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HomeMy WebLinkAbout94-97 RESOLUTIONr�D RESOLUTION NO.94-97 4 - 9 7 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $225,203.60, PLUS A 5% CONTINGENCY AMOUNT OF $11,260 TO JERRY D. SWEETSER, INC., FOR THE TOWNSHIP AND NORTH COLLEGE INTERSECTION IMPROVEMENTS PROJECT; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards a construction contract in the amount of $225,203.60, plus a 5% contingency amount of $11,260 to Jerry D. Sweetser, Inc., for the Township and North College intersection improvements project and authorizes Mayor and City Clerk to execute said contract. A copy of the bid tabulations and contract are attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves a budget adjustment in the amount of $107,877 increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97024 by decreasing Street Improvements, Acct. 4470 9470 5809 00, Project No. 96089 and Acct. No. 4470 9470 5809 00, Project No. 97025. A copy of the budget adjustment is attached hereto and made a part hereof. AED AND APPROVED this 7th day of October , 1997. APPROVED: {' J •j•• m, A9� .•� By: yLr�r✓ `',�� `�' • red Hanna, Mayor ATTEST By: Traci Paul, City Clerk CONTRACT THIS AGREEMENT, made and entered into the 7#.day of , 1991, by and between the City of Fayetteville, County of W _ hington, State of Arkansas, Party of the First Part, hereinafter called the Owne , and d� of the City of - _ - -' e a- ®. _ Party of the Second Part, hereinafter calla'! the Contractor'. . WITNESSETH THAT: WHEREAS, the Owner has called for bids for street and storm drainage improvements, as set out in the Plans and Specifications and approved by the City of Fayetteville, Arkansas; and WHEREAS, pursuant to the published calls for bids under said Plans and Specifications, the Contractor is the lowest and best qualified bidder for the construction of said Improvements; NOW THEREFORE, the Contractor agrees with the Owner to commence and complete the construction of: Bid No. 65/ which shall be the street and storm drainage improvements for the intersection of Township and N. College, Fayetteville, Arkansas; including all Work required for a complete and acceptable installation, for the unit and lump sum prices bid in the Bid Proposal, all of which become and are a part of this Contract, the total sum thus being ,Ewnd.�� _�-. P� ��lwu•,a,.c.,,�„�.t� ac. �2� dollars ($za5,2o3. 4.o ), such sum being the agreed amount upon which bonds and liabilities are based, and at his own cost and expense furnish all materials, supplies, labor, machinery, equipment, tools, supervision, bonds, insurance and other accessories and services necessary to complete the said construction in accordance with the conditions and prices stated in the Bid attached hereto and made a part hereof, and in accordance with the Technical Specifications, the General Conditions, the Supplementary Conditions, and in accordance with the Plans, which include all maps, plats, blueprints, and other drawings, and written or printed explanatory matter thereof. The Contractor agrees to commence work under this contract within ten days of the issuance of the Notice to Proceed and totally complete all work within forty-five (45) working days. The Owner agrees to pay the Contractor in current funds for the performance of the contract in accordance with the accepted Bid therefor, subject to additions and deductions, as provided in the Specifications, and to make payment on account thereof as provided below. As soon as is practicable after the first of each calendar month, and in accordance with the Contract Specifications, the Owner will make partial payments to the Contractor for work performed during the preceding calendar month, based upon the Engineer's C0NB0NDS.WPS a estimate of work completed, said estimate being certified by the Contractor and accepted by the Owner. Retainage shall be withheld from the partial payments as provided by Arkansas state laws by the Owner until final completion and acceptance by the Owner and Engineer. The Engineer shall then issue a Final Estimate of work done based upon the original contract and subsequent changes made and agreed upon, if any. Time is hereby expressly declared to be of the essence of this contract, and the time of beginning, manner of progress and time of completion of the work hereunder shall be and are essential conditions hereof. The Contractor