HomeMy WebLinkAbout2022-02-21 - Agendas - FinalFayetteville Fa Mountain St.
Fayetteville, AR 72701
4
Public Library 479.856.7000
® questions@faylib.org
faylib.org
Board of Trustees
February 21, 2022 4 pm
AGENDA
Regular Meeting —Ann Henry Board Room
Rob Qualls, President
Apr 2026 Hershey Garner Apr 2024
Bret Park, Vice -President
Apr 2022 Janine Parry Apr 2023
Bryn Bagwell, Treasurer
Apr 2022 Martha Sutherland Apr 2025
Sallie Overbey, Secretary
Apr 2023
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order
II. Minutes: Approval of minutes from December 13, 2021— pages 1-3
III. Reports
A. Key Upcoming Events — page 4
B. Mission Moment
C. Library Administration
1. Management Reports
a. Performance Measures— pages 5-7
b. Strategic Plan progress through January 2022 — pages 8-11
2. Financial reports
a. 2021 year-end financial highlights — pages 12-13
b. Budget to actual comparison — funds 10, 80 & 85 — pages 14-17
c. Comparative balance sheet —funds 10, 80 & 85 — pages 18-23
d. Budget to actual through January 2022 — pages 24-27
e. Balance sheet as of January 2022 — pages 28-35
3. Informational
a. 2022 project calendar —to be distributed separately
b. ARPA report
c. Arsaga's rent reduction schedule — pages 36-37
d. Covid test giveaway
e. Washington Post article
f. 641 Deli update
g. Issuing IDs — pages 38-39
h. Audit update
i. Staff survey
Fayetteville
400 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
j. New staff & staff recognition
D. Fayetteville Public Library Foundation: monthly report — pages 40-43
E. Friends of the Fayetteville Public Library
F. Art Committee
IV. Old business
V. New business
A. Consent items
1. Resolution updating bank signers for FPL accounts — page 44
2. Resolution updating the authorized contacts for banking, investment, and
credit card accounts — page 45
3. Covid bonus — pages 46-50
4. Rollover budget adjustment from 2021— pages 51-55
5. Apply for permit for alcoholic sale and consumption — pages 56-57
VI. Executive Session
VII. Public Comment
Adjournment
St
Fayetteville Fa et Mountain 27
Fayetteville, AR 72701
Public Library 479
ques(i7000
ni uestions@faylib.org
faylib.org
Board of Trustees
December 13, 2021 4 pm
MINUTES
Regular Meeting —Zoom
Board present: R. Qualls, B. Park, S. Overbey, J. Parry, H. Garner, M. Suthorland
Board absent: B. Bagwell
Staff present: D. Johnson, R. Duarte, W. Fitzgibbon, T. Ball, C. KarRalft C. Moody, S. Houk, C.
Dennis, H. Robideaux, M. Eiler, S. Herrera, K. Hoover, L. Husband; A.1'ayl^r
FPL Attorney: V. Chadick /%/
Public: M. Rice, Scott M. ��/////�j
Our mission is to strengthen our community and emFlq;�vpr pur cj ,��ens through f and public
access to knowledge. r�
I. Call to order: R. Qualls called the rppeting to order at ! pry
II. Minutes: Approval of minutes froriN yf tuber 15, 2021: H./Garner moved to approve
the minutes from November 15, 2021.;fi'P voted AYE.
III. Reports
A. Key Upcoming Events: Harpist 13f ckdell wni perform; Arkansas Repair
Collective s< 5ttyatrons with broken electronics; author R. Burk will discuss
mix/i
her book/, II the �g Men: A Mefnoir of Love, AIDS, and Chosen Family in the
American,. -.,th , thg art event Sho �4ing Time Into Something Other Than Itself
will host a par+��l.dise"slcfi�<ab9urhe exhibition.
B. M,.,is
ler
;�j�;�
)mef4t;;a. Houk, Maager of Technical Services, discussed the tasks of
pent, ir,udiuding receiving, processing, and cataloguing books and
maintaini". ealthi`I rch database.
Library Ad m itration
I- ManaeernOt Reports
Performance Measures: Circulation increased 9% from October, and
peference queries increased 64%. 2,000 i-Cards were added, and
other new cardholders increased by 11%. Materials acquisition was
low compared to 2020, but much of that is due to the general
delivery backorder and the transition to the new OCLC Wise platform.
Strategic Plan progress through November 2021: S. Orleans brought
179 attendees to her author event. 410 in-depth genealogy queries
were answered, and many family tree books were added to the
a
A
4)Fayetteville
. Public Library
401 W Mountain St
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
collection. The Annual Turkey Giveaway at Asbell Elementary assisted
258 families in November.
2. Financial reports
a. Budget to actual through November 2021: With 92% of 2021 finished, 8%
of the budget remains. Revenue is up 2% higherthan anticipated, and
Events generated $35,000. Overall total revenue fund for General fund,
Food Services, and Events are on track. Personnel services are on track
' with 12/ remaining. Overall expenditures�rider budget b 27/.fb. Balance sheet as of November 2021: $1.4-"mil16�as received from
property tax revenue. A Christmas Carol has earned FAL $4,700 so far. In
the Deli's first week, it earned $1,106%ith nearly $1,6f�;earned the
second week. 3. Informational /�j7/7
�; jh
a. Performance Review process: November 29t saw the start of
developmental training in performa tarcutive
eviews for leadership staff. It is
recommended thatZhe Board go into session for D. Johnson's
review at the next s uled meeting in ruary.
b. Staff survey: A surveywasVv ilab!e from November 29-December 14.
Management will use the feeclik Pjj:>f�ture training and strategic
meetinp,s.
c. D li,upfttlik�jhe beans and rice menu option will be split between a 16oz
cip for $16;Q.a 32oz bow(lor $2.
d.%'CF Stmas C fbl update: StztWl nticipate increased attendees closer to
Chri �tnas ���i'Ic es;>�r'closing the library and running productions
e has bee �i; �reamline , so staff do not need to work overtime.
e. Df data re t; A ,year into the True NWA grant, FPL has gone through
intefal DEI tliiing and will be participating in a managerial internal
stratic planning session this week. Beginning in January, the
j Comrrfnity Needs Assessment will commence.
New sI:aff & staff recognition: Eight new staff have joined since October:
Fleming, the Fabrication and Robotics Lab Coordinator; K. Von
ibow, Accountant; K. Wilmeth, Marketing and Communications
stant; Food Service workers MC Crow, A. Johnson, and J. Cheval; D.
Owens, Circulation Library Services Generalist; S. Rainwater in Facilities.
D. Fayetteville Public Library Foundation - monthly report: Received 119 gifts in the
last month, with a focus on naming spaces in the expansion. Reworked case
statements will be finished in time for a January expansion celebration. This will
double as a relaunch of the capital campaign.
2
Fayetteville
400 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479 856,7000
questions@faylib.org
faylib.org
E. Friends of the Fayetteville Public Library: The next Friends book sale is planned
for January 22-23. A relationship with the Foundation is still being explored.
F. Art Committee: M. Harrison's portraits were hung in the Lucky Day Gallery's east
wall, and T. Molesso's landscapes were hung on the west wall. K. Shireman's
Pythagorean sculpture was accepted, pending a landscape remodel.
IV. Old business
A. Approve 2022 Budget: H. Garner approved the 2022 Budget: B. Park seconded.
All voted AYE. f/�; /�/�
V. New business
A. Discussion items /��%
1. Community Needs Assessment: The IvytAiibup, as recomffi ed by the
expansion architects, will focus on the mmun 20% of the coibat does not
utilize FPL. The project spans from"; uary tne 2022.
2. Memo for Electronic Payments: These-. q-legal requirement that Board
member must sign checks. To streamlit}�e process, T. Ball and D. Johnson
will sign checks, but Board signers will IoolCi�r the bank reconciliation
documents. This proced&e )s in line with the C��:and was cleared by FPL's
auditors. H. Garner mot?;rove the move to electronic payments.
M. Sutherland seconded the moth l9xed AYE.
3. Requiring Government-Issud,,ID for Computer Access: This policy change
would eoburid$e inclusivity by allowing patrons to use the computers
with it/f ID. H. f rner motione'! to adopt the policy changes requiring
eorY�/I . M nt-issUed ID for comic ter access. B. Park seconded the motion.
All voted
VI. Public Cy.r,monr; Scotf commentea on the need to make sure the Community Needs
Assess'ff ent is ef; tided t' iverse members of the area.
Adjourn In nt: J. Parry misflbned for�t�� meeting to adjourn at 5:08. M. Sutherland seconded
the moti,All voted AYE.
3
41 Key Upcoming Events
Volunteer Income Tax Assistance with CARE
Community Center
Fridays & Saturdays, 9:30am-3pm (by appointment)
We have partnered with CARE Community Center as
a venue for free tax preparation this tax filing season.
Sessions are by appointment. Informational tax packets
are available on the CARE Community Center website
or at the library's help desk.
Virtual: UA Walton Visiting Writers in Fiction
- Patrick Cottrell and Sarah Gerard
Tuesday, February 22, 7pm
Acclaimed fiction writers Patrick Cottrell and Sarah
Gerard will present a free, virtual reading of their works
and answer audience questions.
SoNA Beyond: Rhythm of Life - A Musical Journey
with Sandeep Das
Wednesday, February 23, 4:30pm
The Symphony of Northwest Arkansas features guest
artist Sandeep Das in a youth -centered, interactive and
educational experience. Sandeep will demonstrate the
possibilities of the tabla and its musical history, and will
share fun and exciting stories from his travels.
0 Fayetteville
Public Library
Super Saturday: AFRIQUE AYA - Traditional
West African Drumming Show
Saturday, February 26, 10am
Join us for a drum performance by AFRIQUE AYA.
AFRIQUE AYA is a multi -ethnic group of dancers and
drummers dedicated to enjoying and sharing the music
and culture of West Africa. Inspired by rhythms and rituals
from C6te d'Ivoire (Ivory Coast), AFRIQUE AYA celebrates
the synergy of nature, spirit, movement and percussion.
Bilingual Zumba Classes
Starting Thursday, March 3, 6pm
This six -week bilingual Zumba class led by Lety Vega
will include Spanish and English instruction.
Super Saturday: Rince Arkansas Academy
of Irish Dance
Saturday, March 12, 9am
Join us for a lively Irish Dance performance from the
Rince ("ring-kaw") Arkansas Academy of Irish Dance!
Conquer the Kitchen: Making Pate a Choux
for Perfect Eclairs
Saturday, March 19, 2pm
Does your pate a choux remind you of a shoe? Don't
give up on eclairs! Skip the bakery run and let us help
you master this light and delicious pastry for delicate
and tasty eclairs in no time at all.
4 faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
FPL Performance Report: December 2021
JAN*
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
I OCT
NOV
I DEC
21 YTD
20 YTD
CHANGE
I
I
1
Circulation
77,002
82,963
91,038
88,4091
90,6821
101.291
102,384
95.6821
83,503
85,9531
80,268
78,677
1.057.852
953,359
11.0%
Physical Checkouts
47.496
57,814
64,991
64,7271
64,147
76.263
76.857
70,8861
60,1961
60.229
5.057
50.051
748,714
629,135
19.0%
Checkouts
23.454
19.854
19.942
18,7581
20.477
19.7931
21,127
20 135
18588
196361964Digital
2
21.103
1 242,509
238.510
1.7%
Streamed Accesses
6,052
5,295
6,105
4.9241
6.058
5.235
4.400
4,6611
4,7191
6,0881
5,569
7.523
66,629
85,714
-22.3%
Reference Queries
3.5281
2,278
1,714
2,6501
3.901
6.302
7,191
5,5141
4,1281
4,4341
3,783
3,637
49,060
28,298
73.4%
Total Collection Size
425,694
426,916
428,128
350,013
350.658
355.015
358.941
360,4731
362,5211
363,8621
366,073
369,757
369,757
424,736
-12.9%
Physical Collection
360,387
361.331
362,072
283,460
283,8251
287,717
291,594
293.1841
294,8931
296,8261
298.827
301,674
301.674
359,7521
-16.1%
Digital Collection
26.161
26,387
26,513
26.634
26,595
26,904
26,858
26.§12T
26,960
26,819
26,869
27.371
27.3711
26.1131
4.8%
Digital Consortia Collection*
39,146
39,198
39,543
39.919
40,2381
40.394
40,489
40,3771
40.668
40.217
40,377
40,712
40,712
38,871
4.7%
Total Digital Items
65,307
65,585
66,056
66,553
66,8331
67,298
67.347
67.2891
67,628
67.036
67.246
68,083
68,083
64.984
4.8%
Total Items Added
735
1,199
772
1,957
9211
424
1,319
2,2591
2.0731
2.0561
4.459
2.389
20.563
29,216
-29.6%
1
I
New Card Registrations
I 180
202
954
362
511
954
837
8291
6621
11,416
5151
480
17.902
11,887
50.6%
Cardholders
I 73,134
72.030
72.631
72,980
73,3351
74,4301
75,272
76,098
76,6991
79,967
80,562
81.021
81,021
I
72,575
11.6%
Visits
14,971
34,061
20,283
18,447
20.3191
44,0681
41,426
22.8911
29,2351
27,5251
24,546
28.9451
326.7171
136.292
139.7%
1
Libra rams-
48
37
43
49
331
981
142
631
831
1281
1401
92
9561
910
5.1%
Library attendance
150
291
542
189
289
3.070
2,306
1.1311
1,8851
2,1361
1,9051
1,525
15.4191
3.479
343.2%
Outreach attendance
8
0
81
0
0
1501
1601
395
460
101
3491
0
17540
935
64.7%
Online views
3,2991
4,224
3,508
6,359
5,945
6.5601
7,307
5,195
19,589
7,6641
6.1701
7,557
83,377
33,062
152.2%
I
I
Meeting Room Usage
1
2
6
27
25
557
551 37T
55
461
751 52
436
31
1306.5%
Study Room Usage
0
0
0
446
432
6301
6991
5921
706
7401
5931 591
5,429
1.116
386.5%
CFI Room/Suite Usage
0
0
0
0
0
01
1261
2011
2621
2371
2021 3271
1,3551
0
0.0%
Volunteers
242
242
242
2421
246
2501
2101
2101
2151
2151
203' 210
210
2.664
-92.1%
Volunteer Hours
249
110
355
4027
357
444
4531
3261
4281
5011
467, 538
4.630
21,263
-78.2%
I
I
Computer Sessions
0
0
442
5911
820
1,539
1,795
2,6501
2.3361
8871
8251
865
12,750
17,539
-27.3%
I
Holds Filled
9,838
6,626
3.781
4,7711
4,6381
5.105,
4,583
4,6131
4,1631
4.2491
3,6941
3,5441
59,6051
73,585
-19.0%
i
eFPL Usage-
14,190
13.006
15.792
14,0861
13,4171
12,9701
12,3711
14,840
14.792
14.3091
16,7761
14.4561
171.005
169.249
1.0%
Wireless Usage
1
1
I
I
1
Bandwidth Consumed
809
746
1.040
1.6301
1,8701
3,5001
2,8801
2.6001
2.8201
3.2401
3,2101
3,390
27.7351
7,767
257.1°k
Unique Users
1.424
1,416
1,782
2.357
3,0061
4,046
4,399
3,968
4,3741,
4,365
4,017
4,734
39,888
0
0.0%
1
I
I
I
I
*This includes all e-titles available to patrons through an Arkansas Libraries Consortium.
