HomeMy WebLinkAbout67-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 67-22
File Number: 2022-0175
STEPHEN CARR MEMORIAL BOULEVARD SIGNAGE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$25,000.00 TO FUND COSTS ASSOCIATED WITH THE INSTALLATION OF STEPHEN
CARR MEMORIAL BOULEVARD SIGNAGE ON INTERSTATE 49
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I.: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment in the amount of $25,000.00 to fund costs associated with the installation of Stephen Carr
Memorial Boulevard signage on Interstate 49.
PASSED and APPROVED on 3/15/2022
Attest:
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Kara Paxton, City Clerk Treasurer = ,
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Page 1 Printed on 3116122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0175
Agenda Date: 3/15/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.7
STEPHEN CARR MEMORIAL BOULEVARD SIGNAGE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $25,000.00 TO
FUND COSTS ASSOCIATED WITH THE INSTALLATION OF STEPHEN CARR MEMORIAL
BOULEVARD SIGNAGE ON INTERSTATE 49
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in
the amount of $25,000.00 to fund costs associated with the installation of Stephen Carr Memorial Boulevard
signage on Interstate 49.
City of Fayetteville, Arkansas Page 1 Printed on 311612022
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2022-0175
Legistar File ID
3/15/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/22/2022 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of a budget adjustment for costs associated with the installation of signage on 1-49 for Stephen Carr
Memorial Boulevard.
Budget Impact:
1010.090.6600-5315.00
General
Account Number
Fund
21015
Road Change (Porter
to Stephen Carr Memorial Blvd)
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 25,000.00
Funds Obligated
$ -
Current Balance
25,000.00
Does item have a cost? Yes
Item Cost
$ 48,095.25
Budget Adjustment Attached? Yes
Budget Adjustment
$ 25,000.00
Remaining Budget
1,904.75
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Previous Ordinance or Resolution # 308-21
Approval Date:
V20210527
CITY OF
_ FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 15, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Matt Casey, Engineering Design Manager
DATE: February 22, 2022
CITY COUNCIL MEMO
SUBJECT: Approval of a Budget Adjustment for costs associated with the installation
of signage on 1-49 for the Stephen Carr Memorial Boulevard
RECOMMENDATION:
Approval of a Budget Adjustment for costs associated with the installation of signage on 1-49 for
the Stephen Carr Memorial Boulevard
BACKGROUND:
On December 7, 2021, the Fayetteville City Council renamed a portion of Porter Road to
Stephen Carr Memorial Boulevard in honor of fallen Officer Stephen Carr. In addition to the
approval of the street name change, a budget adjustment in the amount of $25,000 was
approved to pay for the replacement of signs on Interstate 49 to reflect the new street name.
DISCUSSION:
The approved budget adjustment was based on pricing provided by the Arkansas Department of
Transportation (ARDOT). Since the December approval, staff has been informed that the
signage will not be changed until the signage associated with the Highway 16 (Wedington)
interchange is installed. The timeframe for that installation is undefined at this point. In order to
move forward with the signage change in a timely manner, staff requested three quotes from
qualified contractors for the sign installation. The best quote received was from Creative Design
Concepts in the amount of $48,095.25. To accept this quote and to issue a purchase order for
this work, a budget adjustment for the additional expense is necessary. A budget adjustment in
the amount of $25,000 is requested which provides $1,904.75 as contingency to cover any
unforeseen expenses in the installation.
BUDGET/STAFF IMPACT:
The cost of $50,000, which includes the quote of $48,095.25 plus a $1,904.75 contingency, will
be paid for out of the General Fund.
Attachments:
Creative Design Concepts Quote
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Creative Design
CONCEPTS
DBE Certified
All items are bid together as an "All" or "Nothing" quote. All prices are good for 30 days.
Job No 1-49 SIGN REPLACEMENT CITY: FAYETTEVILLE Bid Date: 2/22/2022
Item No Description Unit Plan Qty Unit Price Item Total
GUIDE SIGN- OVERHEAD MTD-DEMOUNTABLE LEGEND
SF
697
$37.00
$25,789.00
EXIT NUMBER PANEL (TYPE A)
SF
118.75
$39.00
$4,631.25
SIGN SUPPORTS
EACH
9
$1,250.00
$11,250.00
TRAFFIC CONTROL
LS
1
$4,200.00
$4,200.00
601001
MOBILIZATION
LSUM
1
$2,225.00
$2,225.00
Grand Total $48,095.25
JOB SPECIFIC NOTES:
QUOTE INCLUDES R&D OF OLD SIGNS
GENERAL NOTES:
1- Indemnification: CDC, INC. will only be liable for it's own products or actions or the products or actions of it's subcontractors. CDC, INC.
will not honor this quote if a contract states any greater liabilities than stated above.
2 - Please include a copy of this bid in any contract written or all the "Job Specific" and "General" notes in their entirety. CDC, INC. will
not sign any contract that does not include all of these notes.
3. Bonding not included in this price. For questions about bonding or this bid contact Neal Preston at 479-420-7396
4. Please send all DBE forms and Contracts to Sarah Stillman. Sarah@cdesignc.net
Sincerely,
Sarah Stillman, Coresident
Creative Design Concepts, INC.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2022
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Additional funds for installation of signage on 1-49 for Stephen Carr Memorial Boulevard. Contract with Creative Design
Concepts in the amount of $48,095.25 with $1,904.75 contingency.
RESOLUTION/ORDINANCE
COUNCIL DATE: 3/15/2022
LEGISTAR FILE ID#: 2022-0175
212312022 8:15 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 3/15/2022
CHKD/POSTED:
TOTAL 25,000 25,000
Increase / (Decrease)
Account Number Expense Revenue
v.20220113
Proiect.Sub#
Project Sub.Detl AT Account Name
1010.090.6600-5315.00 25,000 -
21015 EX Contract Services
1010.001.0001-4999.99 - 25,000
RE Use Fund Balance - Current
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