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Home My WebLink About47-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 47-22 File Number: 2022-0092 COMMUNITY ACCESS TELEVISION DB/A YOUR MEDIA: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $12,000.00 RECOGNIZING CONTRACT PRODUCTION REVENUE FROM COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA AND TO INCREASE THE RELATED PROMOTIONAL ACTIVITIES BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $12,000.00 recognizing contract production revenue from Your Media and increasing the related promotional activities budget. PASSED and APPROVED on 2/15/2022 Attest: ``�R �+iIr t�r, •G •tea Kara Paxton, City Clerk Treasurer-- 4.. Page 1 Printed on 2116122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0092 Agenda Date: 2/15/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.7 COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $12,000.00 RECOGNIZING CONTRACT PRODUCTION REVENUE FROM COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA AND TO INCREASE THE RELATED PROMOTIONAL ACTIVITIES BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $12,000.00 recognizing contract production revenue from Your Media and increasing the related promotional activities budget. City of Fayetteville, Arkansas Page 1 Printed on 211612022 Doug Bankston Submitted By City of Fayetteville Staff Review Form 2022-0092 Legistar File ID 2/15/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/27/2022 MEDIA SERVICES (060) Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $12,000 from the Community Access Television (dba Your Media) Trust Account to recognize contract production revenue from Your Media and to increase related promotional activities and professional services budgets. 1010.060.0600-5342.00 1010.060.0600-5314.00 Account Number 51022.1101 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Budget Impact: 1010 General Fund Fund Public Access Television Fees Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 7,913.00 C7,913.00 $ 12,000.00 19,913.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 15, 2022 TO: Mayor and City Council THRU: Lisa Thurber, Director of Communications Susan Norton, Chief of Staff FROM: Doug Bankston, Director of Media Services DATE: January 27, 2022 SUBJECT: Receipt of Public Access Fees CITY COUNCIL MEMO RECOMMENDATION: Approval of a budget adjustment in the amount of $12,000 from the Community Access Television (dba Your Media) Trust Account to recognize Public Access activity revenue to allow expenditure for promotional activities in 2022 for Fayetteville Public Television and updates to the FPTV portal application. BACKGROUND: Per the City's 2021 contract with Your Media: Your Media may charge a fee for the following items or activities utilizing equipment, facilities or resources owned or controlled by the City of Fayetteville: 1. Non-resident of Fayetteville annual service dues. 2. Training workshops and seminars that are conducted utilizing City of Fayetteville resources. 3. The sale of blank recording media. 4. Transfer and/or duplication services. 5. Other small items, such as t-shirts or other promotional items, as approved by the City of Fayetteville Communications Director or Director of Media Services. 6. Video production services. If production services are provided, the following conditions apply: a. These services and activities will be referred to as "contract production". b. Contract production may include studio production activity at the Television Center and related activity, including pre- and post -production. c. Your Media shall charge rates adequate to cover the basic costs of production. Service rates will be reviewed and approved by the Director of Media Services on an annual basis. d. Your Media will utilize a standard contract document for each agreement to provide contract production services. This contract document will be approved by the Director of Media Services. e. All fees charged for providing contract production services will be collected at the point Your Media delivers the final product for which it was contracted. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 f. All monies collected for providing production services will be utilized to support Fayetteville Public Access services or capital improvements as approved by the City Council and following applicable City of Fayetteville policies and procedures. 7. In addition to charging a fee for services described above, Your Media may generate revenue utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville through: a. Fundraising activities designed to raise funds to support the operations or capital improvements of the Public Access channel. b. Acquisition of grants or awards dedicated to support the operations or capital improvements of the Public Access channel. If Your Media generates or collects any revenue through activities as allowed in this contract, or otherwise approved by the City, utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville, Your Media will ensure: 1. All monies collected for such services will be deposited into and all checks shall be made payable to the "Trust Account of Community Access Television, Inc." which shall contain only those funds. 