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Home My WebLink About60-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 60-22 File Number: 2022-0142 ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM'S OUTDOOR RECREATION GRANT PROGRAM: A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A 50150 MATCHING GRANT AGREEMENT WITH THE ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM'S OUTDOOR RECREATION GRANT PROGRAM, IN THE AMOUNT OF $220,000.00 FOR PARK IMPROVEMENTS AT GULLEY PARK WHEREAS, on August 7, 2018 the City Council passed Resolution 165-18 authorizing an application for a 50150 matching grant with the Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program and the City has received notification that the grant has been awarded; and WHEREAS, the grant will provide $220,000.00 which, along with the City's match, will fund improvements to the Gulley Park playground area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute a Matching Grant Agreement with the Arkansas Department of Parks, Heritage, and Tourism, a copy of which is attached to this Resolution, to receive $220,000.00 in grant funds from the Outdoor Recreation Grant Program. PASSED and APPROVED on 3/1/2022 Page 1 Printed on 3/2/22 Resolution: 60-22 File Number: 2022-0142 Attest: ��,jji�iIfFIJI,► � Gj E R K p Kara Paxton, City Clerk Treasureirt, Page 2 Printed on 3/2/22 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0142 Agenda Date: 3/1/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.8 ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM'S OUTDOOR RECREATION GRANT PROGRAM: A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A 50150 MATCHING GRANT AGREEMENT WITH THE ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM'S OUTDOOR RECREATION GRANT PROGRAM, IN THE AMOUNT OF $220,000.00 FOR PARK IMPROVEMENTS AT GULLEY PARK WHEREAS, on August 7, 2018 the City Council passed Resolution 165-18 authorizing an application for a 50150 matching grant with the Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program and the City has received notification that the grant has been awarded; and WHEREAS, the grant will provide $220,000.00 which, along with the City's match, will fund improvements to the Gulley Park playground area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute a Matching Grant Agreement with the Arkansas Department of Parks, Heritage, and Tourism, a copy of which is attached to this Resolution, to receive $220,000.00 in grant funds from the Outdoor Recreation Grant Program. City of Fayetteville, Arkansas Page 1 Printed on 31212022 Ted Jack Submitted By City of Fayetteville Staff Review Form 2022-0142 Legistar File ID 3/1/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/11/2022 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Recommend a resolution authorizing the City to enter into a Matching Grant Statement of Agreement with the Arkansas Department of Parks, Heritage, and Tourism, Outdoor Recreation Grant Program which will provide $220,000 in funding as a 50/50 matching grant for park improvements at Gulley Park. Budget Impact: 2250.520.9255.5806.00 Parks Development 2250.520.9256.5806.00 Account Number 13001.1803 Project Number Budgeted Item? Yes Does item have a cost? Budget Adjustment Attached? No Fund Gulley Park Improvements Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $304,230 $ 304,230.00 304,230.00 V20210527 Purchase Order Number: n/a Previous Ordinance or Resolution # Resolution 165-18 Change Order Number: Original Contract Number: Comments: n/a Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 1, 2022 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Alison Jumper, Director Parks, Natural Resources and Cultural Affairs FROM: Ted Jack, Park Planning Superintendent DATE: February 11, 2022 SUBJECT: Matching Grant Statement of Agreement for Gulley Park Outdoor Recreation Grant RECOMMENDATION: Recommend a resolution authorizing the City to enter into a Matching Grant Statement of Agreement with the Arkansas Department of Parks, Heritage, and Tourism Outdoor Recreation Grant Program which will provide $220,000 in funding as a 50/50 matching grant for park improvements at Gulley Park. BACKGROUND: The Arkansas Department of Parks and Tourism offers a matching grant opportunity through its Outdoor Recreation Grants Program. Resolution 165-18 authorized applying for a grant through this program, which has been successfully completed. The target of the grant application was improvements to Gulley Park's playground area. This resolution allows the city to enter into the agreement for the 50/50 matching grant. The grant will provide $220,000 in funding to assist with the playground area at Gulley Park. The city is required and has funds available to match the grant with a minimum of $220,000 for its match. The grant also requires putting the project in a Project Boundary which ensures the use of the area remains in perpetuity for outdoor recreation. This was done previously with a 2007 Outdoor Recreation Grant for the playground. An updated Project Boundary Map is included as part of the agreement. DISCUSSION: These improvements to Gulley Park Playground area follow the master plan which was updated in 2018 (attached) and were highly recommended by the public. In a written survey conducted during two planning meetings hosted April 14, and May 31, 2018 at the park, "Improved Playground", was the third highest supported amenity out of a list of 22 items specific to the park (see attached survey results). The grant funds will assist in financing the interactive fountain, parent's pavilion, playground equipment, and supporting enhancements. BUDGET/STAFF IMPACT: The grant will provide $220,000. Matching funds are budgeted in project 13001.1803, Gulley Park Improvements. This is a reimbursable grant. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Matching Grant Statement of Agreement Survey Results Gulley Master Plan 2018 MATCHING GRANT CONTRACT AGREEMENT STATE OF ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM Applicant: City of Fayetteville Project Title: Improvements at Gulley Park Project No. A-10773-19-WA Period covered by this agreement: Date of Signing through May 30, 2023 F ect Scope: ey Park Splash Pad • Pavilion Playground Project Costs Grant Amount: Applicant Match: Attachments: $ 220,000 $ 220, 000 Total Cost: $ 440,000 1. Project Boundary Map 2. Matching Grant Project Management Guide Page 1 of 2 J MATCHING GRANT STATEMENT OF AGREEMENT STATE OF ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM STATEMENT OF AGREEMENT Project No. A-10773-19-WA Granting Agency: Arkansas Department of Parks, Heritage and Tourism The State of Arkansas, represented by the Director of the Outdoor Recreation Grants Program, Arkansas Department of Parks, Heritage and Tourism (hereinafter referred to as "Grantor") and the applicant named above (hereinafter referred to as 'Applicant") mutually agree to perform this agreement in accordance with the terms, promises, conditions, plans, specifications, estimates, procedures, project proposals, maps, and assurances attached hereto. Grantor hereby promises, in consideration of promises by Applicant herein, to obligate to Applicant the amount of money referred to above, and tender to Applicant that portion of the obligation which is required to pay Grantor's share of costs relative to project stage, based upon percentage of assistance and contingent upon receipt of those funds per Arkansas Act 729 of 1987. Applicant hereby promises, in consideration of promises made by Grantor herein, to execute the project or project stage($) described above in accordance with the terms of this agreement. To ensure full reimbursement, Applicant must not deviate from the scope of the project without concurrence of Grantor. Should any condition(s) in the agreement change, e.g., change in project scope, deletion or addition of item(s), or extension of project period, Applicant will submit to Grantor for approval a formal request for project amendment. Applicant agrees to follow, to the best of Applicant's knowledge and abilities, all rules, laws, and/or regulations applicable to Applicant's agreed -upon project as those rules, laws, and/or regulations are enforced by local, state, and/or federal authority under whose jurisdiction Applicant operates. Applicant also agrees to comply with the requirements of the Arkansas Department of Parks, Heritage, and Tourism, including rules, laws, and/or regulations that may pertain to lawful dispersal of public monies by Grantor. Applicant understands that willful or egregious disregard for rules, laws, and/or regulations applicable to Applicant's project and jurisdiction may result in forfeiture of reimbursement, either in part or in full, and/or disqualification from future consideration, either temporarily or perpetually, of public monies dispersed by Grantor under Grantor's funding mandate. Upon completion of project. Applicant agrees to erect a permanent sign acknowledging the funding assistance provided by the Arkansas Natural and Cultural Resources Grant and Trust Fund (ANCRGT), and to bury all new utility lines at ANCRGT-funded project sites, Including ANCRGT-assisted property acquisitions. Applicant agrees to be responsible for in perpetuity maintaining, as public outdoor recreation, the project area shown on attached Project Boundary Map. Applicant hereby agrees to and accepts the responsibilities and obligations set out herein, as does Grantor. Applicant further understands, agrees, and accepts that this agreement is not effective