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Home My WebLink About114-22 RESOLUTION04 fAYEr.�� 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 114-22 File Number: 2022-0403 AEP/SWEPCO, CENTER/HARMON INTERSECTION PROJECT - 2019 STREET IMPROVEMENT BOND PROJECT: A RESOLUTION TO AUTHORIZE A CONTRACT WITH AEP/SWEPCO FOR UTILITY RELOCATIONS ASSOCIATED WITH THE CENTER/HARMON INTERSECTION PROJECT, WITH THE AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $53,630.80, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET IMPROVEMENT BOND PROJECT WHEREAS, during the development of construction plans for the Center/Harmon Intersection Project, AEP identified portions of their electrical system that need to be relocated in order to construct the project; and WHEREAS, Ordinance No. 6275, which was passed and approved on January 7, 2020, waives the requirement of formal bidding "for all such project costs necessitated by transportation, engineering, or utility projects for payments or contracts with AEP/SWEPCO and Ozarks Electric Cooperative within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with AEP/S WEPCO of Fayetteville, Arkansas for the relocation of electrical utilities associated with the Center/Harmon Intersection Project with the amount to be paid by the City of Fayetteville not to exceed $53,630.80. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget Page 1 Printed on 5118122 Resolution: 114-22 File Number: 2022-0403 adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/17/2022 Attest: Kara Paxton, City Clerk Treasurer ►%%J0111111p► may: • G1Y Y p�; .S, 4•1- O FAYETTEVILLEOXI �a •y� +i N IH►►►►a Page 2 Printed on 5118122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0403 Agenda Date: 5/17/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.8 AEP/SWEPCO, CENTER/HARMON INTERSECTION PROJECT - 2019 STREET IMPROVEMENT BOND PROJECT: A RESOLUTION TO AUTHORIZE A CONTRACT WITH AEP/SWEPCO FOR UTILITY RELOCATIONS ASSOCIATED WITH THE CENTER/HARMON INTERSECTION PROJECT, WITH THE AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $53,630.80, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET IMPROVEMENT BOND PROJECT WHEREAS, during the development of construction plans for the Center/Hannon Intersection Project, AEP identified portions of their electrical system that need to be relocated in order to construct the project; and WHEREAS, Ordinance No. 6275, which was passed and approved on January 7, 2020, waives the requirement of formal bidding "for all such project costs necessitated by transportation, engineering, or utility projects for payments or contracts with AEP/SWEPCO and Ozarks Electric Cooperative within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with AEP/SWEPCO of Fayetteville, Arkansas for the relocation of electrical utilities associated with the Center/Harmon Intersection Project with the amount to be paid by the City of Fayetteville not to exceed $53,630.80. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 511812022 Matt Casey Submitted By City of Fayetteville Staff Review Form 2022-0403 Legistar File ID 5/17/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/28/2022 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of an agreement with American Electric Power in the amount of $53,630.80 for utility relocations associated with the Center/Harmon Intersection Project and approval of a budget adjustment. 4602.860.7219-5809.00 Account Number 46020.7219 Budget Impact: 4602 - Streets Projects (2019 Bonds) Fund Streets Projects (2019 Bonds) - Center St/Harmon Ave Intersection Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title $ 2,004,821.00 $ 66,342.96 ? 1,938,478.04 $ 53,630.80 $ 53,631.00 $ 1,938,478.24 V20210527 Previous Ordinance or Resolution # Approval Date: —� CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 17, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager DATE: April 28, 2022 CITY COUNCIL MEMO SUBJECT: AEP Agreement (Center/Harmon Intersection Project) for Utility Relocations RECOMMENDATION: Staff recommends approval of an agreement with American Electric Power in the amount of $53,630.80 for utility relocations associated with the Center/Harmon Intersection Project and approval of a budget adjustment. BACKGROUND: The Center and Harmon intersection is a project in the 2019 Bond Program. Located between the University of