I
I
I
_
1
** Some database access statistics are not available until after board packets are printed, thus stats are incomplete.
l
***As of April 2020. library event attendance was virtual
E-card registrations are currently unavailable, but are in development with OCLC Wise.
FPL Performance Report: January 2021
i
I
I
JAN
FEB
MAR
APR
I MAY
I JUN
JUL
i AUG
SEP
O_CT
NOV
DEC
22 YTD
21YTD
CHANGE
I
I
I
Circulation
86,7011
0
0
01
01
0
01
0
0
0
01
01
86,7011
77,0021
12.60%f
Physical Checkouts
56,166
0
0
01
01
0
01
01
0
01
01
01
56,1661
47,496
18.25Yo
F Digital Checkouts
23,392
0
0
01
01
0
0
0
0
01
01
01
23,3921
23,4541
-0.26%
Streamed Accesses
7,1431
0
0
0
0
0
0
0
0
0
01
01
7,1431
6,0521
18.03%I
Reference Queries
2,9141
0
0
01
01
0
01
01
0
01
01
01
1,8281
3,5281
-48.19%
I
1
1
1
1
1
1
1
1
1
1 I
(Total Collection Size
370,4371
0
0
0[
01
0
01
01
0
01
01
01
370,4371
425,694[
-12.98%1
Physical Collection
302,3241
0
0
01
01
0
01
01
0
01
OF
0[
302,3241
360,387
-16.11%
Digital Collection
68,1131
0
0
01
01
0
0
01
0
01
0
0
68,1131
65,307
4,30%
I
I
1
I
1
I
I
I
I
Total Items Added
2,1361
0
0
01
01
0
01
01
0
01
01
01
2,1361
7351
190.61%[
I
I
I
I
I
i
1
I
I
1 New Card Registrations
7751
0
0
01
01
0
01
01
0
0
0
0
775
180
330.56%
I
I
I
1
I
(Cardholders
81,8621
0
0
01
01
0
01
01
0
01
0[
0
81,8621
73,1341
11.93%
I
I
i
1
I
I
I
I
I
Visits
24,974
0
0
01
01
0
0
0
0
0
61
0
24,9741
14,971
66.82%
Library Programs
114
0
01
0
0
0
0
0
01
01
01
0
1141
481
137.50%
Library Attendancel
1,2051
0
01
01
01
0
01
0
0
0
01
0
1,2051
142F
748.59Yo
F Outreach Attendancel
01
0
0
01
0[
0
01
0
01
01
01
0
01
8
-100.D0%
I Online Views
l 6,8521
0
0
01
01
0
01
0
01
0[
01
0
6,8521
3,299
107.70%
I I
i
i
l
I
I
I
I
Meeting Room Usage 1
151
0
0
01
01
0
01
0
01
01
01
0
151
1
1400.00%
I Study Room Usage 1
5971
0
0
01
01
0
01
0
01
01
01
0
5971
01
Center Usage 1
41
0
0
01
Oj
0
01
0
01
01
01
0
41
Teaching Kitchen Usage 1
11
0
0
01
01
OF -(Event
0
01
0
01
01
01
0
11
01
1 CFI Room/Suite Usage 1
5331
0
0
0
01
0
01
0
01
01
01
0
5331
01
1 I
i
I
1
I
(Volunteers 1
2291
0
01
0
0
0
01
0
0
01
01
0
2291
2421
-5.37%
Volunteer Hoursl
5231
0
01
0
0
0
0
0
0
01
01
0
5231
2491
110.04%
1 Computer Sessions
1,460
0
0
0
01
0
01
0
0
0
0
0
1,460[
0
I
1 Holds Filled
3,824
0
01
0
01
0
01
0
0
01
01
0
3,8241
9,838
-61.13%
I
1
I
1
I
I
I
IeFPLUsage
79,1861
0
01
0
01
0
OF
0
0
01
01
0
79,1861
61,9771
27.77%
1
I
i
I
I
I
I
I
I
Bandwidth Consumed
2,630
0
01
01
01
0
0
01
0
01
0
0
2,6301
8091
225.09%
Unique Users
3,840
0
01
01
01
0
0
0
0
01
01
0
3,8401
1,4241
169.66%
I
I
I
1
I
I
Deli Statistics
I
I
I
I
I
1
I
I
Guests/orders I
1,627F
0
6
61
01
0
0
0
0
0
01
0
1.0271
01
I Net sales 1
$7,380.621
50.00
50.001
$0.001
$0.001
$0.001
50.00I
$0.00
50.001
50.001
$0.001
50.00
57,380.621
01
YTD Key Performance Measures
22 YTD
21 YTD
22 YTD
21 YTD
22 YTD
21 YTD
Circulation YTD
77,002
Cardholders YTD
73,134
Visits YTD
14,971
86,701
81,862
24,974
Circulation Distribution,
2022
8%
27%
11065%
■ Physical Checkouts ■ Digital Checkouts
Streamed Accesses
Program Attendance YTD
Outreach Attendance 0
8
i
Online Attendance 6,852
3,299
Library Attendance 1,205
1az
■2022 ■2021
Wireless Unique Users YTD
1 22 YTD
1 21 YTD
1,424
3,840
7
. 0Fayetteville
Public Library
Strategic Plan Progress Report
December 2021 -January 2022
Purpose: We inspire imagination and foster learning.
Programs & Services: We offer inspiring and relevant programs and services that engage the
community's curiosity, provide opportunities for education and self-improvement, and serve as the
gateway to the library by addressing the diverse needs and interests of our community.
a. Programs
i. Special holiday programs featured in Youth Services were "Sweets with Santa," "Elf on the
Shelf," a Hanukkah celebration, and "Chinese New Year." Additional programs included:
music with Troy Schremmer, "Make and Take Blessing Bags," an Outreach puppet show to
Prism Education Center, and "Fancy Schmancy Film Club."
ii. Homework Helpers, Story Times, and Afterschool Workshops continued weekly in YS.
iii. Held new programs in the Center for Innovation, including "Laser 101," Arkansas Repair
Collective, soldering workshops, "Intro to Audio Editing" and "Recording Techniques" with
Visiting Artist M. Magerkurth, as well as a robotics demo and snap circuits exploration.
iv. Maintained CFI Foundations programs "Audio 101/102," "Video 101/102," fabrication lab
orientation, and open maker labs.
v. Welcomed FPL Visiting Artist E. Lorenzen for fiber arts "Create & Collaborate" public
workshop.
vi. Hosted "Creating Art in a Pandemic" panel discussion with UA Graduate Painting
Seminar artists to support their FPL exhibit Shaping Time Into Something Other Than Itself.
vii. Featured Mountain Street Stage performance with One Penny Shy and presentations
from the UA Chamber Ensemble, Ozark Bronze Handbell Ensemble, and B. Stockdell's Holiday
Harp.
viii. Launched monthly "Candid Conversations" clinic in partnership with VA social workers
to assist veterans and their families.
ix. Presented "A Christmas Carol: A Cinematic History" lecture to support T2 performances
and a "Winter Botany lecture with Environmental Scientist E. Fuselier.
x. Welcomed author/activist R. Coker Burks and her book All the Young Men and
student/entrepreneur F. Noori to share "Memories of Afghanistan" discussion.
A. Hosted genealogy workshops "Introduction to Genealogy" and "Writing Your Family
History."
xii. Supported nonprofit and small business community with "Starting a Home -based/
Online Business" and "Practice Your Pitch/Professional Headshot" opportunities.
xiii. Led six monthly in -person book clubs and two monthly viral "Book Chatter" discussions.
xiv. Completed "English for Your Day to Day" series with Ozark Literacy Council.
xv. Featured multiple varieties of yoga and meditation series in the Art and Movement
space.
xvi. Launched weekly "Classes de GED" for Spanish speakers, provided by Crowder College.
xvii. Hosted Coco film screening in partnership with Experience Fayetteville.
F-1
xviii. Continued weekly virtual "Ositos Bilingues: Spanish/English Story Time."
b. Services
i. Provided room rentals for 10 organizations in December and 13 organizations in January.
ii. Answered 74 new inquiries about reserving rooms and gave 21 organizations tours of
meeting rooms in the library.
II. Collections: We will build and support collections that inspire the community with the resources they
need to explore topics of personal interest and continue to learn throughout their lives.
a. Satisfy your curiosity
i. Added additional highly popular VOX books (books with audio components) to the Youth
World Language Collection.
ii. Established Teen World Language collection.
III. Access: We will build and expand the ease and convenience of the library experience through virtual
and physical reach to all in the community, reflecting the FPL welcoming, convening and destination
culture.
a. Outreach partnerships
i. U of A College of Education toured FPL, focusing on parenting kits, developing kits, and
what components and considerations we include.
ii. Virtual Innovation Academy Toured with K-2 and 3-5t"
iii. Youth and Community Engagement staff represented FPL at the "Owl Creek Winter
Read" program by reading to 10 classrooms total.
iv. Toured with J. Petty of Partners for Inclusive Communities to help inform how we work
with people with a disability and to broaden considerations around spaces and
programming needs.
V. Met with Arkansas Coalition of Marshallese and Crystal Bridges' community artist.
vi. Spoke with Dr. G. Hernandez, Graphic Design Professor for U of A's School of Art, and
continued bi-weekly meetings with the University of Arkansas Capstone Team to define and
develop an app for volunteer timekeeping and data retention.
vii. The Hill School toured with K-2nd grade and provided a community tour to J. Smith and
the Friends group of Searcy, AR.
IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards,
and volunteers.
a. Staff
i. Hired D. Adair as Library Services Generalist in Adult & Reference Services.
ii. Carried out manager training for performance evaluations led by Serve2Perform.
iii. Held departmental code training for building evacuation.
iv. W. Fitzgibbon attended Effective Facilitation skills training.
b. Boards
i. Met with Friends Board to explore and discuss strategic alignment.
c. Volunteers
i. Completed 24 volunteer interviews, resulting in current placements for collection shelving,
Lending Hands, Center for Innovation, Fabrication and Robotics Lab, and special projects
volunteers.
ii. Hosted a week-long holiday open house to celebrate the contributions of all volunteers.
iii.Assisted with the distribution of 5,400 COVID-19 test kits, or 10,800 individual tests.
M
V. Facility: Our consumer -friendly, sustainable facility will be safe, accessible, clean and support the
requirements for quality programs, services, and collections.
a. Maintenance
i. Upkeep of the FPL building included: preventive maintenance for generators, garage and
roof inspection, kitchen equipment maintenance, and repainted the stage afterA Christmas
Carol.
b. Technology
i. To support "From Maker to Market," the CFI purchased a Formlabs 3L 3D printer for
prototyping and product development. Additionally, the CFI received another resin 3D
printer, the Phrozen Sonic Mega 8k, to support maker community and 3D print needs.
c. Safety/Security
i. Executed a Code Yellow seamlessly during a performance of Christmas Carol.
VI. Communication: We maximize ongoing communication to increase awareness of the library and
understanding of its value and impact on the community.
a. Marketing plan
i. Crafted additional promotional items and processes for FPL Friends
ii. Discussed "From Market to Maker" future marketing strategies with Resplendent
Hospitality and Blackground Agency.
iii. Created an email address specifically for new inquiries about events and reserving
spaces.
b. Public awareness campaign
i. M. Taylor from CFI and C. Williams from Adult Services spoke to KUAF for the Community
Spotlight Series to promote "From Maker to Market."
ii. D. Dominguez from Community Engagement interviewed with Univision to promote Coco
film screening in partnership with Experience Fayetteville. She also spoke to KUAF for the
Community Spotlight Series to promote GED classes.
iii. Promoted internal programs through media stations and advertisements, including Food
for Fees Week, Covid-19 test kit giveaways, an Expansion Celebration, and holiday
programming across departments.
iv. Re -recorded in-house PA messages to include Spanish announcements and updated
information.
V. Set up and ran social media ticket giveaway for Walton Arts Center's Fran Lebowitz
performance.
c. Operationalize brand
i. Ordered several newly branded items for internal use: staff lanyards, 641.DEL1 hats for
kitchen staff, nametags for managers and board members, and Teen Advisory Board t-shirts.
ii. Created branded Happy New Year postcards for patrons, Expansion Celebration
invitations, and updated the Beyond Words case study document for Final Chapter donation
ask.
iii. Updated the rental pricing brochure and designed the holds locker wrap.
iv. Revised Marshallese library card option with correct translation.
d. Public relations
i. Distributed select freeA Christmas Carol tickets to multicultural community partners.
10
ii. Provided updates to NWADG for end -of -year re -run of expansion feature and
coordinated a story about the Teaching Kitchen for February's Citiscapes issue.
iii. Hosted the Chamber of Commerce's teen leadership groups.
iv. Arranged interview between David and Arkansas Democrat Gazette to talk about FPL's
feature in Washing Post.
e. Website
i. Updated CFI landing page to streamline access to room reservations and program
registration. In addition, the Community Engagement page was updated to include an
online volunteer application and job descriptions for current volunteer needs.
ii. Created "Art at FPC webpage and permanent web banner to promote active art exhibits.
iii. Published the "Program Proposal" online application and updated "Reserve a Room" page
for accessibility.
VII. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding.
a. Continued conversations with City of Fayetteville concerning ARP funds to support workforce
development programs in the CFI and Teaching Kitchen.
b. Received $1 million contribution from the Walker Family Foundation.
c. Submitted an LOI to the Arkansas Office of Skills Development.
d. Mailed 8,500 patrons a year-end solicitation letter.
