HomeMy WebLinkAbout117-22 RESOLUTIONa° �nrtrrs
'r
r
I{ �
�AA'ti NSFS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 117-22
File Number: 2022-0386
PATTERSON-POPE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF SPACESAVER MOBILE STORAGE
SYSTEMS AND SHELVING FOR THE NEW POLICE HEADQUARTERS BUILDING FROM
PATTERSON-POPE AND OTHER DEALERS, PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT, IN THE AMOUNT OF $253,919.34 PLUS
ANY APPLICABLE TAXES AND SHIPPING CHARGES, AND TO AUTHORIZE FUTURE
PURCHASES ON AN AS -NEEDED BASIS THROUGH MARCH 25, 2024, AND ANY
FUTURE RENEWAL PERIODS
BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase
of Spacesaver mobile storage systems and shelving for the new Police Headquarters from
Patterson -Pope, pursuant to a Sourcewell cooperative purchasing contract, in the amount of
$253,919.34 plus any applicable taxes and shipping charges, and further authorizes future purchases of
storage and shelving on an as -needed basis through March 25, 2024, and any future cooperative
contract renewal periods.
PASSED and APPROVED on 5/17/2022
Page 1 Printed on 5118122
Resolution: 117-22
File Number: 2022-0386
Attest:
Kara i'ax an, City Clerk Treasurer
6 0,0 �1iR��,��ir
DF ' •C'-�'•.
•�q .•RIiA ••� �•
Page 2 Printed on 5118122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0386
Agenda Date: 5/17/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.11
PATTERSON-POPE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF SPACESAVER MOBILE STORAGE
SYSTEMS AND SHELVING FOR THE NEW POLICE HEADQUARTERS BUILDING FROM
PATTERSON-POPE AND OTHER DEALERS, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT, IN THE AMOUNT OF $253,919.34 PLUS ANY APPLICABLE TAXES
AND SHIPPING CHARGES, AND TO AUTHORIZE FUTURE PURCHASES ON AN AS -NEEDED
BASIS THROUGH MARCH 25, 2024, AND ANY FUTURE RENEWAL PERIODS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
Spacesaver mobile storage systems and shelving for the new Police Headquarters from Patterson -Pope,
pursuant to a Sourcewell cooperative purchasing contract, in the amount of $253,919.34 plus any applicable
taxes and shipping charges, and further authorizes future purchases of storage and shelving on an as -needed
basis through March 25, 2024, and any future cooperative contract renewal periods.
City of Fayetteville, Arkansas Page 1 Printed on 511812022
Mike Reynolds
City of Fayetteville Staff Review Form
2022-0386
Legistar File ID
5/17/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/27/2022
POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to approve the purchase of Spacesaver mobile storage systems and shelving for the new police
headquarters building from Patterson -Pope and other dealers as authorized through Sourcewell Cooperative
Purchasing (Sourcewell) contract #010920-SPC-2022 in the amount of $253,919.34 including applicable taxes and
shipping fees, and on an as -needed basis through 03/25/2024 in addition to any available renewal terms.
4470.200.8200-5801.00
Account Number
02047.7900.8802
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Sales Tax Capital Improvments
Fund
Police HQ Bldg - Equipment/Furnishings
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 267,098.00
$ 267,098.00
$ 253,919.34
$ 13,178.66
Previous Ordinance or Resolution #
Approval Date:
V20210527
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 17, 2022
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police .
DATE: April 27, 2022
CITY COUNCIL MEMO
SUBJECT: Mobile Storage Systems and Shelving for New Police Headquarters
Building
RECOMMENDATION:
A resolution to approve the purchase of Spacesaver mobile storage systems and shelving
for the new police headquarters building from Patterson -Pope and other dealers as authorized
through Sourcewell Cooperative Purchasing (Sourcewell) contract #010920-SPC-2022 in the
amount of $253,919.34 including applicable taxes and shipping fees, and on an as -needed basis
through 03/25/2024 in addition to any available renewal terms.
BACKGROUND:
The Police Department has identified Patterson -Pope from Sourcewell as the most cost-
effective resource to purchase mobile storage systems and shelving at this time due to its
availability on a national cooperative contract. Mobile storage systems is integral to the security
of items held in our Property and Evidence Division.
DISCUSSION:
Cooperative purchasing is "Procurement conducted by, or on behalf of, one or more Public
Procurement Units" as defined by the American Bar Association Model Procurement Code for
State and Local Governments.
Sourcewell's analysts streamline the procurement process by developing national,
competitive solicitations that meet or exceed local requirements. Their rigorous process is
continually refined to best meet the needs of participating agencies and allows us to offer
exceptional products from nationally acclaimed suppliers. The Purchasing Division has
conducted a thorough audit and in-depth review resulting in reassurance that this cooperative
agreement meets or exceeds the City's procurement requirements.
Purchasing mobile storage systems and shelving through Sourcewell gives the City an
opportunity to leverage competitive pricing which is based off a high -volume discount. If the City
were to bid these products itself, it would not benefit from the shared purchasing power that the
Sourcewell cooperative contract provides. There is no fee to the City to purchase from the
contract.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are currently budgeted within the Capital Improvements Program's Police
Headquarters Building Improvements project number 02047-7900-8802. This purchase has no
impact on staffing.
Attachments:
Patterson -Pope Quote
Sourcewell Contract #010920-SPC
List of Authorized Dealers
Patterson Pope
Remit To:
10321 S. Medallion Dr.
Cincinnati, OH 45241
Phone: (704) 5234400
Fax: (704) 523-4499
Install To
Doug Pope
Fayetteville Police Department
1800 Stephen Carr Memorial Blvd
Fayetteville, AR 72701
(479) 587-3500
dpope@fayetville-ar.gov
4V
patterson pope
SPACE MADE SIMPLE.
Quote *:
Drawing Ver:
Date:
Expires On:
Bill To
Fayetteville Police Department
100 W Rock Street
Fayetville, AR 72701
Proposal
Q-47171-1
332618 2D MOBILE
4/27/2022
5/31 /2022
SALESPERSON — EMAIL — DELIVERY METHOD PAYMENT METHOD —
Paul Myers pmyers@pattersonpope.com I Net 10
Attn: Lieutenant Doug Pope Pretax Selling Price $235,656.00 plus tax $18,263.34 for a total price $253,919.34 on Sourcewell Contract #010920-
SPC-2022. Please refer to Drawing #332618-2D for details for storage in multiple rooms with Spacesaver mobile storage systems. Price includes
all materials, packaging, freight, inside delivery, and Installation by Spacesaver factory certified technicians during normal business hours. Cleanup
of area, removal of debris, and warranty. Assumes clear access to all rooms and installation sites, Price is firm until May 31 st, 2022.Cuslomer
has selected standard color offerings from Spacesaver: Blue Grey BG (25) Hamilton Casework Solutions-Wllsonart Slate Grey (068) Laminates„
Roliok Grey Glimmer and WireCrafters standard Grey. Current Lead time is 15 weeks,
Sub Total $235,656.00
Estimated Total Tax: $18,263.34
Grand Total: $253,919.34
Important Quote Notes
Applicable sales tax and final shipping charges will be added to the Invoice If not indicated above.
Patterson Pope requires a purchase order for each individual accepted quote.
Please provide sign off on final drawin s and indicate r choices on your PO.
Signature below indicates acceptarof this propo 1 an of the aftp6had terms and conditions
Signature: 11111L ------ effective Date:
Name (Print): t ci'Vat 0 l ( Al "',CA Title:
Please sign and email to Paul Myers at pmyers@patlersonpope.com.
THANK YOU FOR YOUR BUSINESSI
Page 1 of 1
Patterson Pope Terms and Conditions The following terms and conditions shall apply to any Deliverables (defined
herein) provided by Patterson Pope, Inc. ("Company") to Client.
1. Acceptance and Agreement: The provisions on the pricing page, the purchase order and these Terms and
Conditions (collectively, the "Agreement") constitute the entire agreement between Company and Client and supersede
all other communications between the parties, whether written or oral, regarding the products and services described in this
Agreement ("Deliverables"). The terms of this Agreement are expressly limited to those provided herein, and no purported
modification, addition, or waiver of the provisions hereof shall be binding on Company for any purposes unless contained in
writing, signed by an authorized representative of Company. The provisions hereof shall be deemed to have been
accepted by Client's acceptance of all or any part of the Deliverables. All orders or any changes to such orders shall be
subject to acceptance by Company. Change orders requested after receipt of Client purchase order may also incur
additional charges. If, for any reason, Client cancels the order, any cancellation, restocking and handling charges will be
invoiced. Future purchase orders (or similar engagement documents) and associated pricing pages may reference these
Terms and Conditions, and by such reference, these Terms and Conditions shall be incorporated therein.
2. Payment and Pricing: Pricing quoted on the pricing page supersedes all previously quoted prices and is good for 60
days from the date of this Agreement. The pricing page may or may not include applicable sales or other taxes required by
law; such taxes will be billed to Client and are Client's sole responsibility. This system has been custom designed and will be
specially manufactured for your unique requirements. A non-refundable down payment of 40% is due upon order, 30% is
due at the time of shipment and 30% is due at the time of completion. Client shall have no authority to assert any offsets or
discounts against any payment due, except as expressly agreed to by Company in the pricing page or other signed writing.