agrees to commence work within ten (10) calendar days from the date of the Notice to Proceed and to proceed with the construction of the work and to prosecute the work with an adequate force and in a manner so as to complete the work within the time stipulated herein. If the Contractor fails in completing the contract within the time stipulated herein, the Contractor agrees to pay the Owner, as liquidated damages the sum of one hundred dollars ($100.00) per day for each calendar day of delay in completion, said amounts being fixed and agreed upon by and between the parties hereto. Because of the impracticability and extreme difficulty in fixing and ascertaining the actual damages Owner would in such event sustain, said amounts are to be presumed by the parties to this contract to be the amounts of damage Owner would sustain. Said amounts of liquidated damages shall be deductible from any amount due Contractor under the Final Estimate of said work, after the completion thereof, and Contractor shall be entitled any to the Final Estimate less such amounts of liquidated damages. If the Contractor be delayed at any time in the progress of the work by any act or neglect of the Owner or of the Owner's employees, or by any other Contractor employed by the Owner, or by changes ordered in the work, or by strikes, lockouts, fire, unusual delay in transportation, unavoidable casualties or any causes beyond the Contractor's control, or by delay authorized by the Engineer pending arbitration, or by any cause which the Engineer shall decide to justify the delay, then the time of completion shall be extended for such reasonable time as the Engineer may decide. No such extension shall be made for delay occurring more than seven days before claim therefor is made in writing to the Engineer. In the case of a continuing cause for delay, only one claim is necessary. In the event the Contractor abandons the work hereunder or fails, neglects or refuses to continue the work after ten (10) days written notice, given Contractor by the Owner or by the Engineer, then the Owner shall have the option of 1) declaring this contract at an end, in which event the Owner shall not be liable to the Contractor for any work theretofore performed or 2) requiring the surety hereto, upon ten (10) days notice, to complete and carry out the contract of Contractor; and in that event, should be surety fail, neglect or refuse to carry out said contract, 3) said Owner may complete the contract at its own expense and maintain an action against the Contractor and the surety hereto for the actual cost of same, together with any damages or other expense CONBONDS.WPS sustained or incurred by Owner in completing this contract, less the total amount provided for hereunder to be paid Contractor upon the completion of this contract. This contract shall be binding upon the heirs, representatives, successors or assigns of the parties hereto, including the surety. IN WITNESS WHEREOF, the Owner and Contractor have hereto set their hands and seals, respectively. JERRY D. SWEETSER, INC"", �'•" _ Firm Name r _.. By ri" t Witnesses* *If corporation, secretary should attest. CITY OF FAYETTEVILLE, ARKANSAS Attest: Fred Hanna, Mayor Traci Paul, City Clerk CONBONDS.WPS CHANGE ORDER NO. 1 NORTHWEST ENGINEERS, A Division of Crafton, Tull and Associates, Inc. JOB: Township & North College JOB NO: 96182.00 DESCRIPTION OF CHANGE: Add price for 12" CMP drain pipe to include "tie-in" at College, tie two 4" drains into 12" CMP, and additional excavation of parking lot on east end of retaining wall "A". Add a junction box for 12" CMP. Add price for 4' extension to curb inlet on College. Add price for hauling red hillside (compacted and measured) for backfill. REASON FOR CHANGE: Drain pipes for parking lot and roof drains discovered during construction. 