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HomeMy WebLinkAbout104-97 RESOLUTIONRESOLUTION NO. 104-97 A RESOLUTION AWARDING BID NO. 97-61, IN THE AMOUNT OF $49,128.30 TO COUNTRY HERITAGE LANDSCAPING, INC., FOR A TREE PLANTING PROJECT ALONG THE WESTERN SECTION OF JOYCE BOULEVARD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Bid No. 97-61, in the amount of $49,128.30 to Country Heritage Landscaping, Inc., for a tree planting project along the western section of Joyce Boulevard and authorizes the Mayor and City Clerk to execute a contract for said amount. A copy of the bid- tabulation.a 4 contract are attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this day of November , 1997. APPROVED: B % Y red Hanna, Mayor ATTEST' By: II Traci Paul, City Clerk EXHIBIT A CONTRACT FOR WEST JOYCE TREE PLANTING PROJECT This agreement made this 3rd day of A/'Vehi er , 1997, by and between Country Heritage Landscaping, Inc., 2104 Mission Blvd., Fayetteville, AR 72703, hereinafter called "Contractor" and the City of Fayetteville, hereinafter called "City" shall be utilized to provide the following: The Contractor hereby agrees to provide trees and all necessary services for planting and care of trees as outlined in Bid 97-61, including, but not limited to labor, materials and equipment for the City in accordance with the bid documents and specifications, total amount of compensation "not to exceed" $49,128.30. This project is to be considered a "turn key" job and shall include all items and provisions set forth in the bid specifications attached hereto and made a part hereof. Project time frame shall coincide with the time schedule stated in the bid documents. Damages of $50 per day shall be assessed at the option of the City, and not a penalty, beginning on the first day following the completion time entered on this bid. Invoices will be submitted to the City's Project Manager for approval and submission to accounts payable. Payments will be made thirty (30) days after receipt of invoice. Contractor agrees to hold the City harmless and indemnify the City against any and all claims for property damage, personal injury or death, arising from Contractor's performance of this contract. The Contractor shall furnish a certificate of insurance addressed to the City, showing that he carries the following insurance which shall be maintained throughout the term of the contract. Workers Compensation Comprehensive General and Automobile Insurance Bodily Injury Liability Property Damage Liability Statutory Amount $ 250,000 for each person injured. $ 250,000 for each accident. $ 250,000 for each accident. $ 250,000 aggregate The premiums for all insurance required herein shall be paid by the Contractor. Contractor agrees to begin work within ten (10) days after issuance by the City of a "work order" or "Notice to Proceed" and to complete the work within the time agreed to by the parties. All work called for herein shall be coordinated directly with the project manager as designated by the City. City shall have the right to terminate this Agreement for City's convenience upon written notice to Contractor, and Contractor shall terminate performance of services on a schedule acceptable to City. In the event of termination for City's convenience City shall pay Contractor for all services performed to date of termination. Nothing in this agreement shall be construed to give any rights or benefits to anyone other than Contractor and City. IN WITNESS WHEREOF, City and Contractor have executed this agreement, the effective date of which shall be Nov. 3, 1127 iC CITY OF AY TT VILLE a ; Fred Hanna, Mayor 'AT'BEST' : By: (LIL 72L/ Traci Paul, City Clerk Contrac-Company Name By: Title: ATTEST: Contractor -Company Secretary Page 2 STAFF REVIEW FORK Meeting Date //- Counts: Reference Counts: Budget Coordinator Accounting Manage l LGC Zcc City Attorney Purchasing Officer ADA Coordinator Internal Auditor DATPREPARED BV I WORK PAPER NO. CI'_ _ F FA.YETTE IL LE � PREVIEWED BY 0003010 ACCOIJdT NUMBER AMOUNT DATE I REFERENCE INVOICE AMOUNT DISCOUNT I NET AMOUNT AND RETURN 3/27/90 13Y'I1'T Rc: cl -op.,1.t:.::. for Ittarc. & is rI J.n;I lot r90.00 .1. p:)yIntl'.....,.30' S't.. Pro je_c:•t. ✓0,849.04' CITY OF FAYETTEVILLE, FAYETTEVILLE, AR THIS CHECK MUST BE PRESENTED WITHIN 60 DAYS FROM DATE BANK OF FAYETTEVILLE CITY OF FAYETTEVILLE FAYETTEVILLE. ARKANSAS 81-161 FAYETTEVILLE, AR N�. 0U0301 829 CAPITAL IMPROVEMENTS CONSTRUCTION FUND #447 CASH CODE #4447 r:Artn:n/vA9t:339CJC71...L..ARS AND 04 CENTS PAY TO THE ORDER OF 4/06/:1.990 Country yHer :l't.:::: ge I...iaTlds c:ap7.T1≤j 26.04 Mission P"ay[•e•ttevil:le AR 72703 S DATE NET AMOUNT :3 t) 1.() $9 ) t3:39 , 04 U IOH-HEG©TII LE pMU�C�aQ�I� OV�D[�l� FAYETTEVILLE VENDOR NO. 64670 Country Heritage Landscaping 2104 Mission Fayetteville AR 72703 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 11/20/97 FOB Fyv TERMS NET 30 DAY PURCHASE ORDER # 97-0060062-001 Unit Qty. Description and City. of Received Account Number Unit Price TOTALS Issue 1.00 JOB a) Tree planting project -Joyce Blvd -W 46925.00 46925.00 Contract #621 4470.9470.5220.00 $46925.00 SHIP TO: Landscape Admin Rm 215 CITY OF FAYETFEVILLE 1525 S HAPPY HOLLOW FAYETTEVILLE AR 72701 Sandeen, E C 7 S0 Sales Tax Total: $2220.28 Purchase Order Total: 49145.28 DEPARTMENT VERIFICATION BY DATE }\J ADDITIONAL APPROVAL RECEIVED _'2 - �g CHECK # DEPT HEAD APPROVAL ___ DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY $ m`7 • Dd CONTRACT PAYMENT OTHER NP VERIFICATION APPROVED BY PURCHASING VERIFICATION PRICE CHANGE VERIFICATION PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ RETURN CHECK TO TOTAL PYMT(S) $ SEND COPY TO yp - BALANCE $ 