Client represents and warrants to Company that it is solvent at the time this Agreement is made. Client hereby grants a
security interest in the product Deliverables to secure payment to Company and consents to Company filing a financing
statement to perfect such security.
3. Space Requirements: This system has been specially designed to meet Client's specific requirements; as such, most
of the equipment is manufactured on a "perjob" basis. Client shall allow Company's representatives) reasonable access to
Client's facilities to confirm whether the space where the Deliverables will be installed matches Client's representations. In
the event that the space cannot be field verified before the Deliverables must be ordered and the actual space does not
match what had been previously represented, Client is responsible for any delays and additional costs incurred to
reconfigure the Deliverables to fit actual space (i.e. extra material, labor, and freight). Notwithstanding any field verification
by Company, it is Client's responsibility to be certain the space is suitable for the installation of this equipment (i.e. adequate
fire protection and floor load capacity).
4. Acceptance: Client shall accept the Deliverables which conform to the requirements of specifications under this
Agreement. All claims for errors, shortages, or damage ("Non-conformance") must be made in writing to the respective
Account Representative within ten (10) days of Client's receipt of any Deliverables, and Company shall have a reasonable
period of time, based on the severity and complexity of the Non-conformance, to correct the Non-conformance. If Client
uses the Deliverables before acceptance or fails to promptly notify Company of any Non-conformance then the
Deliverables shall be considered accepted by the Client.
5. Freight and Shipping: Freight and shipping terms are detailed on the pricing page. In the event that Client or one of
its agents refuses delivery for whatever reason on or after the estimated delivery date, Client will be responsible for the
payments in accordance to Section 2 and the pricing page in addition to any supplemental storage charges incurred by
Company as a result of the delay unless the delay is caused by Company, one of its manufacturers, freight carriers,
subcontractors, and/or any other agent acting on Company's behalf.
6. Limited Warranty: Company warrants its installation services under the Agreement shall be performed with
reasonable care in a diligent and competent manner. Company's sole obligation under this warranty shall be to correct
any Non-conformance, provided that Client gives Company written notice within ten (10) days after installation is
completed. Company does not warrant and is not responsible for any product Deliverables or third party services. Client
agrees to look to the third party manufacturer or vendor (and not Company) with respect to all claims regarding such third
party products or services as its sole and exclusive remedy. This section is Company's only warranty concerning the product
and service Deliverables and is made expressly in lieu of and to disclaim all other warranties and representations, express or
implied includina any implied warranties of merchantability, non-infrinaement, or fitness for a particular purpose, or
otherwise.
7. limitation of Remedy and Liability: The maximum liability of Company and Company's principals directors officers
agents employees personnel affiliates and their partners shall be the fees Company actually receives under the
Agreement for the portion of work aivina rise to the liability. In no event shall any of the above be liable to Client or any third
party for any indirect special incidental consequential exemplary or punitive damages of any kind whatsoever in
connection with the agreement including but not limited to lost profits loss of business opportunity, lost savings and loss of
business information. Client will bear the risk of loss or damage to, or theft of, any Deliverables once delivery has been made
to the Client. Any action against Company must be brought within twelve (12) months after the cause of action arises.
Neither party shall be liable for any delays or failures in performance due to circumstances beyond its reasonable control,
including but not limited to, strikes, riot, war, fire, flood, storm, explosion, accident, or other acts of God. This contract shall be
construed in accordance with the laws of the State of North Carolina (without regard to its choice of law provisions). Claims
arising out of or requiring the interpretation of this Agreement shall be brought and litigated exclusively in courts located
within Mecklenburg County, North Carolina, or if a federal court, the court whose district includes Mecklenburg County,
North Carolina. This Agreement may not be assigned without prior written consent; provided, however, Company may
assign this Agreement in whole or in part, without the Client's consent, in connection with a merger, acquisition, corporate
reorganization, or sale of substantially all of the Company's assets, and Client agrees that Company shall be released from
any furl�r O i ations under this Agreement upon such assignment.
V--S' 2022
Pat n Pope, Inc. Qate
CLIENT Date
(This Agreemen ay signed in counterparts and by facsimile or electronic signature by an authorized representative.)
Purchase Order #
(MAl N'IM AJIHIFII rV
Ppu
r o 117DRIAdOJ
m
t
'iWL UP-iL
Y
Z
J �—
1 ch
V CO
J 1 �1D
D
J
J-
D
aW
U
z rw/'�
LivJ
rc
i
§
�
�
I
!.
*- W-moll
��
' ,9[IL m '
J74e
§
§ §
§ § \ § § §
�
((•(.})(
{�}�)
9
S
�
'\:.'•'• J d
� �
� .
oo
A 11L q
/
10
-
ALq
/
£
Q
a
a
a»
e
e
e
/
@
|
{
/
�
4
|
Ism
§
\
-
{
t k
§ C
/
f
/
t
j
([�
a
\\
\
)
/
)$ f
,
2
)
ƒ
�\ ]
|
�\} $
CL \
)
ax
000
x'.
(2
UJAWNRA SAMSTIV'ildvd
..K/L b6
b/6 88
i
N N N N N I�
N
4
eN-
N
4
O
O
G
CL W
a=
4A
I
j
RMOI
s111ofH'I'IV
Z �
Cl)
aZ
�o^
O 1 -
OQ
J w
LL
w 0
(D LU
Q �
J C)
Z w
ui U)
N
M
C7
Z
J
W
2
w
J
m
O
c
E
C
a
d
0
CL
LL
a
N J
E
�a
UAAII--1 ''M W.PILIRl ITV"Adel
.. WL COL
llb/6 L6
i
i
N N CN N
LO
o o 0
F=
G
Y O
(O
M
V
I LO f�rl C7
5
•J
W
Z
d
Y
Q
m
Q
U)
Z
H
Z
O
U
CV
U)
Z
O
H
U
W
U)
W
O
Z
V/
Z
O
" a
u y
%
5
s
B
8
Q
W
J
W
V
J
w
=
w
fi
s
s
�
o
g
Cm
C
E
C
m
E
n
o
y
2
6
d
N
B
N
LLhi
-
i
3gg
u
q
J d
e
v
e
a
a
� w
� g
2
pp
L n
u
y.i
pE
d M
4�
a3naaM R11IMS •rry
t
0
w m
m w
z
(7 N
l'%'3198 4319 S•aIS 2 T316 A
V'4'a1S � •� 7315 9'31S ?31S �
C"@'31s e _ D'31S !I- 1S
..
Y'P3LS � 7315 � 93.LS F31S � � .
fs-ms _ ?31S. 9ta �31s: .�'
-
J'9-315
eu
l�316 p 9.315
w
�m
1.31i
S31S S•31S 9-al$ �
Y31S T31S i$ ` 9.311 9-311 F317
D .r D-3, .D 6 iy C31� T317 •- -tall
rc-als 4316 C31S L-31S - • E•31� c.,-F> - F317 - tall -
fC31S C31S i`31S E'318 -
...a##.
1'i'•-315 Z•319 Z-316
rZ-3L8 Z•316 Z•31S , Z-a1H
L-31S L-31S L•91S L•31C L-311 ?rj.t'31l , •I.31T ,
.>}.E-� _F.E .�.E .F� L•31� E•317..�'�•3d7 .
s t317
.D-,4 •' .9•.d " J-2
I
w
U)
W
J
r
C
i
I
N
:
4
CL
D7
�
o
I
c�
�o
-
d
d
N
(0
J
i6
Q
e
=a
z
v
`U
�
}
W
2 N
E
¢wz
Ww
f
N 2 w w
d W C
awa
N i
m W V
• ()
w w
H
U
F-
N
S
l�
d
IV aaoa
..b/6 b6
N N N N N N
WN co Y L9 <O n
F- F-
ioioUuii
u9f./�J►
..9 W b6
b/4 88
N [mil [`I N
M O O O O O O O
b/6 b6
a7 � G7 DI Ql � 07 O0 O]
M
O N
w
X U)
ax
a�
Sm
.,b/ l 176
C�7 cV N L
O O O O O O O
3AYY�I-.Wa aYal 4T 7.FIS1171hdR7
V)
^ m
Z
O 0 3
O L°
¢N v
a
at
Z<
.. Q d c
Fim TZ <<
a`� pY Qc
JQ
W
K
T
F U
U Z
J
W
2
W
J
a 00
0
F
U) C
a)
a]
IZ
CD
C
a)
U
O
a
a)
a�
LL
a�
m
'l
Cl)
N
E
d
N
F
J
D
a
LLI
v �
e
m.
