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Home My WebLink About95-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 95-22 File Number: 2022-0343 BID #20-58 KING ELECTRICAL CONTRACTORS, INC.: A RESOLUTION TO APPROVE A PROPOSAL FROM KING ELECTRICAL CONTRACTORS, INC. IN THE TOTAL AMOUNT OF $62,991.00, PURSUANT TO BID NO. 20-58, ELECTRICAL SERVICES ASSOCIATED WITH THE ADDITION OF PARKING LOT LIGHTING AT WALKER PARK, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on October 20, 2020, the City Council awarded Bid # 20-58 and authorized a contract with Austin King, Inc. d/b/a King Electrical Contractors for electrical services on an on -call basis for up to five years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a proposal from King Electrical Contractors, Inc. in the total amount of $62,991.00, pursuant to Bid No. 20-58, for electrical services associated with the addition of parking lot lighting at Walker Park, and further approves a contingency in the amount of $5,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/3/2022 Page 1 Printed on 5/4/22 Resolution: 95-22 File Number.' 2022-0343 Approved: A Lioneld Jordan, Mayor Attest: \��►� i i tt�� a -If ram; FAYE�EVILLE: Kara Paxton, City Clerk Treasurer ' r � � '•.�9�. go `. •' tip: Page 2 Printed on 514122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0343 Agenda Date: 5/3/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.6 BID #20-58 KING ELECTRICAL CONTRACTORS, INC.: A RESOLUTION TO APPROVE A PROPOSAL FROM KING ELECTRICAL CONTRACTORS, INC. IN THE TOTAL AMOUNT OF $62,991.00, PURSUANT TO BID NO. 20-58, ELECTRICAL SERVICES ASSOCIATED WITH THE ADDITION OF PARKING LOT LIGHTING AT WALKER PARK, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on October 20, 2020, the City Council awarded Bid # 20-58 and authorized a contract with Austin King, Inc. d/b/a King Electrical Contractors for electrical services on an on -call basis for up to five years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a proposal from King Electrical Contractors, Inc. in the total amount of $62,991.00, pursuant to Bid No. 20-58, for electrical services associated with the addition of parking lot lighting at Walker Park, and further approves a contingency in the amount of $5,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 51412022 Byron Humphry Submitted By City of Fayetteville Staff Review Form 2022-0343 Legistar File ID 5/3/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/12/2022 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: A resolution to approve a proposal from King Electrical Contractors, Inc. in the total amount of $62,991.00, pursuant to BID #20-58, for electrical services associated with the addition of parking lot lighting at Walker Park, to approve a project contingency of $5,000, and to approve a budget adjustment. 2250.520.9255-5806.00 4470.520.8520-5806.00 Account Number 13001.1000.2201 13001.1000.2201 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Parks Development Sales Tax Cap Improvement Fund Walker Park Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,549,960.00 $ 39,460.63 $ 1,510,499.37 $ 62,991.00 $ 67,991.00 $ 1,515,499.37 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 3, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director Terry Gulley, Assistant Public Works Director CITY COUNCIL MEMO FROM: Byron Humphry, Park Maintenance Superintendent DATE: April 12, 2022 SUBJECT: Walker Park Lighting Improvements RECOMMENDATION: A resolution to approve a proposal from King Electrical Contractors, Inc. in the total amount of $62,991.00, pursuant to BID #20-58, for electrical services associated with the addition of parking lot lighting at Walker Park, to approve a project contingency of $5,000, and to approve a budget adjustment. BACKGROUND: The Northwest Arkansas Horseshoe Pitching Association utilizes a portion of Walker Park to host club events and state tournaments. The parking lot to the south of their horseshoe pits is not well lit and the association has requested that the City provide additional lighting in the area to increase safety and security for their players and other park users. DISCUSSION: This project would place four light poles in the parking lot with four LED lights on each pole to adequately light the parking lot. Empty conduit will also be installed for future IT connectivity for security cameras or other data needs. BUDGET/STAFF IMPACT: The cost of this proposal is $62,991.00 and will be funded from Park Development and Sales Tax Capital Improvement Funds as follows: Account Project Amount 2250.520.9255-5806.00 13001.1000.2201 $ 20,000.00 4470.520.8S20-5806.00 13001.1000.2201 $42,991.00 Attachments: King Electric Proposal Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 KING ELECTRICAL CONTRACTORS 2145 WEST MOORE LANE FAYETTEVILLE AR 72704 479-443-0006 FAX 479-443-1719 Email: tim@ckingelectric.net PROPOSAL TO: PHONE DATE Byron Humphrey 4-12-2022 JOB NAME Walker Park Horseshoe Parking Lot JOB DESCRIPTION Furnish and install 4 pole lights with 4 LED fixtures per pole, Build new electric service, cut asphalt and replace, furnish 4 pole bases. Performance and payment Bond. $4666.00 PROPOSAL GOOD FOR 30 DAYS DOLLARS: $ 62,991.00 TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE AUTHORIZED SIGNATURE A FINANCE CHARGE WILL BE CHARGED ON ALL PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL ATTORNEY FEES WILL BE COLLECTED ON PAST DUE Tim Edwards ACCOUNTS. THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS ACCEPTAN G SIGNATURE ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. a City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2022 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to use funds for the addition of parking lot lighting at Walker Park. The work is primarily to be performed by King Electrical Contractors in the total amount of $62,991. Additionally, there will is a project contingency of $5,000. RESOLUTION/ORDINANCE COUNCIL DATE: 5/3/2022 LEGISTAR FILE ID#: 2022-0343 4/14/2022 1:12 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 5/3/2022 CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220314 Account Name 2250.520.9255-5806.00 (20,000) - 13001 1 EX Improvements - Park 2250.520.9255-5806.00 4470.520.8520-5819.00 20,000 - (47,991) - 13001 1000.2201 EX 16004 1 EX Improvements - Park Improvements - Parking Lot 4470.520.8520-5806.00 47,991 - 13001 1000.2201 EX Improvements - Park H:\Budget Adjustments\2022_Budget\CITY COUNCIL\05-03-22\2022-0343 BA Walker Park Parking Lot Lights 1 of 1 4 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council City Clerk Kara Paxton CC: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Chris Brown, Public Works Director Terry Gulley, Asst. Public Works Director Jonathan Curth, Development Services Director Steven Dotson, Internal Auditor FROM: Kit Williams, City Attorney DATE: May 2, 2022 RE: Mayor recuperating at home and performing essential duties Kit Williams City Attorney Blake Pennington Assistant City Attorrey Jodi Batker Paralegal Mayor Jordan is currently recuperating at home, but is fully capable and performing the essential duties of his office. One such duty was to clarify how and when his approval through use of his signature stamp could be exercised. Ordinances, Resolutions, Contracts and other documents approved by the City Council may have the Mayor's signature stamp applied upon the unanimous agreement of the Chief of Staff, Chief Financial Officer and City Attorney. A similar procedure was used during a rare week or longer vacation for the Mayor years ago where cell phone service at his vacation spot was not always reliable. An initial draft of his authority for use of his signature stamp was signed by Mayor Jordan on Friday April 29th and is attached. Mayor Jordan has just signed an updated and more specific and complete authorization detailing what the City Staff should do during this period when staff may speak with him for any necessary decisions or instructions, but when City Staff is authorized to perform housekeeping, ministerial, and uncontroversial actions on the Mayor's behalf. This replacement authority dated today is also attached and supersedes the April 29th authorization. Mayor Jordan has also designated his Chief of Staff to handle most of his normal meetings duties until his full time return to the office. The Vice Mayor shall conduct all City Council meetings and Agenda sessions as the Mayor recuperates. If any document proposed for the Mayor's signature has any questionable aspect, the Chief of Staff shall inquire upon Mayor Jordan s decision before his signature stamp is used or withheld. Mayor Jordan remains able to perform his necessary official duties although much of the noncontroversial, house -keeping measures will be handled by his Chief of Staff and necessary signatures