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Home My WebLink About42-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 42-22 File Number: 2022-0076 SAFE CAMP: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $29,500.00 TO PAY FOR VEGETATION REMOVAL AND TRASH CLEAN UP AT THE FORMER SAFE CAMP LOCATION WHEREAS, in 2020, as a response to the Covid pandemic, a Safe Camp was established on land located south of Huntsville Road to promote public health by providing a temporary location where unsheltered individuals could camp during the coronavirus pandemic; and WHEREAS, after the closure of the camp, a substantial amount of trash remains on the property but invasive vegetation makes it extremely difficult to access the trash for removal and also makes it difficult to monitor the property for illegal activity; and WHEREAS, quotes were received to mulch the unwanted invasive vegetation and return the property to a field that can be easily maintained and staff is requesting funds to be moved into a contract services account to pay the contractor. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $29,500.00 to pay for the vegetation removal and trash clean up at the former Safe Camp location. PASSED and APPROVED on 2/15/2022 Page 1 Printed on 2116122 Resolution: 42-22 File Number.- 2022-0076 Attest: rn .p Kara Paxton, City Clerk Treasurer •j fl� °e•rrr �,`1 IN COP Page 2 Printed on 2116122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0076 Agenda Date: 2/15/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.2 SAFE CAMP: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $29,500.00 TO PAY FOR VEGETATION REMOVAL AND TRASH CLEAN UP AT THE FORMER SAFE CAMP LOCATION WHEREAS, in 2020, as a response to the Covid pandemic, a Safe Camp was established on land located south of Huntsville Road to promote public health by providing a temporary location where unsheltered individuals could camp during the coronavirus pandemic; and WHEREAS, after the closure of the camp, a substantial amount of trash remains on the property but invasive vegetation makes it extremely difficult to access the trash for removal and also makes it difficult to monitor the property for illegal activity; and WHEREAS, quotes were received to mulch the unwanted invasive vegetation and return the property to a field that can be easily maintained and staff is requesting funds to be moved into a contract services account to pay the contractor. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $29,500.00 to pay for the vegetation removal and trash clean up at the former Safe Camp location. City of Fayetteville, Arkansas Page 1 Printed on 211612022 Byron Humphry Submitted By City of Fayetteville Staff Review Form 2022-0076 Legistar File ID 2/15/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/25/2022 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Approval of a Budget Adjustment in the amount of $29,500 to remove vegetation and clean trash from the former I Safe Camp location. 1010.090.6600-5315.00 Account Number 22006.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: General Fund Fund Safe Camp Cleanup - 7Hills Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost $ 29,500.00 Budget Adjustment $ 29,500.00 Remaining Budget V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 15, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director Terry Gulley, Assistant Public Works Director CITY COUNCIL MEMO FROM: Byron Humphry, Park Maintenance Superintendent DATE: January 26, 2022 SUBJECT: Approval of a Budget Adjustment in the amount of $29,500 to remove vegetation and clean trash from the former Safe Camp location. RECOMMENDATION: Approval of a Budget Adjustment in the amount of $29,500 to remove vegetation and clean trash from the former Safe Camp location. BACKGROUND: On January 16, 2001, the City of Fayetteville purchased about 19 acres of land south of Huntsville Road. The City entered into a 99-year lease agreement with Seven Hills Homeless Center for about 3.5 acres of this property for the current facility that is there today. In 2008, there were plans to sell the remaining portion of the property to Habitat for Humanity which included the City dedicating 3.5 acres of the property as park land. The Park land was dedicated but the plans to sell and develop the property never materialized and the property has remained in City ownership. In 2020, as a response to the Covid pandemic, a Safe Camp was established on the property to promote public health by providing a temporary location where unsheltered individuals could camp during the coronavirus pandemic, limiting the mobility typically required to receive essential services to help prevent the spread of COVID-19. The goal of the project was to provide a space where unsheltered homeless persons could safely shelter in place, self -isolate if / when needed, and prevent the spread of coronoavirus within the unsheltered population and the community at large. Shower and restroom facilities were provided along with social service needs. The camp was available for up to 50 camps that were spread out over the property to allow for ample social distancing. The Safe Camp closed in October of 2021. DISCUSSION: The entire property was historically maintained as a field, and when the plans to sell the property never materialized, the property ceased to be mowed around 2010 and was allowed to return to a natural state. The existing vegetation was evaluated by the Urban Forester and found that there is one significant tree located in the SE corner of the property and a few Willow Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 trees around a pond. The remaining vegetation is dominated by invasive species including Bradford Pear, Eastern Red Cedar, Honey Locust, Black Locust, Privet, and Bush Honeysuckle. With the closure of the safe camp, there remains a substantial amount of trash dispersed across the property. The invasive vegetation on the property makes it extremely difficult to access the trash for removal and makes it extremely difficult to monitor the property for illegal camps and activity. Quotes were received to mulch the unwanted invasive vegetation and return the property to a field that can be mowed and easily maintained and monitored. Real Property Services, LLC provided the lowest quote of $29,500. BUDGET/STAFF IMPACT: This BA will move funds ($29,500) from the General Fund fund -balance into a contract services account to hire the contractor. Staff will coordinate with the contractor and will allow the contractor to dispose of trash collected at no charge. Attachments: Budget Adjustment City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2022 Requestor: Byron Humphry BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a Budget Adjustment in the amount of $29,500 to remove vegetation and clean trash from the former Safe Camp location. COUNCIL DATE: 2/15/2022 LEGISTAR FILE ID#: 2022-0076 Hovy 3lack� 112512022 11:38 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 2/15/2022 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 29,500 29,500 v.20220113 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5315.00 29,500 - 22006 1 EX Contract Services 1010.001.0001-4999.99 - 29,500 RE Use Fund Balance - Current H:\Budget Adjustments\2022_Budget\CITY COUNCIL\02-15-22\2022-0076 BA Safe Camp Cleanup.xlsm 1 of 1