HomeMy WebLinkAbout93-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 93-22
File Number: 2022-0335
JET FUEL AND AVGAS PURCHASE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$1,040,690.00 FOR THE PURCHASE OF ADDITIONAL LOADS OF JET FUEL AND AVGAS
DUE TO INCREASING FUEL SALES AND RISING FUEL COSTS
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
budget adjustment in the amount of $1,040,690.00 for the purchase of additional loads of jet fuel and
Avgas due to increasing fuel sales and rising fuel costs.
PASSED and APPROVED on 5/3/2022
Approved:
Lioneld Jordan, Mayor
Attest:
"GL�R K
Kara Paxton, City Clerk Treasurer
Page 1 Printed on 514122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0335
Agenda Date: 5/3/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.4
JET FUEL AND AVGAS PURCHASE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,040,690.00
FOR THE PURCHASE OF ADDITIONAL LOADS OF JET FUEL AND AVGAS DUE TO
INCREASING FUEL SALES AND RISING FUEL COSTS
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget
adjustment in the amount of $1,040,690.00 for the purchase of additional loads of jet fuel and Avgas due to
increasing fuel sales and rising fuel costs.
City of Fayetteville, Arkansas Page 1 Printed on 51412022
Summer Fallen
Submitted By
City of Fayetteville Staff Review Form
2022-0335
Legistar File ID
5/3/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/6/2022 AIRPORT SERVICES (760)
Submitted Date Division / Department
Action Recommendation:
Airport Staff is requesting approval of a budget adjustment in the amount of $1,040,690.00, with $999,690.00
funding additional loads of jet fuel and $41,000.00 for additional loads of Avgas due to increasing in fuel sales and
rising fuel costs.
5550.760.3955-5213.02
5550.760.3955-5213.03
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? No
Budget Adjustment Attached? Yes
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Airport
Fund
Project Title
$ 1,669,000.00
$ 695,501.80
$ 973,498.20
$ 1,040,690.00
2,014,188.20
V20210527
Purchase Order Number: 2022-00000079/2022-00000080 Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 3, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Terry Gulley, Transportation Services Director
FROM: Summer Fallen, Airport Director
DATE: April 6, 2022
CITY COUNCIL MEMO
SUBJECT: Approval of a budget adjustment in the amount of $1,040,690.00 funding
additional loads of jet fuel and Avgas due to increasing in fuel sales and
rising fuel costs
RECOMMENDATION:
Airport -Staff is requesting approval of a budget adjustment in the amount of $1,040,690.00, with
$999,690.00 funding additional loads of jet fuel and $41,000.00 for additional loads of Avgas
due to increasing in fuel sales and rising fuel costs.
BACKGROUND:
The cost of jet fuel has increased from 2.14/gal. to 3.36/gal. The cost of Avgas has increased
from 3.51/gal. to 4.13/gal. Airport fuel sales are continuing to increase with charter, DLA, and
business traffic. In the first quarter we expensed 48% of the Jet fuel budget and 29% of the
Avgas budget. Likewise, the revenue for the first quarter were 173% of the planned budget for
Jet fuel and 169% for Avgas. The additional funds should provide budget through the end of the
year for expenses related to fuel, barring future drastic increase in price.
BUDGET/STAFF IMPACT:
Staff is requesting funding for additional loads of Jet Fuel in the amount of $999,960.00 and
100LL Avgas in the amount of $41,000.00. The increase in fuel sales will generate additional
revenue to offset the requested expense.
Attachments:
Staff Review Form
City Council Memo
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
AIRPORT SERVICES (760)
2022 /Org2
Requestor: Dee McCoy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Additional loads of Jet fuel and Avgas due to increasing in fuel sales and rising fuel costs.
RESOLUTION/ORDINANCE
COUNCIL DATE: 5/3/2022
LEGISTAR FILE ID#: 2022-0335
411312022 1:06 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 5/3/2022
CHKD/POSTED:
TOTAL
Account Number
1,040,690 1,040,690
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20220314
Account Name
5550.760.3940-4456.02
- 999,690
RE
Aviation Fuel - Jet Fuel Revenues
5550.760.3940-4456.01
5550.760.3955-5213.02
41,000
999,690 -
RE
EX
Aviation Fuel - AVGAS Revenues
Fuel - Jet Fuel
5550.760.3955-5213.03
41,000 -
EX
Fuel - AVGAS
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\05-03-22\2022-0335
BA Airport Jet Fuel
& Avgas 1 of 1
4
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY
TO: Mayor Jordan
City Council
City Clerk Kara Paxton
CC: Susan Norton, Chief of Staff
Paul Becker, Chief Financial Officer
Chris Brown, Public Works Director
Terry Gulley, Asst. Public Works Director
Jonathan Curth, Development Services Director
Steven Dotson, Internal Auditor
FROM: Kit Williams, City Attorney
DATE: May 2, 2022
RE: Mayor recuperating at home and performing essential duties
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorrey
Jodi Batker
Paralegal
Mayor Jordan is currently recuperating at home, but is fully capable and
performing the essential duties of his office. One such duty was to clarify how
and when his approval through use of his signature stamp could be exercised.
Ordinances, Resolutions, Contracts and other documents approved by the City
Council may have the Mayor's signature stamp applied upon the unanimous
agreement of the Chief of Staff, Chief Financial Officer and City Attorney. A
similar procedure was used during a rare week or longer vacation for the Mayor
years ago where cell phone service at his vacation spot was not always reliable.
An initial draft of his authority for use of his signature stamp was signed
by Mayor Jordan on Friday April 29th and is attached. Mayor Jordan has just
signed an updated and more specific and complete authorization detailing what
the City Staff should do during this period when staff may speak with him for
any necessary decisions or instructions, but when City Staff is authorized to
perform housekeeping, ministerial, and uncontroversial actions on the Mayor's
behalf. This replacement authority dated today is also attached and supersedes
the April 29th authorization.
Mayor Jordan has also designated his Chief of Staff to handle most of his
normal meetings duties until his full time return to the office. The Vice Mayor
shall conduct all City Council meetings and Agenda sessions as the Mayor
recuperates. If any document proposed for the Mayor's signature has any
questionable aspect, the Chief of Staff shall inquire upon Mayor Jordan s decision
before his signature stamp is used or withheld.
Mayor Jordan remains able to perform his necessary official duties
although much of the noncontroversial, house -keeping measures will be handled
by his Chief of Staff and necessary signatures by use of his signature stamp so
the Mayor can get more needed rest. In the unlikely event that Mayor Jordan
would be deemed by a Circuit Court as being "unable to perform the duties of
office", Mayor Jordan has signed the attached Designation of Chief of Staff Susan
Norton to Perform the Duties of the Office of Mayor If and When Necessary.
A.C.A. §14-43-501 (b)(3)(C) provides that "one of the following individuals
may perform all functions of a mayor during the disability or absence of the
mayor:
(C) An unelected employee or resident of the city if designated by the
mayor and approved by the City Council."
If the City Council does not approve the Mayor's designation of Chief of
Staff Susan Norton, then the Mayor has designated Vice Mayor Sarah Bunch who
as an "elected official of the city" does not need approval of the City Council.
(A.C.A. §14-43-501 (b)(3)(B).
2
OFFICE OF THE MAYOR
April 29, 2022
I, Lioneld Jordan, Mayor of the City of Fayetteville, do hereby authorize the following
approval procedures to be used during any period I am absent from the City, under the
following conditions:
• Until I return to regular office hours Chief of Staff, Susan Norton will have the final
approval necessary for Legistar items
My signature stamp may be used for all of the following:
1. Approval of documents deemed necessary and appropriate by the unanimous
agreement of the following:
o Susan Norton -Chief of Staff
o Paul Becker -Chief Financial Officer
o Kit Williams -Fayetteville City Attorney
2. Ordinances, resolutions, contracts and deeds as needed for items already approved by
the Fayetteville City Council
3. Development documents and other non -agenda items after their approval through the
Legistar process
Lioneld Jordan,
Date Signed
Witness
City of Fayetteville 113 W, Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov
OFFICE OF THE MAYOR
May 2, 2022
I, Lioneld Jordan, Mayor of the City of Fayetteville, do hereby authorize the following updated
approval and signatory procedures to be used during any week or longer period of time if I need some of
my more signatory and ministerial and/or in -person meeting duties performed for me until I return to
full-time status:
■ Chief of Staff Susan Norton will have the final approval necessary for Legistar items
• My signature stamp may be used to approve all of the following:
1. Approval of documents deemed necessary and appropriate by the unanimous agreement of the
following:
o Susan Norton -Chief of Staff
o Paul Becker -Chief Financial Officer
o Kit Williams -Fayetteville City Attorney
2. Ordinances, resolutions, contracts and deeds as needed for items already approved by the
Fayetteville City Council
3. Development documents and other non -agenda items after their approval through the Legistar
process
■ Chief of Staff Susan Norton may chair and attend any and all of the meetings I normally chair or
attend (except City Council meetings and Agenda Sessions). Other staff who are already
ejnpowered to represent me in regional boards or commissions may continue to represent me
iii those boarasland commissions
4tv
r...��
Lioneld Jordan,
Date Signed
Witness
City of Fayetteville 113 W, Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov
OFFICE OF THE MAYOR
Designation of Chief of Staff Susan Norton To Perform The Duties Of The Office Of Mayor If
And When Necessary
I, Mayor Lioneld Jordan, remain capable of performing the essential duties of my office
while I recuperate in the hospital or at home. I have established proper procedural guidelines
so that my signature stamp may be used instead of my written signature on documents
approved by the City Council such as Ordinances, Resolutions, Contracts, Grant Application and
Acceptances, and Deeds.
If I become temporarily unable to perform the duties of the Office of Mayor, I hereby
designate pursuant to A.C.A. §14-43-501 (b)(3)(C) that Chief of Staff Susan Norton shall assume
the powers and duties of Fayetteville Mayor until I am able to resume such powers and duties
myself.
If the City Council fails to approve my designation of Chief of Staff Susan Norton to
perform all functions of Mayor, then I designate Vice Mayor Sarah Bunch pursuant to A.C.A.
§14-43-501(b)(3)(B) to perform all functions of Mayor until j am again able to perform the
duties and functions of Mayor of Fayetteville.
s - a -
Date LIONELD J❑
Mayor
��-��
Witness
City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov