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Home My WebLink About79-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 79-22 File Number: 2022-0214 AERO SPECIALTIES: A RESOLUTION TO APPROVE THE PURCHASE OF A BELT LOADER FROM AERO SPECIALTIES IN THE AMOUNT OF $51,350.00 PLUS APPLICABLE TAXES AND DELIVERY CHARGES, PURSUANT TO A FEDERAL GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a belt loader from Aero Specialties in the base amount of $51,350.00 plus any applicable taxes and delivery charges, pursuant to a federal General Services Administration cooperative purchasing contract for use by the Airport Services Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 4/5/2022 TRe Approv ,tl: Attest: �IN•10 ��';�:.'�'�AS�•.,,� �� Cy, G�[ 'F '•GAF Lione d Jorda ayor Kara Paxton, City Clerk Treasurkr '-. !'ZR1tA"�F-�: ,•` ��j I�N�TC?L�."r►`� Page 1 Printed on 4022 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0214 Agenda Date: 4/5/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.6 AERO SPECIALTIES: A RESOLUTION TO APPROVE THE PURCHASE OF A BELT LOADER FROM AERO SPECIALTIES IN THE AMOUNT OF $51,350.00 PLUS APPLICABLE TAXES AND DELIVERY CHARGES, PURSUANT TO A FEDERAL GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a belt loader from Aero Specialties in the base amount of $51,350.00 plus any applicable taxes and delivery charges, pursuant to a federal General Services Administration cooperative purchasing contract for use by the Airport Services Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 41612022 Sara Combs Submitted By City of Fayetteville Staff Review Form 2022-0214 Legistar File ID 4/5/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/9/2022 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Belt Loader for the GSA Contract price of $51,350, plus any applicable taxes and delivery charges, through Aero Specialties of Boise, ID, and to approve a Budget Adjustment. Budget Impact: 9700.770.1920-5802.00 Account Number 02080.2022 Shop Fund Other Vehicles/Equipment Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Project Title $ 1,243,709.00 $ 422,754.18 $ 820,954.82 $ 56,830.00 $ 7,000.00 771,124.82 V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 5, 2022 TO: Mayor and City Council THRU: Terry Gulley, Public Works Assistant Director FROM: Sara Combs, Fleet Operations Superintendent DATE: March 9, 2022 SUBJECT: Purchase of a Belt Loader for the Airport CITY COUNCIL MEMO RECOMMENDATION: Staff recommends approval of the purchase of a Belt Loader for the GSA Contract price from Aero Specialties in the amount of $51,350.00, plus any applicable taxes and delivery charges, and to approve a budget adjustment. BACKGROUND: Unit 9172 is a refurbished Belt Loader. The engine is from the 1970's and was refurbished in 2012. This is one of the items that was acquired by the City when it took over the FBO. Due to all of those factors, we are behind in the collection for a replacement. However, this asset is barely limping along and breaks down frequently. DISCUSSION: In order to maintain our service to Razorback sports teams and any other charters with large baggage, the airport must have a functioning belt loader. BUDGET/STAFF IMPACT: This cost is more than was budgeted, but we have excess funds after purchasing another unit and a BA is attached. For the shortfall in collection, some will be made up in the sale of the old unit, any additional shortage will be added to the collection of replacement for this new item. This item was approved at the March 8, 2022 Equipment Committee. Attachments: Contract Quote BA Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 T AERO SPECIALTIES GROUND SUPPORT EQUIPMENT 11175 W. Emerald Street Boise, ID 83713 United States of America +1 208-378-9888 +1 208 378-9889 sales@aerospecialties.com www.aerospecialties.com Quote Number: AS1Q6376 Date of Quote: Feb 17, 2022 Quote Valid Through: Apr 29, 2022 City of Fayetteville Sara Combs 4500 S. School Fayetteville, AR 72701 USA Flatbed Truck City of Fayetteville Sara Combs 4500 S. School Fayetteville, AR 72701 USA Factory I Pending Derek Rose V.P. of Govemment & Commercial Sales Phone: +1208-378-9888 Email: derek@aerospecialties.com Thank you for your interest in AERO Specialties. Attached is the quote along with additional information requested. We appreciate the opportunity to earn your business. If you have any questions please let me know. UNIT IS QUOTED AT OR BELOW GSA PRICING, CONTRACT GSF-30E-0030X NBL-CU New TLD NBL-CU Beltloader, Cummins 120-150 days 1 $51,350.00 diesel engine, Tier 4F with Graziano PST2 ARO transmission. Standard features include: Operator seat with seatbelt, Fixed beltspeed at 18 tvUmin, Boom: 7.8m long (25 Ft), Front vertical bumpers, E-stop boxon the LHS front and rear of the boom, Fuel gauge, Reverse light and reverse buzzer, dead man switch to prevent both lift cylinders from lifting @ same time Color: White RAL9016 Options, The following options are included in unit 1 $0.00 Included: price: - NBL Option: Remote belt control (controls on all corners) - NBL Option: Regional jet handrail RHS - NBL Option: Amber beacon, flashing, half cover, lower than seat. - NBL Option: Additional floodlight, Rear $51,350.00 $51,350.00 *Unit can be equipped with a Ford Gas engine, rather than Cummins diesel engine. Cost difference for Ford engine is -$600 $0.00 Created on 02123122 19:33:32 by Derek Rose Part # Description Lead Time Qty List Price - Unit Price Ext. Price AIDR Aero Cage, DUNS and Tin Info AERO Specialties CAGE: OT652 AERO Specialties DUNS: 60-254-2680 AERO Specialties TIN: 82-0517302 AERO Specialties POC: Derek Rose, 208-378-9888, derekCdaerosoeciaRies. com FOR UNITED STATES CUSTOMERS ONLY: Subtotal $51,350.00 Due to laws concerning sales tax collection in the USA's various $0.00 states, AERO Specialties will now collect sales tax from all Tax $0.00 customers that are not tax-exempt. The state/county's sales tax will be charged at the time of invoicing. Please provide your Shipping $5,480.00 exemption documentation or relevant information during order placement if you are a reseller or a tax-exempt customer. Grand Total $56,830.00 Lead times are quoted in business days and subject to change. Deposit Required $0.00 BEWARE OF CYBER FRAUD! Before wiring any funds, call the AERO Specialties representative at a number you know is valid to confirm the intstructions and be wary of any request to change wire instructions you have already received. Quotation Notes-. - To accept and purchase the equipment on this quotation, sign below and return: Acceptance Date: 1-1 — 5 - 2 z Print Name: L i 0 \ A C�Un Signature: Vendor will accept approved PO in place of signature Please contact me if I can be of further assistance! City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2022 /Org2 Requestor: Sara Combs BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The purchase price of the asset to be unit 9314 (APMN_F007) is more than was budgeted, but we have excess funds after purchasing another unit to cover this. COUNCIL DATE LEGISTAR FILE ID# 4/5/2022 2022-0214 }f oil y 31ac1� 311412022 2:16 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 4/5/2022 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.202201 13 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 7,000 - 02080 2022 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (7,000) - 02079 2022 EX Vehicles & Equipment - base H:\Budget Adjustments\2022_Budget\CITY COUNCIL\04-05-22\2022-0214 BA Fleet Replacement APMN_F007.xlsm 1 of 1