1A%�� =_-e� EPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE COUNTRY HERITAGE LANDSCAPING, INC. 2104 MISSION BLVD. FAYETTEVILLE, ARKANSAS 72703 INVOICE NUMBER INVOICE DATE PAGE Sold City of Fayetteville To: 113 W. Mountain Fayetteville, Arkansas 72701 Cust I.D. P.O.Number Due Date: 4/3/98 Terms : UPON RECPT INVOICE 005833 March 31, 1998 1 1 CITYO 60062 Item I.D./ Desc Quantity Unit Price Net BID NUMBER 97-61 FINAL PARTIAL BILLING FOR JOYCE ST. PROJECT Pin Oak 4 1,650.00 6,600.00 (3/13) Installed 2 Pin Oaks (3/23) Installed 2 Pin Oaks Hybrid Red Maples 4 450.00 1,800.00 (3/23) Installed 4 Maples Tax On Above 438.50 Tax Not Billed On Previous Invoices 341.40 Correction due to error on original contract ($330.86) TOTAL DUE: $8,849.04 FAYETTEVILLE PURCHQzL' (ORDER I Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas VENDOR NO. 64670 �;... f DATE Country Heritage Landscaping 2104 Mission Fayetteville AR 72703 TERMS 11/20/97 FOB Fyv NET 30 DAY PURCHASE ORDER # 97-0060062-001 Unit OttyyDescription and Oty. of Received Account Number Unit Price TOTALS Issue 1.00 JOB a) Tree planting project -Joyce Blvd -W Contract #621 4470.9470.5220.00 $46925.00 SHIP TO: Landscape Admin Rm 215 CITY OF FAYE rEVILLE 1525 S HAPPY HOLLOW FAYEITEVILLE AR 72791 Sandeen, E 46925.00 46.2-5 ENTERED MAR 1 0 1998 Sales Tax Total: Purchase Order Total: DEPARTMENT VERIFICATION BY DATE ADDITIONAL APPROVAL RECEIVED ' CHECK # DEPT HEAD APPROVAL � DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY $ / % CONTRACT PAYMENT 3 / 0 / C, OTHER A/P VERIFICATION ( / APPROVED BY PURCHASING VERIFICATION ___;____ PRICE CHANGE VERIFICATION ^ PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ RETURN CHECK TO TOTAL PYMT(S) $ SEND COPY TO . BALANCE $ yl-i OLA AEPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE 03/05/1998 09:38 501-443-0086 COUNTRY HERITAGE PAGE 02 COUNTRY HERITA(,if. LANDS(,:APING , 1N(: 2104 M1SS ON El.-Vll FAYETTL,VI•l I.E. (:,,P :,.q3 Sold CITY OF FAY CT': f."V].LL.E To: ATTN: BETh !'W.tNDFFN 113 W. MOUNT IN FAYETTEVI(.,LI; . 'a" % i :t? W 193 72701 1 r.. 72701 cw'w"CE DEPT. Due Date.: O3/15f�a.t Terms..... UPON ki ', Ac* *:K*******Vc** * k, * I NVO I CE Invoice Number: 005818 Invoice Date: 03/05/98 Paae: 1. Cust I.D.....: 1CITYO P.O. Number..: 60062 Item I.D./Desc. Quantity Unit Price Net, BID NUMBER 97-6i. PARTIAL BILLING rrP lr)yr E ST. PROJECT P.O. #60062 RED OAKS 7.00 1650.00 115.0.00 (3/4 ) :f. NS T A L. L E r i 7' rqj,.? OAKS Subtotal.: J.15.50.Q(.) ✓ Tax...... Payments: () . C0 Total...: 121.4.1.`7 ACCOUNT NUMBER J 2/12/90 0002942 AMOUNT DATE I REFERENCE li INVOICE AMOUNT DISCOUNT NET AMOUNT - - - AND RETURN F: . .J , 38 5 r i•3l:3 CITY OF FAYETTEVILLE, FAYETTEVILLE, AR THIS CHECK MUST BE PRESENTED WITHIN 60 DAYS FROM DATE BANK OF FAYETTEVILLE CITY OF FAYETTEVILLE a. FAYETTEVILLE. ARKANSAS p 81167 FAYETTEVILLE, AR r aN&'�00O294 CAPITAL IMPROVEMENTS CONSTRUCTION FUNDv#44Z '# s` CASH CODE #4447 *� . PAY TO THE ORDER OF hfi DATE NET AMOUNT I Cyt� ty r t '3/09/1. '., {a 2942 ss 8 8 i4. = 1 xer •rs Co ary Her i.'tage 21.04 f'Id.