I
N
I
as
-aVoL M
NOSN9.LLV dNOI].VNOdNOJ N7AVS7JwVdS OZOZ
v ] J IC1�A �If1.l
v J
a
Z
O
a
02
a v
a� o
N
• • a
N
M2TFZ�N
�
o0
J
a
.m W
(9
Z
J
W
U)
W
J
m
O
N
E
f0
G
N
O
a
SD
.5
Q
Q
Q
m
L J
E = d
z d
LU
Z
Y
U
00
w�
Z w
LL =
U
Z �
a ()
Q� Q
W 0
W
mU)
Z _
w
I— N
pl N
Z
I
I
Z
Y
wd
00
w �-
Z ww
gw
LL =
w
—2 CO
6
(n Cl)
(p Q w
w m
m�
W
F-
0
Z
NOSNH I..I.VdNOII.VHOdNOJ InAVSHOVdS OZOZ ®LI!1RIA.IO.I
m
a'
oa'e
�o
a�
at
a� o"
..94 96
ury
N e cc
..96 co _
e� ao
[
aM p`Y O C
a
N
lky-Pb „64 y-t�
e
I
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
Sourcewell
Solicitation Number: RFP#010920
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Spacesaver Corporation, 1450 Janesville Avenue, Fort Atkinson, WI
53538 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity, higher education, K-12 education, nonprofit, tribal government, and other
public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and its Members (Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires March 25, 2024, unless it is
cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member's site.
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with
applicable federal laws and regulations, and with the laws of the state or province in which the
Equipment, Products, or Services are sold.
C. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Member in reaching a resolution in any dispute over
warranty terms with the manufacturer. Any manufacturer's warranty that is effective past the
expiration of the Vendor's warranty will be passed on to the Member.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to
Sourcewell a means to validate or authenticate Vendor's authorized Distributors/Dealers
relative to the Equipment, Products, and Services related to this Contract. This list may be
updated from time -to -time and is incorporated into this Contract by reference. It is the
Vendor's responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any
purchase option of the Equipment, Products, or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member's total
cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and
Services that are operational for their intended purpose, and includes all costs to the Member's
requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
2
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax -exemption
certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number
• Clearly specify the requested change
• Provide sufficient detail to justify the requested change
• Individually list all Equipment, Products, or Services affected by the requested
change, along with the requested change (e.g., addition, deletion, price change)
• Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing, or product addition or deletion. The
new pricing restatement must include all Equipment, Products, and Services offered,
even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will be become an
amendment to this Contract and be incorporated by reference.
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
S. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada; such as municipal, state/province, K-12 and higher education, tribal
government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products, or Services under this Contract. A Member's authority to access this
Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any
entity accessing benefits of this Contract will be considered a Service Member of Sourcewell
during such time of access. Vendor understands that a Member's use of this Contract is at the
Member's sole convenience and Members reserve the right to obtain like Equipment, Products,
or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this
Contract.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Member policies and
procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or
Services under this Contract, Member must clearly indicate to Vendor that it intends to access
this Contract; however, order flow and procedure will be developed jointly between Sourcewell
and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor, such as job or industry -specific
requirements, legal requirements (such as affirmative action or immigration status
requirements), or specific local policy requirements. Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor's
Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond
that meets the requirements set forth in the Member's purchase order.
4
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or
specialized performance requirements (such as e-commerce specifications, specialized delivery
requirements, or other specifications and requirements) not addressed in this Contract, the
Member and the Vendor may enter into a separate, standalone agreement, apart from this
Contract. Sourcewell, including its agents and employees, will not be made a party to a claim
for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
2. Federal or state laws or regulations prohibit the purchase or change the
Member's requirements; or
3. Vendor commits any material breach of this Contractor the additional terms
agreed to between the Vendor and a Member.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Member's purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Member inquiries; and
• Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to members, pricing and
contract terms, administrative fees, supply issues, customer issues, and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
5
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Member Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Members. The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment, Products, and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above "Attn: Accounts Receivable." Payments must be
received no later than forty-five (45) calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than thirty (30)
days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assignor transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, master -
servant, principal -agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and
employees, harmless from any claims or causes of action, including attorneys' fees, arising out
of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years
from the end of this Contract. This clause extends to Members as it relates to business
conducted by that Member under this Contract.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOF89
010920-SPC
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits, claims, judgments, and costs instituted or recovered against
Sourcewell or Members by any person on account of the use of any Equipment or Products by
Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved
by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
this Contract.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary, Sourcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as
specified above, either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management. The Vendor will have thirty (30) calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute, the Vendor must continue without delay to carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delay to perform its responsibilities under the Contract, in the accomplishment
of all undisputed work, any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued
against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
9
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising
from premises, operations, bodily injury and property damage, independent
contractors, products -completed operations including construction defect, contractual
liability, blanket contractual liability, and personal injury and advertising injury. All
required limits, terms and conditions of coverage must be maintained during the term
of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage over Workers' Compensation, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
10
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include
there will be no cancellation, suspension, non -renewal, or reduction of coverage without thirty
(30) days' prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable policies and
endorsements, within ten (10) days of a request. Failure to request certificates of insurance by
Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves
Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their
officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
F. SELF -INSURED RETENTIONS. Any self -insured retention in excess of $10,000 is subject to
Sourcewell's approval. Vendor's deductible of $750,000 for Workers' Compensation and
Employer's Liability insurance and self -insured retention of $500,000 for Commercial General
Liability Insurance is approved.
21. COMPLIANCE
11
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local
licenses, bonds, and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at anytime during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract. Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based
on specific funding specifications. Within this Article, all references to "federal" should be
interpreted to mean the United States federal government. The following list only applies when
a Member accesses Vendor's Equipment, Products, or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FIR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
12
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
13
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years
after grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
14
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
010920-SPC
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty
(60) days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Termination of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to termination.
15
Rev. 4/2019
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOF139
Sourcewell
Doouftned qy:
By: � SL%.Ulolyf' j
c aKa� 1�0
oe48
e...
Jeremy Schwartz
Title: Director of Operations &
Procurement/CPO
Date: 3/23/2020 1 12:49 PM CDT
Approved.
DocuSlgned by;
By: ��l (A&UR&
F@1IA64CC.
Chad Caauette
Title: Executive Director/CEO
Date: 3/27/2020 1 6:12 PM CDT
Rev. 4/2019
Spacesaver Corporation
DocieSlgncd by:
cvw G. Wtesoti
By: - �ss52enrsdEs�n
Steve G. Anderson
Title: Vice President of Finance
Date: 3/27/2020 1 4:54 PM CDT
010920-SPC
16
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
RFP 010920 - Industrial and Workplace Storage Systems with
Related Accessories
Vendor Details
Company Name:
Spacesaver Corporation
1450 Janesville Avenue
Address:
Fort Atkinson, WI 53549
Contact:
Tammy Lee
Email:
contracts@spacesaver.com
Phone:
920-563-0771
Fax:
920-563-0755
HSTM
39-1054756
Submission Details
Created On:
Friday November 15, 2019 16:43:16
Submitted On:
Thursday January 09, 2020 08:54:55
Submitted By:
Tammy Lee
Email:
contracts@spacesaver.com
Transaction M
63939efd-fb8a-4340-bb2a-a980f3b4ab28
Submitter's IP Address:
71.13.152.36
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Specifications
Table 1: Proposer Identity & Authorized Representatives
Line Question
Item
1 Proposer Legal Name (and
applicable d/b/a, if any):
Response'
Spacesaver Corporation
2
Proposer Address:
1450 Janesville Avenue
Fort Atkinson, WI 53538
www.spacesaver.com
3
Proposer website address:
4
Proposer's Authorized
Steve G. Anderson
Representative (name, title,
Vice President of Finance
address, email address & phone)
1450 Janesville Avenue, Fort Atkinson, WI 53538
(The representative must have
sganderson@spacesaver.com
authority to sign the "Proposers
920-563-0650
Assurance of Compliance" on
behalf of the Proposer):
5
Proposer's primary contact for this
Tammy Lee
proposal (name, title, address,
Contracts Manager
email address & phone):
1450 Janesville Avenue, Fort Atkinson, WI 53538
tlee@spacesaver.com
920-563-0771
6
Proposer's other contacts for this
Stephanie Soleska
proposal, if any (name, title,
Contracts Administrator
address, email address & phone):
1450 Janesville Avenue, Fort Atkinson, WI 53538
contracts@spacesavencom
920-563-0591
Table
2: Company Information and
Financial Strength
Line �Questlon
Item f Response*
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
7 Provide a brief history of your company, WHO WE ARE
including your company's core values, We are innovators. We are problem solvers. We are solution providers.
business philosophy, and industry longevity We reside in the world of storage every day and have done so for over forty years.
related to the requested equipment, products
or services. Spacesaver was founded in 1972 by Theodore W. Batterman in the small town of
Fort Atkinson, Wisconsin. Ted's mission was to help organizations maximize space,
save energy, and increase productivity, and he realized that high -density mobile
storage could accomplish all three goals at once. Working out of a barn with only
seven employees, he spearheaded the development of high -density mobile storage
and shelving for the United States.
Provide a detailed description of the products
and services that you are offering in your
proposal.