11
Fiscal Year 2021 FPL Actual Revenue & Expenses
For year ending December 31, 2021: Preliminary Subject to Audit
■ Property Tax
■Transfers from FDN
■ State Aid & Grants
Fines & Fees
KtVtIVUt
■City Transfers
■Corporate Sponsorship
Rental Income
■Deli Sales
Board of Trustees Meeting: February 27, 2022
12
Expenses
Personnel Materials & Supplies Services & Charges
Maintenance Deli: Cost of Goods Sold Capital
FPL Property Tax Revenues
December 31, 2012 to December 31, 2021: Preliminary Subject to Audit
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
■ Budget
■ Actual
2012
2013
2014
2015
2016
2017
2018
2019
2020
$1,249,283
$1,274,000
$1,369,000
$1,342,000
$1,405,000
$3,603,000
$3,782,000
$4,133,394
$4,163,720
$1,279,913
$1,294,454
$1,316,987
$1,350,331
$1,402,544
$4,217,006
$3,928,737
$4,114,451
$4,488,502
2021
$4,350,000
$4,848,188
Boord of Trustees Meeting February 27, 2022 2
® 13
10 - Library Operations
Revenues
Local Tax Support
10-0-4882-00 Transfer for Operations - Mill LibraryLibrary
Total Local Tax Support
City of Fayetteville Transfers
10-0-4880-00 Transfer for Operations - CityLibraryLibrary
10-0-4884-00 Transfer for Books - City of FLibraryLibrary
10-0-4886-00 Transfer for Computers - City LibraryLibrary
10-0-4887-00 Transfer for CIP - City of Fayetteville
Total City of Fayetteville Transfers
Transfers from Foundation & Friends
10-0-4888-00 Transfer from FoundationLibraryLibrary
Total Transfers from Foundation & Friends
State Aid, Grants & Corporate Sponsorships
10-0-4010-00 State Library TurnbackLibraryLibrary
10-0-4020-00 Corporate SponsorshipsLibraryl-ibrary
10-0-4050-00 Grants - StateLibraryLibrary
10-0-4055-00 Grants - Federal LibraryLibrary
10-0-4080-00 Grants - In Year AwardsLibraryLibrary
Total State Aid & Grants
Charges for Services
10-0-4201-00 Rent Income - Caf6LibraryLibrary
10-0-4202-00 Rent Income - Meeting RoomsLibraryLibrary
10-0-4203-00 Rent Income - Teaching Kitchen Libra ryLi bra ry
10-0-4204-00 Rent Income - Event CenterLibraryLibrary
02/17/2022 11:14:56 PM
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
CY Jan YTD Budget Budget %
Adjusted Budget Actual Actual Remaining Remaining
$4,833,241.00 $0 $0 $4,833,241 100.00%
$4,833,241.00 $0 $0 $4,833,241 100.00%
$1,777,401.00
$148,117
$148,117
$1,629,284
91.67%
$581,000.00
$48,417
$48,417
$532,583
91.67%
$101,000.00
$101,000
$101,000
$0
0.00%
$300,000.00
$300,000
$300,000
$0
0.00%
$2,759,401.00
$597,533
$597,533
$2,161,868
78.35%
$121,043.00
$0
$0
$121,043
100.00%
$121,043.00
$0
$0
$121,043
100.00%
$141,150.00
$0
$0
$141,150
100.00%
$0.00
$0
$0
$0
0.00%
$25,000.00
$0
$0
$25,000
100.00%
$16,000.00
$0
$0
$16,000
100.00%
$0.00
$0
$0
$0
0.00%
$182,150.00
$0
$0
$182,150
100.00%
$12,000.00
$500
$500
$11,500
95.83%
$30,000.00
$920
$920
$29,080
96.93%
$0.00
$0
$0
$0
0.00%
$0.00
$0
$0
$0
0.00%
14
Page 1
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
CY
Jan
YTD
Budget
Budget %
Adjusted Budget
Actual
Actual
Remaining
Remaining
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
$3,000.00
$296
$296
$2,704
90.14%
10-0-4220-00
Merchandise SalesLibraryLibrary
$300.00
$37
$37
$263
87.67%
10-0-4300-00
Fees - Library CardsLibraryLibrary
$200.00
$0
$0
$200
100.00%
10-0-4302-00
Fees - Fines & OverduesLibraryLibrary
$125,000.00
$5,432
$5,432
$119,568
95.65%
10-0-4304-00
Fees - Lost MaterialsLibraryLibrary
$100.00
$0
$0
$100
100.00%
10-0-4306-00
Fees - Damaged MaterialsLibraryLibrary
$0.00
$0
$0
$0
0.00%
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
($100.00)
$0
$0
($100)
100.00%
Total
$170,500.00
$7,185
$7,185
$163,315
95.79%
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
$0.00
$101
$101
($101)
0.00%
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
$0.00
$260
$260
($260)
0.00%
10-0-4651-00
Contributions - Money JarLibraryLibrary
$0.00
$2
$2
($2)
0.00%
10-0-4660-00
Contributions - DesignatedLibraryl-ibrary$0.00
$350
$350
($350)
0.00%
10-0-4662-00
Contributions - Designated YouLibraryLibrary
$0.00
$26
$26
($26)
0.00%
10-0-4664-00
Contributions - Designated AduLibraryLibrary
$0.00
$1,100
$1,100
($1,100)
0.00%
10-0-4666-00
Contributions - Designated MemLibraryLibrary
$0.00
$0
$0
$0
0.00%
Total
$0.00
$1,839
$1,839
($1,839)
0.00%
Investment Earnings
10-0-4701-00
Interest - UnrestrictedLibraryLibrary
$2,500.00
$10
$10
$2,490
99.58%
10-0-4703-00
Interest - Undesignated FundsLibraryLibrary
$400.00
$0
$0
$400
100.00%
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
$0.00
$7,261
$7,261
($7,261)
0.00%
Total Contributions & Investment Earnings
$2,900.00
$7,271
$7,271
($4,371)
(150.74%)
Internal Transfers and
Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryl-ibrary$400,000.00
$400,000
$400,000
$0
0.00%
Total In
$400,000.00
$400,000
$400,000
$0
0.00%
Total Revenues $8,469,235.00 $1,013,829 $1,013,829 $7,455,406 88.03%
15
02/17/2022 11:14:56 PM Page 2
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
CY Jan YTD Budget Budget %
Adjusted Budget Actual Actual Remaining Remaining
Expenses
Library Services
Personnel Services
$2,655,548.00
Library Materials, Program Supplies
$973,736.00
Program Services
$369,578.00
Total
$3,998,862.00
Support Services
Support Services - Personnel Services
$2,221,166.00
Internal Library - Materials & Supplies
$244,755.00
Internal Library - Services & Charges
$1,428,240.00
Internal Library - Maintenance
$392,823.00
Total
$4,286,984.00
Events
Events - Personnel Services
$0.00
Total
$0.00
Financial Stabilty Transfers
10-0-5701-00 Transfer to Facility ReservesLibraryLibrary
$0.00
10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary
$0.00
10-0-5750-00 Transfer to IT ReserveLibraryLibrary
$0.00
10-1-5730-05 Transfer to Facility Reserve
$8,000.00
10-1-5740-05 Transfer to Furniture & EquipmAdministrationAd
$0.00
10-1-5750-05 Transfer to IT ReserveAdministrationAdministrati
$10,000.00
Total Financial Stabilty Transfers
$18,000.00
Capital Reinvestment
10-1-5810-25 Computer & Technological EquipAdministrationl
$6,000.00
02/17/2022 11:14:56 PM
$227,264
$227,264
$2,428,284 91.44%
$91,783
$91,783
$881,953 90.57%
$21,440
$21,440
$348,138 94.20%
$340,487
$340,487
$3,658,375 91.49%
$201,478
$201,478
$2,019,688
90.93%
$11,656
$11,656
$233,099
95.24%
$102,375
$102,375
$1,325,865
92.83%
$89,375
$89,375
$303,448
77.25%
$404,883
$404,883
$3,882,101
90.56%
$0
$0
$0
0.00%
$0
$0
$0
0.00%
$0
$0
$0
0.00%
$0
$0
$0
0.00%
$0
$0
$0
0.00%
$0
$0
$8,000
100.00%
$0
$0
$0
0.00%
$0
$0
$10,000
100.00%
$0
$0
$18,000
100.00%
$0 $0 $6,000 100.00%
16
Page 3
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
ni
CY
Jan
YTD
Budget
Budget %
Adjusted Budget
Actual
Actual
Remaining
Remaining
10-1-5810-30
Computer & Technological EquipAdministrationl
$100,250.00
$49,453
$49,453
$50,797
50.67%
10-1-5870-25
Furniture & Equipment (less thAdministrationFac
$0.00
$0
$0
$0
0.00%
10-1-5871-25
Furniture & Equipment (greaterAdministrationFa
$300,000.00
$0
$0
$300,000
100.00%
10-2-5810-09
Computer & Technological EquipLibrary Service(
$20,344.00
$1,064
$1,064
$19,280
94.77%
Total Capital Reinvestment
& Depreciation
$426,594.00
$50,517
$50,517
$376,077
88.16%
Total Expenses
$8,730,440.00
$795,887
$795,887
$7,934,553
90.88%
NET SURPLUS/(DEFICIT) ($261,205.00) $217,942 $217,942 ($479,147) 183.44%
17
02/17/2022 11:14:56 PM Page 4
Fayetteville Public Library
Comparative Balance Sheet
As of January 31, 2022, 2021, and 2020
January 31
Jan 2022 Dec 2021 Jan 2021 Jan 2020
Actual Actual Actual Actual
10 - Library Operations
Assets
Cash & Investments - Unrestricted
10-0-1001-00
Bank CreditLibraryLibrary
($17,056)
($16,008)
($300)
$6,383
10-0-1002-00
Bank DebitLibraryLibrary
$11,172
$11,172
$0
$10,656
10-0-1003-00
Petty Cash LibraryLibrary
$2,574
$2,574
$1,156
$1,156
10-0-1010-00
Bank of FayettevilleLibraryLibrary
$50,614
$43,203
$14,666
$51,648
10-0-1020-00
ArvestLibraryLibrary
$663,738
$793,183
$615,452
$85,483
10-0-1030-00
1st SecurityLibraryLibrary
$488,060
$541,425
$96,667
$511,345
10-0-1120-00
Schwab Institutional -Operating LibraryLibrary
$1,597,306
$1,208,904
$1,431,320
$1,234,500
Total Cash & Investments
$2,796,407
$2,584,452
$2,158,960
$1,901,173
Accounts Receivable - Unrestricted
10-0-1210-00
Due from Foundation
$734,091
$730,157
$238,376
$221,256
10-0-1215-00
Due from Friends LibraryLibrary
$780
$780
$780
$780
10-0-1225-00
Due From Other Gov. UnitsLibraryLibrary
$4,944,442
$4,944,442
$4,944,442
$4,350,598
10-0-1235-00
Due from Food ServicesLibraryLibrary
$69,454
$53,000
$0
$0
10-0-1236-00
Due from EventsLibraryLibrary
$19,378
$12,930
$0
$0
10-0-1240-00
Accounts ReceivableLibraryLibrary
$2,039
$2,039
$222,048
$2,540
10-0-1260-00
Payroll Tax Refund ReceivableLibraryLibrary
($794)
($794)
($794)
($794)
10-0-1270-00
Claim against credit card LibraryLibrary
$635
$635
$635
$635
10-0-1271-00
Less: Claim against credit card LibraryLibrary
($570)
($570)
($570)
($570)
Total Acounts Receivable - Unrestricted
$5,770,595
$5,743,760
$5,406,057
$4,575,585
Accounts Receivable - Restricted
10-0-1150-00
Data Path Held DepositLibraryLibrary
$1,200
$1,200
$1,200
$1,200
10-0-1190-00
Claims PendingLibraryLibrary
($606)
($606)
$0
$68
10-0-1280-00
Prepaid ExpensesLibraryLibrary
$66,089
$66,089
$139,800
$132,181
Total Accounts Receivable - Restricted
$66,683
$66,683
$141,000
$133,450
18
02/17/2022 10:25:37 PM Page 1
Internal Due From
10-0-1221-00 Due From Expansion Operating Reserves - 15
10-0-1223-00 Due From Facilities Reserve - 30
10-0-1224-00 Due From Furniture & Equipment - 40
10-0-1228-00 Due From Technology Reserve - 50
Total Internal Due From
Interfund
10-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
10-0-1400-00
Interfu ndLi braryLibrary
Total Interfund
Depreciable Assets
10-0-1801-00
BuildingsLibraryLibrary
10-0-1805-00
SoftwareLibraryLibrary
10-0-1811-00
Books & PublicationsLibraryLibrary
10-0-1813-00
EquipmentLibraryLibrary
10-0-1890-00
Construction In Progress (CIP)LibraryLibrary
10-0-1999-00
Accumulated DepreciationLibraryLibrary
Total Depreciable
Assets
Non -Depreciable Assets
10-0-1800-00
Land
10-0-1850-00
Library Owned ArtLibraryLibrary
10-1-1800-00
Fixed AssetAdministrationLibrary
Total Non-Depeciable Assets
Total Assets
Liabilities and Fund Balance
Fayetteville Public Library
Comparative Balance Sheet
As of January 31, 2022, 2021, and 2020
January 31
Jan 2022 Dec 2021 Jan 2021
Jan 2020
Actual Actual Actual
Actual
$0 $0 $0
$28,800
($70,267) ($70,267) $4,971
$11,223
($12,803) ($12,803) ($12,803)
$0
$70 $70 $70
$107,992
($83,000) ($83,000) ($7,762)
$148,015
$262,721 $256,722 $207,831
$77,580
($1,232,239) ($1,232,239) ($1,232,239)
($1,264,917)
($969,518) ($975,517) ($1,024,408)
($1,187,337)
$21,080,384
$21,080,384
$21,080,384
$21,080,384
$163,841
$163,841
$163,841
$144,777
$5,427,926
$5,427,926
$5,427,926
$4,925,947
$2,542,621
$2,542,621
$2,542,621
$1,763,360
$182,968
$182,968
$22,330
$0
($13,153,177)
($13,153,177)
($13,153,177)
($12,149,085)
$16,244,563
$16,244,563
$16,083,925
$15,765,383
$1,449,585
$1,449,585
$1,449,585
$1,449,585
$150,000
$150,000
$150,000
$150,000
$0
$0
$0
$0
$1,599,585
$1,599,585
$1,599,585
$1,599,585
$25,425,315 $25,180,525 $24,357,357 $22,935,853
19
02/17/2022 10:25:37 PM Page 2
Fayetteville Public Library
Comparative Balance Sheet
As of January 31, 2022, 2021, and 2020
January 31
Jan 2022
Dec 2021
Jan 2021
Jan 2020
Actual
Actual
Actual
Actual
Liabilities - Accounts
Payable
10-0-2001-00
Accounts PayableLibraryLibrary
$229,242
$178,696
$277,215
$62,403
10-0-2003-00
Security Bankcard Center, INC.Libraryl-ibrary
$2,271
$2,271
$2,271
$2,271
10-0-2020-00
Accounts Payable- Accrued Libra ryLi brary
$0
$0
$0
$6,195
10-0-2025-00
Accrued Sales Tax Paya bleLibraryLi bra ry
($5,436)
($5,436)
($5,436)
($5,436)
10-0-2055-00
Federal Withholding PayableLibra ryLibrary
$1,068
$1,068
$1,068
$1,068
10-0-2065-00
FICA PayableLibraryLibrary
($1,105)
($1,105)
($1,105)
($1,105)
10-0-2075-00
Health InsuranceLibraryLibrary
$350
$36,184
$0
$789
10-0-2080-00
State Withholding PayableLibraryLibra ry
$525
$525
$525
$525
10-0-2082-00
State Unemployment PayableLibra ryLibrary
$426
$426
$426
$426
10-0-2094-00
Accident Death & Disability InLibraryl-ibrary
($1)
($1)
$0
$32
10-0-2130-00
Vision InsuranceLibraryLibrary
($20)
($26)
($7)
$89
10-0-2135-00
Life, AD&D and LTDLibraryLibrary
($68)
($68)