Arkansas and Fayetteville High School, this intersection has a high volume of both vehicular and pedestrian traffic. With the awkward vertical grades and horizontal alignment of the intersection, it makes for a difficult intersection to navigate. This project will include some minor alignment changes, a traffic signal and turn lanes to the west and north legs of the intersection. Pedestrian accommodations will be included with the signal installation as well. The City Council approved a design contract with McClelland Engineers, Inc. for this project on November 5, 2019. Construction bids were received on April 12, 2022. The construction contract will be presented to the City Council for approval on the May17, 2022 City Council meeting. DISCUSSION: During the development of our construction plans, AEP identified portions of their electrical system that will need to be relocated in order to construct this project. In addition, there are extra expenses for placing the new facilities underground. AEP has provided a proposal of $53,630.80 for this relocation. BUDGET/STAFF IMPACT: These transportation improvements are funded by the 2019 Transportation Bond Program Attachments: AEP Agreement Vicinity Map Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 E H1l{IESTLR�1RIC POWER I#NY »tr• April 28, 2022 To Matt Casey, Enclosed please find the SWEPCO "Pro -Forma" quote for the work on Harmon Avenue and Center Street in Fayetteville, AR. This quote is to remove 6 spans of overhead wire and 7 poles and replace with underground facilities near the intersection of Harmon Ave and Center St in Fayetteville. Feel free to contact me with any additional questions. 474 Trong Le Engineer Senior Quote accepted: City of Fayettfville, Arkansas Lioneld Jordan Mayo Date: Y ti'°� 1 f z, Attest: �QJ� yn Kara Paxto , City Clerk Treasurer I�TR�� ILLS ; ME ^u;FTTE •} ie61a SOUTHWESTERN ELECTRIC POWER COMPANY A unit ofAmerican Electric Power I y IInstall 3 '-5 Pol , Sec R I I ,. Install Pri O114z83 40-2 Pole, Riser, Cutout �n 114282 - 3 1 N 15606 Cloverleaf, —1 N 1 Nam_ 1 N 15625 Guy & Anc 151 SCALE: 1 "=50' 0 25' 50' +d. .a . 15K-A FUSE BOTH DIRECTIONST 114276 Install 1-Pha -1- -1-N — I Contractor to Intercept I I existing spare 6" conduit I C Fi SWEPCO to pull new wire ` I from switchgear and F cutoverto refeed I I U-1-N F76801 LEGEND U-1-1-1-N CUSTOMER TO INSTALL 2- 6" CONDUITS FOR UNDERGROUND DISTRIBUTION PER SWEPCO SPECIFICATION U-1-N CUSTOMER TO INSTALL 2- 2.5" CONDUITS FOR UNDERGROUND DISTRIBUTION PER SWEPCO SPECIFICATION U-3 CUSTOMER TO INSTALL 2-3" CONDUITS FOR UNDERGROUND DISTRIBUTION PER SWEPCO SPECIFICATION Bill To. CITY OF FAYETTEVILLE 113 W Mountain St Fayetteville, AR 72701 American Electric Power Attn: Sandi Le Vasseur 101 W. Township St. Fayetteville, AR 72703 PLEASE DETACH AND RET Contract No: DWMS00000543334 Date: 4/28/2022 Description Construction in aid of construction to remove 6 spans of overhead wire and 7 poles and replace with underground facilities near the intersection of Harmon Ave and Center St in Fayetteville. Company No: Contract No: Customer No: Date: Amount Due: Amount Remitted: WITH PAYMENT PRO FORMA 159 DWMS00000543334 11083597 4/28/2022 53,630.80 Page: 1 Customer No: 11083597 Purchase Order: 76085796 Quantity UOM Init Amt Net Amount 1.0 EA 53,630.80 53,630.80 Amount Due: 53,630.80 Page 1 of 1 y 71 W FAIRVIEW ST ` r ^ ^'� 4 ' d-- Nv C%'XN,AOIA ii 1 w Qit s 6 2 �� ,,,jjlj �•' • J r V — W CENTER ST ------------ tun tN1lg L ram, tint � u!I > z ! lime 20O z RMON AVE. AND CENTER ST. • 1 INTERSECTION 19 CONCEPT PLAT City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2022 Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of an agreement with American Electric Power in the amount of $53,630.80 for utility relocations associated with the Center/Harmon Intersection Project and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 5/1 7/2022 LEGISTAR FILE ID#: 2022-0403 Hovy 3lack� 412812022 11:30 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 5/17/2022 CHKD/POSTED: TOTAL - - Increase / (Decrease) Account Number Expense Revenue v.20220314 Proiect.Sub# Project Sub.Detl AT Account Name 4602.860.7219-5809.00 53,631 - 46020 7219 EX Improvements - Street 4602.860.7999-5899.00 (53,631) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2022_Budget\CITY COUNCIL\05-17-22\2022-0403 BA AEP Center Harmon 1 of 1