�:it;lO17 ., MON-NEROy 0a1 d1C d � snr FAYETTEVILLE VENDOR NO. 64670 Country Heritage Landscaping.- 2104 Mission Fayetteville AR 72703 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 11/20/97 FOB Fyv PURCHASE ORDER # 97-0060062-001 TERMS NET 30 DAY Unit Description and Unit Price TOTALS City issue Rec ed Account Number 1.00 JOB a) Tree planting project -Joyce Blvd -W 46925.00 46925.00 Contract #621 4470.9470.5220.00 $46925.00 11 SHIP TO: Landscape Admin Rm 215 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW FAYETTEVILLE AR 72701 Sales Tax Total: $2220. Sandeen, E Purchase Order Total: 49145.4 DEPARTMENT VERIFICATION BY DATE / ADDITIONAL APPROVAL RECEIVED1iII1df/AJ'220-7) CHECK # DEPT HEAD APPROVAL DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY $ 53 05 CONTRACT PAYMENT OTHER NP VERIFICATION APPROVED BY PURCHASING VERIFICATION PRICE CHANGE VERIFICATION PROJECT # THIS PAYMENTS PREVIOUS PAYMENT(S) $ RETURN CHECK TO TOTAL PYMT(S) $ SEND COPY TO S BALANCE $ VOU NDP DEPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE COUNTRY HERITAGE LANDSCAPING, INC. 2104 MISSION BLVD. FAYETTEVILLE, AFB 72703 Sold CITY OF FAYETTEVILLE,_.e; To: 113 W. MOUNTAIN ST. FAYETTEVILLE. AR 72701 Due Date.: 02/22/98 Terms....: UPON RECPT *************** * } I N V 0 I C E Invoice= Number: 005741 Invoice Date: 02/12/98 Page: 1 Cust I.D .....: 1CITYO P.O. Number..: 60062 Item I.D./Desc. Quantity Unit Price Net ------------------------------------------------------------------------------- BID NUMBER 97-61 PARTIAL BILLING FOR JOYCE ST. PROJECT P.O. #60062 LACEBARK ELM 17.00 300.00 5100.00 (2/9 & 2/10) INSTALLED (17? B&B LACEBARK. ELM 1t/=,, ( Zip -'i (/7) eL —_ CtZt j2c . Subtotal: 5100.00 Tax...... 285.88 Payments: 0.00 Total...: 5385.88 0002897 ACCOLVilT NUMBER AMOUNT DATE REFERENCE INVOICE AMOUNT DISCOUNT NET AMOUNT � I ( AND RETURN c:• r•• c:• 3'+ 9 1/22/98 ,., !:; .:, ..� 1 T` f:: E�: p J. �i r� t ]. T'. t� / J G y C: e:' 1. a:' , 1. ,:� a1 , 1. 1./28,/98 J670 1:) :1.an t. ].i 1/..1Gyce I31.vd , :1 , 1.25 , 00 CITY OF FAYETTEVILLE, FAYETTEVILLE, AR THIS CHECK MUST BE PRESENTED WITHIN 60 DAYS FROM DATE BANK OF FAYETrEViLLE x CITY OF FAYETTEVILLE FAYETTEVILLE. ARKANSAS si-isi': FAYETTEVILLE AR NO. 0002897 82s ' *3"�.*:`_ -- ... CAPITAL IMPROVEMENTS CONSTRUCTION FUND #447 CASH CODE #4447 *-****13 59OOLL.AR 3 AND 19 CENTS WTHE40 �, . � PAYTO �; .� - DATE h NET AMOUNT ..•� - 2/09/1998 2897 $13, 25? . 19 Country Her itage i...andst:ap a.n9 rayt�ttvill� AR 72703 :`':'°';.�� MAYOR,�••:. �. •• • •• ADMINi5T ATSVF_ _ kV IR GT 1�,.