($68)
($31)
10-0-2140-00
Voluntary Life, STD & AD&DLibraryLibrary
$189
$64
($28)
$223
10-0-2145-00
Employee paid Supplemental InsLibraryl-ibrary
$0
$0
$0
($65)
10-0-2150-00
Retirement ContributionsLibraryl-ibrary
$84
$84
$0
$0
10-0-2155-00
Voluntary Dental Insurance
($143)
($115)
$187
$0
10-0-2180-00
Caring Committeel-ibraryl-ibrary
($1,694)
($1,466)
$781
$1,580
10-0-2185-00
Healthy HabitsLibraryLibrary
$4,972
$4,972
$5,142
$5,142
10-0-2190-00
Arkansas State Library Scholarl-i bra ryLibrary
$793
$793
($3,257)
$793
10-0-2410-00
Deferred RevenueLibraryLibrary
$608,709
$608,709
$523,724
$152,092
10-0-2415-00
Security DepositsLi bra ryLibrary
$1,500
$500
$0
$0
Total Liabilities - Accounts Payable
$841,664
$826,075
$801,439
$226,993
Accrued Liabilities
10-0-2030-00
Salaries & Wages AccrualLibra ryLibrary
$77,867
$77,867
$77,867
$64,144
10-0-2045-00
Vacation Accrual LibraryLibra ry
$208,371
$208,371
$208,371
$180,963
10-0-2060-00
Sick Time AccrualLibraryLibrary
$83,094
$83,094
$83,094
$68,311
Total Accrued Liabilities
$369,332
$369,332
$369,332
$313,418
20
02/17/2022 10:25:37 PM Page 3
Internal Due To
10-0-2223-00
Due to Operating Capital - 15
10-0-2225-00
Due to Long Term - 20
10-0-2228-00
Due to Food Services Libra ryLi bra ry
10-0-2229-00
Due to Facility Reserve - 30
10-0-2230-00
Due to FriendsLibraryLibrary
10-0-2233-00
Due to Furniture & Equipment - 40
10-0-2235-00
Due to Technology Reserve - 50
10-0-2240-00
Due to FoundationLibraryLibrary
10-0-2270-00
Due to Debt Service Fund LibraryLibrary
10-0-2275-00
Due to EventsLibraryLibrary
10-0-2296-00
Due to FPLF Capital Campaign (LibraryLibrary
Total Internal Due To
Interfund
10-0-2255-00
Due to Other Funds - InterfundLibraryLibrary
Total Interfund
Fund Balance
10-0-3001-00
U n restricted Libra ryl-i bra ry
10-0-3900-00
Fund Balance - Current Year NeLibraryl-ibrary
10-0-3950-00
Investment in Capital AssetsLibraryLibrary
Total Fund Balance
Total Liabilities and Fund Balance
Fayetteville Public Library
Comparative Balance Sheet
As of January 31, 2022, 2021, and 2020
January 31
Jan 2022 Dec 2021 Jan 2021 Jan 2020
Actual Actual Actual Actual
$0
$0
$0
$0
$76,241
$76,241
$76,241
$76,241
($41,247)
($41,666)
$0
$0
$0
$0
$0
$21,874
$678
($1,010)
($3,253)
($2,751)
$0
$0
$0
$10,000
$102,499
$102,499
$102,499
$216,859
$22,160
$21,507
$24,526
$1,100
($1)
($1)
($1)
($1)
$7,525
($975)
$0
$0
$1,500
$1,500
$56,880
$0
$169,355
$158,096
$256,892
$323,321
$18,731 $18,731 $30 $0
$18,731 $18,731 $30 $0
$3,797,453
$3,579,511
$2,700,885
$1,843,341
$793,565
$793,565
$793,565
$793,565
$19,435,215
$19,435,215
$19,435,215
$19,435,215
$24,026,232
$23,808,291
$22,929,665
$22,072,121
$25,425,315 $25,180,525 $24,357,357 $22,935,853
21
02/17/2022 10:25:37 PM Page 4
80 - Food Services
Assets
Cash & Investments - Unrestricted
80-0-1050-00 Arvest - Food ServicesEvents & Food SFood Servic(
Total Cash & Investments
Internal Due From
80-0-1220-00 Due From Operating - 10LibraryLibrary
Total Internal Due From
Interfund
80-0-1238-00 Due from Other Funds - InterfuLibraryLibrary
Total Interfund
Total Assets
Liabilities and Fund Balance
Liabilities - Accounts Payable
80-0-2001-00 Accounts PayableLibraryLibrary
80-0-2411-00 Gift CardsLibraryLibrary
Total Liabilities - Accounts Payable
Accrued Liabilities
80-0-2056-00 HMR TaxLibraryLibrary
80-0-2057-00 Sales TaxLibraryLibrary
Total Accrued Liabilities
02/17/2022 10:25:37 PM
Fayetteville Public Library
Comparative Balance Sheet
As of January 31, 2022, 2021, and 2020
January 31
Jan 2022 Dec 2021 Jan 2021 Jan 2020
Actual Actual Actual Actual
$23,587
$20,660
$0
$0
$23,587
$20,660
$0
$0
($4,339)
($4,758)
$0
$0
($4,339)
($4,758)
$0
$0
$865
$202
$0
$0
$865
$202
$0
$0
$20,113
$16,104
$0
$0
$2,220
$330
$2,015
$540
$0
$0
$0
$0
$2,550
$2,555
$0
$0
$299 $285 $0 $0
$736 $679 $0 $0
$1,035 $964 $0 $0
22
Page 5
Internal Due To
80-0-2220-00 Due to Operating-10LibraryLibrary
Total Internal Due To
Interfund
80-0-2255-00 Due to Other Funds - InterfundLibraryLibrary
Total Interfund
Fund Balance
80-0-3001-00 U n restricted Libra ryLi bra ry
Total Fund Balance
Total Liabilities and Fund Balance
Fayetteville Public Library
Comparative Balance Sheet
As of January 31, 2022, 2021, and 2020
January 31
Jan 2022 Dec 2021 Jan 2021 Jan 2020
Actual Actual Actual Actual
$68,609 $52,159 $0 $0
$68,609 $52,159 $0 $0
$202 $202 $0 $0
$202 $202 $0 $0
($52,282) ($39,777) $0 $0
($52,282) ($39,777) $0 $0
$20,113 $16,104 $0 $0
23
02/17/2022 10:25:37 PM Page 6
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
YTD 1/31/2022
Current Year
Annual Budget
Annual Budget
Adjusted Budget
Actual
Remaining
Remaining %
Revenues
Local Tax Support
10-0-4882-00
Transfer for Operations - MillLibraryLibrary
$4,833,241.00
$0.00
($4,833,241.00)
(100.00%)
70-0-4883-00
Transfer for Debt Service - MiLibraryLibrary
$2,319,956.00
$82,677.39
($2,237,278.61)
(96.44%)
Total Local Tax Support
$7,153,197.00
$82,677.39
($7,070,519.61)
(98.84%)
City of Fayetteville Transfers
10-0-4880-00
Transfer for Operations - CityLibraryLibrary
$1,777,401.00
$148,116.72
($1,629,284.28)
(91.67%)
10-0-4884-00
Transfer for Books - City of FLibraryLibrary
$581,000.00
$48,416.66
($532,583.34)
(91.67%)
10-0-4886-00
Transfer for Computers - City LibraryLibrary
$101,000.00
$101,000.00
$0.00
0.00%
10-0-4887-00
Transfer for CIP - City of Fayetteville
$300,000.00
$300,000.00
$0.00
0.00%
50-0-4886-00
Transfer for Computers - City LibraryLibrary
$0.00
$0.00
$0.00
0.00%
Total City of Fayetteville Transfers
$2,759,401.00
$597,533.38
($2,161,867.62)
(78.35%)
Transfers from Foundation & Friends
10-0-4888-00
Transfer from Foundation LibraryLi bra ry
$121,043.00
$0.00
($121,043.00)
(100.00%)
Total Transfers from
Foundation & Friends
$121,043.00
$0.00
($121,043.00)
(100.00%)
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library Tu rnbackLibraryLi bra ry
$141,150.00
$0.00
($141,150.00)
(100.00%)
10-0-4020-00
Corporate SponsorshipsLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4050-00
Grants - StateLibraryLibrary
$25,000.00
$0.00
($25,000.00)
(100.00%)
10-0-4055-00
Grants - Federal LibraryLi bra ry
$16,000.00
$0.00
($16,000.00)
(100.00%)
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
$0.00
$0.00
$0.00
0.00%
Total State Aid & Grants
$182,150.00
$0.00
($182,150.00)
(100.00%)
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
$12,000.00
$500.00
($11,500.00)
(95.83%)
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
$30,000.00
$920.00
($29,080.00)
(96.93%)
10-0-4203-00
Rent Income - Teaching Kitchen LibraryLi bra ry
$0.00
$0.00
$0.00
0.00%
10-0-4204-00
Rent Income - Event CenterLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
$3,000.00
$295.95
($2,704.05)
(90.14%)
10-0-4220-00
Merchandise SalesLibraryLibrary
$300.00
$37.00
($263.00)
(87.67%)
10-0-4300-00
Fees - Library CardsLibraryLibrary
$200.00
$0.00
($200.00)
(100.00%)
10-0-4302-00
Fees - Fines & Overd uesLibraryLi bra ry
$125,000.00
$5,432.20
($119,567.80)
(95.65%)
10-0-4304-00
Fees - Lost MaterialsLibraryLibrary
$100.00
$0.00
($100.00)
(100.00%)
10-0-4306-00
Fees - Damaged MaterialsLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4310-00
Fees - Refunds to PatronsLi bra ryLibrary
($100.00)
$0.00
$100.00
100.00%
80-0-4225-00
Sales - Food LibraryLibrary
$213,000.00
$6,692.23
($206,307.77)
(96.86%)
80-0-4230-00
Sales - Non Alcoholic BeverageLi bra ryLibrary
$0.00
$699.87
$699.87
0.00%
80-0-4235-00
Sales - Catering LibraryLibrary
$130,000.00
$419.06
($129,580.94)
(99.68%)
85-0-4203-00
Rent Income - Teaching Kitchen LibraryLi bra ry
$0.00
$0.00
$0.00
0.00%
24
02/17/2022 9:48:27 PM Page 1
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
85-0-4204-00 Rent Income - Event CenterLibraryLibrary
Tota I
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
10-0-4650-00
Contributions
- UndesignatedLibraryLibrary
10-0-4651-00
Contributions
- Money JarLibraryLibrary
10-0-4660-00
Contributions
- DesignatedLibraryl-ibrary
10-0-4662-00
Contributions
- Designated YouLibraryLibrary
10-0-4664-00
Contributions
- Designated AduLibraryLibrary
10-0-4666-00
Contributions
- Designated MemLibraryLibrary
85-0-4650-00
Contributions
- UndesignatedLibraryLibrary
Tota I
Investment Earnings
10-0-4701-00
Interest - UnrestrictedLibraryLibrary
10-0-4703-00
Interest - Undesignated FundsLibraryLibrary
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
15-0-4702-00
Interest - Designated Fund IncLibraryLibrary
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
15-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
20-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
20-0-4779-00
Investment Management FeesLibraryLibrary
30-0-4702-00
Interest - Designated Fund IncLibraryLibrary
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
30-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
30-0-4779-00
Investment Management FeesLibraryLibrary
40-0-4702-00
Interest - Designated Fund IncLibraryLibrary
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
40-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
40-0-4779-00
Investment Management FeesLibraryLibrary
50-0-4702-00
Interest - Designated Fund IncLibraryLibrary
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
50-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
50-0-4779-00
Investment Management FeesLibraryLibrary
80-0-4992-00
Miscellaneous RevenueLibraryLibrary
Total Contributions & Investment Earnings
Internal Transfers and Use of Reserves
10-0-4915-00 Transfer from Expansion FundLibraryl-ibrary
30-0-4910-00 Transfer from Operating - 10
YTD 1/31/2022
Current Year
Annual Budget
Annual Budget
Adjusted Budget
Actual Remaining
Remaining %
$340,000.00
$10,000.00 ($330,000.00)
(97.06%)
$853,500.00
$24,996.31 ($828,503.69)
(97.07%)
$0.00
$100.50
$100.50
0.00%
$0.00
$259.92
$259.92
0.00%
$0.00
$2.00
$2.00
0.00%
$0.00
$350.00
$350.00
0.00%
$0.00
$26.27
$26.27
0.00%
$0.00
$1,100.00
$1,100.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$1,838.69
$1,838.69
0.00%
$2,500.00
$10.44
($2,489.56)
(99.58%)
$400.00
$0.00
($400.00)
(100.00%)
$0.00
$7,261.00
$7,261.00
0.00%
$100.00
$4.22
($95.78)
(95.78%)
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$10,000.00
$7.92
($9,992.08)
(99.92%)
$0.00
$0.00
$0.00
0.00%
$3,000.00
($1,234.88)
($4,234.88)
(141.16%)
($3,500.00)
($1,030.00)
$2,470.00
70.57%
$5,000.00
$132.81
($4,867.19)
(97.34%)
$0.00
$0.00
$0.00
0.00%
$0.00
($1,700.63)
($1,700.63)
0.00%
($2,000.00)
($298.00)
$1,702.00
85.10%
$3,000.00
$1.68
($2,998.32)
(99.94%)
$0.00
$0.00
$0.00
0.00%
$0.00
($207.61)
($207.61)
0.00%
($600.00)
($149.00)
$451.00
75.17%
$5,000.00
$1.13
($4,998.87)
(99.98%)
$0.00
$0.00
$0.00
0.00%
$0.00
($820.19)
($820.19)
0.00%
($850.00)
($153.00)
$697.00
82.00%
$0.00
$0.00
$0.00
0.00%
$22,050.00
$1,825.89
($20,224.11)
(91.72%)
$400,000.00
$400,000.00
$0.00
0.00%
$8,000.00
$0.00
($8,000.00)
(100.00%)
25
02/17/2022 9:48:27 PM Page 2
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
YTD 1/31/2022
40-0-4910-00 Transfer from OperationsLibraryl-ibrary
50-0-4910-00 Transfer from OperationsLibraryl-ibrary
Total In
Total Revenues
Expenses
Library Services
Personnel Services
Library Materials, Program Supplies
Program Services
Tota I
Support Services
Support Services - Personnel Services
Internal Library - Materials & Supplies
Internal Library - Services & Charges
Internal Library - Maintenance
Tota I
Events
Events - Personnel Services
Events - Materials & Supplies
Events - Services & Charges
Tota I
Food Services
Food Services - Personnel Services
Food Services - Materials & Supplies
Food Services - Services & Charges
Food Services - COGS
Tota I
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
Tota I
Financial Stabilty Transfers
10-0-5701-00 Transfer to Facility ReservesLibraryl-i bra ry
10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary
10-0-5750-00 Transfer to IT Reservel-ibraryl-i bra ry
10-1-5730-05 Transfer to Facility Reserve
02/17/2022 9:48:27 PM
Current Year
Annual Budget
Annual Budget
Adjusted Budget
Actual
Remaining
Remaining %
$0.00
$0.00
$0.00
0.00%
$10,000.00
$0.00
($10,000.00)
(100.00%)
$418,000.00
$400,000.00
($18,000.00)
(4.31%)
$11,509,341.00
$1,108,871.66
($10,400,469.34)
(90.37%)
$2,655,548.00
$227,263.79
$2,428,284.21 91.44%
$979,236.00