until said agreement has been duly executed by Grantor and Applicant notified accordingly, and no development is to be Initiated and/or invoiced by Applicant prior to receipt of said notification. In witness thereof, the parties have executed this agreement as of the date entered below. THE STATE OF ARKANSAS, GRANTOR: GRANTEE: BY: Matt McNair The Alonorable Lioneld Jordan, Director, Outdoor Recreation Grants Program Ma r Arkansas Department of Parks, Heritage, C' of�Faye�te ills an d1fourism qMAAcv+ Date: Page 2 of 2 t The Honorable Lioneld Jordan Mayor of Fayetteville 113 W. Mountain Fayetteville, Arkansas 72701 Dear Mayor Jordan: RECEIVED Asa Hutchinson JAN 2 6 2Q22 Governor CITY OF FAYEFTEVILLE Stacy Hurst MAYOR'S OFFICE Secretary January 20, 2022 RE: 2019 Gulley Park Improvements A-10773-19-WA I have reviewed project design and construction documents that have been provided to me and they appear to be in order. Enclosed is a Contract Agreement and Project Boundary Maps for the above -referenced project. Please sign as indicated on Page 2 of 2 of the contract and at the bottom of the Project Boundary Map. Return both pages of the Contract Agreement and the Project Boundary Map to my attention. Once received, I will also sign the agreement and mail you a bound document that includes the Notice to Proceed, fully executed Contract Agreement, Project Boundary Map, and Project Management Guide that will be mailed to you to be included with the permanent records for the City. Please do not begin construction until after you've received this document. Construction and/or procurement of goods and services shall adhere to all applicable laws, including bidding requirements and local ordinances, that are specific to your jurisdiction. Please feel free to call me at (501) 682-6947 if you have any questions. Enclosures Sincere Pete Parker, Project Officer Outdoor Recreation Grants Program Outdoor Recreation Grants Program One Capitol Mall, Suite 4A-900 • Little Rock, AR 72201 • 501.682,1301 OutdoorGrants.com Gulley Park Act Spas' PaA Occhar Try Home; Residential Forest —� Be Apple Seeds Farm � •• s �. Apple Seeds � E.. I Farm- _ r � � Enlargement of Activity Hub Field rA Feld M Garde Eiela Ekpanded � 1-d Lake ' Activity Hub ;¢ o R sidenti C-u-ch ns 1p CITY OFpG "F Fayetteville .� EVILLE ARKANS 4 ARKANSAS oggoW,SQQ Parl<s and Recreation Gulley Community Park - Final Master Plan Adopted by Fayetteville Parks and Recreation Advisory Board - 9.10.2018 NORTH O Gulley Park Survey Results GP2. When doing a master plan for a park such as Gulley, often a theme or concept helps shape the park and the direction that is pursued. Below are some possible themes and ideas that could influence Gulley Park's master plan. Please read about the ideas and then rate them. If you have an idea for a theme, please add it. A. Develop Gulley Park respecting the sites history from its prior use as a working farm. For example, the playground could have a farmyard theme, the open space could emphases the pastures. A history trail with information about older farms and farm life could be pursued. B. The Gulley Park events in the park are very popular and a strong cultural event. In following this the park could be developed with an emphasis on culture and art. For example, the playground could have a theme that pushes performances as part of play, a fire pit could be used to offer storytelling events. GP1. The University of Arkansas is expanding its C. Niokaska Creek is one of the most loved features of Gulley Park. Along arts program. Would you support the integration with the other natural areas of the park, Gulley provides a wonderful of art into Gulley Park? place to walk and experience a bit of nature in the city. The master plan could be developed to include increasing some of the natural areas of the Support for Art in Gulley Park park and having a theme that pushes the park slightly in the direction of 30 an arboretum allowing park patrons to better "explore" nature. 20 D. Walking and jogging are some of the main activities at Gulley. An active living lifestyle is important to many people. The park could be 10 designed to help facilitate walking/jogging and a more active lifestyle. ° Yes, No Yes, If No Supportive Themes for restrictions appropriate Parks/ Ideas From Most to least Nature 1.50 Most supportive Walking/ Active Living 1.72 Cultural 2.66 Agrarian/ History 2.89 Least Supportive GP3. A master plan process for Gulley Park was started in 2016. Listed below are amenities that are currently included in Gulley Park and amenities that were suggested to be added to Gulley Park. Please rate your support for the following amenities: Favorite Amenities Community Garden 19 Walking/Jogging trails 18 Improved playground 16 Community Orchard 15 Off -leash dog area 15 Improved lake 13 Better/More restrooms 12 Access to Creek 11 Soft -surface trails 9 More lighting 9 Art in the park 8 Splash Pad 7 Horseshoes/Bocce area 5 More benches 5 Tennis court 4 More parking 4 Exercise/stretching 3 Hammocking 3 Basketball court 2 Improve amphitheater 2 Volleyball 2 BBQ Area 0 Asa Hutchinson t Governor Stacy Hurst Secretary March 07, 2022 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 RE: Project #A-10773-19-WA Gulley Park - Improvements Mayor Jordan: This letter serves as your Official Notification to Proceed. Attached are copies of the Contract Agreement, Project Boundary Map, and Project Management Guide. Please retain this copy in the permanent files of the City of Fayetteville Part of our responsibility in administering the Outdoor Recreation Matching Grants program is to inform and remind you of the rules and regulations that you have agreed to abide by in this contract. Please review the attached documents carefully and contact me at (501) 682-1301 if you have any questions. Below are some of the major responsibilities: The Project site must be retained and maintained for public outdoor recreation in perpetuity. This means that the land and facilities within the Project Boundary cannot be converted to uses other than public outdoor recreation. No private facilities may be constructed within the Project Boundary. With few exceptions, no public building or facility that is not in direct support of outdoor recreation may be constructed within Project Boundary. Please contact our office if you plan to add any additional facilities within the Project Boundary so that we may determine if they are allowable, and if so, what rules and regulations apply. 2. If the site is converted to some other use, it will have to be replaced entirely at your own cost with land and facilities of approximately equal financial value and recreational usefulness. Should the need for conversion ever arise, suitable replacement property will have to be approved through this office prior to any action taking place. 3. All funded facilities must comply with all applicable state and federal laws regarding barrier free access. 4. All future utility lines within the Project Boundary must be placed underground. Outdoor Recreation Grants Program One Capitol Mall, Suite 4A-900 - Little Rock, AR 72201 • 501.682.1301 OutdoorGrants.com Page 2 The Honorable Lioneld Jordan March 07, 20022 5. A permanent Natural and Cultural Resources Grant Trust Fund (NCRGTF) acknowledgment sign is required on all project sites. Your Project Officer will provide you an acknowledgement sign upon completion of the grant project to be mounted in a prominent location within the site. Please contact our office if ever a replacement sign is needed. 6. Your recreational facility must be open and available to the general public at all reasonable times, generally during daylight hours. No person shall be subject to discrimination on the basis of race, color, or national origin. If your project site is closed at any time, you must post hours stating when the facility is open to the public. Please note that grantees shall, at minimum, adhere to all purchasing/procurement laws specific to their jurisdiction including bidding requirements and local ordinances. Sincerely, Enclosures n• 3rants Program Heritage & Tourism Outdoor Recreation Grant Program City of Fayetteville Staff Review Form Contract Extension City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Zach Foster 6/27/2023 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Recommend Mayor Jordan to sign a contract extension for a matching grant between the Arkansas Department of Parks, Heritage and Tourism's Outdoor Recreation Grant Program and the City of Fayetteville. The 50/50 grant provides $220,000 in funding for park improvements at Gulley Park. 2250.520.9255.5806.00 2250.520.9256.5806.00 Account Number 13001.1803 Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? No Budget Impact: Parks Development Fund Gulley Park Improvements Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 304,230.00 $ 304,230.00 304,230.00 l V20221130 Purchase Order Number: n/a Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: n/a Approval Date: 06/30/2023 CITY OF FAYETTEVILLE STAFF MEMO %PF ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs FROM: Zach Foster, Park Planner II DATE: June 28, 2023 SUBJECT: Matching Grant Contract Extension for Gulley Park Grant # A-10773-19-WA RECOMMENDATION: Recommend Mayor Jordan to sign a contract extension for a matching grant between the Arkansas Department of Parks, Heritage and Tourism's Outdoor Recreation Grant Program and the City of Fayetteville. The 50/50 grant provides $220,000 in funding for park improvements at Gulley Park. BACKGROUND: The City