4' extension requested by State Highway Department. Existing material found to be unsuitable for backfill. ITEM ITEM UNIT PRESENT REVISED NO. PRICE QUANT. AMT. QUANT. AMT. 33 12" CMP $20.50/LF 0 $0.00 240 LF $4920.00 34 Junc. Box $1200.00/LS 0 $0.00 1 EA $1200.00 35 4' Curb Inlet Extension $600.00/EA 0 $0.00 1 EA $600.00 36 Red Dirt Backfill $3.75/CY TOTAL 0 $0.00 320 CY $0.00 $1200.00 $7920.00 REQUESTED 1998 S E CONSTRUCTION RECOMMENDED /27' , 1998 NOR HWES E , A Division of Crafton, Tul & Associates, Inc. APPROVED 1998 / 2 City of Fayetteville 0w JERRY D. SWEETSER, INC. GENERAL CONTRACTORS - LICENSED -INSURED 590 WEST POPLAR FAYETTEVILLE, AR 72703 TELEPHONE (501) 443-3026 • FAX (501) 442-0119 FEBRUARY 6, 1998 CITY OF FAYETTEVILLE Our auditor, Carl R. Owens, CPA, is conducting an audit of our financial statements. Please confirm the following information regarding our contract with you as of December 31, 1997: Contract description: TOWNSHIP -COLLEGE Original contract price $ 225,203.00 Total approved change orders through change order # $ Total contract price including change orders $225,203.00 Total amount of progress billings as of December 31, 1997. $ 19,450.00 Less total amount of remittances as of December 31, 1997. $ 0.00 Less total amount of retainage as of December 31, 1997. $ 1,945.00 Total unpaid progress billings as of December 31, 1997, excluding retainage. $ 17,505.00 Estimated percentage of completion of contract at December 31, 1997. Please indicate on the attached page whether this is in agreement with your records. If there are differences, please provide any information that will assist our auditor in reconciling the differences. In addition, please provide details of any claims, back charges, or disputes that you are aware of concerning this contract. Please sign and date your response and mail your reply directly to Carl R. Owens, CPA, 2013 Green Acres Road, Suite B, Fayetteville, AR 72703, in the enclosed return envelope. PLEASE DO NOT MAIL PAYMENTS ON YOUR ACCOUNT TO THE AUDITOR. Very trul yours Willia weetser President SCPN CONS, � C m ___ I S vG O S K I L L �Ij,ON3I'�`�l INTIORITY ��F1'T ASS0GIt Contract description: TOWNSHIP -COLLEGE To: Carl R. Owens, CPA The preceding information is correct as of December 31, 1997, with the following exceptions (if any) (Please elaborate on any disputes, claims, back charges, etc.): Signature: Title: /,?fi.1 l uk /(y P71/('Y I �Date: `"��`2 ACCOUNT NUMBER tk 1/U1/t,�E3 AMOUNT DATE I REFERENCE INVOICE AND RETURNNT 9800000279 i'awTt+i p & C:a 7.7.e ye i.ntert;ec.tion 0002835 DISCOUNT NET AMOUNT A 456.E30 CITY OF FAYETTEVILLE, FAYETTEVILLE, AR y1 t THIS CHECK MUST BE PRESENTED WITHIN 80 DAYS FROM DATE BANKOF FAYETTEVILLE"'ta CITY OF FAYETTEVILLE �` FAVETTEVILLE A XANSAS - 3. �. { r'•e F �v ,1 "f {' � t �;' FAYETTEVILLE, ARtFt � CAPITAL IMPROVEMENTS CONSTRUCTION FUND #44 rat. 829 w �t CASH CODE #4447 C; I Tf '' —A. k -A �a44560U�..l.ARS it E30 4I + f $ PAY TO THE ORDER OF DATE NET AMOUN 1/12/1998 �� ' ,.. .5 'iiF'y� 5 i k '¢,i, rt lvSd 4 - . aK• ti � t'a,E.� '"c S. fiC`$r` � �.S a't �r # . ,, Jerry :q "3we*tser Inc. gg h �( y � ■ J� '�1 f�'y j� I� ����\��j ,,'(''+' �M\ � �M\ �(��[y'j'`�Y'''`)',' �{(,'tI{ W+i 'G {.t vi f YP Ah. wE AR /JG. 03 he X64=A4'" �3,YYO Yv..L9W�Y,,�.Y"Y4 St-iy �x� i r#• k.`4.,` ' t; Vry'� a,� s z>J, t" F `sp"p� a` � t ,Gq ..S µ i "£tJS4' C k -.- -" - 1r� FAYETTEVILLE VENDOR NO. 70670 [PURCHAS ©ELF Sweetser Inc, Jerry D Attn: William G Sweetser 590 W Poplar Fayetteville AR 72703 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 12/01/97 FOB Fyv PURCHASE ORDER # 97-0060161-001 TERMS NET 30 DAY Unit City. Description and Oty. of Received Account Number Unit Price TOTALS Issue 1.00 EA a) Const contract for Township and 225203.60 225203.60 N College intersection impv Contract #622 4470.9470.5810.00 225203.60 ip (?ti SHIP TO: Engineering/Drafting CITY OF FAYFITEVILLE 113 W MOUNTAIN FAYEITEVILLE AR 72701 DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY A/P VERIFICATION PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPY TO Imo+; vpCoi' Sales Tax Total: Purchase Order Total: ADDITIONAL APPROVAL CHECK# DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PROJECT # THIS PAYMENT $ fJ PREVIOUS PAYMENT(S) $ ILCC TOTAL PYMT(S) $ BALANCE $ $10465.67 235669.27 DEPT COPY ESTIMATE#1 1 STREET AND STORM DRAINAGE IMPROVEMENTS THE INTERSECTION OF TOWNSHIP AND N. COLLEGE FAYETTEVILLE, ARKANSAS 15 -Dec -97 ITEM ITEM EST. % CONTRACT COMPLETED % JOB UNIT EXTENDED NO. QUANT. COMPLETE TO DATE COMPLETED PRICE 1 Clearing and Grubbing 1 Lump Sum 0% 0% 0% $2,400.00 /LS $0.00 2 R & D Exist. Grated Inlet 1 EA 0% 0 EA 0% $750.00 /EA $0.00 3 R & D Exist. 