by use of his signature stamp so the Mayor can get more needed rest. In the unlikely event that Mayor Jordan would be deemed by a Circuit Court as being "unable to perform the duties of office", Mayor Jordan has signed the attached Designation of Chief of Staff Susan Norton to Perform the Duties of the Office of Mayor If and When Necessary. A.C.A. §14-43-501 (b)(3)(C) provides that "one of the following individuals may perform all functions of a mayor during the disability or absence of the mayor: (C) An unelected employee or resident of the city if designated by the mayor and approved by the City Council." If the City Council does not approve the Mayor's designation of Chief of Staff Susan Norton, then the Mayor has designated Vice Mayor Sarah Bunch who as an "elected official of the city" does not need approval of the City Council. (A.C.A. §14-43-501 (b)(3)(B). 2 OFFICE OF THE MAYOR April 29, 2022 I, Lioneld Jordan, Mayor of the City of Fayetteville, do hereby authorize the following approval procedures to be used during any period I am absent from the City, under the following conditions: • Until I return to regular office hours Chief of Staff, Susan Norton will have the final approval necessary for Legistar items My signature stamp may be used for all of the following: 1. Approval of documents deemed necessary and appropriate by the unanimous agreement of the following: o Susan Norton -Chief of Staff o Paul Becker -Chief Financial Officer o Kit Williams -Fayetteville City Attorney 2. Ordinances, resolutions, contracts and deeds as needed for items already approved by the Fayetteville City Council 3. Development documents and other non -agenda items after their approval through the Legistar process Lioneld Jordan, Date Signed Witness City of Fayetteville 113 W, Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov OFFICE OF THE MAYOR May 2, 2022 I, Lioneld Jordan, Mayor of the City of Fayetteville, do hereby authorize the following updated approval and signatory procedures to be used during any week or longer period of time if I need some of my more signatory and ministerial and/or in -person meeting duties performed for me until I return to full-time status: ■ Chief of Staff Susan Norton will have the final approval necessary for Legistar items • My signature stamp may be used to approve all of the following: 1. Approval of documents deemed necessary and appropriate by the unanimous agreement of the following: o Susan Norton -Chief of Staff o Paul Becker -Chief Financial Officer o Kit Williams -Fayetteville City Attorney 2. Ordinances, resolutions, contracts and deeds as needed for items already approved by the Fayetteville City Council 3. Development documents and other non -agenda items after their approval through the Legistar process ■ Chief of Staff Susan Norton may chair and attend any and all of the meetings I normally chair or attend (except City Council meetings and Agenda Sessions). Other staff who are already ejnpowered to represent me in regional boards or commissions may continue to represent me iii those boarasland commissions 4tv r...�� Lioneld Jordan, Date Signed Witness City of Fayetteville 113 W, Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov OFFICE OF THE MAYOR Designation of Chief of Staff Susan Norton To Perform The Duties Of The Office Of Mayor If And When Necessary I, Mayor Lioneld Jordan, remain capable of performing the essential duties of my office while I recuperate in the hospital or at home. I have established proper procedural guidelines so that my signature stamp may be used instead of my written signature on documents approved by the City Council such as Ordinances, Resolutions, Contracts, Grant Application and Acceptances, and Deeds. If I become temporarily unable to perform the duties of the Office of Mayor, I hereby designate pursuant to A.C.A. §14-43-501 (b)(3)(C) that Chief of Staff Susan Norton shall assume the powers and duties of Fayetteville Mayor until I am able to resume such powers and duties myself. If the City Council fails to approve my designation of Chief of Staff Susan Norton to perform all functions of Mayor, then I designate Vice Mayor Sarah Bunch pursuant to A.C.A. §14-43-501(b)(3)(B) to perform all functions of Mayor until j am again able to perform the duties and functions of Mayor of Fayetteville. s - a - Date LIONELD J❑ Mayor ��-�� Witness City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov