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Home My WebLink About09/18/90 Agenda L Director Director Director eG'co( MARINONI MARTIN SPIVEY i3O rec c R 0 O�<GP �� G/s, or. aN N C ® e T j� ,y i ♦ V U L C l ,,, „AL (S DID YOU KNOW? The agenda for each meeting of the Fayetteville City Board of Directors is always published in the local newspaper. Look on page two of the Monday edition of the Northwest Arkansas Times preceding the Tuesday meeting. And in case you cannot attend the meeting, you can watch the proceedings on Fayetteville Open Channel if you are on Warner/AMEX cable. Call FOCUS at 521-9870 or consult their program guide for current schedules. The agendas for meetings of the Fayetteville City Planning Commission are also published on page two of The Times; the Commission meets on Mondays and the advertisement appears in the Sunday edition. NOTE TO MEMBERS OF THE AUDIENCE One or more of the items on this agenda may be ordinances, or "city laws". As such, they must be read aloud at three separate Board meetings unless the Directors vote to "waive the rules" and have the three readings at one meeting to reduce delay. This is often done, especially if the subject matters appear to be non-controversial. If this happens, the City Attorney will read the entire ordinance once and, after the Directors vote to waive the rules, the title of the ordinance two more times. The actual vote on the ordinance will not occur until after the Mayor asks the question "Shall the ordinance pass?" Resolutions, on the other hand, are merely expressions of the Board's desire to see something done--such as a contract being signed or an agreement entered into--rather than being laws. They consequently require four votes out of seven for adoption, while motions to waive the rules and place the ordinance on second or third reading require five of seven votes. Members of the audience are almost always given an opportunity to speak when an item is being considered by the Directors. The Mayor will customarily first ask for comments from fellow Directors or the City Manager, and will then ask for opinions from the audience before any final vote is taken. If you wish to speak, just raise your hand and be recognized by the Mayor. Term expires Position Representing Director Home Address Phone December 31 1 Ward 1 Ernest Lancaster 300 W. Fifteenth 442-2714 1990 2 Ward 2 William V. Martin 3390 Mission 521-6166 1990 3 Ward 3 Russ Kelley 1418 E. Shadowridge 521-0735 1990 4 Ward 4 Paul Marinoni, Jr. 4995 Wedington 521-3527 1990 5 At Large Shell Spivey 2423 Robin 521-1536 1992 6 At Large Fred Vorsanger 1315 E. Ridgeway 443-4293 1992 7 At Large Michael Green 714 Woodlawn 443-4786 1992 September 18, 1990 Page B 1 REPORT TO THE PUBLIC: A report to the public and Board is presented by the City Manager at the second Board meeting of each month. This report, for the month of August, includes financial information, an update on staff activities, and items of general interest. 2 CONSENT AGENDA: Consideration of items which may be approved by motion, or contracts and leases which can be approved by resolution, and which may be grouped together and approved simultaneously under a 'Consent Agenda.' A. Minutes of the September 4, 1990, regular Board meeting; B. A resolution awarding a bid to Fayette Tree & Trench in the amount of $73,705 for the construction contract for the Applebury Sewer Replacement Program; 01-04 BB & B Construction Company also bid the project, but submitted their bid via FAX which was considered unacceptable because the specifications called for sealed bids. McClelland Engineers and the engineering staff reviewed the bid submitted by Fayette Tree & Trench and find that it is in-line with current market prices and recommend awarding the bid. C. A resolution awarding a contract to Thomas Associates for three, 3-day management training workshops for all city employees who have supervisory authority and responsibilities at a cost not to exceed $33,000; 05-28 Staff recommends approval of the budgeted project. D. A resolution authorizing the payment of $15,665.65 to the Niblock Law firm for services rendered for the month of August, 1990, on the incinerator disengagement, FOIA, and Robson lawsuits, and approval of a budget adjustment; 29-38 3 Deleted at Board Agenda Session A September 13, 1990 Page C A REZONE II: An ordinance rezoning property as presented in R90-22 located at 1716 W. 6th as requested by Kirk Elsass on behalf of the property owner. The Planning Commission voted 6 to 0 to rezone from R-2, Medium Density Residential, to C-2, Thoroughfare Commercial, the portion of the property that lies south of a dividing line that runs directly east from the northern right-of-way line of the existing Kaywood Lane. 5 REZONE III: An ordinance rezoning property as requested in R90-23 located at 1740 W. 6th as requested by Kirk Elsass on behalf of the property owner. The Planning