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Home My WebLink About49-22 RESOLUTIONti. iRnar:s'�' 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 49-22 File Number: 2022-0044 BURNS & MCDONNELL ENGINEERING COMPANY, INC. SUPPLEMENT AGREEMENT NO. 2: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $28,282.00 FOR A DETAILED NOISE ANALYSIS REQUIRED BY THE FEDERAL HIGHWAY ADMINISTRATION ASSOCIATED WITH THE HIGHWAY 112 IMPROVEMENT PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $28,282.00 for a detailed Noise Analysis required by the Federal Highway Administration associated with the Highway 112 Improvement Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 2/15/2022 Page 1 Printed on 2116122 Resolution: 49-22 File Number.' 2022-0044 Attest: OG�miIIiItltjpf ��ERK t* .., Kara Paxton, City C erk TreasureE FgyL77EY; r • �- . i411 M O Page 2 Printed on 2/16/22 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0044 Agenda Date: 2/15/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.9 BURNS & MCDONNELL ENGINEERING COMPANY, INC. SUPPLEMENT AGREEMENT NO. 2: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $28,282.00 FOR A DETAILED NOISE ANALYSIS REQUIRED BY THE FEDERAL HIGHWAY ADMINISTRATION ASSOCIATED WITH THE HIGHWAY 112 IMPROVEMENT PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $28,282.00 for a detailed Noise Analysis required by the Federal Highway Administration associated with the Highway 112 Improvement Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 211612022 City of Fayetteville Staff Review Form 2022-0044 Legistar File ID 2/15/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Libertini 1/25/2022 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: A Resolution to approve Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering Company, Inc. in the amount of $28,282.00 for a detailed Noise Analysis required by FHWA (Federal Highway Administration) associated with the Hwy 112 (Poplar St. - Drake St.) project, and to approve a Budget Adjustment. 4470.800.8835-5314.00 Account Number 06035.3800 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: 2019-00000505 2019-00000026 Budget Impact: Sales Tax Capital Improvement Fund Hwy 112 (Poplar St - Drake St) Project Title Current Budget $ Funds Obligated $ Current Balance Item Cost $ Budget Adjustment $ Remaining Budget 7,408.00 7,408.00 28,282.00 28,282.00 V20210527 Previous Ordinance or Resolution # 137-19, 165-20 Approval Date: CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF FEBRUARY 15, 2022 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director/City Engineer FROM: Paul Libertini, Staff Engineer�� DATE: January 25, 2022 SUBJECT: Hwy 112/Garland Ave (Janice Ave to Drake St) — Design Supplemental Agreement No. 2 with Burns & McDonnell Engineering Company RECOMMENDATION: Staff recommends City Council approval of Supplemental Agreement No. 2 with Burns & McDonnell Engineering Company in the amount of $28,282.00 for additional engineering services. BACKGROUND: On January 3, 2017, the City Council approved the City's participation in a revised Partnering Agreement with the Arkansas Department of Transportation (ARDOT) to make needed improvements to Hwy 112 (Resolution 27-17). Upon completion of the improvements to Hwy 112, the City agreed to assume ownership and responsibility of Hwy 112 from Hwy 16 (15t" St) to Interstate 49. This resolution also authorized Mayor Jordan to execute all appropriate agreements and contracts necessary to expedite the construction of this project. On September 19, 2017, the Mayor signed the Agreement of Understanding with ARDOT obligating the City to manage the improvements of Hwy 112 from Poplar Street to Drake Street. The City will be managing project design, right-of-way acquisition, utility relocations, bidding and construction inspection. On June 4, 2019, the Mayor signed the Agreement for Engineering Services with Burns & McDonnell Engineering Company, Inc. in the amount of $618,186.00 to develop construction plans for this street widening project. On June 16, 2020, the Mayor signed Supplemental Agreement No. 1 with Burns & McDonnell Engineering Company, Inc. in the amount of $52,967 for additional water & sewer design services associated with this project. In July of 2015, ARDOT completed the Hwy 112 Corridor Study which looked at approximately 20 miles of Hwy 112 starting at Janice Ave in Fayetteville which coincides with the starting point of the City's project and terminating in Bentonville at Hwy 12. During the environmental phase Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 of this corridor, FHWA required that noise studies be performed on certain sections of the 20- mile corridor. DISCUSSION: As part of the Scope of Services, Burns & McDonnell is obligated to prepare and obtain approval of the environmental clearance documentation which is called a Categorical Exclusion (CE). During the submittal and review process of this documentation the FHWA (Federal Highway Administration) has required that the Engineer perform a detailed noise analysis following ARDOT'S Policy on Highway Traffic Noise Abatement and FHWA Traffic Noise Model (TNM). This requirement is not normally required by FHWA on City street projects that have received Federal -aid funding. Since this noise study was not included in the original scope of services, Supplemental Agreement No. 2 adds this professional service to the original agreement. BUDGET/STAFF IMPACT: This project will be fully (100%) funded by the Arkansas Department of Transportation. The City will make the initial payments to the Consultant from the Transportation Bond Program fund and then request 100% reimbursement from the Department. Attachments: Supplemental Agreement No. 2 with Burns & McDonnell Engineering Company Supplemental Agreement No. 2 Job No. 040720 Poplar St. — Drake St. (Fayetteville) (S) Washington County Date: :Z/5 `vZ WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company, Inc. entered into an Agreement for Engineering Services on June 4, 2019; and, WHEREAS, representatives of the City of Fayetteville requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Agreement: MODIFICATIONS: 1) The "Contract Ceiling Price" (Section 1.2) is increased from $671,153 to $699,435. 