances, the entity may send
the purchase orders or equivalent directly to the vendor and report the purchase toTIPS.
• NOTE: It is always the Vendor's responsibility under the TIPS agreement to report all sales under the
TIPS Agreement. When a public entity initiates a purchase with a TIPS Awarded Vendor, if the Member
inquires verbally or in writing whether the Vendor holds a TIPS Contract, it is the duty of the Vendor
to verify whether or not the Member is seeking a TIPS purchase. Once verified, the Vendor must
include the TIPS Contract Number on all related quotes, invoices, and similar sales documents. It is
the duty of the Vendor to submit documentation of all final purchases to TIPS for processing. This may
only be done through the TIPS Vendor Portal or by emailing the sales documentation to TIPSPO@TIPS-
USA.com, unless TIPS agrees to an alternative reporting method in writing. Failure to report a TIPS
sale may result in termination of Vendor's TIPS Contract(s) and preclusion to responding to future
solicitations.
• Vendors deliver goods/services directly to the participating member agency and then invoice the
participating member agency. The Vendor receives payment directly from the participating member
agency.
Notice of Confidentiality of Proposed Information
The proposal submitted and all information therein is available to TIPS members. Also, according to the
Texas Public Information Act, any documents or information held by TIPS "may" be public information.
In the documents for the proposer to complete is a declaration form entitled "CONFIDENTIAL
INFORMATION SUBMITTED IN RESPONSE TO COMPETITIVE PROCUREMENT REQUESTS OF EDUCATION
SERVICE CENTER REGION 8 AND TIPS IS GOVERNED BY TEXAS GOVERNMENT CODE, CHAPTER 552" that
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must be completed by the proposer that designates specified pages as confidential or waives
confidentiality of the entire proposal.
Proposal Instructions
1. Electronically sealed proposals are the preferred and most accurate method and is highly
encouraged through our online procurement software, ION Wave.
2. Proposals may be amended by the proposer on the electronic site at any time prior to the due
date and time. ION Wave permits you to withdraw and resubmit your proposal.
3. If an addendum is posted, you are required to login to the ION Wave bidding software and
address the addendum. No addendum will be issued within five calendar days of the opening
unless it is to extend the opening or address a non -substantive issue. Legal holidays not counted
as calendar days are New Year's Day, Martin Luther King Day, Easter, Memorial Day, July 4tn
Labor Day, Thanksgiving, Christmas.
4. Proposals may be submitted on any or all sections, related to the category, unless stated
otherwise. TIPS reserves the right to reject any or all proposals and to accept any proposal(s)
deemed advantageous to the TIPS members and to waive any informality in the proposal process.
5. Deviations to any Terms, Conditions and/or Specifications shall be clearly noted in writing by the
contractor and shall be included with the proposal. There are attributes that you must respond
to in order to submit a proposal that address deviations.
6. Withdrawal of proposals will not be allowed for a period of 90 days following the opening unless
approved by TIPS.
7. Addenda, if required, will be issued by TIPS by email to the proposer's designated contact to all
those vendors known to have reviewed the solicitation documents through our electronic bidding
software, ION Wave.
PROPOSAL FORMAT - PROPOSERS PAY CLOSE ATTENTION TO DETAILS LISTED.
TIPS reserves the right to waive any informality and/or reject any or all proposals.
All responses should be direct, concise, complete, and unambiguous. With regard to those items that
cannot be answered in the affirmative, clearly explain the precise portion to which you disagree and why
you disagree. Proposers must propose pricing that is calculable based on the prices presented or
discounts proposed as they relate to a published price of the goods are services. Published prices are
prices that are provided by a catalog, website, shelf, price list accessible to TIPS and it members at any
time during the term of an awarded agreement with the vendor or specifically proposed. Other methods
of publishing prices will be considered if proposed but must be calculable.
Felony Conviction Notice (Required in Texas) -Notification of Criminal History "A person or business
entity that enters into an agreement with a school district must give advance notice to the district if the
person or an owner or operator of the business entity has been convicted of a felony. The notice must
include a general description of the conduct resulting in the conviction of a felony. A school district may
terminate an agreement with a person or business entity if the district determines that the person or
business entity failed to give notice as required or misrepresented the conduct resulting in the
conviction. The district must compensate the person or business entity for services performed before
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the termination of the agreement." This notice is not required of a publicly held corporation. Texas
Education Code § 44.034.
References
The proposal response should contain a minimum of Three (3) references of customers you have served
that would be considered eligible for membership in TIPS (i.e. K-12 School Districts, College/Universities,
and/or City/County Government Entities, Water or Fire Districts, etc.). In addition to the name of the
entity, a contact name, email and phone number shall be included. The references document must be
downloaded from the "Attachments" section, completed and uploaded to the "Response Attachments"
REFERENCES section.