Commission voted 6 to 0 to rezone from R-2, Medium Density Residential, to C-2, Thoroughfare Commercial, the portion of the property that lies south of a dividing line that runs runs directly east from the _ northern right-of-way line of the existing Kaywood Lane. C REZONE IV: An ordinance rezoning property as requested in R90-24 located Mat 1800 W. 6th as requested by Kirk Elsass on behalf of the property owner. The Planning Commission voted 6 to 0 to rezone from R-2, Medium Density Residential, to C-2, Thoroughfare Commercial, the portion of the property that lies south of a dividing line that runs directly east from the northern right-of-way line of the existing Kaywood Lane. 7 Deleted at Board Agenda Session SREZONE VI: An ordinance rezoning property as requested in R90-26 located at 609 S. Lewis as requested by Kirk Elsass on behalf of the property owner. The Planning Commission voted 6 to 0 to rezone all of the property from R-2, Medium Density Residential, to C-2, Thoroughfare Commercial. September 18, 1990 Page D 9 REZONE VII: An ordinance rezoning property as requested in R90-27 located on the west side of Lewis, north of W. 6th as requested by Kirk Elsass on behalf of the property owner. The Planning Commission voted 6 to 0 to rezone all of the property from R-2, Medium Density Residential, to C-2, Thoroughfare Commercial. 1OEASEMENT CONDEMNATION: An ordinance condemning a waterline easement on property located on the south side of Stone Street, west of Cross owned by Shk. Abdulaziz Bea-Ibrahim. Staff recommends condemnation of this property because the property owner has not granted the easement. The owner lives in Saudi Arabia and has not _ responded to the easement request, and the easement will be needed for completion of the water line project. The easement is expected to cost less than $1,000.00. 1COLLECTION AGENCY: A request for authorization to cancel the contract lwith the current collection agency, MW Collection Services. This item was tabled at the August 21 Board meeting. Staff recommends exercising the option to cancel this contract due to a number of serious difficulties with the existing company. 1 6)WHEELER WATER RATES: An ordinance setting water rates for the Wheeler Water Association beginning October 1, 1990 and ending on January 1, 1994. Staff recommends approval of the rates which were developed by Black and Veatch Engineers. September 18, 1990 Page E 1 4:1 BIDDING PROCESS: A resolution changing the city's Policies and Procedures J to follow the state law for Two-Step Sealed Bidding when dealing with highly technical items. Staff recommends the change because this process will allow pre- qualification of firms submitting technical proposals and the elimination of unqualified firms in the first step of the bidding process which will save both the City and the bidder time and money. Step two of the process creates the competitive condition. The firms who have submitted qualified bids have an equal opportunity to compete on the basis of price for the city's requirements. ��STREET RECONSTRUCTION: A resolution approving the construction contract for Armstrong Avenue for street reconstruction to McClinton-Anchor Division of APAC-Arkansas in the amount of $166,325.50 of which approximately 42% will be reimbursed to the City by Arkansas Western Gas Company for a bill of assurance agreement, and approval of a budget adjustment. Staff recommends approval of the contract. Only one bid was submitted, but CEI Engineering Associates, Inc., evaluated the bid to insure the prices were in-line with the present market. 15 ARTS CENTER PARKING: A resolution authorizing a contract to purchase two properties located at the southwest corner of Dickson Street and West Avenue which are owned by the Dickson Street Improvement District. Staff recommends approval of the budgeted project at a cost of $58,371 for the parking facilities at the Walton Arts Center. lC WALTON ARTS CENTER CHANGE ORDERS: An ordinance authorizing the City V Manager to approve change orders for Phase II construction items for an amount not to exceed $100,000 for each change order consistent with the original contract document contingent upon the availability of funds. This request is for change orders with Carson & Associates contractors only, and staff recommends this procedure which will facilitate the construction process of the Arts Center. September 18, 1990 Page F 1�JOTHER BUSINESS: Consideration of items that may have been brought to the / City's attention of the Board after this agenda is prepared and distributed. i September 18, 1990 Page G 1 Q INFORMATIONAL ITEMS: Items that require Board attention are typed in bold (face. A. Letter from Sen. Dale Bumpers regarding Industrial Development Bonds; 01 B. HALL OF SHAME CALENDAR; 02 C. Parks & Recreation Advisory Board minutes, August 20; 03-04 D. Memo regarding City's Insurance Renewals; 05-06 E. City Investments; 07-21