Spacesaver's client base has expanded dramatically since those early days, and
today we've completed more than 300,000 installations in the U.S. and around the
world. Our clients include a wide variety of organizations including; Universities,
manufacturers, museums, government agencies, military bases and healthcare
facilities.
In 1998 Spacesaver became part of KI, a global company headquartered in Green
Bay, Wisconsin, that was founded in 1941. As a wholly owned subsidiary of KI,
Spacesaver is 100% employee owned. We take pride in running our business, and
each decision, each action, each inaction, comes from the belief that our company
reflects who we are. Everyone in the organization has a stake in the game.
PRODUCTION FACILITIES
Spacesaver Corporation has two manufacturing locations in Fort Atkinson, Wisconsin,
with the main manufacturing operation at 1700 Janesville Avenue occupying 330,000
square feet and being completely dedicated to the manufacture of high -density mobile
and other storage equipment. This state-of-the-art facility allows us to maintain short
lead times and a high product quality. A second facility is located at 1450 Janesville
Avenue, which is an 85,0D0 square -foot facility that houses some manufacturing
fliccc;Gons as well as our corporate headquarters and sales, marketing, finance, and
engineering services.
CURRENT PROJECTS
Spacesaver's current manufacturing methodology is LEAN MANUFACTURING. Lean
manufacturing principles allow us to make to order without sacrificing lead times and
efficiencies on the plan( floor. All customer orders are pulled through our
manufacturing facility to meet each unique customer request instead of the traditional
batch and high inventory push methodology. Lean manufacturing reduces any
obstacles in the direct flow of materials and substantially reduces inventory levels,
which are passed on to our customers as savings and value added. This continuous
flow concept allows a typical order to flow through our manufacturing facility in a
quarter of the time of normal manufacturers.
EXPERIENCE IN PROVIDING HIGH -DENSITY STORAGE SOLUTIONS
We don't simply sell products to our clients — we work with them to invent solutions.
We hold nearly 200 patents and have collaborated with the U.S. Marine Corps,
public safety departments, and others to create well -designed, reliable, and
aesthetically pleasing storage solutions.
We strive to understand the complexities of our clients' space challenges and create
complete solutions that integrate optimal workflow, safety, and security within each
facility's unique structure. Our network of local distributors provides expertise from the
earliest project design phases through product installation and maintenance, and
we're committed to the highest standards of customer service.
All system components have been chemically analyzed to assure compatibility with
the stored collection, with no off gassing or volatiles present in the finished product.
Spacesaver's commitment to our Core Market and overall quality was confirmed
when we were selected and successfully installed the world's largest electrically
operated high -density mobile storage system at the United States National Archives
located in College Park, Maryland. This installation featured 2,000 plus carriages, 15
miles of recessed rail and over 500 miles of shelves to store our country's most
precious documents.
Spacesaver has been engineering and manufacturing systems continuously since
1972- Spacesaver's strategic approach is to continuously improve the systems
technology to provide the safest and most reliable system on the market today using
state of the art components.
Unique to Spacesaver is our ability to provide a turnkey system solution including
mobile, shelving, storage, Installation, and service. We manufacture all our products
out of one factory in Fort Atkinson, Wisconsin for better quality and on -time deliveries.
Spacesaver's High Density Mobile Systems and Storage solutions are made to order
to meet each customer's unique storage space. Our accessories and options
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
ince any project. Our standard offerings include a wide range of sizes, colors
safety features, so be sure to contact your local authorized distributor to learn
it all the possibilities.
:esaver's Full line of Products and Services offered by Company.
Mobile Products
o Wheeled carriages that travel on rails with various types of shelving or cabinets
that eliminate the need for static rows of shelving.
• 4-Past & Case Type Shelving
o Highly adaptable, modular, and cost-effective shelving units with keyhole interlocking
mechanisms that allow versatile configurations.
• Art Racks
o Our art rack systems offer easy operation and provide an efficient way to store,
organize, and display collections.
• Cantilever Shelving
o Rugged and aesthetically pleasing shelving system has ideal uses in academic,
corporate, and library applications.
• RaptorRAC Widespan Shelving
o Modular bulk racking that utilizes multiple different surfaces from steel to wire.
RaptorRAC can also be configured on our mobile systems.
• Freestyle Personal Storage Lockers
o From schools to police departments, our modular locker line includes numerous
accessories from shelves to pull out benches.
• Doors & Drawers
o An accessory to our 4 Post & Case shelving line, this line of products provides
different sized drawers for any storage need. Our doors can convert any 4 post &
Case system into a secure storage cabinet.
• Cantilever Racks
o Our Cantilever rack systems can serve as textile racks or parachute racks,
providing durable storage in a variety of configurations.
• ActivRAC
o ActivRAC is our industrial line of mobile carriage system that has a high load
capacity and is easy to install. This system is perfect for bulk storage systems.
• XTend High -bay Shelving
o Systems feature the strength of one-piece, welded upright frames and a patented
side -shelf support system that provides structural integrity that isn't dependent on the
shelves themselves. Shelves feature reinforced cold rolled steel box -formed
• ControLOC
o Electronic locking system that allows for tracking of access which is a perfect
solution for evidence storage rooms.
• Day Use Lockers
o Provide a unique storage solution that allows a secure way to store personal
items in a sleek design that is customized to enhance the aesthetics of your space.
Engineered with the customer in mind, our lockers come standard with the features
needed to increase productivity and security in your space.
• Viking Museum Storage Cabinets
o Fully configurable interior and modular steel exterior is designed to protect your
collections now and into the future.
• Universal Weapons Rack (UWR®)
o Both versatile and flexible, the UWR features adjustable racks to accommodate
weapons of various lengths and types. Perforated doors and sides simplify weapons
inventory.
• Firearm Lockers & Cabinets
o Highly secure gun lockers make temporary handgun storage safe and easy, and
are ideal for interview rooms, common areas, or any other location or situation that
requires secure storage.
Over 21,000 different individual parts make up our product offering presented. We
are offering our full line of products to all Sourcewell members.
SPECIAL SERVICES
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
All services provided by our Area Contractors are quoted on a per project basis. As
each storage solution is unique, so are the needs of each individual buying entity.
Our Area Contractors services include, but not limited to, the following:
Determine storage needs based on an on -site assessment
Assist with product selections, pricing, specifications, and color/finish selections
Provide project management from quote, order submittal, project completion, and
training
Review advantages of using various storage methods
Discuss Industry trends and storage life cycles
Assist in pre -project budget planning for cost and space comparison
Begin room plans and determine specific must have features
Review and coordinate all technical space requirements
Finalize all installation procedures and scheduling
Installation of systems by factory trained and certified teams
Relocation or System upgrade services
Provide facility management and in-service training
Assist in installation evaluation and review benefits
Provide warehouse space at no additional cost for up to thirty (30) days
What are your company's expectations in the Our goal, if awarded, is to continue to grow our ability to serve the Sourcewell
event of an award? members in providing the best storage solutions that will enable them to maximize
space, save energy and increase productivity so they can focus on serving their
communities.
10 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
In partnership with Sourcewell, our expectation is that we would be able to grow our
sales efforts in the core markets of the Government and Education sectors through
education and awareness of the contract benefits.
In addition, Sourcewell's continued efforts in proactively working with Cooperative
Purchasing Organizations like NIGP to educate agencies nationally on the benefits of
_adopting the Sourcewell contract.
Please find Spacesaver's Consolidated Financial Statements for the past 3 years,
Surety Letter and a copy of our current insurance certificate attached for your
review — reference folder labeled Financials.
What is your US market share for the
Spacesaver is a wholly owned subsidiary of KI, a privately held, 100 percent
solutions that you are proposing?
employee owned company, which prefer to keep certain information confidential.
Spacesaver is the Industry Leader in High -Density Mobile Shelving Systems.
Spacesaver defines our business via our Top Core Markets; Education/Library, Public
Safety, Military/Government and Museums. Agriculture is an emerging market for
Spacesaver in 2020. We have dedicated Market Sales Managers in place that are
committed to maintaining and growing our position in these markets.
What is your Canadian market share, if any?
Spacesaver has the same commitment to our Core Markets in Canada that we have
throughout the United States. We will continue to grow and gain market share in
Canada.
Has your business ever petitioned for
Spacesaver has never petitioned for bankruptcy protection.
bankruptcy protection? If so, explain in detail
14 How is your organization best described: is it
a manufacturer, a distributor/dealer/reseller, or
a service provider? Answer whichever
question (either a) or b) just below) best
applies to your organization.
a) If your company is best described as a
distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
dlstributorMealerfreseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
Spacesaver is a manufacturer.
Spacesaver owes its success to the innovative network of independent small
businesses (Spacesaver Area Contractors and Canadian Distributors) for sales,
installation and services. Please see the attached list of our Distribution partners —
reference document labeled The Spacesaver Group Distributor List.
Spacesaver's exclusive distribution partners are experts in High Density Mobile
System and Storage Solutions sales and services throughout the United States and
Canada. Their experienced sales staff and Spacesaver factory trained and certified
installers provide services that include consultation, new storage systems, relocations,
modifications, and system add-ons. They are dedicated to meeting the needs of
customers from the planning stages through installation and acceptance phases. In
addition, all emergency service and maintenance calls have a typical maximum
response time of 24 hours.