-� ••- 1 . u'❑❑ 289 7u' is❑8 29❑ Lg L91: 0❑❑ 7 .O3u• h.4r FAYETTEVILLE VENDOR NO. 64670 Country Heritage Landscaping 4 rte. DU Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 11/20/97 PURCHASE ORDER # 97-0060062-001 2104 Mission Fayetteville AR 72703 , n - FOB Fyv TERMS NET 30 DAY Unit Qty. Qty. Of ReC Led Issue Description and Account Number Unit Price TOTALS 1� SSO�� 1.00 JOB a) Tree planting project -Joyce Blvd -W 46925.00 Contract #621 4470.9470.5220.00 $46925.00 t 01 SHIP TO: LandscapeAdminRm215 ENTERED FEB 02 199& CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW FAYET FEVILLE AR 72701 Sales Tax Total: $2220.28 Sandeen, E Purchase Order Total: 49145.28 DEPARTMENT VERIFICATION BY DATE ADDITIONAL APPROVAL RECEIVED / - CHECK # DEPT HEAD APPROVAL Y DOES NOT MEET PURCHASING POLICY WOUNT TO PAY $ CONTRACT PAYMENT VP VERIFICATION h,) t' OTHER APPROVED BY 'URCHASING VERIFICATION _ { I\\ __________________________________ 'RICE CHANGE VERIFICATION OP ECT # PAYMENT $ l PREVIOUS PAYMENT(S) $ 1ETURN CHECK TO TOTAL PYMT(S) $ SEND COPY TO BALANCE $ DEPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE . I TAGS ION BLVD. LLE, AR 72703 * * * INVOICE * * * *************** Sold CITY OF FAYETTEVILLE To: 113 W. MOUNTAIN ST. FAYETTEVILLE, AR 72701 Due Date.: 02/01/98 Terms....: UPON RECPT Invoice Number: 005655 Invoice Date: 01/22/98 Page: 1 _ Cust I.D.....: 1CITYO P.O. Number..: 60062 Item I.D./Desc. Quantity Unit Price Net BID NUMBER 97-61 PARTIAL BILLING FOR JOYCE ST. PROJECT P.O. #60062 SUGAR MAPLES 9.00 1000.00 9000.00 (1/19) INSTALLED (9) B&B SUGAR MAPLES FL. CRABAPPLES 17.00 150.00 2550.00 (1/20) INSTALLED (17) B&B "PRAIRIEFIRE" FLOWERING CRABAPPLES Subtotal: Tax...... Payments: Total...: 11550.00 584.19 0.00 12134.19 PMG�31 D01 ; ©1E FAYETTEVILLE VENDOR NO. 64670 Country Heritage Landscaping Each Package Must E ____rked Exactly As Shown Here City of Fayetteville, Arkansas DATE 2104 Mission Fayetteville AR 72703 FOB Fyv 11/20/97 TERMS NET 30 DAY (./7CJ Unit Oty Description and Qty. of Received Account Number Unit Price TOTALS Issue / /o)Tdo 1.00 JOB a) Tree planting project -Joyce Blvd -W 46925.00 4692.00 Contract #621 4470.9470.5220.00 SHIP TO: Landscape Admin Rm 215 CITY OF FAYLTI EV1LLE 1525 S HAPPY HOLLOW FAYETTEVILLE AR 72701 Sandeen, E DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY AJP VERIFICATION PURCHASING VERIFICATION 3 Y PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPY TO $46925.00 ENTEREQ--FEB 0 4 9998 Sales Tax Total: $2220.28 Purchase Order Total: 49145.28 ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER APPROVED BY PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $ DEPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE COUNTRY HERITAGE * ' LANDSCAPING, INC. * I N FO 'C E 2104 MISSION BLVD. *- FAYETTEVILLE, AR 72703 **ss**s *ss*s** Invoice Number: 005670' U ";.d 20 X33 Invoice Date: 01 /x28/98 ' i rtt"X73 Page14 £�Y Sold CITY OF FAYETTEVILLE yy� ft To: 113 W. MOUNTAIN ST. FAYETTEVILLE, AR ,r 72701 Cust I . D. P.O. Number..: 60062=• Due Date .: 02/07/98 Terms UPON RECPT �„�,. Item I ;DDesc.