$91,782.96
$887,453.04 90.63%
$369,578.00
$21,439.87
$348,138.13 94.20%
$4,004,362.00
$340,486.62
$3,663,875.38 91.50%
$2,221,166.00
$201,477.64
$2,019,688.36
90.93%
$244,755.00
$11,655.94
$233,099.06
95.24%
$1,428,240.00
$102,374.96
$1,325,865.04
92.83%
$392,823.00
$89,374.89
$303,448.11
77.25%
$4,286,984.00
$404,883.43
$3,882,100.57
90.56%
$69,680.00
$5,783.76
$63,896.24 91.70%
$5,500.00
$0.00
$5,500.00 100.00%
$34,500.00
$663.60
$33,836.40 98.08%
$109,680.00
$6,447.36
$103,232.64 94.12%
$151,325.00
$12,340.54
$138,984.46
91.85%
$35,500.00
$2,830.82
$32,669.18
92.03%
$19,200.00
$367.91
$18,832.09
98.08%
$92,408.00
$4,777.21
$87,630.79
94.83%
$298,433.00
$20,316.48
$278,116.52
93.19%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$8,000.00
$0.00
$8,000.00
100.00%
26
Page 3
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2022
YTD 1/31/2022
Current Year
Annual Budget
Annual Budget
Adjusted Budget
Actual
Remaining
Remaining %
10-1-5740-05
Transfer to Furniture & EquipmAdministrationAd
$0.00
$0.00
$0.00
0.00%
10-1-5750-05
Transfer to IT ReserveAdministrationAdministrati
$10,000.00
$0.00
$10,000.00
100.00%
15-1-5700-00
Transfer to OperatingAdministration Library
$400,000.00
$400,000.00
$0.00
0.00%
70-1-5770-05
Transfer to the City of FayettAdministrationAdmi
$2,319,956.00
$82,677.39
$2,237,278.61
96.44%
Total Financial Stabilty Transfers
$2,737,956.00
$482,677.39
$2,255,278.61
82.37%
Capital Reinvestment
10-1-5810-25
Computer & Technological EquipAdministrationl
$6,000.00
$0.00
$6,000.00
100.00%
10-1-5810-30
Computer & Technological EquipAdministrationl
$100,250.00
$49,453.17
$50,796.83
50.67%
10-1-5870-25
Furniture & Equipment (less thAdministrationFac
$0.00
$0.00
$0.00
0.00%
10-1-5871-25
Furniture & Equipment (greaterAdministrationFa
$300,000.00
$0.00
$300,000.00
100.00%
10-2-5810-09
Computer & Technological Equipl-ibrary Service(
$20,344.00
$1,063.68
$19,280.32
94.77%
30-1-5871-25
Furniture & Equipment (greaterAdministrationFa
$8,500.00
$0.00
$8,500.00
100.00%
40-1-5871-25
Furniture & Equipment (greaterAdministrationFa
$32,500.00
$0.00
$32,500.00
100.00%
50-1-5810-30
Computer & Technological EquipAdministrationl
$80,000.00
$5,999.00
$74,001.00
92.50%
85-3-5810-35
Computer & Technological EquipEvents & Food
$70,000.00
$0.00
$70,000.00
100.00%
85-3-5871-35
Furniture & Equipment (greaterEvents & Food SE
$92,000.00
$0.00
$92,000.00
100.00%
Total Capital Reinvestment
& Depreciation
$709,594.00
$56,515.85
$653,078.15
92.04%
Total Expenses
$12,147,009.00
$1,311,327.13
$10,835,681.87
89.20%
NET SURPLUS/(DEFICIT)
($637,668.00)
($202,455.47)
$435,212.53
68.25%
27
02/17/2022 9:48:27 PM Page 4
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
Assets
Cash & Investments - Unrestricted
10-0-1001-00
Bank CreditLibraryLibrary
10-0-1002-00
Bank DebitLibraryLibrary
10-0-1003-00
Petty Cash LibraryLi bra ry
10-0-1010-00
Bank of FayettevilleLibraryLibrary
10-0-1020-00
ArvestLibraryLibrary
10-0-1030-00
1st SecurityLibraryLibrary
10-0-1120-00
Schwab Institutional -Operating LibraryLibrary
15-0-1123-00
Schwab Institutional -Expansion LibraryLibrary
80-0-1050-00
Arvest - Food ServicesEvents & Food SFood Service
Total Cash & Investments
Accounts Receivable - Unrestricted
10-0-1210-00
Due from Foundation
10-0-1215-00
Due from Friends LibraryLibrary
10-0-1225-00
Due From Other Gov. UnitsLibraryLibrary
10-0-1235-00
Due from Food ServicesLibraryLibrary
10-0-1236-00
Due from EventsLibraryLibrary
10-0-1240-00
Accounts ReceivableLibraryLibrary
10-0-1260-00
Payroll Tax Refund ReceivableLibraryLibrary
10-0-1270-00
Claim against credit card LibraryLibrary
10-0-1271-00
Less: Claim against credit card LibraryLibrary
Total Acounts Receivable - Unrestricted
Cash & Investments - Designated
20-0-1125-00 Schwab Institutional - Long-teLibraryLibrary
30-0-1126-00 Schwab - Facilities ReplacemenLibraryLibra ry
40-0-1127-00 Schwab - Furn. & Eq. 2100-3837LibraryLibra ry
50-0-1128-00 Schwab - Technological EquipmeLibraryLibrary
60-0-1140-00 Schwab - Expansion Capitall - LibraryLibrary
Total Cash & Investments - Designated
Accounts Receivable - Restricted
10-0-1150-00 Data Path Held DepositLibraryLibrary
10-0-1190-00 Claims PendingLibraryLibrary
10-0-1280-00 Prepaid ExpensesLibraryLibrary
70-0-1225-00 Due From Other Gov. UnitsLibraryLibrary
Total Accounts Receivable - Restricted
Internal Due From
10-0-1221-00 Due From Expansion Operating Reserves - 15
10-0-1223-00 Due From Facilities Reserve - 30
As of January 31, 2022
2022
($17,056.35)
$11,171.88
$2,573.75
$50,614.12
$663,738.04
$488,059.70
$1,597,305.71
$586,280.87
$23,586.93
$3,406,274.65
$734,091.43
$779.97
$4,944,441.70
$69,453.88
$19,377.73
$2,039.00
($793.54)
$634.88
($570.10)
$5,770,595.15
$1,645,199.82
$507,020.61
$248,900.42
$276,140.96
$4.36
$2,677,266.17
$1,200.00
($605.50)
$66,088.90
$2,373,331.74
$2,440,015.14
($0.13)
($70,266.86)
28
02/17/2022 10:12:00 PM Page 1
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
As of January 31, 2022
2022
10-0-1224-00
Due From Furniture & Equipment - 40
($12,802.78)
10-0-1228-00
Due From Technology Reserve - 50
$70.13
20-0-1220-00
Due From Operating - 10
$76,241.45
20-0-1223-00
Due From Facilities Reserve - 30
$0.48
20-0-1228-00
Due From Technology Reserve - 50
($0.93)
50-0-1220-00
Due From Operating - 10
$103,000.10
70-0-1227-00
Due from UnreservedLibraryLibrary
($1.47)
80-0-1220-00
Due From Operating - 10LibraryLibrary
($4,338.68)
85-0-1220-00
Due From Operating - 10LibraryLibrary
$25,210.00
Total Internal Due From
$117,111.31
Interfund
10-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$262,720.55
10-0-1400-00
InterfundLibraryLibrary
($1,232,238.97)
15-0-1400-00
InterfundLibraryLibrary
$3,899,882.78
20-0-1400-00
InterfundLibraryLibrary
($1,115,400.24)
30-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$29.60
30-0-1400-00
InterfundLibraryLibrary
$3,787.37
40-0-1400-00
InterfundLibraryLibrary
$43,381.31
50-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$18,500.00
50-0-1400-00
InterfundLibraryLibrary
$365,371.12
60-0-1400-00
InterfundLibraryLibrary
($192,503.91)
70-0-1400-00
InterfundLibraryLibrary
($1,772,279.58)
80-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$865.10
Total I nterfund
$282,115.13
Depreciable Assets
10-0-1801-00
BuildingsLibraryLibrary
$21,080,384.43
10-0-1805-00
SoftwareLibraryLibrary
$163,841.15
10-0-1811-00
Books & PublicationsLibraryLibrary
$5,427,925.50
10-0-1813-00
EquipmentLibraryLibrary
$2,542,620.51
10-0-1890-00
Construction In Progress (CIP)LibraryLibrary
$182,968.04
10-0-1999-00
Accumulated Depreciation Li braryLi bra ry
($13,153,177.13)
60-0-1890-00
Construction In Progress (CIP)LibraryLibrary
$1,080,831.73
Total Depreciable
Assets
$17,325,394.23
Non -Depreciable Assets
10-0-1800-00
Land
$1,449,585.02
10-0-1850-00
Library Owned ArtLibraryLibrary
$150,000.00
10-1-1800-00
Fixed AssetAdministrationLibrary
$0.07
Total Non-Depeciable Assets
$1,599,585.09
Total Assets $33,618,356.87
29
02/17/2022 10:12:00 PM Page 2
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
Liabilities and Fund Balance
Liabilities - Accounts Payable
10-0-2001-00
Accounts PayableLibraryLibrary
10-0-2003-00
Security Bankcard Center, INC.LibraryLibrary
10-0-2025-00
Accrued Sales Tax Paya bleLibraryLi bra ry
10-0-2055-00
Federal Withholding PayableLibra ryLibrary
10-0-2065-00
FICA PayableLibraryLibrary
10-0-2075-00
Health InsuranceLibraryLibrary
10-0-2080-00
State Withholding PayableLibraryLibra ry
10-0-2082-00
State Unemployment PayableLibra ryLibrary
10-0-2094-00
Accident Death & Disability InLibraryl-ibrary
10-0-2130-00
Vision InsuranceLibraryLibrary
10-0-2135-00
Life, AD&D and LTDLibraryLibrary
10-0-2140-00
Voluntary Life, STD & AD&DLibraryLibrary
10-0-2150-00
Retirement ContributionsLibraryLibrary
10-0-2155-00
Voluntary Dental Insurance
10-0-2180-00
Caring Com mitteel-i bra ryLibrary
10-0-2185-00
Healthy HabitsLibraryLibrary
10-0-2190-00
Arkansas State Library Scholarl-i bra ryLibrary
10-0-2410-00
Deferred Revenuel-ibraryl-ibrary
10-0-2415-00
Security DepositsLi bra ryLibrary
80-0-2001-00
Accounts PayableLibraryLibrary
80-0-2411-00
Gift CardsLibraryl-ibrary
Total Liabilities
- Accounts Payable
Accrued Liabilities
10-0-2030-00
Salaries & Wages AccrualLibra ryLibrary
10-0-2045-00
Vacation Accrual LibraryLibra ry
10-0-2060-00
Sick Time AccrualLibraryLibrary
80-0-2056-00
HMR TaxLibraryLibrary
80-0-2057-00
Sales TaxLibraryLibrary
Total Accrued Liabilities
Internal Due To
10-0-2223-00
Due to Operating Capital - 15
10-0-2225-00
Due to Long Term - 20
10-0-2228-00
Due to Food ServicesLibraryl-ibrary
10-0-2230-00
Due to FriendsLibraryLi bra ry
10-0-2235-00
Due to Technology Reserve - 50
10-0-2240-00
Due to Foundation Libraryl-i bra ry
10-0-2270-00
Due to Debt Service FundLibraryLibrary
10-0-2275-00
Due to EventsLibraryl-ibrary
As of January 31, 2022
2022
$229,242.24
$2,271.00
($5,436.33)
$1,068.09
($1,105.40)
$350.45
$525.13
$426.15
($0.50)
($19.62)
($68.47)
$189.46
$84.45
($142.92)
($1,694.15)
$4,972.28
$793.12
$608,709.03
$1, 500.00
$2,219.68
$330.00
$844,213.69
$77,867.12
$208,370.95
$83,094.02
$298.57
$736.48
$370,367.14
$0.01
$76,241.45
($41,246.68)
$677.92
$102,499.19
$22,159.82
($1.47)
$7,525.00
30
02/17/2022 10:12:00 PM Page 3
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
As of January 31, 2022
2022
10-0-2296-00
Due to FPLF Capital
Campaign (LibraryLibrary
$1,500.00
15-0-2220-00
Due To Operating-10LibraryLibrary
($0.13)
30-0-2220-00
Due To Operating -
10
($70,266.86)
30-0-2225-00
Due to Long Term -
20
($0.94)
40-0-2220-00
Due To Operating -
10
($12,802.78)
50-0-2220-00
Due To Operating -
10
$70.13
50-0-2225-00
Due to Long Term -
20
($0.93)
80-0-2220-00
Due to Operating-101-ibraryl-ibrary
$68,608.97
85-0-2220-00
Due to Operating-101-ibraryl-ibrary
$18,714.13
Total Internal Due To
$173,676.83
Interfund
10-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$18,731.10
30-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$143,975.90
40-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$12,802.78
50-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$28,160.56
60-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$77,579.81
80-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$201.50
85-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$663.60
Total I nterfund
$282,115.25
Fund Balance
10-0-3001-00
Unrestricted LibraryLibrary
$3,797,452.63
10-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
$793,564.99
10-0-3950-00
Investment in Capital AssetsLibraryLibrary
$19,435,214.87
15-0-3001-00
Unrestricted LibraryLibrary
$4,486,163.78
20-0-3015-00
Designated - Long Term Reserve Libra ryLi brary
$647,955.01
20-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($41,914.43)
30-0-3020-00
Designated - Facility ReserveLibraryLibrary
$466,925.00
30-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($29,795.52)
40-0-3025-00
Designated - Furniture & EquipLibraryLibrary
$301,030.47
40-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($8,748.74)
50-0-3030-00
Designated - Technological EquLibraryLibrary
$753,119.72
50-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($18,337.30)
60-0-3005-00
Restricted Fund BalanceLibraryLibrary
$810,752.37
70-0-3005-00
Restricted Fund BalanceLibraryLibrary
$601,050.69
80-0-3001-00
Unrestricted LibraryLibrary
($52,281.85)
85-0-3001-00
Unrestricted LibraryLibrary
$5,832.27
Total Fund Balance
$31,947,983.96
Total Liabilities and Fund Balance $33,618,356.87
31
02/17/2022 10:12:00 PM Page 4
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
Assets
Cash & Investments - Unrestricted
10-0-1001-00
Bank CreditLibraryLibrary
10-0-1002-00
Bank DebitLibraryLibrary
10-0-1003-00
Petty Cash LibraryLi bra ry
10-0-1010-00
Bank of FayettevilleLibraryLibrary
10-0-1020-00
ArvestLibraryLibrary
10-0-1030-00
1st SecurityLibraryLibrary
10-0-1120-00
Schwab Institutional -Operating LibraryLibrary
15-0-1123-00
Schwab Institutional -Expansion LibraryLibrary
80-0-1050-00
Arvest - Food ServicesEvents & Food SFood Service
Total Cash & Investments
Accounts Receivable - Unrestricted
10-0-1210-00
Due from Foundation
10-0-1215-00
Due from Friends LibraryLibrary
10-0-1225-00
Due From Other Gov. UnitsLibraryLibrary
10-0-1235-00