entered into a grant agreement with the Arkansas Department of Parks, Heritage and Tourism in 2022 with Resolution 60-22. The grant will provide $220,000 in matching funds. Funds are budgeted in project 13001.1303, Gulley Park Improvements. The target of the grant application was improvements to Gulley Park's playground area. This resolution will extend the contract's expiration date to December 31, 2023. DISCUSSION: These improvements to Gulley Park Playground area follow the master plan and were highly recommended by the public. The grant funds will assist in financing the interactive fountain, parent's pavilion, playground equipment, and supporting enhancements. BUDGET/STAFF IMPACT: There are no budget or staff impacts associated with this contract extension. Attachments: SRF ORGP Contract Amendment 1 ORGP Notice to Proceed Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Asa Hutchinson Governor Stacy Hurst tilaic V;i11,s March 07, 2022 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 RE: Project #A-10773-19-WA Gulley Park - Improvements Mayor Jordan: Secretary This letter serves as your Official Notification to Proceed. Attached are copies of the Contract Agreement, Project Boundary Map, and Project Management Guide. Please retain this copy in the permanent tiles of the Citv of Fayetteville Part of our responsibility in administering the Outdoor Recreation Matching Grants program is to inform and remind you of the rules and regulations that you have agreed to abide by in this contract. Please review the attached documents carefully and contact me at (501) 682-1301 if you have any questions. Below are some of the major responsibilities: The Project site must be retained and maintained for public outdoor recreation in perpetuity. This means that the land and facilities within the Project Boundary cannot be converted to uses other than Public outdoor recreation. No private facilities may be constructed within the Project Boundary. With few exceptions, no public building or facility that is not in direct support of outdoor recreation may be constructed within Project Boundary. Please contact our office if you plan to add any additional facilities within the Project Boundary so that we may determine if they are allowable, and if so, what rules and regulations apply. 2. If the site is converted to some other use, it will have to be replaced entirely at your own cost with land and facilities of approximately equal financial value and recreational usefulness. Should the need for conversion ever arise, suitable replacement property will have to be approved through this office prior to any action taking place. 3. All funded facilities must comply with all applicable state and federal laws regarding barrier free access. 4. All fixture utility lines within the Project Boundary must be placed underground. Outdoor Recreation Grants Program One Capitol Mall, Suite 4A-900 • Little Rock, AR 72201 • 501.682.1301 OutdoorGrants.com Page 2 The Honorable Lioneld Jordan March 07, 20022 5. A permanent Natural and Cultural Resources Grant Trust Fund (NCRGTF) acknowledgment sign is required on all project sites. Your Project Officer will provide you an acknowledgement sign upon completion of the grant project to be mounted in a prominent location within the site. Please contact our office if ever a replacement sign is needed. 6. Your recreational facility must be open and available to the general public at all reasonable times, generally during daylight hours. No person shall be subject to discrimination on the basis of race, color, or national origin. If your project site is closed at any time, you must post hours stating when the facility is open to the public. Please note that grantees shall, at minimum, adhere to all purchasing/procurement laws specific to their jurisdiction including bidding requirements and local ordinances. Sincerely, Matt McNairl Director Outdoor Recreation Grants Program Enclosures MATCHING GRANT CONTRACT AMENDMENT STATE OF ARKANSAS DEPARTMENT OF PARKS, HERITAGE, AND TOURISM AMENDMENT TO PROJECT AGREEMENT PROJECT AMENDMENT NO. 1 This Amendment to Project Agreement No. A-10773-19-WA is hereby made and agreed upon by the State of Arkansas, represented by the Director of the Outdoor Recreation Grants Program, Arkansas Department of Parks, Heritage, and Tourism, and by the City of Fayetteville. The above -referenced agreement is amended as follows: All other aspects of the original Contract Agreement shall remain in force. In witness whereof, the parties have executed this agreement as of the date entered below. THE STATE OF ARKANSAS, GRANTOR: GRANTEE: BY: Matt McNair Director, Outdoor Recreation Grants Program Office of Outdoor Recreation ArkanAbs Department. of Parks, Heritage, & Tourisn The Honorable Lioneld Jordan