When working with the Spacesaver Group, Sourcewell members will experience an
unparalleled level of creativity and industry expertise, resulting from our 40+ years of
experience. Our group generates storage solutions that perfectly fit the member's
specific needs.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
17
If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
Please find attached a listing of Spacesaver registrations - licenses per state for
your review. Spacesaver is authorized to sell products and provide services in all 50
states, District of Columbla and Canada, elther directly or through one of our
authorized dealers. Spacesaver complies with applicable federal, state, local and
industry laws for each purchasing member wherever they are located.
Spacesaver does work with third party certified service providers, our Spacesaver
Area Contractors and Distributors, which are required to be factory trained and
certified for installation of Spacesaver Products to maintain Warranty.
Spacesaver is ISO 9001:2015 Certified. Initially certified in October 1999,
Spacesaver has continued to improve its business processes to ensure future
compliance. Ultimately, Spacesaver is committed to on -time deliveries that are
accurate and meet with consistent, high -quality standards, and deliver solutions and
product to our customers that provide the best value. Spacesaver ISO 9001
certification attached.
Provide all "Suspension or Disbarment" Spacesaver has not been subject to any suspension or disbarment in the past ten
information that has applied to your years or ever.
organization during the past ten years.
Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
High -Density Mobile Systems
• Low -profile mobile systems
• Standard mobile systems
o Powered
o Mechanical Assist
o Manual
• Heavy -Duty Mobile Racking Systems
• Off -Site Archival Mobile Systems
Evidence Storage
Evidence Drying Cabinets
Firearm Evidence Storage
Narcotics Evidence Storage
Evidence Lockers
Refrigerated Evidence Lockers
Locker Storage
• Day -Use Storage Lockers
• Personal Storage Lockers
• Gear Lockers
• Fast Response Lockers
• Security Lockers
Weapons Storage
• Universal Weapon Racks - UWR®
• Pistol Racks
• Gun Lockers
• Portable Gun Safes
Museum Storage
• Preservation Cabinets
• Botany/Herbarium Cabinets
Entomology Cabinets
Flat File Cabinets
Geology Cabinets
• Textile Racks
Art Racks
Shelving Storage
Library Cantilever Shelving
4-post and Case
Heavy -Duty Wide Span Shelving
ty Features
Zero -Force Sensor (ZFS)@)
Safety Sweep
Mechanical Sweep
Aisle -Entry Sensor
Aisle Lighting
Anti -Tip Protection
Programmable Aisles
Fire Park
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Table 3: Industry Recognition & Marketplace Success
Line Question
I
Item
18 Describe any relevant industry awards or
recognition that your company has received
in the past five years
19 What percentage of your sales are to the
governmental sector in the past three years
20 What percentage of your sales are to the
education sector in the past three years
21 List any state or cooperative purchasing
contracts that you hold. What is the annual
sales volume for each of these contracts
over the past three years?
Response*
2017 — Material Handling Product News Reader's Choice Award: ActivRAC
Mobilized Storage System
2018 — Neocon Silver Award in the category of SPACE
DIVIDERS/PARTITIONS/SCREENS: Day Use Lockers
Spacesaver's percentage of sales into the government sector in the past three years
has been 34%. We have experienced sales growth in areas of the Government
sector specific to Public Safety and Museums.
Spacesaver's percentage of sales into the education sector in the past three years
is between 21% and 31%. The Education sector is our largest target market and
we are forecasting growth over the next couple of years.
Spacesaver holds cooperative purchasing agreements with groups such as Omnia,
Vizient and Premier. Spacesaver also holds up to 30 Statellocal government and
University contracts. A growing number of State or local entities have adopted the
Sourcewell cooperative as their lead contract. Annual Sales per GPO and State
Contracts vary from $20k - $3 Million. Sourcewell is the most requested and
utilized contract in Spacesaver's portfolio.
22 List any GSA contracts that you hold. What Spacesaver holds two General Service Administration (GSA) Contract number(s):
is the annual sales volume for each of these Schedule 71, High Density Mobile Storage & Shelving: GS-28F-0066A. Annually.
contracts over the past three years? Spacesaver performs in the range of $650k - 51.3 Million.
Schedule 84, Law Enforcement & Security Equipment: GS-07F-022BA. Annually,
Spacesaver performs in the range of $100k - $1 Million.
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible for Sourcewell membership.
Entity Name *
Contact Name *
Phone Number*
Rutherford Courthouse
Jerry Preston
615-788-3824
Columbia River Maritime Museum
Curator, Jeff Smith
503-325-2323
DeKalb Public Library
Library Director, Dee Coover (retired)
815-756-9568
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name Entity Type
State f
Province *
Scope of Work *
Size of Transactions *
Dollar Volume Past Three
Years *
College/Universi Education
Approximately $ 18K to
Approximately $21M
AB - Alberta
Supplied Products and Services
tY
$75K
Approximately $10K to
Approximately $1.41M to
College/Universi
Education
Virginia - VA
Supplied Products and Services
ty
$69K
$2.7M
State
Government
New York- NY Supplied Products and Services
Approximately $1 K to
Approximately $3.71M
Government -
$325K
Police
Department
District of Supplied Products and Services
Federal
Government
Approximately $11K to
Approximately $335K to
Government -
Columbia - DC
$515K
$2.21M
Museum
Approximately $8K to
Approximately $2.211M
College/Universi
Education
New Jersey - NJ
Supplied Products and Services
tY
$100K
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell Members across the US, and Canada if applicable.Your response
should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-
time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any
overlap between the sales and service functions.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Line Question
Item Response
25 Sales force. Spacesaver employees over 400 full-time, direct employees covering all areas of our
business including manufacturing at our headquarters located rn Fort Atkinson,
Our dedicated staff is focused on supporting Sourcewell members with their storage
needs.
• 8 — Sales Managers focused on growing sales in our Core Markets
• 10 - Inside Sales Support and customer service teams, dedicated to serving our
distribution partners
12 - Business Development Reps — work directly with Sourcewell members on
the project opportunities.
• 20+ Engineering staff — supporting sales efforts and customer requests for
special product applications.
26 Dealer network or other distribution methods. Spacesaver sells all Its products through its network of 45 Independent small
businesses (Spacesaver Area Contractors and Distributors) throughout the United
States, Canada and international locations; including Australia & Malaysia, Middle East
(Dubai), Mexico, Hong Kong, United Kingdom and the Caribbean.
27 1 Service force.
28
Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response -time capabilities and
commitments, as well as any incentives that
help your providers meet your stated
service goals or promises.
29 Identify any geographic areas of the United
States or Canada that you will NOT be fully
serving through the proposed contract.
30 Identify any Sourcewell Member sectors
(i.e., government, education, not -for -profit)
that you will NOT be fully serving through
the proposed contract. Explain in detail. For
example, does your company have only a
regional presence, or do other cooperative
purchasing contracts limit your ability to
promote another contract?
31 Define any specific contract requirements or
restrictions that would apply to our
Members in Hawaii and Alaska and in US
Our contracted U.S. distributors are located throughout the United States and cover
every geographic area with over 84 offices with stabs that provide customized storage
solution consuttatlons and installation and service to existing and new customers. Both
the Salespeople and the service personnel employed by these exclusive distributors
are factory-tralned and certified at Spacesaver, through both onsite and online training.
There are over 400 storage consultants employed by our area contractors and
distributors, and all are experts In the sales of Spacesaver products and services to
potential customers In every market: education, library, government, public safety,
museums, healthcare, industrial and business organizations.
Please find the attached Distributor listing for your review — see The Spacesaver
Group Distributor List
Spacesavers Independent Dealer network has over 250 factory -trained and certified
service and Installation professionals employed throughout the United States, Canada,
Australia and the Middle East. At least 80% of their time and attention is focused on
the installation and servicing of product at the members or customers location.
Spacesaver has four direct, full-time installation personnel that travel worldwide as
needed to install or service equipment. Additionally, Spacesaver has four direct, full-
time service personnel that are dedicated to installation, service training, technical
support and parts service that also travel as needed to provide on -site support.
Spacesaver launched dedicated Customer Service, Sales Support, and Field Service
departments in February 2015 at the same time we implemented Salesforce.com as
our CRM to ensure visibility and timely follow up on customer inquiries. These
departments support our distribution partners and decrease time to acknowledgement
of all complete orders. Having these departments in place ensures prompt and
efficient communication to our distribution network with a response -time goal of 24
hours or less which, in turn, will allow our distributors to continually meet the delivery
needs of the Sourcewell members In an efficient and effective manner.
Each of our distribution partners offer a complete customer service package —
beginning with free space and storage needs assessment, propose product solutions
tailored to meet the specific need of the member with drawings and quotations, sates,
delivery, installation, warranty, and ongoing service maintenance to each Sourcewell
member. In addition, they provide onsite training to member personnel on product
usage. Local sales and services are available if additional equipment is needed or if
existing equipment would need service or modification.