Due from Food ServicesLibraryLibrary
10-0-1236-00
Due from EventsLibraryLibrary
10-0-1240-00
Accounts ReceivableLibraryLibrary
10-0-1260-00
Payroll Tax Refund ReceivableLibraryLibrary
10-0-1270-00
Claim against credit card LibraryLibrary
10-0-1271-00
Less: Claim against credit card LibraryLibrary
Total Acounts Receivable - Unrestricted
Cash & Investments - Designated
20-0-1125-00 Schwab Institutional - Long-teLibraryLibrary
30-0-1126-00 Schwab - Facilities ReplacemenLibraryLibra ry
40-0-1127-00 Schwab - Furn. & Eq. 2100-3837LibraryLibra ry
50-0-1128-00 Schwab - Technological EquipmeLibraryLibrary
60-0-1140-00 Schwab - Expansion Capitall - LibraryLibrary
Total Cash & Investments - Designated
Accounts Receivable - Restricted
10-0-1150-00 Data Path Held DepositLibraryLibrary
10-0-1190-00 Claims PendingLibraryLibrary
10-0-1280-00 Prepaid ExpensesLibraryLibrary
70-0-1225-00 Due From Other Gov. UnitsLibraryLibrary
Total Accounts Receivable - Restricted
Internal Due From
10-0-1221-00 Due From Expansion Operating Reserves - 15
10-0-1223-00 Due From Facilities Reserve - 30
As of January 31, 2022
2022
($17,056.35)
$11,171.88
$2,573.75
$50,614.12
$663,738.04
$488,059.70
$1,597,305.71
$586,280.87
$23,586.93
$3,406,274.65
$734,091.43
$779.97
$4,944,441.70
$69,453.88
$19,377.73
$2,039.00
($793.54)
$634.88
($570.10)
$5,770,595.15
$1,645,199.82
$507,020.61
$248,900.42
$276,140.96
$4.36
$2,677,266.17
$1,200.00
($605.50)
$66,088.90
$2,373,331.74
$2,440,015.14
($0.13)
($70,266.86)
32
02/17/2022 10:12:00 PM Page 1
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
As of January 31, 2022
2022
10-0-1224-00
Due From Furniture & Equipment - 40
($12,802.78)
10-0-1228-00
Due From Technology Reserve - 50
$70.13
20-0-1220-00
Due From Operating - 10
$76,241.45
20-0-1223-00
Due From Facilities Reserve - 30
$0.48
20-0-1228-00
Due From Technology Reserve - 50
($0.93)
50-0-1220-00
Due From Operating - 10
$103,000.10
70-0-1227-00
Due from UnreservedLibraryLibrary
($1.47)
80-0-1220-00
Due From Operating - 10LibraryLibrary
($4,338.68)
85-0-1220-00
Due From Operating - 10LibraryLibrary
$25,210.00
Total Internal Due From
$117,111.31
Interfund
10-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$262,720.55
10-0-1400-00
InterfundLibraryLibrary
($1,232,238.97)
15-0-1400-00
InterfundLibraryLibrary
$3,899,882.78
20-0-1400-00
InterfundLibraryLibrary
($1,115,400.24)
30-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$29.60
30-0-1400-00
InterfundLibraryLibrary
$3,787.37
40-0-1400-00
InterfundLibraryLibrary
$43,381.31
50-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$18,500.00
50-0-1400-00
InterfundLibraryLibrary
$365,371.12
60-0-1400-00
InterfundLibraryLibrary
($192,503.91)
70-0-1400-00
InterfundLibraryLibrary
($1,772,279.58)
80-0-1238-00
Due from Other Funds - InterfuLibraryLibrary
$865.10
Total I nterfund
$282,115.13
Depreciable Assets
10-0-1801-00
BuildingsLibraryLibrary
$21,080,384.43
10-0-1805-00
SoftwareLibraryLibrary
$163,841.15
10-0-1811-00
Books & PublicationsLibraryLibrary
$5,427,925.50
10-0-1813-00
EquipmentLibraryLibrary
$2,542,620.51
10-0-1890-00
Construction In Progress (CIP)LibraryLibrary
$182,968.04
10-0-1999-00
Accumulated Depreciation Li braryLi bra ry
($13,153,177.13)
60-0-1890-00
Construction In Progress (CIP)LibraryLibrary
$1,080,831.73
Total Depreciable
Assets
$17,325,394.23
Non -Depreciable Assets
10-0-1800-00
Land
$1,449,585.02
10-0-1850-00
Library Owned ArtLibraryLibrary
$150,000.00
10-1-1800-00
Fixed AssetAdministrationLibrary
$0.07
Total Non-Depeciable Assets
$1,599,585.09
Total Assets $33,618,356.87
33
02/17/2022 10:12:00 PM Page 2
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
Liabilities and Fund Balance
Liabilities - Accounts Payable
10-0-2001-00
Accounts PayableLibraryLibrary
10-0-2003-00
Security Bankcard Center, INC.LibraryLibrary
10-0-2025-00
Accrued Sales Tax Paya bleLibraryLi bra ry
10-0-2055-00
Federal Withholding PayableLibra ryLibrary
10-0-2065-00
FICA PayableLibraryLibrary
10-0-2075-00
Health InsuranceLibraryLibrary
10-0-2080-00
State Withholding PayableLibraryLibra ry
10-0-2082-00
State Unemployment PayableLibra ryLibrary
10-0-2094-00
Accident Death & Disability InLibraryl-ibrary
10-0-2130-00
Vision InsuranceLibraryLibrary
10-0-2135-00
Life, AD&D and LTDLibraryLibrary
10-0-2140-00
Voluntary Life, STD & AD&DLibraryLibrary
10-0-2150-00
Retirement ContributionsLibraryLibrary
10-0-2155-00
Voluntary Dental Insurance
10-0-2180-00
Caring Com mitteel-i bra ryLibrary
10-0-2185-00
Healthy HabitsLibraryLibrary
10-0-2190-00
Arkansas State Library Scholarl-i bra ryLibrary
10-0-2410-00
Deferred Revenuel-ibraryl-ibrary
10-0-2415-00
Security DepositsLi bra ryLibrary
80-0-2001-00
Accounts PayableLibraryLibrary
80-0-2411-00
Gift CardsLibraryl-ibrary
Total Liabilities
- Accounts Payable
Accrued Liabilities
10-0-2030-00
Salaries & Wages AccrualLibra ryLibrary
10-0-2045-00
Vacation Accrual LibraryLibra ry
10-0-2060-00
Sick Time AccrualLibraryLibrary
80-0-2056-00
HMR TaxLibraryLibrary
80-0-2057-00
Sales TaxLibraryLibrary
Total Accrued Liabilities
Internal Due To
10-0-2223-00
Due to Operating Capital - 15
10-0-2225-00
Due to Long Term - 20
10-0-2228-00
Due to Food ServicesLibraryl-ibrary
10-0-2230-00
Due to FriendsLibraryLi bra ry
10-0-2235-00
Due to Technology Reserve - 50
10-0-2240-00
Due to Foundation Libraryl-i bra ry
10-0-2270-00
Due to Debt Service FundLibraryLibrary
10-0-2275-00
Due to EventsLibraryl-ibrary
As of January 31, 2022
2022
$229,242.24
$2,271.00
($5,436.33)
$1,068.09
($1,105.40)
$350.45
$525.13
$426.15
($0.50)
($19.62)
($68.47)
$189.46
$84.45
($142.92)
($1,694.15)
$4,972.28
$793.12
$608,709.03
$1, 500.00
$2,219.68
$330.00
$844,213.69
$77,867.12
$208,370.95
$83,094.02
$298.57
$736.48
$370,367.14
$0.01
$76,241.45
($41,246.68)
$677.92
$102,499.19
$22,159.82
($1.47)
$7,525.00
34
02/17/2022 10:12:00 PM Page 3
Fayetteville Public Library
Balance Sheet
Preliminary: Subject to Audit - January 31, 2022
As of January 31, 2022
2022
10-0-2296-00
Due to FPLF Capital
Campaign (LibraryLibrary
$1,500.00
15-0-2220-00
Due To Operating-10LibraryLibrary
($0.13)
30-0-2220-00
Due To Operating -
10
($70,266.86)
30-0-2225-00
Due to Long Term -
20
($0.94)
40-0-2220-00
Due To Operating -
10
($12,802.78)
50-0-2220-00
Due To Operating -
10
$70.13
50-0-2225-00
Due to Long Term -
20
($0.93)
80-0-2220-00
Due to Operating-101-ibraryl-ibrary
$68,608.97
85-0-2220-00
Due to Operating-101-ibraryl-ibrary
$18,714.13
Total Internal Due To
$173,676.83
Interfund
10-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$18,731.10
30-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$143,975.90
40-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$12,802.78
50-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$28,160.56
60-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$77,579.81
80-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$201.50
85-0-2255-00
Due to Other Funds
- InterfundLibraryLibrary
$663.60
Total I nterfund
$282,115.25
Fund Balance
10-0-3001-00
Unrestricted LibraryLibrary
$3,797,452.63
10-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
$793,564.99
10-0-3950-00
Investment in Capital AssetsLibraryLibrary
$19,435,214.87
15-0-3001-00
Unrestricted LibraryLibrary
$4,486,163.78
20-0-3015-00
Designated - Long Term Reserve Libra ryLi brary
$647,955.01
20-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($41,914.43)
30-0-3020-00
Designated - Facility ReserveLibraryLibrary
$466,925.00
30-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($29,795.52)
40-0-3025-00
Designated - Furniture & EquipLibraryLibrary
$301,030.47
40-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($8,748.74)
50-0-3030-00
Designated - Technological EquLibraryLibrary
$753,119.72
50-0-3900-00
Fund Balance - Current Year NeLibraryLibrary
($18,337.30)
60-0-3005-00
Restricted Fund BalanceLibraryLibrary
$810,752.37
70-0-3005-00
Restricted Fund BalanceLibraryLibrary
$601,050.69
80-0-3001-00
Unrestricted LibraryLibrary
($52,281.85)
85-0-3001-00
Unrestricted LibraryLibrary
$5,832.27
Total Fund Balance
$31,947,983.96
Total Liabilities and Fund Balance $33,618,356.87
35
02/17/2022 10:12:00 PM Page 4
FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: February 21, 2022
Re: Arsaga's Caf6 Lease Schedule
Background:
Arsaga's Cafe has been a partner of the Fayetteville Public Library since 1996 when the library
began offering Arsaga's coffee to patrons on Saturday mornings in the East Dickson Street
location. The relationship grew into a $1000 monthly lease agreement for the Arsaga's Cafe in
the entry to the Blair Library in 2004. The $1000 monthly lease continues to be in place,
although Arsaga's was granted lease relief during the height of the pandemic when the library
was operating at a reduced patron capacity and the Caf6 was closed. Arsaga's resumed
operations with decreased hours in October of 2021 and have been paying the full lease
amount.
Discussion:
The Covid-19 pandemic has been difficult on the Arsaga's Caf6. Arsaga's sales have mirrored the
patron capacity numbers, dropping during capacity limitations and showing slow but steady
growth now that library patron visits have begun rising. To date, Arsaga's sales have not returned
to normal levels.
Ava Arsaga reached out to library staff and asked if there was any opportunity to temporarily
reduce the lease payment amount while their sales numbers build. The graduated payment
schedule below was agreed upon:
January
$500
February
$600
March
$700
36
Apri 1
$800
May
$900
June
$1000
Recommendation:
Staff recommends allowing Arsaga's to pay the graduated lease schedule through June of 2022 at which
time they will resume full payment of $1000.
37
401 W.
Fayetteville Fayetet Mountain St.
Fateville, AR 72701
4)'M
Public Library 479.856.7000
questions@faylib.org
faylib.org
MEMO
TO: Fayetteville Public Library Board of Trustees
FROM: David Johnson, Executive Director
DATE: February 21, 2022
RE: Issuing IDs at FPL
Background
Library staff were asked to research distributing library -issued photo IDs. This research
involved contacting San Marcos Public Library (a library that currently offers this
service), Hark, New Beginnings, and the NWA Latinx Task Force. The Arkansas
Department of Finance and Administration was contacted but did not respond.
Discussion
San Marcos Public Library model
San Marcos Public Library began issuing non -governmental photo IDs in late 2021.
Recipients of the cards provide a photo ID and a verification of their mailing and
physical address. No guarantees are made as to where the cards will be accepted.
There are limited hours and staff available to issue the cards. A Texas nonprofit
organization funded their initiative.
Feedback from community organizations
Pros
Community organizations shared that library issued IDs could be useful to many types of
individuals including but not limited to immigrants, people experiencing homelessness,
individuals recently released from incarceration, and seniors.
Hark shared their data on requests for help acquiring an ID. Since January 2020 to
present, this was requested only 42 times, and Hark was able to connect clients with the
help they needed 69% of the time.
38
Fayetteville Fa et Mountain St.
Fayetteville, AR 72701
Public Library 479856.7000
questions@faylib.org
faylib.org
Concerns
• The IDs will not be consistently useful since they are not government issued IDs.
• Consular IDs would benefit immigrants more than a library -issued ID.
• Many patrons needing IDs will still not be able to procure needed proof of
identification to receive a library issued ID and be frustrated with the library.
• Transportation may make it difficult for some to access the library.
• Costs connected with printers and ID materials.
• Number of frontline service desks grew from four to nine with the expansion, and
staff is already stretched thin to cover this growth. At this time, it would be
difficult to staff this type of service.
Recommendation
Due to mixed feedback, the library would like to wait until the Community Needs
Assessment is complete to reevaluate offering this service. In the meantime, if this need
presents itself, FPL staff will connect patrons with Hark or 7Hills Homeless Center.