2) The "Title I Services Ceiling Price" (Section 1.13) is increased from $671,153 to 699 435. 3) The fixed fee (Section 3.4) is increased from $53,559 to $56,358. 4) The Scope of Work (Appendix A-1) is modified as follows: The below Item K. is added to Section IV.TITLE I SERVICES TO BE FURNISHED BY THE CONSULTANT, ENVIRONMENTAL CLEARANCE DOCUMENTATION: K. DETAILED NOISE ANALYSIS As requested by FHWA, the Engineer will perform a detailed noise analysis following ARDOT's Policy on Highway Traffic Noise Abatement and FHWA Traffic Noise Model (TNM). • Ambient sound levels will be measured in the field. • Model will be calibrated using ambient sound measurement. • Build -condition will be modeled to determine changes in sound level and determine whether a change is a substantial increase increase (>10dB(A) • If required, abatement options will be modeled A draft report will be prepared and submitted to ARDOT for review and comment. Comments will be incorporated into a Final Noise Report to be submitted to FHWA for review and acceptance. 5) The duration (Section 17.1) for Title I Services shall be extended from 24 months to 30 months with anticipated completion of services by December 31, 2021. 6) See Attachment A-2 for modifications to Appendix A - Justification of fees and costs. IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 2, to be effective upon the date set out above. BURNS & MCDONNELL CITY OF fAYETTEVILLE, AR ENGINEERING COMPANY, INC- BY:— Steven Beam, P.E. Lion,ekXordan Business Manager MAW Attachment A-2 - Justification of Costs and Fees August 10, 2021 JOB NO. 040720, Poplar St. - Drake St. (Fayetteville) (S) Washington County ENVIRONMENTAL CLEARANCE DOCUMENTATION-SA#2 MANHOURS TASK PD PM SE AES SES STIES CAD/DES ASST TOTAL Project Management & Coordination 12 8 8 28 Model Set -Up - Field Measurements 20 20 40 Model Validation 2 12 14 Existing Sound Model Develop and Run 8 8 Future Sound Model Develop and Run 14 14 Barrier Analysis 14 14 Noise Report Development 16 8 4 28 Peer/0-Review 2 6 8 TOTAL MH - ENV. CLEAR. DOC. 2 12 8 8 84 28 8 4 154 LABOR COSTS Category -Description Rate MH Amount PD - Project Director $75.00 2 $150 PM - Project Manager $65.00 12 $780 AES - Assoc. Environmental Scientist $60.00 8 $480 SE - Senior Engineer $50.00 8 $400 SES - Senior Environmental Scientist $48.00 84 $4,032 STIES - Staff Environmental Scientist $38.00 28 $1,064 CAD/DES - CAD/Designer $30.00 8 $240 ASST - Project Assistant $25.00 4 $100 Subtotal $7,246 Overhead 221.95% $16,082 Subtotal $23,328 Fee $2,799 FCCM 0.00% $0 Subtotal Labor Costsl $26,127 EXPENSES ITEM Quantity Unit Rate Amount Printing (8 1/2 x 11 color) 200 each $0.32 $64 Printing (11 x 17) 20 each $0.35 $7 Noise Meter Rental 1 wk $500.00 $500 Travel (Mileage, Rental Car, Airfare) 2 Allowance $650.00 $1,300 Lodging 2 each $91.00 $182 Meals (per day) 2 each $51.00 $102 Public Meeting Materials (Large Format) Allowance $1,500.00 $0 Subtotal Expenses $2,155 TOTAL COSTS - ENVIRONMENTAL CLEARANCE DOCUMENTATION-SA#2 $28,282 BASIS OF ESTIMATE Description Modeling Analysis Needs and Assumptions: Modeling will be conducted for one build alternative. DXF or shapefile of the most recent/up-to-date alignment, georeferenced (please provide Projected Coordinate System used for file) will be provided by design team. Elevation data for the exixtsing terrain and proposed alignment will be provided. It is preferred that this be incorporated into the DXF or shapefile. Existing year and design year peak AM/PM traffic volumes will be provided, including for each category of vehicle (if available) or overall peak hourly volume and vehicle %: a.Automobiles (2-axle, 4-wheel vehicles —includes pick up trucks) b.Medium Trucks (2-axle, 6-wheel vehicles and automobiles pulling trailers) c.Heavy Trucks (3 or more axles) Existing Posted Speed and future design (posted) speed City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2022 Requestor: Paul Libertini BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Recognize federal aid funds for Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering Company, Inc. in the amount of $28,282.00 for a detailed Noise Analysis required by FHWA (Federal Highway Administration) associated with the Hwy 112 (Poplar St. - Drake St.) project RESOLUTION/ORDINANCE COUNCIL DATE: 2/15/2022 LEGISTAR FILE ID#: 2022-0044 }f o-�Ly 3lack� 112512022 7:25 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 2/15/2022 CHKD/POSTED: TOTAL Account Number 28,282 28,282 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220113 Account Name 4470.800.8835-4309.00 - 28,282 06035 3800 RE Federal Grants - Capital 4470.800.8835-5314.00 28,282 - 06035 3800 EX Professional Services H:\Budget Adjustments\2022_Budget\CITY COUNCIL\02-15-22\2022-0044 Hwyl 12 Burns&McDonnell CO#2.xlsm 1 of 1