Spacesaver and our Authorized Dealer Network are authorized to sell and provide
services in all 50 states, the District of Columbia, Canada and more. Spacesaver is
not limited to any geographical area.
Spacesaver can fully serve ALL Sourcewell Member market segments through the
proposed contract.
Spacesaver does not have any specific requirements or restrictions which apply to
Sourcewell Members located in Hawaii and Alaska and in US Territories.
For shipments destined to other U.S. States (outside the 48 U.S. contiguous) or
foreign territories, delivery will be made to a prearranged port. Members shall prepay
all freight charges and any extra expenses resulting from requests for special delivery,
shipping method, additional packaging requlred or special carrier.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Table 7: Marketing Plan
Line (Question
Item
32
Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (If applicable) In
the document upload section of your
response.
Response`
Spacesaver regularly promotes our partnership with Sourcewell (formerly NJPA) in its overall
marketing strategy —and has been doing so for the past 4+ years. We anticipate continuing
and expanding our efforts to promote an awarded contract in the following ways:
Trade shows
Spacesaver exhibits at approximately 20 trade shows per year, including but not limited to;
American Alliance of Museums (AAM)
• Athletic Equipment Managers Association (AEMA)
• American Football Coaches Association (AFCA)
American Library Association (ALA)
• Intematlonal Association of Chiefs of Pollce (IACP)
• Intematlonal Conference of Indigenous Archives (ATALM)
• NeoCon
• New England Museum Association (NEMA)
Southeastern Museum Conference (SEMC)
In addition, our distribution partners exhibit at several state/local shows and conferences.
We currently promote our awarded contract by using Sourcewell-provided signage and flyers
in our display booths to educate attendees about the contract.
Website
Our website is a powerful lead generator and it provides an ideal platform to educate
prospective clients about Sourcewell's benefits.
• Our contracts page features our current Sourcewell awarded contract front and center
and provides a link to our supplier landing page on the Sourcewell site.
• Case studies and blog posts featuring awarded member projects
• Landing pages that coordinated with an email campaign that promoted Sourcewell.
See an example attached under Marketing Material folder — Sourcewell Contract Information
Sheet.
Sales reps
We continue to build our sales reps' familiarity with Sourcewell and their capacity to sell on
the contract via:
■ Our Distributor Extranet site, SpaceNet features pricing guides and a variety of co -
branded Sourcewell marketing material that is available to help sales reps Understand the
features and beneftts or the contract and hnw to guide a member or potentlal member on
how to utillze the Sourcewell contract.
• Sales team trainings and continued engagement
o E-newsletters
o Webinars- either Spacesaver or Co -Branded with Sourcewell to educate our
distribution sales reps on the contract benefits
o "Show and tell" (experienced reps share experience working with Sourcewell)
o Contract briefs — provides both our internal and external sales teams with the terms
and conditions specific to the solicitation and our awarded Sourcewell contract.
o Case studies — featuring specific projects that solved a need for Sourcewell members.
• $hadng Vertical Market Managers' expertise — We have dedicated Market Managers
focused in our Core Markets that will work with our Distribution partners to educate them
on the benefits of the contract.
• Spacesaver will share and encourage attendance from our Distributors to Sourcewell
hosted events like, Get to Know Us and Sourcewell University.
• Marketing tools like Flyers, Case Studies and Promotional Videos
Social Media / Public Relations
We will publicize and orornole awarded contract and specific member projects (as
authorized) via our social rnedia and news outlets.
Emails to prospective clients
Email is one of our most effective forms of active outreach. We have promoted Sourcewell
in the past and will continue to do so.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
33
Describe your use of technology and
The Spacesaver Marketing Team is driven by data. We use a variety of tools to refine,
digital data (e.g., social media,
support, and amplify our message.
metadata usage) to enhance
• BIM Objects / Revit — We make it easy for architects to specify our products by
marketing effectiveness.
making them available on this popular design platform
• Salesforce portal — Allows easy access for the entire Spacesaver team and our sales
reps to specific contracts information.
• SEO and website analytics — We use Google Analytics, Hotjar, and a variety of SEO
tools to capture and measure web traffic and observe visitor behavior
• Social media analytics — Our active Facebook, Instagram, and Linkedln accounts drive
traffic to our website and provide new ways for prospective clients to learn from and
interact with us
• Email analytics — We use the Pardot platform, which integrates with Salesforce to
help us track and follow up with prospective clients
34
In your view, what is Sourcewell's role
We anticipate that Sourcewell will continue to proactively provide educational materials in a
in promoting contracts arising out of
variety of media to help us explain and raise awareness of the benefits of purchasing on
this RFP? How will you integrate a
the contract to our sales reps and prospective clients. These include tradeshow signage,
Sourcewell-awarded contract into your
team trainings, webinars, case studies, etc.
sales process?
We also anticipate that Sourcewell will release periodic communications to agencies that
will promote Spacesaver's inclusion on the awarded contract and highlight examples of our
work.
35
Are your products or services
Spacesaver does not currently and do not anticipate implementing an e-procurement
available through an e-procurement
ordering process for our product offering, due to the complexity and made -to -order
ordering process? If so, describe your
configurability of our product offering.
e-procurement system and how
governmental and educational
customers have used it.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Table 8: Value -Added Attributes
�m
Rom
Question
Response -
6
Describe an product, equipment, y'
Upon installation completion, a Spacesaver representative will do a complete walkthrough of
maintenance, or operator training
all new equipment. Training, at no additional cost to the member, will include: System
programs that you offer to
operation, end user safety functions, maintenance, contact information, and any other end
Sourcewell Members. Include
user questions. In addition, an Operators Instruction Manual will be provided for the specific
details, such as whether training is
system purchased. If requested, an operation plaque may be provided for continued end user
standard or optional, who provides
instruction. Maintenance contracts are available for a fee from the local representative on a
training, and any costs that apply.
project by pro;ert basis.
37
Describe any technological
Spacesaver launched our new TUSCTm platform with Bluetooth connectivity in September
advances that your proposed
2019. This patent -pending technology allows end users and service technicians to access
products or services offer.
powered mobile systems via a smart device. The platform enables customers the ability to
control powered mobile systems wirelessly. This new platform can be retro fitted to all
existing Spacesaver Eclipse@ Systems.
LCO touchscreen technology has become part of our everyday fives. Striving for optimum
ease -of -use and security, Spaoesaver recently launched our own LCD touchscreen called,
Touch Technology ControlIv. This new control Is the standard on our Eclipse Powered
Systemrai mobile storage. Touch Technology provides the customer with the ability to fully
customize the Interface with graphics, colors, screensavers and languages to fit specific
appllcatfon needs. Controlled audit access is available making It an Ideal system for a
variety of markets and high -security applications. All existing Spacesaver Ecllpseo Systems
can be upgraded with these new LCD touchscreen controls.
38 Describe any "green" initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.
39 Identify any third -party issued eco-
labels, ratings or certifications that
your company has received for the
equipment or products included in
your Proposal related to energy
efficiency or conservation, life -cycle
design (cradle -to -cradle), or other
green/sustainability factors.
40 Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
41 What unique attributes does your
company, your products, or your
services offer to Sourcewell
Members? What makes your
proposed solutions unique in your
industry as it applies to Sourcewell
members?
42 Identify your ability and willingness
to provide your products and
services to Sourcewell member
agencies in Canada.
Spacesaver has made a comprehensive effort to incorporate sustafnable practices and
Policies Into our manufacturing responsibilities and practice the following goals:
• Incorporate the largest percentage of recycled content Into our products so that they
can be easily recycled, disassembled, and field repaired. Search for vendors and alternative
materials that offer the largest recycled post -consumer and post-industrial content.
Reduce the use of packaging materials by innovating the way our product Is shipped
by utilizing cube capacity loading to maximize trailer loading while eliminating banding, shrink
wrapping, and cardboard sleeves. Our packaging uses 100% recyclable material and is
created with the highest post -consumer content cardboard available through our suppliers.
• Conserve fuel and energy. Implementation of new processes and equipment based on
a detailed analysis of environmental, capital, and operating costs.
Please reference Sustainability folder — Attachments
SCS Indoor Advantage Gold Certification
USGBC i U.S. Green Building Council
Green Masters Program
Please reference Sustainability folder — Attachments
Spacesaver is classified as a Large Business. Spacesaver sells all its products through its
network of independent small businesses. Included in our distribution network is; three women -
owned businesses and two service -disabled businesses.
Spacesaver is not a one size fits all company. We don't simply sell products to our
customers — we work with them to invent solutions. We strive to understand the complexities
of our customers space challenges and create custom, unique, and complete solutions with
value -add products that integrate optimal workflow, safety, and security within each unique
structure.
Spacesaver provides carriages with an intregral retaining lip that secures storage housings to
the carriages (unique to Spacesaver), choice of three guidance types (other vendors have
one type), rail type to match guidance and application (over 12 types), carriage capacities
(fitting the requirements of each customer), modes of operation, state of the art safeties — all
to provide a customized solution for each customer. In fact, over 60% of our projects include
some sort of customized special component.