Additionally, FPL will explore hosting the El Salvadorian and Mexican consulates at the
library for events where attendees can renew their passport, get a copy of birth
certificate, and be issued a consular ID.
39
H E111 YO N D
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
1 /15/2022
Pledged To Date:
$14,197,759 =
61.7%
Of Goal
Balance Required:
$8,802,241
Campaign Summary by
Gift Categories
# of
Percent to
Balance
Unique
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
Donors
$250,000 & above Pacesetter
$20,000,000
$11,337,463
= 56.7%
$8,662,537
$5,137,463
$6,200,000
8
$50,000 - $249,999 Leadership
2,250,000
1,881,526
= 83.6%
$368,474
$1,268,026
$613,500
21
$5,000 - $49,999 Major
650,000
872,712
134.3%
($222,712)
$659,647
$213,065
63
Under$5,000 Community
100,000
106,058
= 106.1%
($6,058)
$98,478
$7,580
305
TOTAL:
$23,000,000
$14,197,759
61.7%
$8,802,241
$7,163,615
$7,034,145
397
►s
Meetings and Actions Meeting/Action Date Outcome Notes
Meeting: Amy Lamont 12/16/2021 Event planning Met with genealogy staff to create a FPL history presentation for the Expansion Celebration.
Meeting: Deneece Squires and Ann Henry 12/16/2021 Campaign strategy Met with Deneece and Ann for stewardship and to discuss campaign strategy and event planning.
Meeting: David Russell
12/22/2021 Stewardship
David is a capital donor. We toured and looked at spaces for an updated naming opportunity.
Meeting: 641.Deli staff
12/22/2021 Stewardship
Coordinated and filmed a thank you video from 641.Deli staff to send to capital campaign donors.
Submitted final reporting for COVID-19 technology access grant to the Institute of Museum and Library
Submission: IMLS grant report
12/23/2021 Grant reporting
Science.
Met with Laura from Citiscapes to discuss featuring the Teaching Kitchen and 641.Deli in its February 2022
Call: Laura Goodwin
12/30/2021 Communications
issue.
Meeting: Sarah McClure
1/4/2022 Event planning
Met with youth services staff to plan Expansion Celebration activities in the Preschool Library.
Meeting: Resplendent Hospitality
1/5/2022 Partnership
Resplendent is working with FPL on the Walton Family Foundation funded program.
Email: 641.Deli Gratavid
1/5/2022 Stewardship
Sent 641.Deli updates and thank you video to 900 recipients, including capital donors.
Meeting: Foundation Board
1/6/2022 Event planning
Discussed strategy and action items to complete before the Expansion Celebration.
Meeting: Kristen Hoover and Sam Palmer
1/7/2022 Event planning
Development staff met with Events staff to discuss changes to the Expansion Celebration.
Meeting: Friends of FPL Board
1/10/2022 Campaign strategy
Meeting between Foundation Board and Friends of FPL Board to discuss a possible strategic alignment.
Foundation Board met to discuss final details for the Expansion Celebration. Decision was made at the
meeting to reduce event size and implement a range of safety protocols in response to the COVID-19
Meeting: Foundation Development Committee
1/11/2022 Event planning
infection surge.
Meeting: Foundation events subcommittees
1/11/2022 Event planning
Dinner series and Reading the Green subcommittees met to discuss event strategies, dates and details.
Phone calls: Capital donors
1/12/2022 Event planning
Development staff called all Expansion Celebration invitees in pursuit of RSVPs for event planning.
Meeting: Devin Howland
1/12/2022 Campaign strategy
Meeting with City officials to strategize funding for a potential Center for Innovation ARPA grant.
Foundation Board executive committee met to discuss postponement of the Expansion Celebration after
performer cancellations, COVID-19 infection surge and low attendance projections. Committee agreed to
postpone, future date TBD. Foundation Board agrees to deliver thank you gifts to capital donors in lieu of
Meeting: Foundation Board Executive Committee
1/13/2022 Event planning
the event.
Board Emeriti who donated to sponsor the Expansion Celebration were thanked for their $12,000
collective contribution and were updated that the funds would be reserved for a future expansion
Email: Board Emeriti donors
1/13/2022 Stewardship
celebration event.
Email: Capital donors
1/13/2022 Event planning
Emails were send to all Expansion Celebration invitees announcing the event's postponement.
Meeting: Reading the Green event committee
1/13/2022 Event planning
Reading the Green event committee met with Sam Palmer at FPL to discuss event logistics and layout.
Submission: ARPA ALA grant report
1/14/2022 Grant reporting
Submitted Q2 updates for COVID-19 technology upgrade grant to Arkansas Libraries Association.
Development staff met with WhiteRock Tech to review the Salesforce CRM customization first draft. This
Meeting: WhiteRock Tech
1/14/2022 Campaign strategy
will streamline donor and gift management for Development staff once implemented.
Phone calls were made to Expansion Celebration invitees without valid email addresses on file to
Phone calls: Capital donors
1/14/2022 Event planning
announce the event's postponement.
41
BEYOND
WORD":�'
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
2/15/2022
Pledged To Date: $14,199,812 = 61.7% Of Goal
Mo Balance Required: $8,800,188
Camaaian Summ
Percent to
Goals
Pledged
Goal
$250,000 & above Pacesetter
$20,000,000
$11,337,463 =
56.7%
$50,000 - $249,999 Leadership
2,250,000
1,881,526 =
83.6%
$5,000 - $49,999 Major
650,000
873,820
134.4%
Under$5,000 Community
100,000
107,002 =
107.0%
TOTAL: $23,000,000 $14,199,812 61.7%
Gift Cateaories
# of
Balance
Unique
$$-To Go
Total Paid
Due
Donors
$8,662,537
$5,387,463
$5,950,000
8
$368,474
$1,348,026
$533,500
21
($223,820)
$672,122
$201,698
63
($7,002)
$99,972
$7,030
309
$8,800,188 $7,507,584 $6,692,228 401
42
Meetings and Actions
Meeting/Action Date Outcome
Notes
Phone calls were made to Expansion Celebration invitees without valid email addresses on file to announce
Phone calls: Capital donors
1/17/2022 Event planning
the event's postponement.
Meeting: Donor gift purchasing
1/18/2022 Stewardship
Development staff planned and purchased supplies for capital donor thank you gifts.
Jessica is a member of the Foundaiton development committee. She is helping plan future events in the
Meeting: Jessica Gray
1/19/2022 Campaign strategy
Teaching Kitchen.
Attended the monthly educatin session for Association of Fundraising Professionals NWA. The session
Meeting: AFP
1/19/2022 Strategy and networking
focused on endowments.
Meeting: Donor gift packing
1/20/2022 Stewardship
Development staff and board members prepared donor thank you gifts for delivery.
Event: Donor gift delivery
1/21/2022 Stewardship
Development staff and board members delivered thank you gifts to 77 capital donors.
Development and Community Engagement staff met with WhiteRock Tech to strategize volunteer
Meeting: WhiteRock Tech
1/24/2022 Strategy
management in Salesforce.
Meeting: Jim and Nancy Blair
1/24/2022 Stewardship
Jim and Nancy are major capital campaign donors.
Meeting: Friends of FPL Board
1/24/2022 Strategy
Development staff affended a Friends of FPL Board meeting to discuss a possible strategic alignment.
Planning meeting for Dining in the Dark on April 9, which will be the inaugural fundraising event hosted by
Meeting: Dining in the Dark committee
1/24/2022 Event planning
the Foundation.
Webinar: United Way 1/25/2022 Strategy Development staff attended a webinar to prepare to begin accepting Summer 2022 intern applications.
Work session on a proposal to the City of Fayetteville for equipment, personell and programming in the
Meeting: Devin Howland 1/26/2022 Campaign strategy Teaching Kitchen and Center for Innovation.
Best Friends is a Walton Family Foundation grantee looking to learn from and visit other WFF grantee
Tour: Best Friends Animal Society 1/27/2022 Cultivation organizations.
Event: Donor gift delivery 1/28/2022 Stewardship Development staff and board members delivered thank you gifts to 20 additional capital donors.
Meeting: Resplendent Hospitality 2/1/2022 Partnership Resplendent is working with FPL on the Walton Family Foundation funded program.
Meeting: Foundation Development Committee 2/8/2022 Event planning Foundation Board met to discuss upcoming events and capital campaign strategy.
Patty is the ED of Ozark Litaracy Council. Met to strategize and brainstorm potential Foundation board
Meeting: Patty Sullivan 2/9/2022 Strategy members and other community partners.
Meeting: PRSA 2/10/2022 Strategy and education Attended a Public Relations Society of America NWA event focused on diverse communications
Foundation staff contacted potential recruits to grow and diversify Board membership and replace the
Outreach: Prospective Foundation Board members 2/10/2022 Cultivation outgoing treasurer.
Meeting: Events staff 2/11/2022 Event planning Development and event planning staff met to discuss details for the April Dining in the Dark event.
Webinar: Capital Campaign Toolkit
2/14/2022 Campaign strategy
Attended a virtual program with international fundraisers and consultants on capital campaigns.
Meeting: Campaign video planning
2/15/2022 Campaign strategy
Development and IT staff met to begin planning a capital campaign relaunch video.
Meeting: Foundation Finance Committee
2/15/2022 Campaign strategy
Development staff and Board members met to discuss Foundation financials and revenue strategies.
Submission: Lennox annual grant report
2/15/2022 Grant reporting
Submitted annual report for 2021 Books and Bites grant to the Lennox Foundation.
Meeting: AR Office of Skills Development
2/15/2022 Cultivation
Met with Arkansas OSD staff to discuss a workforce development funding opportunity.
Outreach: Prospective donors
2/15/2022 Cultivation
Foundation staff and Board members strategized and contacted potential capital campaign donors.
43
Fayetteville 401 Mountain St.
Fayetteville,
AR 72701
4
Public Library 479856.7000
® questions@faylib.org
faylib.org
RESOLUTION
Resolution of Fayetteville Public Library to Open, Close, and Sign Accounts
WHEREAS, the trustees of the Fayetteville Public Library determine it is in the best interest of
the Library to designate certain trustees and Library staff to administer the financial affairs of the
Library,
NOW, THEREFORE BE IT RESOLVED that:
The Library Board of Trustees authorizes the individuals listed below holding following
governance and management positions to open, close, and sign Library accounts and
transactions at:
• First Security Bank in Fayetteville, Arkansas;
• Bank of Fayetteville (Farmers and Merchants Bank) in Fayetteville, Arkansas;
• Garrison Financial in Fayetteville, Arkansas; and
• Generations Bank in Fayetteville, Arkansas
• Arvest Bank in Fayetteville, Arkansas
BE IT FURTHER RESOLVED that any persons not listed below be removed as signatories to
Fayetteville Public Library accounts and transactions.
Name and Title
Rob Qualls, President
Bret Park, Vice President
Signature
Bryn Bagwell, Treasurer
Sallie Overbey, Secretary
Janine Parry, Trustee
Tamika Ball, Director of Accounting
David Johnson, Executive Director
Sallie Overbey, Secretary
Date
44
Fayetteville Fa e Mountain 27
Fayetteville, AR 72701
Public Library 479.856.7000
40,
questions@faylib.org
faylib.org
RESOLUTION
WHEREAS, the Directors of the Fayetteville Public Library Board of Trustees determine it is in the best
interest of the Library to designate certain Fayetteville Public Library staff to administer the various
banking, investment, and credit card affairs of the Library,
NOW, THEREFORE BE IT RESOLVED that:
The Fayetteville Public Library Board of Trustees authorizes the Fayetteville Public Library Staff listed
below to serve as Controlling Manager and Authorized Contacts for the Fayetteville Public Library
banking, investment, and credit card accounts established with and/or issued by: Arvest Bank, 1st
Security Bank, Bank of Fayetteville/Farmers and Merchants Bank, Garrison Investment Management,
Generations Bank, Charles Schwab, and Arvest/CentreSuite.
BE IT RESOLVED that any persons not listed below be removed as Controlling Manager or Authorized
Contacts to Fayetteville Public Library banking, investment, and/or credit card accounts.
Name
Designation
Benee Eddins
Authorized Contact
Katie Von Rembow
Authorized Contact
Rob Qualls, President
Fayetteville Public Library Board of Trustees
Sallie Overbey, Secretary
Fayetteville Public Library Board of Trustees
Date
Date
45
Tamika Ball
Fayetteville Public Library Staff Review Form
2022-0001
2/21/2021
Library Board of Trustees Meeting Date - Agenda Item Only
2/8/2022
Finance & Accounting
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a budget adjustment in the amount of $185,966 to recognize the revenue received in
December 2021.
Additionally, the Executive Director recommends approval of the Staff receiving a one-time employee service appreciation
pay for their continuous commitment and dedication of delivering quality service to the community during the COVID-19
pandemic.
10-x-5100-xx
Account Number
Various
Department
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Review
Previous Resolution #
Original Contract Number:
Comments:
Budget Impact:
Library Operations
Fund
N/A
Project Number & Title
Current Budget
$ 4,876,715.00
Funds Obligated
$ 406,393.00
Current Balance
$ 4,470,322.00
Item Cost
$ 130,000.00
Budget Adjustment
$ 185,966.00
Remaining Budget
$ 4,526,288.00
Approval Date:
46
Fayetteville Fa Mountain St.
Fayetteville. AR 72701
Public Library 479856.7000
questions@faylib.org
faylib.org
TO: Fayetteville Public Library Board of Trustees
FROM: David Johnson, Executive Director
DATE: February 21, 2022
RE: Approval of a Budget Adjustment to Recognize CARES Act Funds and approval of
Issuing a One -Time Employee Service Appreciation Award
Recommendation:
Staff recommends approval of a budget adjustment in the amount of $185,966 to recognize the
revenue received in December 2021.
Additionally, the Executive Director recommends approval of the Staff receiving a one-time
employee service appreciation pay for their continuous commitment and dedication of
delivering quality service to the community during the COVID-19 pandemic.
Background:
CARES Act Funds:
In December 2021, the Library received a reimbursement in the amount of $185,966 from the
State's remaining CARES Act funds. This reimbursement covered purchases for personal
protective equipment (PPE), public health supplies, and a -books purchases that were acquired
as far back as 2020. The funds do not have any restrictions on how they can be used within the
Library.
One -Time Employee Service Appreciation Award:
Over the past two (2) years, the Library Staff has demonstrated a strong commitment to
providing uninterrupted, quality programs and services throughout the COVID-19 pandemic.
The Staff continues to be adaptable and dedicated in serving the community. In recognition of
the staff's steadfast commitment, a one-time appreciation award is requested.
47
Fayetteville
Public Library
401 W. Mountain St
Fayetteville, AR 72701
479.656,7000
questions@fay I i b.o rg
faylib.org
Staff recommends using the City's one-time employee appreciation award payout structure
approved by the City Council on December 3, 2021, as a guide. The City awarded eligible full-
time and part-time staff $1500 and $750, respectively.
