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Home My WebLink About54-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 54-22 File Number: 2022-0093 FAYETTEVILLE PUBLIC SCHOOLS COST SHARE AGREEMENT: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH FAYETTEVILLE PUBLIC SCHOOLS FOR THE UPSIZING OF A WATER LINE ALONG RUPPLE ROAD WITH A REFUND IN AN ESTIMATED AMOUNT OF $94,890.00 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $18,978.00 WHEREAS, Fayetteville Public Schools is constructing a new middle school on Rupple Road which requires an 8-inch waterline to service the project; and WHEREAS, the City's water master plan identifies a 12-inch waterline grid every 1/2-mile and this project provides an opportunity to cost share for a 12-inch line instead of 8-inch line at an estimated cost to the City of $94,890.00; and WHEREAS, pursuant to Ark. Code Ann. § 19-11-251, agreements between public procurement units for intergovernmental use of commodities and services are exempt from competitive bidding requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Fayetteville Public Schools to upsize an 8-inch waterline along Rupple Road to a 12-inch waterline with a refund in an amount not to exceed $94,890.00 to be paid by the City of Fayetteville for the cost of improvements that exceed the rough proportionality of the impact of the development, and further approves a project contingency in the amount of $18,978.00. Page 1 Printed on 31V22 Resolution: 54-22 File Number.' 2022-0093 PASSED and APPROVED on 3/1/2022 Attest: Kara Paxton, City Clerk Treasurer :.k rF- 7� �'1C� kANS p,5 ��•` �<<i6� C'6o,�►� Page 2 Printed on 3/2122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0093 Agenda Date: 3/1/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.2 FAYETTEVILLE PUBLIC SCHOOLS COST SHARE AGREEMENT: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH FAYETTEVILLE PUBLIC SCHOOLS FOR THE UPSIZING OF A WATER LINE ALONG RUPPLE ROAD WITH A REFUND IN AN ESTIMATED AMOUNT OF $94,890.00 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $18,978.00 WHEREAS, Fayetteville Public Schools is constructing a new middle school on Rupple Road which requires an 8-inch waterline to service the project; and WHEREAS, the City's water master plan identifies a 12-inch waterline grid every'/z-mile and this project provides an opportunity to cost share for a 12-inch line instead of 8-inch line at an estimated cost to the City of $94,890.00; and WHEREAS, pursuant to Ark. Code Ann. § 19-11-251, agreements between public procurement units for intergovernmental use of commodities and services are exempt from competitive bidding requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Fayetteville Public Schools to upsize an 8-inch waterline along Rupple Road to a 12-inch waterline with a refund in an amount not to exceed $94,890.00 to be paid by the City of Fayetteville for the cost of improvements that exceed the rough proportionality of the impact of the development, and further approves a project contingency in the amount of $18,978.00. City of Fayetteville, Arkansas Page 1 Printed on 31212022 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2022-0093 Legistar File ID 3/1/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/9/2022 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a cost share agreement with Fayetteville Public Schools in an amount not to exceed $94,890.00 to upsize an 8-inch diameter water main to 12-inch diameter for the construction of a new middle school, and approval of a project contingency in the amount of $18,978.00. Budget Impact: 5400.720.5600-5808.00 Water and Sewer Account Number Fund 04039.1 Water Impact Fee Cost Sharing Projects Project Number Project Title Budgeted Item? Yes Current Budget $ 1,343,130.00 Funds Obligated $ 593,457.60 Current Balance 749,672.40 Does item have a cost? Yes Item Cost $ 113,868.