18" RCP 22 LF 0% 0 LF 0% $15.00 /LF $0.00 4 R & D Exist. Curb & Gutter 840 LF 0% 0 LF 0% $5.00 /LF $0.00 5 R & D Exist. Retaining Wall 220 LF 0% 0 LF, 0% $30.00 /LF $0.00 6 Topsoil & Seeding 1 Lump Sum 0% 0 LS 0% $500.00 /LS $0.00 7 Earthwork 1 Lump Sum 0% 0 LS 0% $16,000.00 /LS $0.00 8 Undercut 750 CY 0% 0 CY 0% $14.50 /CY $0.00 9 2" ACHM Surf. Course Type 2 150 Tons 0% 0 Tons 0% $46.00 /Ton $0.00 10 4" ACHM Bind. Course Type 2 300 Tons 0% 0 Tons 0% $45.00 /Ton $0.00 11 Tack Coat 250 Gal 0% 0 Gal 0% $3.00 /Gal $0.00 12 Prime Coat 400 Gal 0% 0 Gal 0% $3.00 /Gal $0.00 13 6" Class 7 Base 310 CY 0% 0 CY 0% $28.00 /CY $0.00 14 2'0" Conc. Curb & Gutter 800 LF 0% 0 LF 0% $8.50 /LF $0.00 15 4" Conc. Sidewalk 80 SY 0% 0 SY 0% $32.00 /SY $0.00 16 4" Conc. Island 6 SY 0% 0 SY 0% $56.00 /SY $0.00 17 Retaining Wall "A" 1 Lump Sum 0% 0 LS 0% $55,000.00 /LS $0.00 18 Retaining Wall "B" 1 Lump Sum 0% 0 LS 0% $27,750.00 /LS $0.00 19 Handrail 275 LF 0% 0 LF 0% $29.88 /LF - $0.00 20 Curb Inlet 1 EA 0% 0 EA 0% $2,800.00 /EA $0.00 21 Type "RM" Grated Inlet 1 EA 0% 0 EA 0% $2,200.00 /EA $0.00 22 Adjust Exist. Curb Inlet 1 EA 0% 0 EA 0% $750.00 /EA $0.00 23 Cony. Exist. Curb Inlet to J.B. 1 EA 0% 0 EA 0% $700.00 /EA $0.00 24 18" RCP 16 LF 0% 0 LF 0% $50.00 /LF $0.00 25 4" Pipe Underdrain 200 LF 0% 0 LF 0% $8.00 /LF $0.00 26 Striping -Thermo Plastic 1 Lump Sum 0% 0 LS 0% $3,565.00 /LS $0.00 27 Temp. Erosion Control 1 Lump Sum 0% 0 LS 0% $500.00 /LS $0.00 28 Traffic Control 1 Lump Sum 0% 0 LS 0% $8,700.00 /LS $0.00 29 Main. of Traffic 1 Lump Sum 0% 0 LS 0% $27,640.00 /LS $0.00 1 ESTIMATE#1 STREET AND STORM DRAINAGE IMPROVEMENTS THE INTERSECTION OF TOWNSHIP AND N. COLLEGE FAYETTEVILLE, ARKANSAS 15 -Dec -97 ITEM ITEM EST. % CONTRACT COMPLETED % JOB UNIT EXTENDED NO. QUANT. COMPLETE TO DATE COMPLETED PRICE 30 Testing 1 Lump Sum 0% 0 LS 0% $1,500.00 /LS $0.00 31 Trench Safety 1 Lump Sum 0% 0% LS 0% $500.00 /LS $0.00 32 Guard Posts 2 EA 0% 0 EA 0% $300.00 /EA $0.00 ESTIMATE #1 COST SUMMARY TOTAL WORK TO DATE Less: Retainage Plus: Materials Stored on Site Amount of Previous Payments BALANCE DUE THIS PAYMENT SUBMITTED BY: // U Jerry D. Sweetser, Inc. 4 PAYMENT RECOMMENDED BY: Northwest Engineers, A ivis' n of Crafton, Tull & Associates, nc. APPROVED BY: City of Fayetteville WORK TO DATE DATE: DATE: &/S I DATE:/ /.-57 $0.00 $0.00 $0.00 $4,456.80 $0.00 $4,456.80 Ur LtiATc From: INVOICE/STATEMENT No.142G29 STEEL & PIPE INC. yt(3 ? P.O. Box 1291 Springdale, Arkansas 72765 501-751-0290 1-800-344-9757 `� Date: //_21_7_7 FAX 501-751-7414 V TERMS: 1 %: 10 Net: 30 To: NET DUE WITHIN 30 DAYS FROM DATE OF INVOICE. IF C7 n 5 1 PAID WITHIN tO DAYS OF INVOICE DATE DEDUCT 1%. THERE WILL BE A $15.00 SERVICE CHARGE ON ALL RETURNED CHECKS. • CASH COD CHARGE OUAN. DESCRIPTION POUNDS PRICE AMOUNT .0 /__ 9?)___ ___ „ o CONSIGNEE ACKNOWLEDGES RECEIPT OF MATERIAL IN ACCEPTABLE CONDITION AND ACCURATE OUANTITY. CLAIMS FOR REJECTED/DEFECTIVE MATERIAL WILL BE PROCESSED ON Received MATERIAL RETURNED IN ITS ORIGINAL FORM ONLY. THIS IS THE ONLY STATEMENT WE SEND UNLESS OTHERWISE REQUESTED. ::. 0002 4 - INVOICE AMOUNT< ACCOUNT NUMBER AMOUNT DATE REFERENCE AND RETURN 4 DISCOUNT NET r ? 1/00/90 9000000445 Townsh:i.p & College Ave. ~.t CITY OF FAYETTEVILLE, FAYETTEVILLE, AR ' THIS CHECK MUST BE PRESENTED WITHIN 6D DAYS FROM DATE ° BANK °F F"YE, SAS CITY OF FAYETTEVILLE PAYETTEVILLE. ARKANSAS A_- i e ; t o • FAYETTEVILLE, AR # • azs^• '" CAPITAL IMPROVEMENTS CONSTRUCTION FUND yt4 I ��•• �: � ' k ' � CASH CODE' lk4447 i " •� h * 17059 UOLLA RS PAY TO THE ORDER OF, 1/19/1990 Jerry a biee t . .. r+ Inc •i 9O W poplar. Fayette .x lie • AR 72703 F Y� ' '48290i6&9: WOO uu'- - ,,N-0YYfp-�( EV41��t�2y,e k'.. Nag b £,•hN s �•; FAYETTEVIL LE VENDOR NO. 70670 Qty. PURCHASE OO RDE Sweetser Inc, Jerry D Attn: William G Sweetser 590 W Poplar Fayetteville AR 72703 Unit Oty Issue Received Description and Account Number Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 12/01/97 FOB Fyv TERMS NET 30 DAY PURCHASE ORDER # 97-0060161-001 Unit Price TOTALS 1.00 EA a) Const contract for Township and 225203.60 225203.60 N College intersection impv Contract #622 4470.9470.x.00 225203.60 P 4 /, SHIP TO: Engineering/Drafti CITY OF FAYEITEVILLE 113W MOUNTAIN FAYETrEVII.LE AR 72701 Norbash, S Crosson, K DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY NP VERIFICATION BY DATE 1 3 $ BY Sales Tax Total: $10465.67 Purchase Order Total: 235669.27 ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PURCHASING VERIFICATION PRICE CHANGE VERIFICATION PROJECT # THIS PAYMENTS PREVIOUS PAYMENT(S) $ RETURN CHECK O TOTAL PYMT(S) $ SEND COPY TO BALANCE $ WYtILANDA DEPT COPY ITEM NO. ITEM 2 ESTIMATE#2 STREET AND STORM DRAINAGE IMPROVEMENTS THE INTERSECTION OF TOWNSHIP AND N. COLLEGE FAYETTEVILLE, ARKANSAS 8 -Jan -98 EST. % CONTRACT COMPLETED % JOB QUANT. COMPLETE TO DATE COMPLETED R L5 C I5 0 V D JAN 0 9 1998 - - UNIT EXT DED PRICE 1 Clearing and Grubbing 1 Lump Sum 60% 60% 60% $2,400.00 /LS $1,440.00 2 R & D Exist. Grated Inlet 1 EA 0% 0 EA 0% $750.00 /EA $0.00 3 R & D Exist. 