The award is set at a base rate of $1500. The eligible service period is November 1, 2020,
through November 28, 2021. Group 1 employees who worked the entire period will be
awarded the total amount. Groups 2, 3, and 4, including employees who did not work the
entire period, will be awarded a prorated amount. This one-time award will be paid out to all
eligible employees who remain actively employed on March 24, 2022.
The one-time award will be processed during March payroll and paid out on March 31, 2022.
Budget Impact:
The impact of this item is estimated at $130,000 and will be financed through the CARES Act
Funds. A total of 106 employees will receive this award.
Department
Administration
Accounting
Employees
4
2
3
Impact
$ 7,415.00
$ 3,280.00
Marketing
$ 2,898.00
Facilities
12
$ 17,201.00
It
7
$ 10,973.00
Community Engagement
3
$ 4,099.00
Development
2
$ 3,550.00
Center for Innovation
2
$ 1,830.00
Adult & Reference
18
$ 24,168.00
Circulation
25
$ 24,303.00
Food Services
5
$ 1,240.00
Event Center
2
$ 2,180.00
Tech Services
5
$ 7,536.00
Teen Library Service
2
$ 3,708.00
Youth Services
14
$ 15,619.00
Total
106
$ 130,000.00
48
Fayetteville Public Library - Budget Adjustment
Budget Year Adjustment Number
2022 Dept.: Administration
Requestor: David Johnson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
The Executive Director recommends approval of the Staff receiving a one-time employee service appreciation pay for their
continuous commitment and dedication of delivering quality service to the community during the COVID-19 pandemic, and
also recognizing the revenue reimbursement received from the State in December 2021.
Camplele anty N Soortl approval not needed
Board Date 2/21/2022
Form ID # 2022-001
Department Director Date
2/17/2022
Finance & Accountina Director Date
Finance & Accounting Director Date
Executive Director
Date
Batch #
GL Date
POSTED:
TOTAL
130,000 185,966
Increase / (Decrease)
Account Number
Expense Revenue
Project # Account Name
185,966
Use of Reserves (2021)
10-0-4999-00
Salary & Wages: Administration
10-1-5100-05
7,415 -
10-1-5100-07
3,280
Salary & Wages: Finance & Accountil
10-1-5100-25
17,201 -
Salary & Wages: Facilities
10-1-5100-20
2,898 -
Salary & Wages: Marketing
10-1-5100-30
10,973 -
Salary & Wages: IT
10-2-5100-45
4,099 -
Salary & Wages: Community Engagement
91-9-5100-90
3,550 -
Transfer to FIND - Develop Salary
10-2-5100-09
1,830 -
Salary & Wages: Center for Innovation
10-2-5100-10
24,168
Salary & Wages: Adult & Reference
10-2-5100-15
24,303 -
Salary & Wages: Circulation
80-3-5100-28
1,240
Salary & Wages: Food Services
85-3-5100-35
2,180 -
Salary & Wages: Event Center
10-2-5100-40
7,536 -
Salary & Wages: Tech Services
10-2-5100-42
3,708 -
Salary & Wages: Teen Library
10-2-5100-50
15,619 -
Salary & Wages: Youth Services
49
Fayetteville Fa e Mountain St.
Fayetteville, AR 72701
Public Library 479 856.7000
questions@foylib.org
faylib.org
RESOLUTION
CARES Act Reimbursement Revenue and Employee Service Appreciation Pay
This is a resolution to approve the following two (2) items:
Budget adjustment in the amount of $185,966.00 representing a reimbursement from
State funds remaining from the CARES Act funds for 2020-2021 protective equipment,
public health supplies, and a -book purchases.
2. A one-time ward for Library staff for their service and hard work throughout the COVID-19
pandemic, as well as a budget adjustment.
WHEREAS, over the past two (2) years, the Library Staff has demonstrated a strong commitment
to providing uninterrupted, quality programs and services throughout the COVID-19 pandemic;
and
WHEREAS, in recognition of the Staff's dedication and hard work, a one-time is requested for all
qualified staff employees, as outlined in the attached memo; and
WHEREAS the incentive will be prorated from a base rate to reward employees who worked from
November 1, 2020 through November 28, 2021, and will be paid to active, eligible employees;
and
NOW, THEREFORE BE IT RESOLVED that:
Section 1: The Library Board of Trustees approves the budget adjustment (BA) as described in
the Budget adjustment attached to this resolution is identified as BA # 2022-0001 and noted in
the memo, in the amount the amount of $185,966.00 to recognize reimbursement revenue from
the State's CARES Act Fund.
Section 2: The Library Board of Trustees approves the one-time award for active, eligible
employees as described in the attached memo to this resolution, at a total estimated cost of
$130, 000.00.
Sallie Overbey, Secretary
Date
50
Fayetteville Public Library - Budget Adjustment
Budget Year Adjustment Number
2022 Dept.: Finance & Accounting
Requestor: Tamika Ball
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
With the use of unspent funds from 2021 and CARES Act fund, Library staff recommends approval of increasing the 2022 budget
as follows: Fund 10, $681,200; Fund 80, $1 13,500; and Fund 85, $39,000.
Complete Only if Board approval not needed
Board Date
Form ID #
Department Director Date
Finance & Accounting Director Date
Executive Director
Date
Finance & Accounting Director
Batch #
GL Date
POSTED:
2/21/2022
2022-002
oe 2/17/2022
Date
TOTAL 890,900 209,700
Increase / (Decrease) _
Account Number Expense Revenue Project # Account Name
IIIIE -
10-1-5745-05 113,500 Transfer to Food Services
80-3-5110-28 113,500 - Salary Contingency - Food Sery
85-3-5110-35
39,000 -
Salary Contingency - Events
10-1-5735-05
96,200
Transfer to Events
10-1-5701-05
120,000
Transfer to Facilities Reserve
10-1-5715-05
25,000 -
Transfer to Furniture & Equipment Res,
10-1-5750-05
120,000 -
IT Reserve
85-3-5871-35
57,000 -
Furniture & Equip. >$5,000
85-3-5240-35
200 -
Signs and Sign Materials
10-1-5871-25
20,000 -
Furniture & Equip. >$5,000
10-1-5810-30
11,000 - Website Navigation Re-org
2002 Computer & Technological Equip
10-1-5410-30
6,000 -
Equipment Maintenance
10-1-5810-30
75,000 - Website Navigation Re-org
2003 Computer & Technological Equip
10-2-5361-10
1,000 -
Travel & Training/Prof. Dev
10-2-5361-50
1,000 -
Travel & Training/Prof. Dev
10-1-5361-05
10,000 -
Travel & Training/Prof. Dev
10-1-5375-05
8,000 -
Employee Recognition
10-1-5810-07
17,000 -
Software Implementation Fees
10-2-5209-10
3,500
Program Materials & Supplies
10-2-5350-50
5,000 -
Programming Services
10-1-5240-20
15,000 -
Signs and Sign Materials
10-1-5301-20
5,000 -
Public Notification
10-1-5361-07
4,000 -
Travel & Training/Prof. Dev
10-1-5320-05
25,000 -
Insurance - Building
85-0-4910-00
- 96,200
Transfer from FPL Operations -Fund 10
80-0-4910-00
- 113,500
Transfer from FPL Operations -Fund 10
51
St
Fayetteville Fa e Mountain 27
Fayetteville, AR 72701
Public Library 479,856.7000
questions@faylib.org
faylib.org
MEMO
TO: Fayetteville Public Library Board of Trustees
FROM: David Johnson, Executive Director
DATE: February 21, 2022
RE: Increase 2022 Budget with available unused 2021 funds and unspent CARES Act
Funds
Recommendation:
With the use of unspent funds from 2021 and CARES Act fund, Library staff recommends
approval of increasing the 2022 budget as follows: Fund 10, $681,200; Fund 80, $113,500; and
Fund 85, $96,200.
Background:
Annually, staff presents an agenda item to the Board of Trustees to request a re -budget of
unspent funds from the previous year. The requests typically represent one-time expenditures
of financial commitments made during the previous calendar year. The carry-over (re -budget)
request is usually presented in the February Board of Trustees meeting.
Discussion:
Fund 10: Library Operations Fund
As of December 31, 2021, the preliminary Budget to Actual balances show the Library used 85%
of their budget, or approximately $7,414,208, in addition to an encumbrance total of $633,493.
The encumbrance balance consists of large expenditures such as library materials, grant funds
from various funding sources designated for specific purposes such as the Book Mobile and
micro -entrepreneurship expenditures. In sum, the encumbered balance and actual 2021
expenses equal $8,047,701, leaving a total of $625,488 available to re -budget into 2022.
Approximately 45% of the available carry-over balance primarily derives from the Services &
Charges category, which was primarily caused the completion of some facility projects
performed inhouse versus utilizing outside services. It is also important to note, the 2021
budget, planned a full of year of expenditures for the Center for Innovation (CFI). However, CFI
did not open until June, as a result less funds were used.
The table below shows a summary by expense categories, the total unspent 2021 funds:
52
Fayetteville
400 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479 856.7000
questions@faylib.org
faylib.org
Fayetteville Public Library - Blair Operating - Fund 10
2021 Carry -Over Funds from Appropriation (Prepared: 1/21/2022)
Fund 10: Library Operations Adjusted
Summarized 2021 Budget to Actual Budget
Actual
Encumbered
Remainin
Personnel Services $4.791,709
$4.619,594
$37.294
�
$134.821
Materials & Supplies 1.408.860
1,053.170
300,657
55.033
Services & Charges 1,822,548
1.319,721
221.447
281.380
Maintenance 236.372
187.453
15.924
32.995
Capital 413,700
234,271
58.171
121.258
Maximum Available to Carry -Over $8.673.189
$7.414,208
$633.493
$625.488
Unused Funds from CARES Act Reimbursement Funds
55,966
Total Available Funds
681.454
In addition to the available carry-over funds, staff identified additional unspent funds from the
CARES Act reimbursement fund, totaling $55,966. The combined available funds equal
$681,454 and are available for re -budget.
The 2022 budget has planned transfers to Facilities Reserve and IT Reserves in the amount of
$8,000 and $10,000. Upon approval by the Board, this expenditure request list has included
additional transfers to the Facility, Furniture & Equipment, and IT Reserves in the amounts of
$120,000, 25,000, and $120,000, respectively. The Carryover requests also include salary
contingency transfers in the amount of $39,000 and $113,500 to the Events and Food Services
Funds. Additional significant suggested appropriations consist of an AV upgrade in the Walker
Community Room and additional seating for the Event Center.
Below are the Fund 10 carry-over requests for Library Operations:
53
Fayetteville
400 Public Library
Fayetteville Public Library - Blair Operating - Fund 10
Carryover additional funding requests
Prepared: 2/7/2022
partment
Events
Food Services
Facilities
Facilities
IT
Events Y
Events
Facilities
IT
IT
IT
Adult Services
Youth Services
Administration
Administration
Finance & Accounting
Adult Services
Description
Amount
401 W. Mountain St
Fayetteville, AR 72701
479.856.7000
q uestions@foyl i b.org
faylib.org
Tiansfei: Salary Contingency Eventsv (6 months) 39.000
_ Tiansfei: Salary Contingerxy Deli
113.500
Facility Reseive _ _
_ 120,000
` Fumituie and E,uif_ar t _ _
�IT
25.000
Reseive
120.000
_
Additional Seatin
57,000
_Sipnag` _ �. _
., _ 200
Shop and Lavm Tools
20.000
;Yebsi_te Navigation Re -:gig (CalAtal Project)
T
Audio Studio Piano ievoicing 'repair
_11,000
0.000
:Valkei Room AV upgrade (Capital Project)
75,000
Tiavel .+' Training foi Adult
1,000
Travel,' Training for Youth
1.000
_Staff Tiainiing ! in-service haining
10.000
Staff Recognition
E.000
Accounting Project
17.000
Additional Programming Supplies _ ,
_ ` 3.500
Youth Services Increase SRC Ixid et 5,000
Market rig Signage ~� � 15,000
—Marketing ~ Public Notification _ 5.000
Finance & Accounth _Training 4,000
Admin istration Propel tv Insurance 25,000
Total - routine additional funding
requests
Fund 10 Remaining Unspent
081.200
254
Budget Impact:
The impact of this item is $890,900 across multiple Funds and will be financed with available
2022 unspent funds and reimbursement revenue from the CARES Act. A detail of the is in the
outlined in the attached budget adjustment.
54
Fayetteville Fa Mountain St.
Fayetteville, AR 72701
Public Library 479856.7000
400
questions@faylib.org
faylib.org
RESOLUTION
Carry -Over Funds Re -budgeted
This is a resolution to approve a Budget 2022 increase within Fund 10 by $681,200, Fund 80
$113,500, and Fund 85 by $96,200 related to unspent and available 2021 funds and
remaining CARES Act Funds.
NOW, THEREFORE BE IT RESOLVED that:
Section 1: The Library Board of Trustees approves a budget adjustment increasing the 2022
Budget by the amount of $681,200.
Section 2: The Library Board of Trustees approves a budget adjustment increasing the Fund 80
2022 Budget by the amount of $113,500.
Section 3: The Library Board of Trustees approves a budget adjustment increasing the Fund 85
2022 Budget by the amount of $96,200.
Sallie Overbey, Secretary
Date
55
FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: February 21, 2022
Re: Application for Permit to Sell and Serve Alcohol
Background:
In the past year, FPL Event Staff have been asked frequently by potential customers about the ability to
serve and/or sell alcoholic beverages at events on the premise. FPL does not currently carry a Large
Attendance Facility Permit to sell alcoholic beverages for consumption. As a result, some renters have
applied for a temporary permit on their own, while others have utilized the permit of external caterers to
supply alcohol for their event. Both options are recognized to be an extra step in the process.
FPL is working to offer a "turn -key" event services package that includes catering services to renters.
However, without a Large Attendance Facility Permit to sell alcoholic beverages for consumption, we have
been unable to seamlessly offer this service. In these situations, the renter is having to take the additional
step of contracting with another resource to offer this beverage service.
Additionally, the Fayetteville Public Library Foundation has a history of serving alcohol at the library during
receptions for authors and events, such as the "Up Among the Hills" film gala.
Discussion:
By offering on -site alcohol sales and consumption to external rental customers and keeping our event
services in-house, FPL is easy to do business with and more attractive to potential customers.
Concerns regarding alcoholic sales and consumption on FPL properties have been addressed by tight
systems controls implemented by Facilities and Event Services teams. FPL has cordoned off public spaces
and tightly secured event spaces for customers who have their own temporary permits.
56
The application process for an onsite Large Attendance Facility Permit to sell alcoholic beverages for
consumption includes the designation of an FPL staff member who must complete all necessary
paperwork, and attendance in a mandatory Arkansas Beverage Control Educational Seminar on rules and
regulations. After these steps are complete, there will be a two -week public notification period. If no
challenges are presented, the permit will be awarded.
Recommendation:
Staff recommends allowing FPL to apply for a Large Attendance Facility Permit to sell beverages for
consumption on the premise.
57