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 635,804.40 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 1, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: February 9, 2022 CITY COUNCIL MEMO SUBJECT: Fayetteville Public Schools — Cost Share Agreement for Upsizing a Water Main on Rupple Road RECOMMENDATION: Staff recommends approval of a cost share agreement with Fayetteville Public Schools in an amount not to exceed $94,890.00 to upsize an 8-inch diameter water main to 12-inch diameter for the construction of a new middle school on Rupple Road, and approval of a project contingency in the amount of $18,978.00. BACKGROUND: A new middle school is under construction on Rupple Road and is required to install an 8-inch waterline to service the project. The City's Water Master Plan has recommended an approximate 12-inch waterline grid throughout the city at 1/2-mile spacing. As developments have occurred, the City has participated to extend 12-inch waterlines along the newer portion of Rupple Road between Persimmon Street and MLK Blvd. in pursuit of this recommendation. DISCUSSION: This project presents an opportunity for the City to pay the upcharge for installation of approximately 1,378 feet of 12-inch water main. The overall project was priced from the contractor performing the utility work for the school district. To install just the 8-inch water main would have a cost of $315,720.00, and to install the 12-inch water main would have a cost of $410,610.00. The difference of $94,890.00 is the amount that the City is proposing a cost share on. Since the Water Master Plan recommends this larger diameter, staff recommends approval of a cost share agreement with Fayetteville Public Schools in an amount not to exceed $94,890.00 to pay for 100% of the cost to upsize the water main. Staff also recommends approval of a project contingency in the amount of $18,978.00 to cover any unexpected additional costs that could arise during construction. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available within the Water/Sewer Impact Fee Cost Sharing account. Attachments: Cost Share Agreement Area Map Cost Share Request Letter with Engineering/Construction Estimates CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this_Lday of March, 2022, by and between the City of Fayetteville, Arkansas ("City") and Fayetteville School District No. 1 of Washington County ("FPS"), witnesseth: WHEREAS, FPS is extending an 8-inch water main along Rupple Road and is to facilitate the construction of a new middle school which will be served by the City of Fayetteville's water system; and WHEREAS, the City's Water Master Plan recommends a 12-inch water main in this area to provide capacity for future development; and WHEREAS, constructing this segment of water main will provide service to the new middle school, allow the City to upsize the water main from 8-inch to 12-inch to follow the recommendation of the City's Water Master Plan, and also allow for ample future capacity which. the City recognizes will be necessary for the area that is served by this water main. NOW, THEREFORE, the City of Fayetteville, Arkansas and FPS agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse FPS for 100% of the cost to upsize the required 8-inch water main to 12-inch water main in the area identified in Exhibit "A" up to a maximum -not -to - exceed amount of 94,890.00, as was estimated by the builder's representatives and shown on Exhibit `B", attached. B. Payments due to FPS, shall be remitted within sixty (60) days after receipt of valid invoices upon completion of the project. 2. FPS agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Submit all required plans and specifications to the City and receive approval from the City's Engineering and Utilities Departments prior to commencing work on the project. C. Provide a copy of the invoices from the Contractor upon City approval of the water main installation. D. Pay for the water main installation (with reimbursement from the City of Fayetteville not to exceed $94,890.00). IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: FAYETTEVILLE PUBLIC SCHOOLS CITY OF FAYETTEVILLE, ATTEST: �0111 i r 11111ifr. ATTEST: .