18" RCP 22 LF 0% 0 LF 0% $15.00 /LF $0.00 4 R & D Exist. Curb & Gutter 840 LF 0% 0 LF 0% $5.00 /LF $0.00 5 R & D Exist. Retaining Wall 220 LF 0% 0 LF 0% $30.00 /LF $0.00 6 Topsoil & Seeding 1 Lump Sum 0% 0 LS 0% $500.00 /LS $0.00 7 Earthwork 1 Lump Sum 0% 0 LS 0% $16,000.00 /LS $0.00 8 Undercut 750 CY 0% 0 CY 0% $14.50 /CY $0.00 9 2" ACHM Surf. Course Type 2 150 Tons 0% 0 Tons 0% $46.00 /Ton $0.00 10 4" ACHM Bind. Course Type 2 300 Tons 0% 0 Tons 0% $45.00 /Ton $0.00 11 Tack Coat 250 Gal 0% 0 Gal 0% $3.00 /Gal $0.00 12 Prime Coat 400 Gal 0% 0 Gal 0% $3.00 /Gal $0.00 13 6" Class 7 Base 310 CY 0% 0 CY 0% $28.00 /CY $0.00 14 2'0" Conc. Curb & Gutter 800 LF 0% 0 LF 0% $8.50 /LF $0.00 15 4" Conc. Sidewalk 80 SY 0% 0 SY 0% $32.00 /SY $0.00 16 4" Conc. Island 6 SY 0% 0 SY 0% $56.00 /SY $0.00 17 Retaining Wall "A" 1 Lump Sum 28% 28% 28% $55,000.00 /LS $15,400.00 18 Retaining Wall "B" 1 Lump Sum 0% 0 LS 0% $27,750.00 /LS $0.00 19 Handrail 275 LF 0% 0 LF 0% $29.88 /LF $0.00 20 Curb Inlet 1 EA 0% 0 EA 0% $2,800.00 /EA $0.00 21 Type "RM" Grated Inlet 1 EA 0% 0 EA 0% $2,200.00 /EA $0.00 22 Adjust Exist. Curb Inlet 1 EA 0% 0 EA 0% $750.00 /EA $0.00 23 Cony. Exist. Curb Inlet to J.B. 1 EA 0%V 0 EA 0% $700.00 /EA $0.00 24 18" RCP 16 LF 0% 0 LF 0% $50.00 /LF $0.00 25 4" Pipe Underdrain 200 LF 0% 0 LF 0% $8.00 /LF $0.00 26 Striping -Thermo Plastic 1 Lump Sum 0% 0 LS 0% $3,565.00 /LS $0.00 27 Temp. Erosion Control 1 Lump Sum 0% 0 LS 0% $500.00 /LS $0.00 28 Traffic Control 1 Lump Sum 30% 30% 30% $8,700.00 /LS $2,610.00 29 Main. of Traffic 1 Lump Sum 0% 0 LS 0% $27,640.00 /LS $0.00 ESTIMATE #2 STREET AND STORM DRAINAGE IMPROVEMENTS THE INTERSECTION OF TOWNSHIP AND N. COLLEGE FAYETTEVILLE, ARKANSAS 8 -Jan -98 ITEM ITEM EST. % CONTRACT COMPLETED % JOB UNIT EXTENDED NO. QUANT. COMPLETE TO DATE COMPLETED PRICE 30 Testing 1 Lump Sum 0% 0 LS 0% $1,500.00 /LS $0.00 31 Trench Safety 1 Lump Sum 0% 0% LS 0% $500.00 /LS $0.00 32 Guard Posts 2 EA 0% 0 EA 0% $300.00 /EA $0.00 ESTIMATE #2 COST SUMMARY TOTAL WORK TO DATE Less: Retainage Plus: Materials Stored on Site Amount of Previous Payments BALANCE DUE THIS PAYMENT SUBMITTED BY: PAYMENT RECOMMENDED BY APPROVED BY: 2c/ • City of Fayetteville WORK TO DATE DATE: DATE: I V V DATE: $19,450.00 $19,450.00 $1,945.00 $4,011.12 $4,456.80 $17,059.32 RESOLUTION NO. 131-98 A RESOLUTION APPROVING THE USE OF $14,091.80 SURPLUS ENGINEERING FEES AND CONTINGENCY, WITH CRAFTON, TULL & ASSOCIATES, FOR THE TOWNSHIP AND COLLEGE INTERSECTION IMPROVEMENT PROJECT; AND APPROVING CHANGE ORDER NO. 2 TO THE CONSTRUCTION CONTRACT WITH JERRY D. SWEETSER, INC. IN THE AMOUNT OF $15,753.40. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council hereby approves using $14,091.80 surplus engineering fees and contingency for the Township and College intersection improvement project. Section 2- That the City Council hereby approves Change Order No. 2 to the construction contract with Jerry D. Sweetser, Inc., in the amount of $15,753.40; and authorizes the Mayor and City Clerk to execute said change order. A copy of the change order is attached hereto marked Exhibit A and made a part hereof. PASSED AND APPROVED this. day of October , 1998. �.f �1111/1117t i. c!�.Y : APPROVED By: Fred Hanna, Mayor By: IV44J eather Woodruff, City Clerk CHANGE ORDER NO. 2 CRAFTON, TULL, AND ASSOCIATES, INC. JOB: Township & North College JOB NO: 96182.00 DESCRIPTION AND LIST OF CHANGES: 1. Stripping for island $ 100.00 2. Add. grated inlet (dig, cut, pour & back- $ 2,520.00 fill) 3. Heavy duty ring & lid for College Ave. $ 310.00 4. Paving around light pole $ 500.00 5. Re -rubbed retaining walls $ 450.00 6. Unanticipated add. mobilization $ 925.00 7. Adjust two water valves boxes $ 150.00 8. Add. stripping for two extra arrows $ 575.00 and one added triangle island 9. Surge stone & drain gravel $ 2,815.40 (190.23/tn x 14.80/tn) 10. 112 sy con. paving in lieu of asphalt $ 2,688.00 @ $24.00/sy 11. Add concrete steps @ west end ret. wall "A" $ 1,700.00 12. Adjust existing meter box to grade $ 1,500.00 13. Adjust existing grate inlet to grade $ 1,520.00 Item No. 37 Change Order #2 Lum Sum Total $15,753.40 REASON FOR CHANGES: 1. Abandon concrete island, and stripe instead. 2. Additional cost for retrofitting and backfilling. 3. Heavy-duty ring required in paving of College Ave. 4. Additional labor for placing and finishing concrete around power poles and grouting light pole base. 5. Mud and tire marks_. on walls after. utilities were finished required additional rubbing. 6. Numerous move -in and. move-outs..due to delays (utility companies) created additional cost. 7. Two water valves in Township: required rings to adjust-. 8. Two extra arrows were painted and the island was painted rather than pouring concrete. 9. Surge stone for drainage on south side of retaining wall "A" and gravel for French drain and old septic tank removal. 10. Some areas were more cost effective to pour concrete paving rather than try to lay asphalt. 11. Concrete steps were added at request of City. 12. Requested by City. 13. Requested by City. REQUESTED / , 1998 SWEET R pp RUCTION RECOMMENDED , 1998 C F ON, T LL, & ASS CS.INC. APPROVED ��/' / 1998 CITY OF FAYETTEVILLE STAFF REVIEW FORM X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of 10-6-98 FROM: Sid Norbash Engineering Public Works Name Division Department ACTION REQUIRED: Approval of: (1) The use of $14,091.80 surplus from Engineering Contract for any project related expenses. (2) Change Order No.2 to the Construction Contract, for Township & N. College - Intersection Improvements Project. COST TO CITY: $6,995.67 $234,988 Township & N. College Int. Cost of this Request Category/Project Budget Category/Project Name 4470-9470-5809-00 Account Number 97024 Project Number BUDGET, REVIEW: 1 i eti Coordinator $223,34a.00 Street Improvements Funds Used To Date Program Name $11.646.00 Sales Tax Remaining Balance Fund X Budgeted Item Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Administrative Services Director GRANTING AGENCY: Accow7tir3. Maiager Date ADA Coordinato Date City Attorney Date I�7i ernal Auditor ( Z 2- Date Purchasing Officer Date STAFF RECOMMENDATION: Approval of the project contingency, and change order No.2 to the construction contract. Admi strat' e Se ices Director M or Date M Date D to Date Cross Reference New Item: Yes Prev Ord/Res #: Orig Contract Date: No X Staff Review Form Project: Township & N. College Date 10-6-98 Intersection Impvts. Construction Contract C.O. #2 Comments: Budget Director Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Reference Comments: CITY FAYETTEVILLE, ARKANSAS DUPLICATE CHECK NO. 234626 DATE INVOICE NO. DESCRIPTION AMOUNT 6/19/1998 9800003828 Township & College Street Constr. PAID JUN29198 131,478.10 CHECK AMOUNT $131,478.10 183 CITY of FAYETTEVILLE FAYETTEVILLE, ARKANSAS FAYETTEV I LLE GENERAL FUND M ILI V6WK -, .AA�mt 81-87/829 PAY TO THE ORDER OF E Jerry D Sweetser Inc 590 W Poplar Fayetteville AR 72703 L DETACH HERE FOR YOUR RECORD: CHECK NO. 6/29/1998 234626 VOID IF NOT CASHED IN 60 DAYS ...... _,__. _........._.___, .,....... AMOUtV7 *****131478 DOLLARS AND 10 CENTS $131,478.10 II' 2346 2611' •:08 29008 7 2': 484 L984411806 ** CHANGE ORDER ** PURCHASE �GRDE 7Y-ETTEVILLE _NDOR NO. 70670 Sweetser Inc, Jerry D Attn: William G Sweetser 590 W Poplar Fayetteville AR 72703 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 3/19/98 FOB Fyv PURCHASE ORDER # 97-0060161-003 TERMS NET 30 DAY Unit Qty. Description and Qty. of Received Account Number Unit Price TOTALS Issue 1.00 EA a) Const contract for Township and 225203.60 225203.60 N College intersection impv Contract #622 Project #97024-20 4470.9470.5809.00 $25203.60 1.00 EA b) Additional work Township/N College 7920.00 7920.00 C/0 #1 to Contract #622 Project #97024-20 4470.9470.5809.00 $7920.00 /J/,4 373 a7 31 'f7°. 131, '7 io 3H I P TO: Engineering/Drafting CITY OF FAYEITEVILLE 113 W MOUNTAIN FAYEITEVILLE AR 72701 Norbash, S Crosson, K IEPARTMENT VERIFICATION ECEIVED )EPT HEAD APPROVAL MOUNT TO PAY /P VERIFICATION II fIL: VI 'URCHASING VERIFICATION 'RICE CHANGE VERIFICATION LP IETURN CHECK TO ENDCC , /(� d S YO1sINl. A DEPT COPY Purchase Order Total: 233123.60 ADDITIONAL APPROVAL. CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $ ESTIMATE #5 AND FINAL FOR STREET AND STORM DRAINAGE IMPROVEMENTS TOWNSHIP & COLLEGE FAYETTEVILLE, ARKANSAS 19 -Jun -98 ECEWED JUN 2 21998 ITEM NO. ITEM EST. QUANT. % CONTRACT COMPLETE COMPLETED TO DATE % JOB COMPLETED UNIT PRICE EXTENDED 1 Clearing and Grubbing 1 Lump Sum 100% 100% LS 100% $2,400.00 /LS $2,400.00 2 R & D Exist. Grated Inlet 1 EA 100% 1 EA 100% $750.00 /EA $750.00 3 R & D Exist. 