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Home My WebLink About115-22 RESOLUTIONF sarFrr a r�, i r c: p fi iAkdTMsny 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 115-22 File Number: 2022-0377 GARVER, LLC AMENDMENT NO. 1 - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $25,400.00 FOR CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE ARCHIBALD YELL BOULEVARD IMPROVEMENTS PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT WHEREAS, on June 4, 2020, the City Council passed Resolution No. 159-20 approving a Professional Engineering Services Agreement with Garver, LLC for the design of the Archibald Yell Boulevard Improvements Project; and WHEREAS, Amendment No. 1 will include the addition of construction phase services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the professional engineering services agreement with Garver, LLC in the amount of $25,400.00 for construction phase services associated with the Archibald Yell Boulevard Improvements Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/17/2022 Page 1 Printed on 5118122 Resolution: 115-22 File Number: 2022-0377 Attest: - J"Kara Paxton, City Clerk Treasurer ■vtii.G��Y OF'•�T� +1� • 1441111100 rij� FAYE�E�ILLE;�-; Page 2 Printed on 5118122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0377 Agenda Date: 5/17/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.9 GARVER, LLC AMENDMENT NO. 1- 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $25,400.00 FOR CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE ARCHIBALD YELL BOULEVARD IMPROVEMENTS PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT WHEREAS, on June 4, 2020, the City Council passed Resolution No. 159-20 approving a Professional Engineering Services Agreement with Garver, LLC for the design of the Archibald Yell Boulevard Improvements Project; and WHEREAS, Amendment No. 1 will include the addition of construction phase services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the professional engineering services agreement with Garver, LLC in the amount of $25,400.00 for construction phase services associated with the Archibald Yell Boulevard Improvements Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 511812022 Matt Casey Submitted By City of Fayetteville Staff Review Form 2022-0377 Legistar File ID 5/17/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/22/2022 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of Contract Amendment #1 in the amount of $25,400.00 with Garver, LLC. for the Archibald Yell Blvd. Safety Improvements Project and approval of a budget adjustment. Budget Impact: 4602.860.7221-5860.02 Streets Projects 2019 Bonds Account Number Fund Hwy 71B Corridor Archibald Yell Safety 46020.7221.1010 Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 70,679.00 Funds Obligated $ 17,658.89 Current Balance $ 53,020.11 Does item have a cost? Yes Item Cost $ 25,400.00 Budget Adjustment Attached? Yes Budget Adjustment $ 25,400.00 Remaining Budget 53,020.11 V20210527 Purchase Order Number: Previous Ordinance or Resolution # 159-20 Change Order Number: Approval Date: Original Contract Number: Comments: —� CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 17, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager CITY COUNCIL MEMO DATE: April 22, 2022 SUBJECT: Approval of Contract Amendment #1 in the amount of $25,400.00 with Garver, LLC. for the Archibald Yell Blvd. Improvements Project and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of Contract Amendment #1 in the amount of $25,400.00 with Garver, LLC. for the Archibald Yell Blvd. Improvements Project, and approval of a budget adjustment. BACKGROUND: The Archibald Yell Blvd. Improvements Project is a project in the 2019 Bond Program. The City Council approved a design contract with Garver, LLC in June of 2020. The project includes safety improvements to the intersection with College Avenue/Rock Street with pedestrian & lighting improvements, installation of a traffic signal at South Street, and pavement marking adjustments throughout the corridor. The Engineering Division staff will be providing the project management and inspection for the construction of this project. DISCUSSION: The approved contract with Garver does not include construction phase services. Staff has worked with Garver to develop a scope that will include support for the contractor and city staff as needed throughout the construction of this project. Garver has provided a fee in the amount of $25,400.00 for this additional work. The contract will be paid based on hourly rates for work completed, up to the total contract amount. BUDGET/STAFF IMPACT: This project will be paid for with the funds from the 2019 Transportation Bond Fund. The original estimate for this project was $700,000. The design contract is currently $238,920.00. With this contract amendment, it brings the current design total to $264,320.00. Attachments: Vicinity Map Garver, LLC - Engineering Agreement Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 U_ GARVER AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES City of Fayetteville Fayetteville, Arkansas Project No. 20T21030 CONTRACT AMENDMENT NO This Contract Amendment No. 1, effective on the date last written below, shall amend the original contract between the City of Fayetteville (Owner) and GARVER, LLC (GARVER), dated June 4, 2020 referred to in the following paragraphs as the original contract. This Contract Amendment No. 1 amends professional services for the: Improvements to the Archibald Yell Boulevard Corridor from Mountain Street to Martin Luther King, Jr. Boulevard. The original contract is hereby modified as follows: APPENDIX A — SCOPE OF SERVICES The following items shall be added to the Scope of Services as listed in Appendix A of the original agreement: The following items will be added to Section 13. Construction Phase Services of the original contract SCOPE OF SERVICES: During the construction phase of work, Garver will accomplish the following: A. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting. B. Evaluate and respond to construction material submittals and shop drawings. Corrections or comments made by Garver on the shop drawings during this review will not relieve Contractor from compliance with requirements of the drawings and specifications. The check will only be for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor will be responsible for confirming and correlating all quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. Garver's review shall not constitute approval of safety precautions or constitute approval of construction means, methods, techniques, sequences, procedures, or assembly of various components. When certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, either directly or implied for a complete and workable system, Garver shall be entitled to rely upon such submittal or implied certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. C. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to RFIs) regarding the construction contract documents. D. Review the progress payment request received from the Contractor and make a recommendation to the Owner regarding payment. Garver's recommendation for payment shall not be a representation that Garver has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and Contract Amendment No. 1 1 of 3 Archibald Yell Boulevard Improvements Garver Project No. 20T21030 U- GARVER material suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. E. When requested by the Contactor or the City, meet on site to discuss construction progress / issues. Onsite meetings/observation will be capped at a total of 40 hours. F. When authorized by the Owner, prepare change orders for changes in the work from that originally provided for in the construction contract documents. If redesign or substantial engineering or surveying is required in the preparation of these change order documents, the Owner will pay Garver an additional fee to be agreed upon by the Owner and Garver. G. Participate in final project inspection, prepare punch list, review final project closing documents, and review the final pay request. H. Review the set of redlined working drawings from the Contractor and incorporate those changes into record drawings for delivery to the City in PDF format. APPENDIX B — GARVER FEE SPREADSHEETS The Maximum Not to Exceed Amount will be increased $25,400 from $238,920 to $264,320 as shown on the attached Appendix B Fee Summary Sheet — Amendment No. 1. Contract Amendment No. 1 2 of 3 Archibald Yell Boulevard Improvements Garver Project No. 20T21030 This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, Owner and GARVER have executed this Amendment effective as of the date last written below. CITY By: Name: Printed Name Title: GARVER, LLC -- - By' Signature Name: Ronald S. Petrie Printed Name Title: Senior Project Manager Date: (� " T2_ Date: 9/27/2021 Attest: fi, ttest: I or "%wl 11t11 foo. � �,� j■ 6 , . fry Or `��FAYE�EV1l�E��y ,rr' • �� 11 1 � �► NOtr Contract Amendment No. 1 3 of 3 Archibald Yell Boulevard Improvements Garver Project No. 20T21030 i- GARVER. Appendix B City of Fayetteville Archibald Yell Boulevard Improvements - Amendment No. 1 Garver Hourly Rate Schedule: July 2021 - June 2022 Classification Rates Engineers / Architects E-1............................................................................... $ 114.00 E-2............................................................................... $ 132.00 E-3............................................................................... $ 160.00 E-4............................................................................... $ 187.00 E-5............................................................................... $ 228.00 E-6............................................................................... $ 280.00 E-7............................................................................... $ 373.00 Planners / Environmental Specialist P-1............................................................................... $ 137.00 P-2............................................................................... $ 172.00 P-3............................................................................... $ 209.00 P-4............................................................................... $ 239.00 P-5............................................................................... $ 273.00 P-6............................................................................... $ 316.00 P-7............................................................................... $ 390.00 Designers $ - D-1.............................................................................. $ 106.00 D-2.............................................................................. $ 124.00 D-3.............................................................................. $ 148.00 D-4.............................................................................. $ 172.00 Technicians T-1............................................................................... $ 83.00 T-2............................................................................... $ 105.00 T-3............................................................................... $ 128.00 Surveyors S-1............................................................................... $ 51.00 S-2............................................................................... $ 68.00 S-3............................................................................... $ 91.00 S-4............................................................................... $ 130.00 S-5............................................................................... $ 172.00 S-6............................................................................... $ 196.00 2-Man Crew (Survey)....................................................... $ 208.00 3-Man Crew (Survey)....................................................... $ 259.00 2-Man Crew (GPS Survey) ................................................ $ 228.00 3-Man Crew (GPS Survey) ................................................ $ 279.00 Construction Observation C-1.............................................................................. $ 100.00 C-2.............................................................................. $ 129.00 C-3.............................................................................. $ 158.00 C-4.............................................................................. $ 194.00 C-5.............................................................................. $ 232.00 Management/Administration M-1.............................................................................. $ 381.00 X-1............................................................................... $ 65.00 X-2............................................................................... $ 89.00 X-3............................................................................... $ 123.00 X-4............................................................................... $ 157.00 X-5............................................................................... $ 193.00 X-6............................................................................... $ 238.00 X-7............................................................................... $ 287.00 X-8............................................................................... $ 359.00 X-9............................................................................... $ 433.00 Agreement for Professional Services Archibald Yell Boulevard Improvements - Amendment No. 1 Garver Project No. 20T21030 Appendix B City of Fayetteville Archibald Yell Boulevard Improvements - Amendment No. 1 FEE SUMMARY Amendment 1 Total Estimated Title I Services Original Fees Estimated Fees Fees Geotechnical Services (Terracon) $ 6,200.00 $ - $ 6,200.00 Record Research $ 3,000.00 $ - $ 3,000.00 Utility Marking $ 400.00 $ - $ 400.00 Traffic Studies $ 19,050.00 $ - $ 19,050.00 Signalization Design $ 20,150.00 $ - $ 20,150.00 Surveys $ 31,250.00 $ - $ 31,250.00 Conceptual Design $ 36,900.00 $ - $ 36,900.00 Preliminary Design $ 43,400.00 $ - $ 43,400.00 Preliminary Design - Electrical $ 9,000.00 $ - $ 9,000.00 Final Design $ 48,050.00 $ - $ 48,050.00 Final Design - Electrical $ 5,120.00 Property Acquisition Documents $ 12,700.00 $ - $ 12,700.00 Bidding Services $ 3,700.00 $ - $ 3,700.00 Subtotal for Title I Service $ 238,920.00 $ - $ 238,920.00 Title II Services Construction Materials Testing $ - $ - $ - Construction Phase Services $ - $ 25,400.00 $ 25,400.00 Subtotal for Title II Service $ - $ 25,400.00 $ 25,400.00 FEE TOTAL $ 238,920.00 $ 25,400.00 $ 264,320.00 Appendix B City of Fayetteville Archibald Yell Boulevard Improvements - Amendment No. 1 CONSTRUCTION PHASE SERVICES WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-2 $280.00 $228.00 $187.00 $160.00 $132.00 $114.00 $105.00 hr hr hr hr hr hr hr 1. Project Management Administration and Coordination 6 8 Subtotal - Project Management 6 0 8 0 0 0 0 2. Civil Engineering Preconstruction Meeting 2 4 Review Contractor's Monthly Pay Requests (9 pay requests) F7 14 Response to Inquiries (RFIs) 8 Shop Drawings/Material Submittals 20 On -Site Meetings with Contractor/City 40 Prepare Change Orders 8 Final Project Inspection and Punchlist 4 Record Drawings 4 20 Subtotal - Civil Engineering 2 0 102 0 0 0 20 Hours 8 0 Salary Costs $2,240.00 $0.00 SUBTOTAL - SALARIES: $24,910.00 DIRECT NON -LABOR EXPENSES Document Printing/Reproduction/Assembly $300.00 Postage/Freight/Courier $0.00 Travel Costs $190.00 SUBTOTAL - DIRECT NON -LABOR EXPENSES: $490.00 SUBTOTAL: $25,400.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $25,400.00 110 0 0 0 20 $20,570.00 $0.00 $0.00 $0.00 $2,100.00 LJLIIJJJLL� ��0 ❑o F7°E:i°0nnF7�l MAPLE ST. rr ui L ❑ ❑L w I FT ❑ LAFAYE�, STwC El 1❑HO > o ❑❑❑ C) DICKSON ST z []� L ¢ Lul I E [ISPRING ST. ❑I[] ❑iIF oow u CENTER ❑❑❑��'❑❑� /� E \1, UNTAIN� ST. ❑ ❑ ❑❑❑❑❑ ROCK ST. FT- SOUTH❑D ST. ❑per CGti a ❑ ❑ PROJECT ��<<<c� MLK BLVD ❑ ❑ ❑ SITE �V ❑❑�� (L D J ui 0 w co > > U' m W N ❑ Z 15TH ST. a o 15TH ST. Zil VI C I NI T Y MAP ARCHIBALD YELL BLVD I1M19:Z01VI21M1201� 2019 BOND PROGRAM City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2022 Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of Contract Amendment #1 in the amount of $25,400.00 with Garver, LLC. for the Archibald Yell Blvd. Safety Improvements Project and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 5/1 7/2022 LEGISTAR FILE ID#: 2022-0377 4/21/2022 8:54 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 5/17/2022 CHKD/POSTED: TOTAL - - Increase / (Decrease) Account Number Expense Revenue v.20220414 Proiect.Sub# Project Sub.Detl AT Account Name 4602.860.7221-5860.02 25,400 - 46020 7221.1010 EX Capital Prof Svcs - Engineering/Architectu 4602.860.7999-5899.00 (25,400) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2022_Budget\CITY COUNCIL\05-17-22\2022-0377 BA Archibald Yell Garver Contract Amend 1 1 of 1