�r Quantity:Unites Pr�ce}�_�°r eb��~ 'M 'y h fe-� `L x �� +>1S""^.- ��'�'e �: z ,�h*v.at. �3 •. R'-a4.Jt kh�```,: �,�'�S�ez _ _.#Effcx.. '�r�i L.. _ e - i—:`�te6'rr''_ Y''kY: w� ,`,� .., j s. y..y�. -r.-� rr "s" a ",�£.:s5^,a''``'''5'.'"₹��r''a' ,f•�'"_�f-. 5.00 75.00 2 375.00 WITCHHAZEL' (5).3 -GALLON 0 $75.00/EA. z? WHITEBUD -'4.00 75.00 300.00 r f (4) B&B 8 $75.00/EA Y.•« ra, - ,"} . '`¢ SAS.- .b v REDBUD: "6.00 75.00 450.00 (6) -7 -GALLON 0 $75.00/EA. NOTE: `TAX FOR ALL WORK WILL BE BILLED, WITH FINAL BILLING er. wvr, s M � As.�. " , •. a4y+ . y� .. -.. Subtotal: Tax...... Payments: Total...: 1125. 0.9 1125.0 1 0002814 ACCOUNT NUMBER AMOUNT DATE REFERENCE INVOICE AMOUNT DISCOUNT NET AMOUNT AND RETURN 9700000915 2La12.7 P -?7 1.4206 , 1.4209 Tree p1 intiny""..Joyce MU.1.c1-1 CITY OF FAYETTEVILLE, FAYETTEVILLE, AR Y " THIS CHECK MUST BE PRESENTED WITHIN 60 DAYS FROM DAT BANK OF FAYETTEVILLE; < CITY. OF FAYETTEVILLE €' PAYETTEVILLE. ARKANSAS 81 161 FAYETTEVILLE, AR 829 CAPITAL IMPROVEMENTS CONSTRUCTION FUND # CASH CODE #4447 r f a AAAAA**9726DOLL..A'RS K , PAY TO;THE,ORDER OF 1./0:3!199£3 Country I.1e,ritage'L.andrscapa.ny 2104 hii ssioll try. rFayettevi1,-16 AR 7703 a, I u•D0 28.3141N 1:0,8 2 iG L9e: ?000 7. O3g"— y,,. =3� NO NO ";94 CENTS. )ATE . NET AMOUN' X814 Tllft r •v.3.. :k:A 5,;00.00; 226 94 IYI PU C HIAWE OO [ADD GR FAYETTEVILLE VENDOR NO. 64670 Country Heritage Landscaping 2104 Mission Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE - 11/20/97 PURCHASE ORDER # 97-0060062-001 Fayetteville AR 72703 A FOB Fyv TERMS NET 30 DAY Unit ty. Description and Oty. of Received Account Number Unit Price TOTALS Issue 1.00 JOB a) Tree planting project -Joyce Blvd -W 46925.00 46925.00 Contract #621 4470.9470.5220.00 $46925.00 SHIP TO: Landscape Admin Rm 215 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW FAYETTEVILLE AR 72701 Sandeen, E DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY A(P VERIFICATION BY DATE $ "71 t2f%. Sales Tax Total: $2220.28 Purchase Order Total: 49145.28 ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER APPROVED BY PURCHASING VERIFICATION PRICE CHANGE VERIFICATION PROJECT # THIS PAYMENT $ n PREVIOUS PAYMENT(S) $ RETURN CHECKTO 1 V TOTAL PYMT(S) $ SEND COPY TO lll/// BALANCE $ WHEN COMPLETE DELIVER TO ACCTS. PAYABLE e COUNTRY HERITAGE LANDSCAPING, INC. j 2104 Mission Blvd. FAYETTEVILLE, ARKANSAS 72703 TERMS: Phone 443-3967 -f. PLEASE DETACH AND RETURN WITH YOUR REMITTANCE II t! it Li 5 _i\JU IL- t. ... DATE LNUMBER $ DATE ' CHARGES AND CREDITS '° a�, BALANCE FORWARD BALANCE ' Pa a �LA-A 1 I 1 O©O O 100 b000D OOO ni b F M%A.%kA t'oo f0 C (` ' I�+ M v� a PAY LAS OLUM N7 COUNTRY HERITAGE LANDSCAPING, INC. / 6U/ IN THIS COLUMN