� G\.ER K ;'•pr, ►rri Y DR. MEGAN DUNCAN, KARA PAXTON, City Clerk = ` Associate SuperintendentLPX�.y�, lii5t0" 699 w Baitidt=ra St 766 7713 798 801 798 620 823 822 872 875 M 674 EXHIBIT A Ul ;l { /i 791 825 677 914 917 Ln 916 919 926 929 928 931 938 941 940 943 New Fayetteville Middle School Location W Santa Fe..St 4257 4235 4223 4211 4199 1 4258 4238 4220 4188 4236 4216 4755 4232 4214 4254 4230 4210 W Coolidge pl 1 i17£ 4267 4259 Water main proposed to be upsized from 8" to 12" JORGENSEN ♦ +ASSOCIATES Cvil Engineering SurveY ng November 11, 2021 City of Fayetteville Development Services 113 West Mountain Street Fayetteville, AR 72701 EXHIBIT B Re: Fayetteville Middle School Waterline Extension 124 W Sunbridge Drive, Suite 5 Fayetteville, AR 72703 Office: 479.442.9127 Mwww.lorgensenassoc.com Established 1985 In regards the waterline extension along the Rupple Road, we are kindly seeking a cost share with the city for this extension to upgrade the line from an 8 inch to a 12 inch. While this particular expenditure is currently be incurred by one developer (Fayetteville Public Schools), we think that it is reasonable to anticipate further development along with corridor and the upgrading line will aid in this future growth. Therefore, we are asking that a portion of this extension be cost shared by the City. 8" Waterline Installation Cost: $315,720 Engineering/Surveying/Inspection: $31,572 Total Costs: $347,292 12" Waterline Installation Cost: $410,610 Engineering/Surveying/Inspection: $31,572 Total Costs: $442,182 We are kindly asking that the City cost share the difference in this upgrade to this extension: $442,182 - $347,292 = $94,890 We also are seeking to allow a provision for overruns to be cost shared in the event that substantial rock is encountered or if unknown circumstances require existing utilities to be relocated. Please review at your convenience and let us know how we can be of further assistance for this project. CW Utilities LLC 14491 Skyview E. Rd West Fork, AR 72774 PH: (479) 846 - 4847 Cell: (479) 414 - 4129 Email: estimator@crosswaterconstruction.net Fayetteville New Middle School The price for the new water line using 12-inch C-900 is $410,610 Includes: • Approx. 73-feet Jack & Bore with steel encasement • Approx. 1,378-feet of 12-inch C900 w/ fittings • Three Fire Hydrant Assemblies • Vertical transition to go under storm drain • Steel encasement going under storm drains • One tee w/ valve for Fire Line • Approx. 180-feet of 8" C-900 w/ fittings • One Blow -Off • Anchor Collars The price for the new water line using 8-inch C-900 is $315,720 Includes: • Approx. 73-feet Jack & Bore with steel encasement • Approx. 1,558-feet of 8-inch C900 w/ fittings • Three Fire Hydrant Assemblies • Vertical transition to go under storm drain • Steel encasement going under storm drains • One tee w/ valve for Fire Line • One Blow -Off • Anchor Collars Price for 12-inch: $410,610 Price for 8-inch: $315,720 Difference of: $ 94,890 Submitted by: Jason Stallings, Estimator Sub Contractor's Summary Price Difference Scope of Work Description: Price Difference Between 12" & 8" Trade: Underground Utilities Sub's Name: CW Utilities Project: NMS Date: 11 /1 /2021 Sales Tax %: 9.50% Scope of Work Description Materials Labor Equipment Total Cost Item Description 112-inch Unit Qty Cost Per Unit Total Rate # MH Hours Total Eq. Type I # Hrs. Rate I Total 12-inch Material C-900 FT 1 12781 $73.451 $93,869.10 1 $0.00 1 1 $0.00 $93,869.10 12-inch 45's PC 1 5 $728.001 $3,640.001 1 $0.001 1 1 $0.00 $3,640.00 12-inch 11.25's PC I 41 $704.001 $2,816.001 1 $0.00I 1 1 $0.00 $2,816.00 12-inch 22.5 PC 1 3 $822.131 $2,466.391 1 $0.001 1 1 $0.00 $2,466.39 12x6 Anchor Tee PC 1 4 $1,197.901 $4,791.601 $0.00 1 $0.00 $4,791.60 12x8 Anchor Tee PC 1 3 $1,250.001 $3,750.001 1 $0.001 1 $0.00 $3,750.00 12-inch Anchor Coupling PC 1 6 $1,289.161 $7,734.961 1 $0.001 1 1 $0.00 $7,734.96 12-inch Cap PC 1 2 $549.871 $1,099.741 1 $0.001 1 1 $0.00 $1,099.74 12-inch Valve PC 1 3 $3,250.00 $9,750.00 $0.00 1 1 $0.00 $9,750.00 24-inch Casing FT 1 105 $140.351 $14,736.751 1 $0.001 1 1 $0.00 $14,736.75 24-inch End Seal PC 1 6 $156.001 $936.001 1 $0.001 1 1 $0.00 $936.00 Casing Spacers PC 