Resellers/Dealers
Vendors with Resellers/Dealers must enter/authorize all Authorized Resellers in the Vendor Portal upon
award.
Vendor Certifications
Vendor certifications should include applicable D/M/WBE, HUB and manufacturer certifications for sales
and service (if applicable). Certificates must be scanned and uploaded to the "Response Attachments"
D/M/WBE, HUB and/or ALL OTHER CERTIFICATES section. Whether or not you are a D/M/WBE, HUB or
similar business will have no bearing on the evaluation score, but provides our members the information
if it is part of their entities' policies.
Vendor Agreement
Vendor Agreement must be downloaded from the "Attachments" section, completed and uploaded to
the "Response Attachments" VENDOR AGREEMENT section. If proposer has deviations to the agreement
language to negotiate with TIPS, there are attributes in the electronic process that address this possibility
and you may insert your deviations there.
Agreement Signature Form
Agreement Signature Form must be downloaded from the "Attachments" section, completed, signed,
scanned and uploaded to the "Response Attachments" AGREEMENT SIGNATURE FORM section. If
proposer has deviations to the agreement language to negotiate with TIPS, the agreement signature
page may be submitted unsigned until all terms and conditions are agreed.
Warranty (If applicable)
Warranty documentation should be scanned and uploaded to the "Response Attachments"
WARRANTY section.
Protest Procedure
If a contractor/proposer (contractor) desires to protest a process or decision by TIPS, the contractor
must follow the following process:
http://www.tips-usa.com/assets/documents/docs/letters/Protest Procedures for Vendor.pdf
Supplementary Catalogs and Information if Applicable
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Supplementary Catalogs and Information documentation should be scanned and uploaded to the
"Response Attachments" SUPPLEMENTARY section. You may provide a link to catalogs or pricing that is
published for all customers to see when shopping for your goods or services. Links to catalog pricing
must be kept current during the term of the awarded agreement. It is the intent of TIPS to award a
manufacturer's complete line of products, when possible.
LIMITATIONS OF THE SOLICITATION AND THE USE OF AWARDED AGREEMENTS BY MEMBERS
Depending on different entities' and jurisdictions' laws and regulations, members may be prohibited
from participating in one or more of the TIPS agreements. TIPS has no control over those legal
restrictions and does not warrant that a member entity will be able to utilize a TIPS awarded
agreement.
Terms and Conditions
1. Exclusivity- Any award under this solicitation is not exclusive and TIPS reserves the right to multi
award or not award. TIPS reserves the right to solicit same or similar categories again for
additional awards during the life of an existing agreement with one or more awarded vendors of
another solicitation, if TIPS decides it is in the best interest of ourmembers.
2. Confidentiality of Proposal - If you believe part of your proposal is confidential and not subject
to sunshine laws such as the Public Information Act, there is a form to complete to make such a
declaration. Read it carefully.
3. Best and Final Offer — There will be NO best and final offer, your proposal will be your final offer
for solicitation competition purposes. Vendor may lower prices at any time during agreement
period. See pricing section.
4. Non -Responsive Proposals: All proposals will be reviewed for responsiveness to the material
requirements of the solicitation. A proposal that is not materially responsive shall not be eligible
for further consideration for award of the agreement. There may be required specifications for
this proposal and desired and other specifications. IF YOUR PROPOSAL FAILS TO MEET ANY OF
THE DESIGNATED REQUIRED SPECIFICATIONS, YOUR PROPOSAL SHALL BE DEEMED NON-
RESPONSIVE AND WILL NOT BE EVALUATED FURTHER OR CONSIDERED FOR AWARD.
5. Deviations and Exceptions: Deviations or exceptions stipulated as non-negotiable in the
response by the proposer may result in disqualification if they are not acceptable to TIPS.
6. Equal Pricing — Pricing proposed shall be provided to any TIPS member and regardless of the
quantity of product or service purchased from the awarded vendor. Pricing may always be
lowered by the vendor if circumstances permit to provide better value to TIPS members and for
the vendor to be more competitive in that particular circumstance of sales opportunity. If prices
are lowered in a specific circumstance, the same lowered pricing must be offered to all TIPS
members if the quantities, timing and all other circumstances are identical.
7. Estimated Quantities: Because TIPS cannot accurately anticipate which members will utilize the
awarded agreements due to the thousands of members and the different government entity
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types, TIPS makes no guarantee or commitment of any kind concerning quantities or usage of
agreements resulting from this solicitation. This information, if provided, is provided solely as an
aid to vendors in preparing proposals only. The successful Vendor(s) discount and pricing
schedule shall apply regardless of the total cumulative volume of business under the agreement.