2. Your Media's manager shall ensure proper accounting of all such revenues collected and shall report such accounting monthly to the Director of Media Services. 3. All funds within the "Trust Account of Community Access Television, Inc." may only be expended through City Council Resolution authorizing the receipt of funds into the Television Center budget and approving any necessary Budget Adjustments. Normal bank fees related directly to the use of this trust account may be paid with trust account funds without prior authorization. 4. Proper accounting and records of services provided, fees charged and monies collected for services will be kept by Your Media, in a manner approved by the Director of Media Services. DISCUSSION: Community Access Television, dba Your Media, the City's contracted third -party public access service provider, holds a Trust Account into which revenue from public contract productions, media sales, DVD copies, digital transfers and other services is deposited. This revenue is periodically used for promotional activities for Fayetteville Public Television (FPTV), as well as additional production equipment (minor equipment) and services for the City of Fayetteville Television Center to meet demand. The $12,000 will be used for FPTV promotional activities in 2022 and for technological updates to the FPTV portal web application. The web application provides the public with class signup, equipment checkout, instruction, production management and more and was developed originally for free through a joint venture with University of Arkansas computer science department students. BUDGET/STAFF IMPACT: Approval of the Budget Adjustment will increase the promotional activities account by $8,000 and the professional services account by $4,000. Attachments: Budget Adjustment for revenue. Key Code Date 1 /27/20V—mount $ 1 2, 000.00 Contact Name G Q Extension Debit/Cash Account # 6890.1101.00 DO NOT CHANGE C red it Acco u nt # 1010.060.0600-4449.00 Project/Subproject# 51022.1101 Description Accounting Approval Funds from Public Access Trust COMMUNITY ACCESS TELVISION INC FPTV TRUST 34 E CENTER ST FAYETTEVILLE AR 72701-5301 „ R $ 81-747/829 1 004 PAY FO THE -�rle—C�r�� 117J(�. C111 ��V� 1 N•H1S G �IIGY— DOLLARS The Bank of Fayetteville Fayetteville, Ar. 72701 -ANGE FOR M' 1:082907477e: 700S2670,1' L004 } RnM1Nh =•UI iw Itj lip pi uvclt Key Code Date Amount $ Contact Name Extension Debit/Cash Account #6890.1101.00 DO NOT CHANGE Credit Account # Project/Subproject # Description Accounting Approval City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number MEDIA SERVICES (060) 2022 /Org2 Requestor: Doug Bankston BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Accepts revenue from the Community Access Television, dba Your Media, Trust Account into the general ledger Media Services operations budget --into the promotional activities and professional services accounts --to utilize for FPTV promotion in 2022 and for web application updates. RESOLUTION/ORDINANCE COUNCIL DATE: 2/15/2022 LEGISTAR FILE ID#: 2022-0092 113112022 8:50 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 2/15/2022 CHKD/POSTED: TOTAL Account Number 12,000 12,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20220113 Account Name 1010.060.0600-4449.00 - 12,000 51022 1101 RE Public Access Television Fees 1010.060.0600-5342.00 1010.060.0600-5314.00 8,000 - 4,000 - 51022 1101 EX 51022 1101 EX Promotionals - Activities Professional Services H:\Budget Adjustments\2022_Budget\CITY COUNCIL\02-15-22\2022-0092 Your Media RevenueAsm 1 of 1 CityClerk From: Norton, Susan Sent: Monday, January 31, 2022 9:07 AM To: CityClerk Subject: Re: Approval Tracking - Individual Review Request Categories: FYI Yes, thank you. Sent from my Whone > On Jan 31, 2022, at 9:03 AM, CityClerk <ctycerk@fayetteville-ar.gov> wrote: > Susan, > This Legistar item did not make the 4:00 PM Friday deadline. Do you approve adding this item to the upcoming agenda? > Lisa > -----Original Message----- • From: dbankston@fayetteville-ar.gov <dbankston@fayetteville-ar.gov> > Sent: Monday, January 31, 2022 8:52 AM > To: CityClerk <cityclerk@fayetteville-ar.gov> > Subject: Approval Tracking - Individual Review Request > CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. > City Clerk > A proposed Resolution, 2022-0092 has been submitted by Doug Bankston for your review and approval. The expected introduction date is 2/15/2022. The description is as follows: > Approval of a budget adjustment in the amount of $12,000 from the Community Access Television (dba Your Media) Trust Account to recognize contract production revenue from Your Media and to increase related promotional activities and professional services budgets. > Please review this item at http://accessfayetteville.Iegistar.com/ATS.aspx?From=ATS&ID=70991&Hash=fe1529dd0lc69a17adf4bc762a7297c3. > Or, go to http://accessfayetteville.legistar.com/MyAccount.aspx?From=ATS&Tab=ATS to review all items that have been submitted to you. > This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this email, but use the links above. Thank you. 1