1 11 $195.001 $2,145.001 1 $0.001 1 1 $0.00 $2,145.00 Class 67 Rock Ton 1 566.581 $24.00 $13,597.92 $0.00 1 1 $0.00 $13,597.92 Class 7 Base Ton 1 66.51 $21.001 $1,396.501 1 $0.001 1 1 $0.00 $1,396.50 8-inch Material 8-Inch C-900 FT 1 1278 -$31.25 -$39,937.501 1 $0.001 1 1 $0.00 -$39,937.50 8-inch 45's PC 1 5 -$44.00 -$220.001 1 $0.001 1 1 $0.00 -$220.00 18-inch 11.25's PC 1 41 -$396.001 -$1,584.001 1 $0.001 1 1 $0.00II -$1,584.00 8-inch 22.5 PC 1 3 -$388.00 -$1,164.001 1 $0.001 11 1 $0.00 -$1,164.00 8x6 Anchor Tee PC 1 4 -$603.00 -$2,412.001 $0.00 1 $0.00 -$2,412.00 8x8 Anchor Tee PC 1 3 -$790.00 -$2,370.001 1 $0.001 1 1 $0.00 -$2,370.00 8-inch Anchor Coupling PC 1 6 -$575.00 -$3,450.001 1 $0.001 1 1 $0.00 -$3,450.00 8-inch Cap PC 1 2 -$310.00 -$620.00 $0.00 1 1 $0.00 -$620.00 8-inch Valve PC 1 3 -$1,900.00 -$5,700.001 1 $0.001 J 1 $0.00 -$5,700.00 116-inch Casing FT 1 1051$101.231 -$10,629.151 1 $0.001 1 1 $0.00 -$10,629.15 16-inch End Seal PC 1 6 -$78.00 -$468.001 1 $0.001 1 1 $0.00 -$468.00 Casing Spacers PC 1 11 -$49.40 -$543.401 1 $0.001 1 1 $0.00 -$543.40 Class 67 Rock Ton 1251.811 -$24.00 -$6,043.441 1 $0.001 1 1 $0.00 -$6,043.44 Class 7 Base Ton 1 44.33 -$21.00 -$930.931 1 $0.001 1 1 $0.00 -$930.93 Subtotals $86,657.541 1 0.01 $0.00 PAGE 1 OF 1 0.01 1 $0.00 Taxes Sub's Mark Up Total Cost $86,657.54 $8,232.47 $0.00 $94,890.01 Sub Contractor's Summary Price Difference Scope of Work Description: Price Difference Between 12" & 8" Trade: Underground Utilities Sub's Name: CW Utilities Project: NMS Date: 11 /1 /2021 Sales Tax %: 9.50% Scope of Work Description Materials Labor Equipment Total Cost Item Description 112-inch Unit Qty Cost Per Unit Total Rate # MH Hours Total Eq. Type I # Hrs. Rate I Total 12-inch Material C-900 FT 1 12781 $73.451 $93,869.10 1 $0.00 1 1 $0.00 $93,869.10 12-inch 45's PC 1 5 $728.001 $3,640.001 1 $0.001 1 1 $0.00 $3,640.00 12-inch 11.25's PC I 41 $704.001 $2,816.001 1 $0.00I 1 1 $0.00 $2,816.00 12-inch 22.5 PC 1 3 $822.131 $2,466.391 1 $0.001 1 1 $0.00 $2,466.39 12x6 Anchor Tee PC 1 4 $1,197.901 $4,791.601 $0.00 1 $0.00 $4,791.60 12x8 Anchor Tee PC 1 3 $1,250.001 $3,750.001 1 $0.001 1 $0.00 $3,750.00 12-inch Anchor Coupling PC 1 6 $1,289.161 $7,734.961 1 $0.001 1 1 $0.00 $7,734.96 12-inch Cap PC 1 2 $549.871 $1,099.741 1 $0.001 1 1 $0.00 $1,099.74 12-inch Valve PC 1 3 $3,250.00 $9,750.00 $0.00 1 1 $0.00 $9,750.00 24-inch Casing FT 1 105 $140.351 $14,736.751 1 $0.001 1 1 $0.00 $14,736.75 24-inch End Seal PC 1 6 $156.001 $936.001 1 $0.001 1 1 $0.00 $936.00 Casing Spacers PC 1 11 $195.001 $2,145.001 1 $0.001 1 1 $0.00 $2,145.00 Class 67 Rock Ton 1 566.581 $24.00 $13,597.92 $0.00 1 1 $0.00 $13,597.92 Class 7 Base Ton 1 66.51 $21.001 $1,396.501 1 $0.001 1 1 $0.00 $1,396.50 8-inch Material 8-Inch C-900 FT 1 1278 -$31.25 -$39,937.501 1 $0.001 1 1 $0.00 -$39,937.50 8-inch 45's PC 1 5 -$44.00 -$220.001 1 $0.001 1 1 $0.00 -$220.00 18-inch 11.25's PC 1 41 -$396.001 -$1,584.001 1 $0.001 1 1 $0.00II -$1,584.00 8-inch 22.5 PC 1 3 -$388.00 -$1,164.001 1 $0.001 11 1 $0.00 -$1,164.00 8x6 Anchor Tee PC 1 4 -$603.00 -$2,412.001 $0.00 1 $0.00 -$2,412.00 8x8 Anchor Tee PC 1 3 -$790.00 -$2,370.001 1 $0.001 1 1 $0.00 -$2,370.00 8-inch Anchor Coupling PC 1 6 -$575.00 -$3,450.001 1 $0.001 1 1 $0.00 -$3,450.00 8-inch Cap PC 1 2 -$310.00 -$620.00 $0.00 1 1 $0.00 -$620.00 8-inch Valve PC 1 3 -$1,900.00 -$5,700.001 1 $0.001 J 1 $0.00 -$5,700.00 116-inch Casing FT 1 1051$101.231 -$10,629.151 1 $0.001 1 1 $0.00 -$10,629.15 16-inch End Seal PC 1 6 -$78.00 -$468.001 1 $0.001 1 1 $0.00 -$468.00 Casing Spacers PC 1 11 -$49.40 -$543.401 1 $0.001 1 1 $0.00 -$543.40 Class 67 Rock Ton 1251.811 -$24.00 -$6,043.441 1 $0.001 1 1 $0.00 -$6,043.44 Class 7 Base Ton 1 44.33 -$21.00 -$930.931 1 $0.001 1 1 $0.00 -$930.93 Subtotals $86,657.541 1 0.01 $0.00 PAGE 1 OF 1 0.01 1 $0.00 Taxes Sub's Mark Up Total Cost $86,657.54 $8,232.47 $0.00 $94,890.01 E I _— �sor�SM�ARF,�L .e � � reDpxxpxxp�Nxx� arxwA 7. .,.� SCIAGIF I,e mwx.. eAll GRAPHIC SCALE A. g-- oAln I� r 65-16271-102ZZ" � .MST N DEvemPFa: JORGEm E,xxs. 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