18" RCP 22 LF 45% 10 LF 100% $15.00 /LF $150.00 4 R & D Exist. Curb & Gutter 840 LF 100% 840 LF 100% $5.00 /LF $4,200.00 5 R & D Exist. Retaining Wall 220 LF 100% 220 LF 100% $30.00 /LF $6,600.00 6 Topsoil & Seeding 1 LS 100% 100% LS 100% $500.00 /LS $500.00 7 Earthwork 1 LS 100% 100% LS 100% $16,000.00 /LS $16,000.00 8 Undercut 750 CY 52% 389 CY 100% $14.50 /CY $5,640.50 9 2" ACHM Surf. Course Type 2 150 Tons 242% 363.33 Tons 100% $46.00 /Ton $16,713.18 10 4" ACHM Bind. Course Type 2 300 Tons 59% 175.80 Tons 100% $45.00 /Ton $7,911.00 11 Tack Coat 250 Gal 100% 250 Gal 100% $3.00 /Gal $750.00 12 Prime Coat 400 Gal 100% 400 Gal 100% $3.00 /Gal $1,200.00 13 6" Class 7 Base 310 CY 44% 136 CY 100% $28.00 /CY $3,808.00 14 2'0" Conc. Curb & Gutter 800 LF 106% 854 LF 100% $8.50 /LF $7,259.00 15 4" Conc. Sidewalk 80 SY 79% 63 SY 100% $32.00 /SY $2,016.00 16 4" Conc. Island 6 SY 0% 0 SY 0% $56.00 /SY $0.00 17 Retaining Wall "A" 1 LS 100% 100% LS 100% $55,000.00 /LS $55,000.00 18 Retaining Wall "B" 1 LS 100% 100% LS 100% $27,750.00 /LS $27,750.00. 19 Handrail 275 LF 114% 313 LF 0% $29.88 /LF $9,352.44 20 Curb Inlet 1 EA 100% 1 EA 100% $2,800.00 /EA $2,800.00 21 Type "RM" Grated Inlet" 1 EA 100% 1 EA 100% $2,200.00 /EA $2,200.00 22 Adjust Exist. Curb Inlet 1 EA 100% 1 EA 100% $750.00 /EA $750.00 23 Cony. Exist. Curb Inlet to J.B. 1 EA 100% 1 EA 100% $700.00 /EA $700.00 24 18" RCP 16 LF 100% 16 LF 100% $50.00 /LF $800.00 25 4" Pipe Underdrain 200 LF 109% 218 LF 100% $8.00 /LF $1,744.00 26 Striping -Thermo Plastic 1 LS 100% 100% LS 100% $3,565.00 /LS $3,565.00 27 Temp. Erosion Control 1 LS 100% 100% LS 100% $500.00 /LS $500.00 28 Traffic Control 1 LS 100% 100% LS 100% $8,700.00 /LS $8,700.00 �1N ESTIMATE #5 AND FINAL FOR STREET AND STORM DRAINAGE IMPROVEMENTS TOWNSHIP & COLLEGE FAYETTEVILLE, ARKANSAS 16 -Jun -98 ITEM ITEM EST. % CONTRACT COMPLETED % JOB UNIT EXTENDED NO. QUANT. COMPLETE TO DATE COMPLETED PRICE 29 Main. Of Traffic 1 LS 100% 1 LS 100% $27,640.00 /LS $27,640.00 30 Testing 1 LS 100% 100% LS 100% $1,500.00 . /LS $1,500.00 31 Trench Safety 1 LS 100% 100% LS 100% $500.00 /LS $500.00 32 Guard Posts 2 EA 100% 2 EA 100% $300.00 /EA $600.00 33 12" CMP 240 LF 98% 236 LF 100% $20.50„/LF $4,838.00 4>j 34 Junction Box 1 EA 100% 1 EA 1 EA 100% 100% $1,200.00 /EA $600.00 /EA 41,200.00 4699:69 35 4' Curb Inlet Extension 1 EA 100% 36 Red Dirt Backfill 320 CY 89% 285 CY 100% $3.75 ICY -$-1-0C8.75-- Change Order #2 1 LS 100% 100% LS 100% t !$+2,733.40 TOTAL WORK TO DATE Amount of Previous Payments BALANCE DUE THIS PAYMENT SUBMITTED BY: PAYMENT RECOMMENDED BY: APPROVED BY: 'IMATE #5 AND FII COST SUMMARY Sweeter, fVorthwest Engineers, i ision of Crafton, lull & Asso tes, nc. WORK TO DATE DATE: DATE: O� — DATE: zo ' T'4 F $249;4327 24 $93,359.02 131,118.IO City of Fayetteville 0002981 ACCOUNT NUMBER AMOUNT DATE REFERENCE I INVOICE RETURNAMOUNT DISCOUNT NET AMOUNT AND 3/04/98 F.:::3T . 4: 3 Township Fa N. College Construction CITY OF FAYETTEVILLE, FAYETTEVILLE, AR 71,84290 b r THIS CHECK MUST BE PRESENTED WITHIN 60 DAYS FROM DATE 6ANK.OF 'FAYETTEVILLE r f r . i t stl t $ 'fi' ' k, y JFAYET1EVILLE ARk'ANSAS}ar A CITY OF FAYETTEVILLE_ ` t . b$ s 87.167 rs t .,, FAYETTEVILLE, AR t xF r , O 0002981 ,1 , 1 829 CAPITAL IMPROVEMENTS CONSTRUCTION FUND #447 . r N' CASH CODE #4447 t fit, . i 7 ' PAY TO THE ORDER OF :: : A Y} C ,Jerry 0 Swca t;r [nc: 590 W PopIarr Fayetteville I' ..0nn 5na %..a ..nn •*:k****71G4200LL.ARS,ANU 90 CENTS G i i f F ��? xi- t 'T o -HDATE ' NETAMOUNT k � 3/23/1998981" , $71V,84g90r AR 7270;3 ZI' �l7l� TOLE YY�YY�YY CHANGE ORDER ** FAYETTEVILLE VENDOR NO. 70670 Sweetser Inc, Jerry D Attn: William G Sweetser 590 W Poplar Fayetteville AR 72703 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 1/14/98 FOB Fyv PURCHASE ORDER # 97-0060161-002 TERMS NET 30 DAY Unit Qty_ Description and Unit Price TOTALS Qty. of Received Account Number Issue 1.00 EA a) Const contract for Township and 225203.60 225203.60 N College intersection impv Contract #622 Project #97024-20 4470.9470.5809.00 $25203.60 - y 3> SHIP TO: Engineering/Drafting CITY OF FAYETTEVILLE 113 W MOUNTAIN FAYETTEVILLE AR 72701 Sales Tax Total: Norbash, S Crosson, K A A Purchase Order Total: DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY NP VERIFICATION PURCHASING VERIFICATION PRICE CHANGE VERIFICATION BY DATE $ �►� fT� 9n RETURN CHECK TO SEND COPY TO ` '' ./)_:3LANDA ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT T OTHER BY PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $ $ 10465.67 235669.27 DEPT COPY ESTIMATE #/ J STREET AND STORM DRAINAGE IMPROVEMENTS THE INTERSECTION OF TOWNSHIP AND N. COLLEGE FAYETTEVILLE, ARKANSAS 4 -Mar -98 MAk 1J 998 ITEM NO. ITEM EST. QUANT. % CONTRACT COMPLETE COMPLETED TO DATE % JOB COMPLETED UNIT PRICE EXTENDED 1 Clearing and Grubbing 1 Lump Sum 80% 80% 80% $2,400.00 /LS $1,920.00 2 R & D Exist. Grated Inlet 1 EA 0% 0 EA 0% $750.00 /EA $0.00 3 R & D Exist. 18" RCP 22 LF 0% 0 LF 0% $15.00 /LF $0.00 4 R & D Exist. Curb & Gutter 840 LF 0% 0 LF 0% $5.00 /LF $0.00 5 R & D Exist. Retaining Wall 220 LF 0% 0 LF 0% $30.00 /LF $0.00 6 Topsoil & Seeding 1 Lump Sum 0% 0 LS 0% $500.00 /LS $0.00 7 Earthwork 1 Lump Sum 15% 15% LS 15% $16,000.00 /LS $2,400.00 8 Undercut 750 CY 21% 157 CY 21% $14.50 /CY $2,276.50 9 2" ACHM Surf. Course Type 2 150 Tons 0% 0 Tons 0% $46.00 /Ton $0.00 10 4" ACHM Bind. Course Type 2 300 Tons 0% 0 Tons 0% $45.00 /Ton $0.00 11 Tack Coat 250 Gal 0% 0 Gal 0% $3.00 /Gal $0.00 12 Prime Coat 400 Gal 0% 0 Gal 0% $3.00 /Gal $0.00 13 6" Class 7 Base 310 CY 0% 0 CY 0% $28.00 /CY $0.00 14 2'0" Conc. Curb & Gutter 800 LF 0% 0 LF 0% $8.50 /LF $0.00 15 4" Conc. Sidewalk 80 SY 0% 0 SY 0% $32.00 /SY $0.00 16 4" Conc. Island 6 SY 0% 0 SY 0% $56.00 /SY $0.00 17 Retaining Wall "A" 1 Lump Sum 100% 100% LS 100% $55,000.00 /LS $55,000.00 18 Retaining Wall "B" 1 Lump Sum 100% 100% LS 100% $27,750.00 /LS $27,750.00 19 Handrail 275 LF 0% 0 LF 0% $29.88 /LF $0.00 20 Curb Inlet 1 EA 0% 0 EA 0% $2,800.00 /EA $0.00 21 Type "RM" Grated Inlet 1 EA 0% 0 EA 0% $2,200.00 /EA $0.00 22 Adjust Exist. Curb Inlet 1 EA 0% 0 EA 0% $750.00 /EA $0.00 23 Cony. Exist. Curb Inlet to J.B. 1 EA 0% 0 EA 0% $700.00 /EA $0.00 24 18" RCP 16 LF 100% 16 LF 100% $50.00 /LF $800.00 25 4" Pipe Underdrain 200 LF 109% 218 LF 80% $8.00 /LF $1,744.00 26 Striping -Thermo Plastic 1 Lump Sum 0% 0 LS 0% $3,565.00 /LS $0.00 27 Temp. Erosion Control 1 Lump Sum 0% 0 LS 0% $500.00 /LS $0.00 28 Traffic Control 1 Lump Sum 55% 55% LS 55% $8,700.00 /LS $4,785.00 29 Main. of Traffic 1 Lump Sum 0% 0 LS 0% $27,640.00 /LS $0.00 ESTIMATE #/ STREET AND STORM DRAINAGE IMPROVEMENTS THE INTERSECTION OF TOWNSHIP AND N. COLLEGE FAYETTEVILLE, ARKANSAS 4 -Mar -98 ITEM ITEM EST. % CONTRACT COMPLETED % JOB UNIT EXTENDED NO. QUANT. COMPLETE TO DATE COMPLETED PRICE 30 Testing 1 Lump Sum 20% 20% LS 20% $1,500.00 /LS $300.00 31 Trench Safety 1 Lump Sum 50% 50% LS 50% $500.00 /LS $250.00 32 Guard Posts 2 EA 0% 0 EA 0% $300.00 /EA $0.00 33 12" CMP 240 LF 98% 236 LF 100% $20.50 /LF $4,838.00 34 Junction Box 1 EA 50% 50% EA 50% $1,200.00 /EA $600.00 35 4' Curb Inlet Extension 1 EA 0% 0 EA 0% $600.00 /EA $0.00 36 Red Dirt Backfill 320 CY 89% 285 CY 89% $3.75 ICY $1,068.75 ESTIMATE #4 COST SUMMARY TOTAL WORK TO DATE Less: Retainage Amount of Previous Payments BALANCE DUE THIS PAYMENT SUBMITTED BY: Jerry D. Sweet er, Inc. PAYMENT RECOMMENDED BY: Northwest ngineers, Divi on of Grafton, Tull & Assoc c. APPROVED BY: City of Fayetteville WORK TO DATE DATE— --/ DATE: DATE: �� $103,732.25 $103,732.25 $10,373.23 $738'60 o?115/6./Z STAFF REVIEW FORM AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of Mayor's Approval Only FROM: Sid Norbash _--- Engineering Public Works Name Division Department ACTION REQUIRED: Approval of Change Order #1 to the construction contract with Jerry D. Sweetser, Inc. for Township & N.College Intersection Impvts. Project, in the amount of $7,920.00 COST TO CITY: $7,920.00 $315,876 Township & N. College Int. Cost of this Request Category/Project Budget Category/Project Name 4470-9470-58O'1-00 Account Number 97024 Project Number - 3c.,gdc Street Improvements Funds Used To Date Program Name 9,016 Sales Tax Remaining Balance Fund BUDGETt EVIEW: X Budgeted Item Budget Adjustment Attached et' Coordinator I Administrative Services Director GRANTING AGENCY: �- -�---o �- --- /ice// Acco ing any Date ADA Coordinate Date Ci y Attorney Date Ir ernal Auditor ?,,. Date Purchasing Officer Date STAFF RECOMMENDATION: Approval of the Change Order #1 • ion Head / Date Cross Reference New Item: Yes No V epartment Director Date `3 6 __ Prey Ord/Res #: Admin,istrat' e Services Director Date Orig Contract Date: Ma or Date