Spacesaver is presently promoting and servicing Sourcewell members in Canada through our
Canadian Distributor Partners. Spacesaver is extending its proposal to Sourcewell Canadian
Members.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Question
Do your warranties cover all products, parts, and
labor?
44 Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
Spacesaver has an emphasis on customer satisfaction and continuous
improvement. The statement of warranty is our continued commitment that
Spacesaver is dedicated to serving our customers. Please reference our
attached Statement of Warranty — for full coverage by product.
The warranty does not apply to any product which has been subject to
misuse, negligence, or accident; has been damaged in shipment, storage, or
installation; has been misapplied, has been modified or repaired by
unauthorized persons or has been repaired with non-standard Spacesaver
replacement parts.
Please reference our attached Statement of Warranty for full details.
45 Do your warranties cover the expense of ]Yes, Labor is included at no cost during the first year,
technicians' travel time and mileage to perform
warranty repairs?
46 Are there any geographic regions of the United Spacesaver and our Authorized Dealer Network are authorized to sell and
States (and Canada, if applicable) for which you provide services in all 50 states, the District of Columbia, Canada and more.
cannot provide a certified technician to perform Spacesaver is not limited to any geographical area.
warranty repairs? How will Sourcewell Members in
these regions be provided service for warranty
repair?
47 Will you cover warranty service for items made by Spacesaver is the manufacturer and all products included in our proposal will
other manufacturers that are part of your proposal, be covered.
or are these warranties issues typically passed on
to the original equipment manufacturer?
148 What are your proposed exchange and return
programs and policies?
49 Describe any service contract options for the items
included in your proposal.
Spacesaver is a custom manufacturing company — with product specifically
manufactured per customer order.
Due to the nature of Spacesaver's products, design drawings and
acceptance are an up -front requirement; consequently, all engineer -to -order or
custom -designed systems will not be accepted as returned goods unless
Supplier error, recall, or defect necessitates a return.
Custom product orders cannot be cancelled once production has begun.
All request for returns will be reviewed by Spacesaver, and, if approved,
subject to a 30% restocking fee.
Please see our Return Goods Policy attached for complete details.
Service contracts for Spacesaver products are available and negotiated at
the local level directly between the Member and the Spacesaver Area
Contractor/Distributor. I
Table 10: Payment Terms and Financing Options
Line Item Question
50 What are your payment terms (e.g., net 10, net 30)?
51 Do you provide leasing or financing options, especially
those options that schools and governmental entities may
need to use in order to make certain acquisitions?
52 Briefly describe your proposed order process. Include
enough detail to support your ability to report quarterly
sales to Sourcewell as described in the Contract template.
For example. Indicate whether your dealer network is
Included in your response and whether each dealer (or
some other entity) will process the Sourcewell Members'
purchase orders.
Response*
Net 30
We do not currently, nor have any plans to offer leasing options for
our equipment. Some of our Independent Distributor partners may
offer financing options to member. Any financial options would need
to be worked out between the member and our Authorized
Distributor during the project quote phase.
Spacesaver's Authorized Distributors will respond to all Sourcewell
Member requests for quotations, per the terms of the contract. The
distributor will handle all purchase orders and invoicing issued by the
member. The distributor will submit an order for manufacturing to
Spacesaver with the Contract and member identified. Spacesaver
then validates the member number and our system allows us to pull
each order with contract pricing in order to report sales appropriately
to Sourcewell,
153 IDo you accept the P-card procurement and Lpayment Although some of our Independent Distributor partners may accept Iprocess? If so. is there any additional cost to Sourcewell card payment process, not all of them do. This type of payment
Members for using this process? option would need to be worked out between the member and our
l distributor prior to purchase.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Lin
e Questlon
Item
54 Describe your pricing model (e.g., line -item discounts or
product -category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the document
upload section of your response.
55 Quantify the pricing discount represented by the pricing
proposal in this response. For example, if the pricing in
your response represents a percentage discount from MSRP
or list, state the percentage or percentage range.
56 Describe any quantity or volume discounts or rebate
programs that you offer.
57 Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open market"
items or "nonstandard options". For example, you may
supply such items "at cost" or "at cost plus a percentage,"
or you may supply a quote for each such request.
58 Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training, or
initial inspection. Identify any parties that impose such costs
i and their relationship to the Proposer.
Response'
Spacesaver is providing a percentage discount off our commercial
product price list.
To support our "green" initiatives, Spacesaver no longer provides
printed copies of our price list. Spacesaver price lists are only
available via electronic format (PDF). We have attached a copy of
our commercial price list for your reference. Spacesaver does not
have our price list posted publicly and asks that Sourcewell keep it
on file for reference if a member should request pricing confirmation,
upon award but not publish on their website.
Spacesaver mobile systems are a customized solution with numerous
options for size, laminate and paint finish. We did not list a SKU #
for every option in our price list. Spacesaver's distributor will work
with each member on product selection and finishes.
Spacesaver catalog provided show list price in U.S. dollars by part
number. Spacesaver is proposing a tiered percentage discount
ange of 40.5% to 54% off list price based on the total list price by
designated product categories per member project.
Spacesaver's products are engineered -to -order based on the specific
needs of the Member, this includes their storage requirements, space
availability and limitations. As a result, a Spacesaver "product" is
comprised of a multitude of line items. The line items are combined
to develop the "product", and, in turn, the contract discount is
applied. Within each product category a list price volume tier
structure discount is applied to the commercial price list in effect at
that time. Our distributor can provide each member a detailed quote
by line item to ensure the Member that they are getting the correct
discount based on the proposed solution.
Please reference the Spacesaver Price Sheet document provided
under the Pricing section of the RFP for complete tiered discounts
proposed.
Spacesaver allows participating public agencies to request an
additional pricing review by Spacesaver or our Authorized Distributor
if the volume for a project exceeds its higher tier discount proposed.
Spacesaver and our distributor will assist members by providing a
total storage solution that will meet their project scope, this
includes "sourced" (non-Spacesaver product), non-standard or custom
options. These Sourced, Open Market, Non -Standard or Custom
items will be quoted per project based on size and scope. For
Spacesaver manufactured, non-standard or custom items we will
attempt to ensure that pricing is consistent with our current
discounting structure proposed on contract.
High Density Mobile, Shelving and Storage Solutions by Spacesaver
are a customized solution to meet the specific customer's need. No
two solutions are the same. Our custom solutions require assembly
and installation of hundreds of parts by a highly skilled, factory
trained and certified installer or the warranty covering the system is
void. Spacesaver is proposing that installation be quoted by project
to provide the best value, lowest cost to each buying entity based
on the size and scope of their specific project.
Spacesaver's Authorized Distributors would provide a quote for
installation, inside delivery, and any other additional costs associated
to the project direct to the Sourcewell member.
If freight, delivery, or shipping is an additional cost to the The Spacesaver distribution partner will provide each member with a
Sourcewell Member, describe in detail the complete freight, freight and inside delivery quote per project based on the size and
shipping, and delivery program. scope of the member's specific project. This will provide the best
value, lowest cost to each member. Shipping and delivery method
will be agreed upon between the distributor and member prior to
member purchase.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
60 Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
61 Describe any unique distribution and/or delivery methods or
options offered in your proposal.
Table 12: Pricing Offered
The Pricing Offered In this Proposal Is: *
Spacesaver distributor will work with the Sourcewell member to
select the carrier and shipping method that will provide the member
with the best value, lowest cost option. Members will be invoiced for
all freight charges and any extra expenses resulting from requests for
special delivery, shipping method, additional packaging required, or
special carrier.
Spacesaver utilizes multiple delivery options to accommodate
member's site conditions and specifics.
Shipment methods include; Standard LTL, Truckload or Parcel via
FedEx or UPS.
Our distribution partners provide options that allow members to ship
full truckloads of product to the distributor warehouse to be re -
delivered in smaller trucks to the members facility.
62 I b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
+ departments.
Table 13: Audit and Administrative Fee
Line IQuestlon
Item
63 Specifically describe any self -audit process or program that you
plan to employ to verify compliance with your proposed Contract
with Sourcewell. This process Includes ensuring that Sourcewell
Members obtain the proper pddng, that the Vendor reports all sales
under the Contract each quarter, and that the Vendor remits the
proper administrative fee to Sourcewell.
64 identify a proposed administrative fee that you will pay to
Sourcewell for facilitating, managing, and promoting the Sourcewell
Contract in the event that you are awarded a Contract. This fee i
typically calculated as a percentage of Vendor's sales under the
Contract or as a per -unit fee; it is not a line -item addition to the
Member's oast of goods (See the RFP and tem late Contract for
p
additional details.)
Response*
Comments
Spacesaver holds multiple
contracts agreements. Our
objective is to keep pricing
in line in our portfolio to
provide the best value to our
customers.
Spacesaver utilizes Salesforce.com as our contract
communication tool. It allows us to store all the pricing,
discounts and terms of each specific contract. It is one
method we utilize to ensure proper pricing is used with each
member project.