8. Conditions of Agreement - The terms and conditions of this solicitation shall control in the order
that best serves the TIPS members' needs and deciding the controlling order is at the sole
discretion of TIPS. The terms and conditions of this solicitation shall be incorporated by reference
in a resulting agreement unless expressly agreed otherwise by the parties in writing.
9. Name brands — If name brands are required to be priced but other products of equal or similar
type and quality may also be represented in the pricing and will be considered. TIPS want pricing
either in a fixed price or a discount off published or available to TIPS Members catalog price or
both if applicable to your proposal. A "catalog" is defined above and includes pricing of goods
and /or services.
10. Evaluation — TIPS will evaluate the best value by rating the proposals submitted by the vendors.
The point score received will be the weighted score which will be used to determine awarded
vendors. See Evaluation criteria sheet with applicable point weights in this document. If
applicable, extensions of unit prices shown will be subject to verification by the district. In case
of variation between the unit price and the extension, the unit price will be considered to be the
proposal.
11. LIMITATION OF LIABILITY— Waiver: BY SUBMITTING A PROPOSAL, OFFERER EXPRESSLY AGREES
TO WAIVE ANY CLAIM IT HAS OR MAY HAVE AGAINST BOTH THE INTERLOCAL PURCHASING
SYSTEM REGION 8 EDUCATION SERVICE CENTER, ITS DIRECTORS, OFFICERS, ITS TRUSTEES, OR
AGENTS ARISING OUT OF OR IN CONNECTION WITH (1) THE ADMINISTRATION, EVALUATION,
RECOMMENDATION OF ANY PROPOSAL; (2) ANY REQUIREMENTS UNDER THE SOLICITATION,
PROPOSAL PACKAGE, OR RELATED DOCUMENTS; (3) THE REJECTION OF ANY PROPOSAL OR ANY
PART OF ANY PROPOSAL; AND/OR (4) THE AWARD OF AN AGREEMENT, IF ANY. NEITHER REGION
8 ESC NOR TIPS SHALL BE RESPONSIBLE OR LIABLE FOR ANY COSTS INCURRED BY PROPOSERS OR
THE SELECTED CONTRACTOR IN CONNECTION WITH RESPONDING TO THE SOLICITATION,
PREPARING FOR ORAL PRESENTATIONS, PREPARING AND SUBMITTING A PROPOSAL, ENTERING
OR NEGOTIATING THE TERMS OF AN AGREEMENT, OR ANY OTHER EXPENSES INCURRED BY A
PROPOSER. THE PROPOSER OR SELECTED CONTRACTOR IS WHOLLY RESPONSIBLE FOR ANY SUCH
COSTS AND EXPENSES AND SHALL NOT BE REIMBURSED IN ANY MANNER BY REGION 8 ESC OR
TI PS.
12. RESERVATION OF RIGHTS - TIPS expressly reserves the right to:
a) Reject or cancel any or all proposals;
b) Waive any defect, irregularity or informality in any proposal or SOLICITATION procedure
provided the waiver is equally applied to all Offerors and an Offeror is not prejudiced by the
waiver as compared to other Offerors;
c) Waive as an informality, minor deviations from specifications for goods or services at a lower
price than other proposals meeting all aspects of the specifications if it is determined that
total cost is lower and the overall function is not impaired;
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d) Reissue a SOLICITATION;
e) Consider and accept an alternate proposal as provided herein when most advantageous to
TIPS and its members;
f) TIPS has the right to terminate the agreement for cause or no cause for convenience with a
thirty -day written notice, unless otherwise agreed in writing in an executed agreement
between the parties;
g) This is not an exclusive award and no guaranteed volumes of
purchases are guaranteed. TIPS and its members reserves
the right to procure any items or services by other means at
the sole discretion of TIPS or its members.
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THE INTERLOCAL :
PURCHASING SYSTEM
PURCHASING MADE PERSONAL
Awarded Vendors for Contract 220105
(Technology Solutions Products and Services)
• Birch Cline Technologies �
• Blackfin Sports Consulting LLC CM,
• CentralSquare Technologies LLC
• Centre Technologies Inc
• Driven Security_
• Elite Customer Centered Solutions of New Mexico L�
• Executone of Central Louisiana Inc �
• Heartland Business Systems LLC
• Incident IQ LLC WQ.
• Mint Technologies LLC Ad
• Technolog-y Providers Inc tpi
1 INRNIR
• Vertical School Partners LP powered by Vertical Alliance Group Inc I- � .
Copyright 2005-2021 The Interlocal Purchasing System I Lead agency Region 8 ESC