In addition, Spacesaver implemented a Configuration software
which our distribution partners utilize to submit manufacturing
orders. This Configuration software allows Spacesaver the
ability to upload per -contract pricing and discounts to ensure
that members are receiving the proper pricing per the terms
of the contract. Through this software, our distributors have
the ability to provide each member a detailed quote per the
contract terms.
s
We capture a contract sale by an internally/externally applied
contract number and member number, and after shipment, can
pull information required to process administrative fees due
and quarterly contract reporting to our contract partner.
Spacesaver would like to propose a 1% administrative fee
calculated as a percentage of the contract sale price, to be
payable to Sourcewell for facilitating, managing, and
promoting the Sourcewell Contract.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE4ADF-BD53-ACC5F77DOFB9
Table 14: Industry Specific Questions
Line Question
Item I
Response'
65
If you are awarded a contract, provide
Spacesaver has implemented Business Intelligence (BI) software that automatically
examples of internal metrics that will be
tracks and reports sales by contract, by market, by product and by our distributor
tracked to measure whether you are
partners. Soumewell is the most utilized contract in our portfolio. We are already
having success with the contract.
utilizing this information to get a better understanding of what member type is utilizing
our contract to drive Go -To -Market campaigns, understand where we need to train our
Distribution partners on the Contract benefits, and if there is potential for new product
development based on member needs.
Spacesaver also utilizes Salesforce to track potential sales opportunities with
members to monitor the project through the entire sales cycle.
66 Describe how your products will help our
members organize their inventory of
products.
67 Describe the ability to adapt your products
through modification or replacement to
address obsolescence resulting from
advances in technology.
68 Identify any certification(s) that your
business or products have attained or
received that differentiate you in the
industry.
69 Describe how you would assist our
members to best utilize and maximize
available space.
Spacesaver provides customized solutions for any storage facilities' storage
requirements. In addition to the use of existing shelving or cabinets - Spacesaver
offers four post shelving, case type shelving, cantilever, and wide span shelving that
is designed to be placed directly on the floor or integrated with our high -density
mobile systems, Spacesaver high -density storage systems double storage capacity of
existing floor space and our customized solutions improve organization, consolidate
inventory, and improve efficiency and streamline workflow -- all making inventory
management simpler and more accurate.
In 2006, Spacesaver introduced Eclipse Powered Systems@. Eclipse Powered
Systems@ have been and continue to be the easiest to use, most cost effective, and
most flexible high -density mobile storage systems on the market. With state -of -art
technology and roam to grow, Eclipse was designed for the long haul.
Spacesaver has always been dedicated to providing excellent value to our customers,
including supporting our products (or as long as possible. That said, equipment ages,
technology advances, and our suppliers have ceased making many components
needed to support our older powered systems.
Spacesaver offers upgraded product enhancements for customers that may have
purchased a Spacesaver powered mobile system prior to 2006. While these
systems may still be in good operating conditions, these product enhancements
replace obsolete components to updated electronic components that allows the
customer to continue to use and service their existing systems. These
upgrade/enhancement packages are a lower cost alternative to full system
replacement and provide improved reliability, functionality and continued repairability.
All Spacesaver Powered High -Density Mobile Systems are UL System Listed.
Spacesaver is ISO 9001 Certified.
Spacesaver has received the U.S. Green Building Council Certification.
Spacesaver is SCS Global Services - Indoor Advantage Gold, Indoor Air Quality
Certified.
Spacesaver's Library Shelving is ANSI Z39.73-1994 Certified for Single Tier Steel
Bracket Library Shelving.
Spacesaver holds over 200 patents over the lifetime of our products. Several of
these patents have established the standard for High -Density mobile systems in the
Spacesaver does exactly what our name Implies - we save space. Lots of ht Our
high -density storage systems will do one of two things - provide the same amount of
capacity in half the space or provide two to three times as much storage in the
same space. By mounting virtually any type of storage housing, including existing
shelving and cabinets, on our wheeled carriages that travel on rails - wasted spare
created by fixed aisles can be eliminated - freeing valuable floor space for other,
more productive uses - including additional storage. No other storage solution is as
cost-effective or space efficient. Regardless of size and weight, there is a
Spacesaver Mobile Storage System to meet the needs of all Sourcewell members.
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Financial Strength and Stahiii-v - Financials.zip - Wednesday January 08, 2020 15:39:37
• Marketing Plan/Samples - Marketing Materials.zip - Wednesday January 08, 2020 21:53:39
• WMBE/MBE/SBE or Related Certificates (optional)
• Warraity Informatfor+ - Warranty.zip - Wednesday January 08, 2020 15:42:18
• Pridng - Pricing.zip - Wednesday January 08, 2020 22:01:03
• Additional Document - Additional Documents.zip - Wednesday January 08, 2020 21:54:50
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
DocuSign Envelope ID: D86D68C1-EDFE-4ADF-BD53-ACC5F77DOFB9
Proposers Assurance of Comp
PROPOSER ASSURANCE OF COMPLIANCE
PROPOSER'S AFFIDAVIT
The undersigned, authorized representative of the entity submitting the foregoing proposal (the "Proposer'), swears that the following
statements are true to the best of his or her knowledge.
1. The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists
in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related
services, all applicable licenses necessary for such delivery to Sourcewell member agencies. The undersigned affirms that he or she
is authorized to act on behalf of, and to legally bind the Proposer to the terms in this Contract.
2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement
with any other vendor or supplier, any official or employee of Sourcewell, or any person, firm, or corporation under contract with
Sourcewell, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free
and open competition for a Contract award under this RFP.
3. The contents of the Proposer's proposal have not been communicated by the Proposer or its employees or agents to any person not
an employee or agent of the Proposer and will not be communicated to any such persons prior to the official opening of the
proposals.
4. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other
documents in this solicitation and affirms that any and all exceptions have been noted and included with the Proposer's Proposal.
5. The Proposer will, if awarded a Contract, provide to Sourcewell Members the /products and services in accordance with the terms,
conditions, and scope of this RFP, with the Proposer -offered specifications, and with the other documents in this solicitation.
6. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to
Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related
services to Sourcewell Members under an awarded Contract.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the
evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37
permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data
Practices Act.
The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and
indemnify Sourcewell for reasonable measures that Sourcewell takes to uphold such a data designation.
11 By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Steven G. Anderson, Vice President Finance, Spacesaver Corporation
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
c Yes a No
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation
SPACESAVER CORPORATION
Ana Conlrielor/Olrlrlhutor
Ofneccory {Rclrleed March 2021) .
ACM
Area Contractor
lfrr ion
Staler In PAR
1
AOS kaenor Envirctlments
nlletl Stetea
AR MS
23
6radf a gallon
United States
IL INMO. WI
141
Dlvrlre W Store a Sdullons
United States
pE HJ P WV
17
17onn toms InC.
oiled Slates
C lrtl: H VT
113
Hemderaon Johnson Ca, Inc.
United States
NY, PA
179
Inlanor Solutions
Unded States
AZ
195
Gatahquse MSdbe MCStem
I LLC Mut
United States
Los Angeles. CA
192
MidAmerica SualnessS ma
Untied States
MN ND SD
130
Mldwall Store a 90miona, Inc.
Untied Stu
W NE
03
Modem Cmce S erne Inc.
Unitetl States
NJ. NY
200
Molus S Ce Solutions.
United Status
CO, fr1u1 WY
108
Patterson Pope
United States
AR, NC, SC, VA, W V, AL, GA,
MS I p KY TIN FL
130
Southwest Solutions Group, Inc. J
United States
MO, pK, TX, A , 1D, MT,
WA
154
Spacesaver Intermountain, LLC
United States
ID, UT, WY, San Diego, CA,
NV
20
S acaaavar IaIS, Ind.
United Stales
OR WA
173
1.ceaever Store a Solutions LLC
LFrHSed SSalas
VA vvV
38
oacesaver5 tems Inc MD
U111ledSt3tes
CC. MD. VA WV
123
STORAGEL0,0c of d Inc.
United States
MD
114
tams & Space. Inc.
Unliad States
Canhd and Nodhem CA
13
The Casper Corporaffon
United States
MI
95
The Sys1amcanler, Inc
Unitetl States
HI Pacific Rim
ACN
OfetrIbLdor
Re Ion
Province
120
E o pttice
Canada
Smile Sig Marie Onlor p
107
Favrcett Flit & Store S"ams, Inc.
Canada
Ottawa pnlaft
174
HEN place Rua
Calledi
Realno. Saskatchewan
f09
Fri! Busineaa -lnferlens c-
Canada
Cd a Alberta
1011
FH-Cuha Storage Products
Canada
BdOah polum6la
175
Kanatlr
Canada
Nw~dland
193
Lea Solutions or, 11tc.
Canada
Morwao Oueeac
lad
nrwn'e forone So"Une
Canada
IIIAAenlld.4a Western Ontario
103
5 atea_e_vgr 5olu9une, lac.
Canada
Torento. Northern Ontarle
110
jegapmm Systems Malltlmo
Canada
Nwla SCOW
732 iStarage
Solutions a APoerla
Canada
Edmomlon Atb-le
Page 1